Janitorial Questions and Answers.pdf
PDF 379 KB Posted
- Attached to
- Janitorial Services - Mark Twain Lake
- Solicitation number
- W912P921R0013
About this file
This document contains questions and answers regarding a janitorial services solicitation for Mark Twain Lake. The solicitation seeks janitorial services including cleaning, servicing, and maintaining sanitary conditions and adjusting courtesy boat docks at Clarence Cannon Dam and Mark Twain Lake. The scope of work is similar to the previous contract, with minor changes to wording. Average previous staffing included 1-3 full-time employees and 4-6 seasonal employees. Questions for the solicitation must be submitted by February 4, 2021. The previous contractor was Nice Touch Cleaning Service, under contract number W912P9-18-D0008 with an award amount of $821,969.90. Services will be assessed against performance thresholds in the Service Delivery Summary to determine acceptability.
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Other files
| File | Type | Posted |
|---|---|---|
| Updated Pricing Schedule.xlsx | XLSX spreadsheet | |
| A02. Appendix F.pdf | ||
| A02. Appendix C.pdf | ||
| Pricing Schedule.xlsx | XLSX spreadsheet | |
| A22. PO Solicitation W912P921R0013.pdf | ||
| A02. Appendix G.pdf | ||
| A02. Appendix B.pdf | ||
| A02. Appendix E.pdf | ||
| A02. Appendix H.pdf | ||
| Opening and Closing Dates 2021.pdf | ||
| A02. Appendix A .pdf | ||
| A02. Appendix I.pdf | ||
| A02. Appendix J.pdf | ||
| A02. Appendix D.pdf | ||
| A22. Solicitation W912P921R0013 - PO.pdf |
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W912P921R0013: Questions & Answers
- Will there be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?
A. The requirement is a new solicitation and will not be adding on to existing work requirements.
- What is the most recent contract or task order number?
A. Contract Number W912P9-18-D0008
- Was a site walk mandatory?
A. Attendance of the site visit for this contract is not mandatory to provide a bid proposal.
- What is the previous award amount and or number for this contract?
A. Contract Number W912P9-18-D0008 Award Amount =$821,969.90
- How are units/items being calculated?
A. Units or items are being calculated using Appendix E, Schedule of Services. This states each item by area with an associated service frequency to be performed by month. This schedule also works in congruence with the attachment, 2021 Recreation Area Opening and Closing Schedule, which shows the dates Appendix E schedules shall begin/end. Appendix D, Facility Inventory. This shows an overview of the total number of each item by area. The Pricing Schedule quantity amounts are tabulated using all these associated documents to determine the total service quantities of each item for the one-year service period
- The quantity listed on the Pricing Schedule does not match the Facility Inventory on
Appendix D. For example, there is one fish cleaning station on the Facility Inventory, but the quantity count on the Pricing Schedule is 189. Is "Each" representing the number of times an item will be cleaned based on the total units? Will you please elaborate on "Each"?
A. Appendix D Facility Inventory only illustrates the units present in each area and is not tied to total frequencies of provided services. Units or items are being calculated using Appendix E, Schedule of Services. This states each item by area with an associated service frequency to be performed by month. This schedule also works in congruence with the attachment, 2021 Recreation Area Opening and Closing Schedule, which shows the dates Appendix E schedules shall begin/end. Appendix D, Facility Inventory. This shows and overview of the total number of each item by area. The Pricing Schedule quantity amounts are tabulated using all these associated documents to determine the total service quantities of each item for the one-year service period.
- How many service providers are estimated to bid for this contract?
A. There are no estimations on bidders for this project.
- How many service providers attended the site walk?
A. This information will not be provided.
- What are the total miles of service area?
A. The Mark Twain Lake Project is 55,000 acres of land and water. Services areas located all around the 55,000 acre project. A map of the entire lake and surrounding areas is included in Appendix C of the solicitation.
- Who is the current/previous contractor?
A. Previous Contractor - Nice Touch Cleaning Service
- Are there any changes in the scope of work from the last contract?
A. The current scope of this solicitation has only had minor changes to wording and verbiage compared to the previous contract. Contract requirements and schedules have remained the same.
Please provide clarity for below.
- Section 2.0.1. Service Delivery Summary (SDS). The contract service requirements are summarized in performance objectives that relate directly to requirements. The maximum number of defective items in a lot that can be considered unsatisfactory is called the performance threshold. The performance threshold for each service to be performed can be found in the chart below. When the number of defects for a specified service (or lot) is below the performance threshold, the work will be considered satisfactory. Each service that is performed will be determined acceptable or deficient according to the requirements of this contract. The SDS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided
- Performance Objective Performance Threshold Method of Assessment Remedy See Description of Work 1.0 Through 1.4. No more than zero (0) defects per month Periodic Validations 1. Re- Performance 2. Deficiency 3. Cure Notice 4. Contract Termination Administer quality control program including subcontractor management in accordance with SDS the contractor is I in compliance with the QCP 95% of the time Periodic Validations 1. Deficiency 2. Cure Notice 3.
Contract Termination.
A. As explained in the contracts Service Delivery Summary the performance thresholds are laid out as required. Further interpretation of these requirements will not be made, please reference the specifications as written.
- How many cleaners are currently working this project?
A. Average estimate of previous employees working on this project are as follows: 1-3 Full
Time Staff and 4-6 Seasonal Staff.
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