B7-1_Pre-bid_conference_meeting_minutes.pdf

Pre-proposal Conference Minutes

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912NS-19-B-6004, PHASE II MOBILE ARMORY INFRASTRUCTURE.

02 July 2019/10:00 am/1 hour

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following

Government representatives attended the subject meeting:

Name Position

TSgt Talia Guess Contract Specialist

2d Lt Adam Danner Contracting Officer

TSgt Bryan Kern Assistant Project Manager

CMSgt Mark Richie Security

Maj Jeremy Funk Security

2. The following items were discussed during the Pre-proposal Conference:

a. Points of contact.

b. The way to submit questions.

c. This is a 100% Small Business set-aside

d. Interested offerors must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

e. Project Management

f. Project Specifics

g. Components of a complete bid package

3. A power point slide presentation on the project specifics was provided to all attendees. (Attached)

4. Questions must be submitted in writing via email, especially technical questions to:

talia.a.guess.mil@mail.mil and adam.d.danner.mil@mail.mil.

DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at www.fbo.gov.

5. The attendees drove to various sites: Building 205

6. Questions:

1. Q: Where is the Performance Work Statement (PWS)

A: The PWS was not originally attached. That has been corrected.

2. Q: Are there certain areas that Contractors can work in if firing is going on?

mailto:talia.a.guess.mil@mail.mil http://www.fbo.gov/

A: Security will provide an answer at the Pre-Construction meeting but may put up a Security fence.

3. Q: Do we tie into the existing roof?

A: Contractor is to provide a design but PWS states “lap under the existing roof panels or mounted directly under the existing eave.”

4. Clarification: Grounding rods are already provided as well as anchor hardware.

5. Clarification: On the pre-bid PowerPoint, slide 15, it said to label the envelope with “Bid

W912NS-19-B-6003”. This needs to be “Bid W912NS-19-B-6004”.

7. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

8. The pre-proposal conference and site visit concluded at 1100 hours.

ADAM D. DANNER, 2D LT

APPROVED CONTRACTING OFFICER

Attachments:

Sign-in Sheet

Power Point Slides