Contracting's Pre-Proposal Slides for Hangar.pdf

REPLACE KC-135

MAINTENANCE HANGAR

101 ARW, BIA, Bangor , ME

Pre-Proposal Conference 15 December 2009

USPFO for Maine Contracting, Camp Keyes

INTRODUCTION

Lt Col Robert Crowley – Contracting Officer Mr Eric Kraus – Project Manager, Burns & McDonnell

Mr Glen Tompkins – 101 CES Inspector Mr David McPhail – Contracting Officer

Mr Robert Busch- Contract Support

SYNOPSIS

•Construction: Replace KC-135 Maintenance Hangar •The estimated cost range between $10,000,000 and $25,000,000.

•A firm-fixed price contract will be awarded.

• Acquisition is set-aside for Small Business

• SB size standard for NAICS 236220 is $33.5 M •The contract will be awarded using Source Selection procedures •Evaluation factors - Price &Past Performance

SOLICITATION, PLANS

& SPECIFICATIONS

• On the web: http://www.fbo.gov

– Solicitation

– Exhibits

– Wage Decisions

– Plans & specifications

– Questions & Answers document

– Pre-Proposal presentation

– Amendments

• check regularly & refresh web page

IFB VERSUS RFP

• In the invitation for bid (IFB), FAR Part 14, process, a public bid opening occurs when the bids are due and the prices are read to the public

– There can be no discussion

– No correction of mistakes in most cases

– Award is always to the low responsible bidder

IFB VERSUS RFP

In the Request for Proposal (RFP), FAR PART 15, process

• After closing, the process is “closed” - information will be not be available until time of award

– Only Awardee identity and price is disclosed-not other offerors or their prices

• The Government will award based on best value criteria

• There can be clarifications, and/or discussions

• Award may not always be to the lowest offered price

WHAT IS THE CONTRACT

PERIOD?

Construction period is 540 calendar days after receiving the Notice to Proceed for

Base Bid and some Option Items Additional period of 180 calendar days for

Demolition Option Items

DISCLAIMER

The following is a brief overview of the proposal requirements

OFFERORS ARE STRONGLY

CAUTIONED TO CAREFULLY

READ THE REQUIREMENTS OF

THE SOLICITATION AND

COMPLY ACCORDINGLY

IMPORTANT REMINDER

THE GOVERNMENT INTENDS

TO AWARD WITHOUT

DISCUSSION AND THERE MAY

NOT BE A CHANCE FOR

DISCUSSIONS, CORRECTIONS,

OR REVISED PROPOSALS!!

WHAT YOU MUST SUBMIT

• Section 00110 of the RFP details the required information and format for the proposal

• 2 Volumes are required

– VOL 1 – Price/Cost (To include Exhibit D)

– VOL 2 - Past performance

VOLUME 1

PRICE/COST

• Offeror portion of SF1442

• Section 00010 – Insert all required pricing

• Section 00600 - Complete and insert representations and certifications (return those in Section 00600) Complete Electronic Reps and Certs in ORCA on the web – website provided in RFP Section 110, paragraph 3.4.1.6

• Completed Exhibit D – Option execution period

• Include the Supplemental information form

• (as needed) Joint Venture or Mentor Protégé paperwork

VOLUME 2

PAST PERFORMANCE

NO PRICES/COST IN THIS VOLUME

• Complete 5 to 7 PART 1 EXHIBIT As, Performance Relevancy Questionnaires for relevant contracts completed or substantially completed in the last five years. (Complete 1 PART 2)

• Send out questionnaires to your references for the Exhibit A projects

– Do this early – make sure they are sent to contracting officer to be received NLT 20 January 2010

• (Optional) Provide other past performance considerations

VOLUME 2

PAST PERFORMANCE CONTINUED

• Provide list of subcontractors (up to 3 per specialty) for the following, if not self-performed

– Fire Protection Systems, Steel Fabrication and Erection, Hangar Door Assemblies and Installation Construction

– To be considered, a subcontractor must complete a consent form - Exhibit B

PROPOSAL DUE DATES

• Volumes are due 1100 Hours (11:00

A.M.), 20 January 2010

• Proposal must be signed by officer of your company

• No facsimile or electronic offers will be accepted

• Reference questionnaires are also due by this time and date!

– Send reference questionnaires out as soon as possible

– These can be sent to us via mail, fax or e-mail

EXHIBITS

• Exhibit A = Relevancy Questionnaire

– PART 1 (5-7) PART 2 (1)

• Exhibit B = Subcontractor Consent Form

• Exhibit C = Past Performance Letter and

Questionnaire (Send out to References)

• Exhibit D = Option Execution Period (Submit with Vol 1, Pricing Info)

• Exhibit E = - Proposal Volume Contents Aid

• Exhibit F = Proposal Inquiry Form

PROPOSAL

EVALUATION

• Process is detailed in RFP Section 00120

• Carefully review Section 00120 when preparing proposal

• Comply with Section 00100 and 00110 requirements

• Past Performance is approximately equal to Price

• Failure to furnish a complete proposal may result in elimination from consideration !!

BEST VALUE AWARD

DECISION

Best Value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cost related factors.

AWARD

The contractor whose proposal provides the BEST VALUE to the government.

PAST PERFORMANCE IS

APPROXIMATELY EQUAL TO PRICE

THE BEST VALUE MAY NOT BE THE

LOWEST PRICE

IMPORTANT REMINDERS

•Submit a complete proposal in accordance with Instructions

•Failure to provide Subcontractor information in the required disciplines and completed Exhibit Bs may make your proposal incomplete and not considered •Award without discussions is intended, you may not have an opportunity to correct

• Award in this process does not necessarily mean the lowest price wins

HELPFUL WEBSITES

• http://www.fbo.gov/

• www.ccr.gov/

• http://orca.bpn.gov/

• http://www.gpo.gov/davisbacon/allstates.ht ml

• https://acquisition.army.mil/asfi http://www.fbo.gov/� http://www.ccr.gov/� http://orca.bpn.gov/� http://www.gpo.gov/davisbacon/allstates.html� http://www.gpo.gov/davisbacon/allstates.html� https://acquisition.army.mil/asfi�

HOW QUESTIONS WILL BE

HANDLED

• Questions must be submitted in writing only via email to:

robert.busch@ang.af.mil and david.mcphail@us.army.mil

• Submit all questions on the Exhibit F, Proposal Inquiry Format

• All questions must be received NLT 13 January 2010

• Questions received after that date may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary

• DO NOT CALL TECHNICAL PERSONNEL OR A&E-

THIS WILL DELAY GETTING AN ANSWER

ANSWERS TO QUESTIONS

• All questions, on a non-attribution basis, and the answers will be posted to the web site : http://www.fbo.gov/

• If necessary addendums, issued by an amendment, will also be posted

• Check web site regularly and don’t forget to refresh web page!!

Questions ???

Site Visit Follows This Briefing