AM-0002 W912HV-20-B-0008 200807 .pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Replace Water Supply Control System, Camp Zama, Japan

The purpose of this Amendment is to revise specif ications. Please refer to the follow ing SF30 Continuation Pages.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Aug-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912HV20B0008

X 9B. DATED (SEE ITEM 11)

15-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Aug-2020

CODE

CONTRACTING DIVISION

USACE-JAPAN DISTRICT

RM 147, BLDG. 250

CAMP ZAMA

ZAMA-CITY, KANAGAWA 252-8511

JAPAN

W912HV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912HV20B0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

A. CHANGES TO SPECIFICATIONS

Revised Section(s) to Project Specifications. Attached hereto are the following revised section(s) to the specifications. Revised section(s) replace like numbered section(s) in the subject solicitation specifications. Changes are indicated in red font or a red line in the left margin of revised areas. All portions of the revised section(s) shall apply whether or not changes have been indicated.

Revised Section(s):

Section 00 21 00

B. Bid opening date and time of August 20, 2020, 2:00 PM, Japan Standard Time remains unchanged.

SECTION 00 21 00 - INSTRUCTIONS

00 21 00

SECTION 00 21 00

INSTRUCTIONS TO BIDDERS

1. THIS IS AN INVITATION FOR BID SOLICITATION

a. Prospective Bidders are required to submit a Sealed Bid in response to Invitation for Bid (IFB) Solicitation

Announcement Number W912HV-20-B-0008.

b. Sealed Bids shall be received by the date and time identified in the solicitation.

c. The Public Bid Opening will be held at the following location:

U.S. Army Corps of Engineers, Japan Engineering District Building #250, Torii Conference Room Camp Zama, Japan

d. An Abstract of Bids (Optional Form 1419, Abstract of Offers – Construction) will be completed, verified/certified as to its accuracy and posted on the following Government Point of Entry website:

beta.SAM.gov [Note: The Government Point of Entry, formerly known as the Federal Business Opportunities (FBO) website moved to “beta.SAM.gov” on November 8, 2019].

2. THIS SOLICITATION IS FOR LOCAL SOURCES ONLY.

a. This contract will be performed in its entirety in Camp Zama, Japan, and is intended for Local Sources only.

3. REQUIRED SUBMITTALS FOR INVITATION FOR BIDS.

a. Bidders shall include the following documents when submitting a Sealed Bid in response to W912HV-20-B-

0008, for the Replacement of Water Control Systems, Camp Zama construction project:

(1) SF1442 (pages 1 and 2), including acknowledgment on all SF30 Amendments issued;

(2) Section 00 10 00, Solicitation, Contract Line Item Number (CLIN) Schedule (completed in its entirety);

(3) Section 00 45 00, Representations and Certifications (completed in its entirety);

(4) Bid Guarantee; and

(5) Joint Venture Agreement (if applicable).

b. Failure to submit all required documents may result in the Bid being considered non-responsive.

Additionally, failure of the Bidder to propose prices for all items in the CLIN Schedule may be cause for rejection of the Bid as non-responsive.

4. DELIVERY OF BIDS.

a. The Bid shall be submitted in a sealed envelope/package.

b. Emailed Bids are strictly prohibited and will be rejected.

c. Firms are solely responsible for ensuring that their Sealed Bid is received by the Government at the specified location prior to the date and time established in the solicitation.

d. To ensure timely submission of your Bid, Bidders should closely coordinate the delivery of your Sealed Bid with sufficient time to ensure receipt by the Government prior to the date and time established in the solicitation.

e. Sealed Bids will not be accepted at any Government facility gate.

f. The Government will not escort or provide any base access to any door-to-door service company.

g. Notes for Bid deliveries to Camp Zama:

(1) Valid picture identification is required for entry into Government facilities.

(2) The following are considered valid picture identification documents:

Residential Registration Card, Passport, or Japanese Driver's License.

(3) Those individuals using a newly issued Japanese Driver’s License, with an Identity Code (IC) chip as a form of identification, will be required to enter an 8-digit Personal Identification Number (PIN) into an Identification Chip Reader. Individuals are permitted three (3) attempts to input their PIN and will be denied access if they are unable to input the correct PIN. To obtain or reset the PIN, individuals should go to their local, Japanese Police Driver’s Licensing Center for assistance.

h. Instructions for Base Escort Access Assistance

(1) Prospective Bidders who require base escort access shall submit a written request for assistance to the following Government personnel: Contract Specialist, Norman Roldan and Contracting Officer, Norman G. Mackie. The written request for base access assistance shall be sent by email to Norman.Roldan.civ@USACE.Army.Mil and Norman.G.Mackie.civ@USACE.Army.Mil no later than five (5) three (3) business days prior to the date identified in block 13 of the SF 1442. The time and date stated for receipt of a prospective bidders written request for base access assistance is non-negotiable. In order to maintain social distancing requirements set by the installation, only two

(2) representative from each prospective bidder is allowed for escort into the installation.

(2) Prospective Bidders who timely submit a written request for assistance will be provided a One-Day Group Pass form and required to complete and return the form by email no later than three (3) two (2) business prior to the date identified in block 13 of the SF 1442. On the day of the Public Bid Opening, Bidders shall report to the Camp Zama Gate 1 no later than 1:30 1:15 p.m. in order to be escorted on base. Bidders will then be escorted to the Bid Box, wherein the Bid will be date/time stamped to indicate receipt of the Bid. Bidders electing to attend the Public Bid Opening at 2:00 p.m.

will then be escorted to the location identified in paragraph 1(b) above. Bidders who do not wish to attend the Public Bid Opening will be escorted off of the base.

5. CONTRACTOR APPLICATION.

a. If this is your first time seeking business opportunities with the Japan Engineer District or you need to update your company information and brochure file, please complete the Contractor Application form and submit it with the required attachments to: U.S. Army Corps of Engineers, Japan Engineer District, Bldg. 250, Room 147 Camp Zama, Zama-shi, Kanagawa-ken, Japan 228-8920, along with your first bid/proposal to Japan Engineer District, prior to submitting your Sealed Bid. Such firms shall be required to complete the aforementioned application and submit the requisite documents indicating they are registered with the Government of Japan and in possession of the necessary Certificate of Construction License in order to perform construction work in Japan. Please refer to the “Contractor Application” form at https://www.poj.usace.army.mil/Business-With-Us/Getting-Started/ for additional details and requirements.

6. SUBMISSIONS OF BIDS IN JAPANESE YEN.

a. Bids submitted in response to this solicitation shall be in terms of Japanese Yen, including any required bid guarantee. Bids received in a currency other than Japanese Yen will be rejected.

7. MAGNITUDE OF THE PROPOSED PROJECT.

a. Physical Characteristics: Work includes, but is not limited to, replacement of the Central Controller, Control Panel, and all associated equipment and accessories necessary for a functioning water supply control system at Building 1043. The new Central Controller shall be able to control the water supply at all four (4) Water Distribution / Transmission Facilities. Removal of existing area control panels and valve control panels at Buildings 832 and 858. Replacement of existing area control panels and valve control panels at Buildings 832 and 858 with one control panel at each building that incorporates the functions of both existing area control and valve control panels. Installation of one (1) control panel at Building 111 to allow for water supply controls from the new Central Controller. Modification of existing conduits and wiring, as necessary to support the new water supply control system.

b. Project sites are located on Camp Zama in Kanagawa, Japan. There are a total of four buildings. Located at Buildings 111, 832, 858 and 1043.

mailto:Norman.Roldan.civ@USACE.Army.Mil mailto:Norman.G.Mackie.civ@USACE.Army.Mil https://www.poj.usace.army.mil/Business-With-Us/Getting-Started/

c. Magnitude of the Proposed Project. The estimated price range of this work is between ¥500,000,000 and

¥1.000,000,000 [Ref: DFARS 236.204].

8. BIDDER INQUIRES.

a. Prospective Bidders shall submit all questions or requests for information (RFI) regarding this solicitation through the PrjoNet website, which can be accessed at https://www.projnet.org/projnet/. The “Bidder Inquiry Module” in ProjNet will allow contractors to submit questions and/or RFIs, and display previously submitted questions and/or RFIs posted by other prospective Bidders. Telephonic and email questions sent directly to Government representatives will not be accepted. All questions and/or requests for information (RFI) shall be submitted Bidder Inquiry Module by the due date and time identified herein.

b. All questions or RFIs shall be submitted within the ProjNet, Bidder Inquiry Module no later than 10:00 AM, Japan Standard Time on June 15, 2020.

c. To submit and/or review questions related to this project, prospective Bidders must use a Bidder Inquiry Key and follow the instructions listed below for access.

d. The Bidder Inquiry Key is: J79DDP-4WW65X

e. Prior to submitting questions or RFIs, prospective Bidders are encouraged to thoroughly review the Solicitation and all attachments (i.e. specifications and drawings) and the Bidder Inquiry Module to confirm other Bidders have not previously submitted the same question or RFI, in order to avoid repeat inquiries.

f. For specification questions, select “Specifications,” then list the Section, Paragraph and Page Number to correspond to your inquiry. For Plans questions, select “Plans” and list the sheet and detail number for the inquiry.

g. ProjNet Access Instructions:

(1) Go to the website: https://www.projnet.org/projnet/.

(2) At the home page, select USACE for the “Managing Agency” field.

(3) At the home page, enter your email address under the “EMAIL” field (do not enter a password in the

“Regular Accounts” Section).

(4) At the home page, enter the Bidder Inquiry Key under the “KEY ACCESS” field.

(5) Read and check “I agree to the privacy & security notice.”

(6) Press Sign-in button.

(7) A page will open requesting user account information and will ask you to create a new account (if you don’t have an existing account in the system). Enter all data fields required for account creation.

When you log back in, you will need to answer your security question.

(8) Press “add user” to continue.

(9) Upon completion of account creation, you will have access to the ProjNet system and project page.

(10) Review and submit questions regarding this project. An offeror who submits a question will https://www.projnet.org/projnet/ https://www.projnet.org/projnet/ receive an automated email notification that their question has been received. All questions can be viewed from this program.

(11) For specific Step-by-Step for POSTING YOUR INQUIRIES, see the Reference link in the Contract Viewer.

(12) For questions about ProjNet, please contact the Call Center help desk toll free number at 1-800- 428-HELP, which operates from 8 am to 5 pm (U.S. Central Time Zone). Questions can be emailed to the helpdesk at staff@rcesupport.com.

h. The Government reserves the right to answer questions after this deadline, but is not obligated to provide a response to late questions. The Government will respond to inquiries in ProjNet. Government responses to inquiries are intended to provide clarity and may or may not result in an amendment to the solicitation. All revisions to the specifications and/or drawings will be specified noted and incorporated into the solicitation via an amendment. Any information given a prospective Bidder concerning a solicitation will be furnished promptly to all other prospective Bidders as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective Bidders.

9. BID GUARANTEES AND PERFORMANCE BONDS.

a. ACCEPTABLE SURETIES. Notwithstanding the statement contained in paragraph (d) of the clause, FAR 52.228-15, Performance and Payment Bonds - Construction, concerning the acceptable corporate sureties appearing on the Treasury Department Circular 570, a corporate surety that has received official approval to execute Bid Bonds (Standard Form 24) and Performance Bonds (Standard Form 25) on United States Forces Japan construction projects from the Ministry of Finance, Government of Japan will be considered an acceptable surety. Banks are not acceptable sureties; Bid Bonds and Performance Bonds executed by banks will be rejected.

b. Notwithstanding the statement contained in paragraph (b) of clause FAR 52.228-1, Bid Guarantee, the

Bid Guarantee must be supported by good and sufficient corporate surety or sureties acceptable to the Government.

c. Notwithstanding the statement contained in paragraph (d) of clause FAR 52.228-15, Performance and

Payment Bonds – Construction, the performance bond must be supported by good and sufficient corporate surety or sureties acceptable to the Government.

10. BONDING THRESHOLDS.

a. Under the Federal Acquisition Streamlining Act of 1994, Public Law 103-355 (FASA), the Miller Act (40 U.S.C. 270a-270f) no longer applies to contracts that do not exceed the amount of ¥15,000,000. Therefore, the Government will not require the successful Bidder to furnish a Performance Bond if it appears that award of a contract to the Bidder will be in an amount of ¥15,000,000 or less.

b. The Government requires a Bid Guarantee to accompany a Bid when a Performance Bond will be required under the resulting contract. Therefore, under this solicitation, any Bid in excess of ¥15,000,000 shall be accompanied by a Bid Guarantee, in the form and amount required by provision 52.228-1, Bid Guarantee," and other pertinent provisions and clauses in this solicitation. Failure to submit a Bid Guarantee in such case may render the Bid non-responsive to the solicitation.

c. A Bid under this solicitation that does not exceed of ¥15,000,000, shall not require a Bid Guarantee to be submitted with the Bid. Absence of a Bid Guarantee in such case will not, in and of itself, render the Bid non-responsive to the solicitation.

d. FAR 52.228-1, Bid Guarantee, as included in this solicitation, requires a Bid Guarantee in the amount of TWENTY PERCENT (20%) of the TOTAL Bid price or ¥300,000,000, whichever is less.

11. PERFORMANCE OF WORK BY THE CONTRACTOR – DEFINED.

a. For the purposes of the FAR Clause 52.236-1, “Performance of Work by The Contractor,” work on the site with the Contractor's own organization means physical activities at the site other than work performed by subcontractors, procurement of materials for installation by subcontractors, or providing equipment to be used solely by subcontractors.

12. PRORATED COSTS.

a. All costs pertaining to the performance of work under the contract over and above the direct costs for the work shall be prorated to and included in the price quoted for each item in the Bidding Schedule.

13. SPECIAL TREATMENT OF PACKAGING OF EQUIPMENT AND MATERIAL.

a. Bidders are cautioned that equipment and material requiring ocean transportation may be subjected to inordinate dangers and special treatment or packaging may be necessary to assure arrival in a condition conforming to contract requirements.

14. SPECIAL TREATMENT OF PACKAGING OF EQUIPMENT AND MATERIAL.

a. Bidders are cautioned that equipment and material requiring ocean transportation may be subjected to inordinate dangers and special treatment or packaging may be necessary to assure arrival in a condition conforming to contract requirements.

15. SIGNATURE ON BIDS.

a. Bids must be signed by an officer of the company or an individual who is authorized to sign Bids for and on behalf of the company. An individual, other than an officer of the company, who signs a Bid must submit evidence of his authority to sign such Bid. This evidence must accompany the Bid. Failure to comply with this requirement may be cause for rejection of the Bid.

16. JOINT VENTURE.

a. In the event the Bidder is a joint venture, the Bidder must be signed by an authorized representative of each participant in the joint venture. Failure to comply with this requirement may be cause for rejection of the Bid.

17. BIDDER ELIGIBILITY.

a. Only local sources will be considered under this solicitation. Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [For a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or, in the alternative, each member of the Joint Venture must individually satisfy the local source requirements] that are physically located in Japan and authorized (i.e. licensed and registered) to perform in Japan, the type of construction work specific in this solicitation. Specifically, a prospective offeror must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the resulting contracts. In addition, prior to award of the contracts, offerors must be registered with the Government of Japan to do construction work in Japan and possess necessary construction licenses and permits to perform work required under this solicitation. The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the US-Japan Status of Forces Agreement (SOFA) to U.S.

contractors normally resident in the United States; nor will the U.S. Government certify employees of such contractors as “Members of the Civilian Component” under Article I(b) of the SOFA.

18. JAPANESE CONSUMPTION TAX.

a. Effective October 1, 2019, the Government of Japan increased the rate of Japanese Consumption Tax from 8% to 10%. By virtue of Article XII of the Status of Forces Agreement (SOFA), materials, supplies, equipment and services procured for official purposes in Japan by the United States armed forces, or its authorized procurement agencies are EXEMPT from various Japanese Taxes, including Consumption Tax.

The exemption from the Japanese Consumption Tax applies not only to Japanese prime contractors, but also to Japanese subcontractors or suppliers at every level regardless of the nationality of the prime contractor whether a Japanese or a Foreign firm. The instruments listed hereinafter have been agreed to by both Governments of Japan and the U.S. as "Proof of Purchase by U.S. Forces in Japan.”

Standard Form 1034 Public Voucher for Purchases and Services other than Personal DD Form 1155 Order for Supplies or Services Standard Form 44 Purchase Order-Invoice-Voucher ENG Form 93 Payment Estimate

Therefore, Japanese Consumption Tax shall NOT be included in your Bid.

19. DEFINITION OF THE WORDS ITEM/ITEMS.

a. This solicitation contains a single schedule for award to a single Bidder.

b. For the purposes of this solicitation, the words “Item” or “Items” as used in provision(s) of this section shall be construed to mean “Schedule” or “Schedules,” respectively.

c. Any reference to “Offer,” “Offeror” or “Proposal Schedule” “shall be construed to mean “Bid,” “Bidder,” or “Bidding Schedule,” respectively.

20. ARITHMETIC DISCREPANCIES.

a. For the purpose of initial evaluations of Bids, the following will be utilized in the resolving arithmetic discrepancies found on the face of a Bidding Schedule as submitted by the Bidder:

(1) Obvious, misplaced decimal points will be corrected;

(2) When discrepancy between unit price and extended price exist, the unit price will govern;

(3) Apparent errors in extension of unit prices will be corrected;

(4) Apparent errors in addition of lump-sum and/or extended prices will be corrected.

b. For the purpose of Bid evaluation, the Government will proceed on the assumption that the Bidder intends his Bid to be evaluated on basis of the unit prices, the totals arrived at by resolution of arithmetic discrepancies as provided above and the Bid will be reflected as such on the Abstract of Bids.

c. These correction procedures shall not be used to resolve any ambiguity concerning which Bid is the low.

21. AMENDMENTS PRIOR TO THE PUBLIC BID OPENING.

a. The right is reserved, as the interest of the Government may require, to amend the solicitation, specifications, drawings or other attachments to the solicitation prior to the date set for opening of bids. Such revisions and amendments, if any, will be announced by an amendment or amendments to this Invitation for Bid solicitation. If the revisions or amendments of any nature constitute a material change in quantities or prices of the bid or both, the date set for the date set for the Public Bid Opening may be postponed by as many days as the issuing Contracting Officer determines in order to enable Bidders an opportunity to revise their Bid.

In such instance, an official Amendment to the Invitation for Bid Solicitation will be issued which provides an announcement of the new date and time for the Public Bid Opening.