ATTACHMENT 1 - TECHNICAL SPECIFICATIONS_AMENDMENT 0001.pdf

Ice Harbor Navlock Upstream Tainter Gate - SUPPLY W912EF26BA001 HLNLGTSUP455454B Amend-0001

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 01.00

SUPPLEMENTARY REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 DEFINITIONS

1.4 DOCUMENT SUBMITTALS

1.5 SUPPLEMENTAL DRAWINGS

1.6 PROGRESS PAYMENTS

1.7 COMMENCEMENT OF CONTRACT WORK

1.8 FIELD VERIFICATION OF SITE CONDITIONS

1.9 NAVIGATION LOCK TAINTER GATE DELIVERY REQUIREMENTS

1.9.1 Required Delivery Dates and Location

1.10 REGULAR CLEANUP AND DEBRIS DISPOSAL

1.11 EQUIPMENT LIST

1.12 TESTING OF EQUIPMENT

1.13 PROTECTION AND RESTORATION OF EXISTING FACILITIES

1.14 PROJECT SUPERINTENDENT

1.15 KEY PERSONNEL SUBSTITUTION

1.16 CONTRACTOR RESPONSIBILITY FOR CONTRACT WORK

1.17 POST AWARD MEETINGS

1.17.1 Post-Award Conference

1.17.2 CAD Requirements and Coordination Meeting

1.17.3 Pre-Metrology Meeting

1.17.4 Prefabrication Conference

1.17.5 Pre-Painting Meeting

1.17.6 Pre-Delivery Meeting

1.17.7 RMS Orientation Meeting

1.18 WEEKLY PRODUCTION MEETINGS

1.18.1 Production Briefings

1.18.2 Fabrication Progress Photos

1.19 MEETING MINUTES

1.19.1 Additional Meetings

1.20 PARTNERING

1.20.1 General

1.20.2 Partnering Meetings

1.21 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

ATTACHMENTS:

Weekly Meeting Agenda

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Three (3) Week 'Look Ahead' Schedule

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SECTION 01 11 01.00 28

SECTION 01 11 01.00

SUPPLEMENTARY REQUIREMENTS

PART 1 GENERAL

The work covered by this section of the specifications consists of work common to more than one section of these TECHNICAL SPECIFICATIONS.

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Occupational Health Requirements

Comply with the current edition and all changes posted on the web as of the effective date of this solicitation.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals having an "I" designation are for information only.

Designation following the "G" or "I" designation identifies the office that will review the submittal for the Government. Submit in accordance with SECTION 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Equipment List ; I, C

Prefabrication On-Site Inspection Report ; I, C

Project Superintendent ; I, C

Field Verification Variations ; G, C

CAD Requirements And Coordination Meeting ; G, GS

SD-07 Certificates

Key Personnel Substitution ; G, C

1.3 DEFINITIONS

a. Qualified Person.

As defined in EM 385-1-1 ; "DEFINITIONS", unless otherwise specified.

b. F.O.B.

An abbreviation for free on board, which means that a vendor or consignor will deliver goods on a railroad car, truck, vessel, or other conveyance without any expense to the purchaser or consignee.

1.4 DOCUMENT SUBMITTALS

In addition to other specified submittal requirements, a copy of all documents submitted as part of work on this contract, shall be e-mailed to the Contracting Officer and submitted in Resident Management System Contractor Mode (RMS CM). Include project contract number, title, and e-mail topic in all e-mail subject lines, per SECTION 01 33 00 SUBMITTAL PROCEDURES, paragraph "Digital Copies".

1.5 SUPPLEMENTAL DRAWINGS

a) A “Supplemental Drawings” packet is provided as part of this contract for information only and is not part of Contract work. These drawings are not available in CAD. These drawings depict the best estimate of existing components and equipment. The Government does not guarantee the accuracy of Supplemental Drawings.

b) Contractor shall verify accuracy of these drawings prior to use. Any errors or deficiencies arising from use of these drawings shall be the responsibility of the Contractor and corrected at no additional cost to the Government.

1.6 PROGRESS PAYMENTS

Progress Payments apply only to CLIN 0002 "Fabrication of Upstream Tainter Gate and Storage Cradles". See Contracting Clause FAR 52.232-16 "Progress Payments" for additional information.

1.7 COMMENCEMENT OF CONTRACT WORK

Contractor work on CLIN 0001 and CLIN 0003 may commence upon receipt of Notice of Award. Contractor work on CLIN 0002 must not commence until the required performance and payment bonds are submitted and formally accepted by the Government, following Notice of Award. Anticipate a maximum of 7 (seven) calendar days for Government review of submitted performance and payment bonds.

1.8 FIELD VERIFICATION OF SITE CONDITIONS

a. Field verify all elevations, dimensions, and coordinates of existing features indicated on the contract drawings that affect new fabrication. Provide all required tools and equipment to verify site conditions, including all equipment required for access to the areas for metrology and other verification work . Government property will not be available for Contractor use.

b. Field verification of the existing Upstream Navigation Lock Gate and surrounding areas must be completed during Contractor access dates of the 2026 Navigation Lock Outage. See SECTION 01 14 00.10 28 PROJECT SITE RESTRICTIONS, paragraph "2026 Navigation Lock Outage Restrictions" for additional information. In addition, all Metrology work must take place during this time. See SECTION 02 21 00.01 28 METROLOGY for additional information. The Contractor will be able to access the Navigation Lock Gate area, including the upstream side below the forebay waterline during the specified access dates.

c. Field verification of the downstream storage area must be completed no later than 16 April 2026, and in all cases prior to start of fabrication activities. Coordinate dates of field verification with the Contracting Officer (KO) a minimum of 14 calendar days prior to anticipated dates.

d. Document existing site conditions with marked up contract drawings, digital photographs, metrology, and videos, along with descriptive narrative reports identified below. Notify the KO of any variations that affect design and fabrication of components within 7 calendar days of Field Verification completion, and include documentation of variations in the Field Verification Variations Report.

e. Submit a descriptive narrative Prefabrication On-Site Inspection report , and documentation of Field Verification Variations identifying all variations from contract drawings that impact design of components. Both reports must be submitted within 30 calendar days of completion of field verification.

f. All variations must be updated as per SECTION 01 78 00.00 28 , CLOSEOUT SUBMITTALS, paragraphs WORKING AS-BUILT DRAWINGS.

1.9 NAVIGATION LOCK TAINTER GATE DELIVERY REQUIREMENTS

a. See paragraph "Required Delivery Dates and Location" for delivery date information. Provide a minimum of 3 (three) delivery date options. The Government will coordinate Gate delivery with other river users and notify the Contractor of the final delivery date a minimum of 14 (fourteen) calendar days prior to delivery.

b. All deliveries and Contractor arrival to the Project site must occur within typical Government work hours. See SECTION 01 14 00.10 28 PROJECT SITE RESTRICTIONS, paragraph "Government's Work Schedule" for additional information.

c. The Navigation Lock will be closed to river traffic between 0700 and 1700 on the day of delivery. All delivery tasks requiring a barge at the downstream end of the Navigation Lock must be completed during this time . Additional time will NOT be allowed, unless approved in advance by the Contracting Officer. Due to requirements of other river users, the Government cannot guarantee additional time will be available. The Contractor's barge will only be allowed to moor at the Project site during this coordinated Navigation Lock Closure. All Contractor barges and other equipment must be cleared from the Navigation Channel prior to the end of this outage. NOTE: Navigation Lock closure start time may vary up to an hour to accommodate river vessels in transit. Anticipate total duration of Lock closure to remain the same as identified above.

d. Contractor is solely responsible for off-loading the Gate and other items from the barge, moving them to the storage location, positioning gate for storage, and placement of fencing as shown and specified. Provide all equipment, supplies, and other items needed for delivery tasks. Government equipment and property is NOT available for Contractor use.

e. The Gate must NOT be set on the ground during off-loading and storage activities. All Navigation Lock Gate storage must be onto the accepted Storage Cradles.

f. Moorage is not available at the Project site or within the Boat Restricted Zone (BRZ) of Ice Harbor Dam. The Contractor is responsible for securing any needed moorage at other locations.

g. Additional shipping and delivery requirements are located in

SECTION 35 20 16.44 28 TAINTER GATE FABRICATION, DELIVERY, AND STORAGE.

1.9.1 Required Delivery Dates and Location

a. Deliver the Navigation Lock Tainter Gate no sooner than 14 June 2027. Contractor must work continually to complete all delivery and storage requirements until all onsite work is complete.

b. Demobilize from the Project site, no later than 7 calendar days following delivery of the Tainter Gate. Complete all Contract work no later than 15 July 2027.

c. See Sheet G-101 for delivery location, and general storage location of the Navigation Lock Tainter Gate. Coordinate final storage location of the delivered Gate with the Contracting Officer.

1.10 REGULAR CLEANUP AND DEBRIS DISPOSAL

With the exception of materials specifically indicated or specified to be salvaged for reuse, or turned over to the Government, all wastes and demolished materials becomes the property of the Contractor and must be removed from the job site daily in accordance with Federal, State, and local regulations. The Contractor shall furnish waste containers. All small waste containers provided by the contractor must be emptied daily, large bin containers must be emptied when full or once a week.

1.11 EQUIPMENT LIST

Furnish a complete list of all equipment to be used on the Project 30 calendar days prior to commencement of on-site work. Submit a revised list in the event of change of equipment. Lists shall include rented equipment as well as lease-purchase or sale-leaseback equipment. The initial list and the revised lists shall indicate dates equipment is assigned to or removed from the Project and adequate identification or description of each item of equipment including manufacturer's name (abbreviated), model number, manufacturer's serial number, year of manufacture, and Contractor's assigned serial or record number.

1.12 TESTING OF EQUIPMENT

Before any machinery or mechanized equipment is put to use on the job, it must be inspected and tested by a qualified person and determined to be in safe operating condition. Cranes or derricks must be tested by the Contractor or a qualified testing agency in accordance with EM 385-1-1 .

Equipment must be large enough to safely handle proposed picks or tasks without exceeding the crane rating established by these tests.

1.13 PROTECTION AND RESTORATION OF EXISTING FACILITIES

The Contractor shall be responsible for any damage to Government structures, equipment, and other property caused by Contractor personnel and operations. Damaged items and areas shall be restored to pre-Contract conditions at no additional cost to the Government.

1.14 PROJECT SUPERINTENDENT

The Contractor's Project Superintendent must be on the worksite at Ice Harbor Dam during performance of on-site work on this contract. The Project Superintendent is required on the worksite, at all times work is being performed, until on-site work on this contract is completed and accepted. Submit Superintendent name and contact information prior to start of on-site work. The Project Superintendent may also be the CQC System Manager for Ice Harbor site work, as long as the Project Superintendent also meets the qualifications for the CQC System Manager.

1.15 KEY PERSONNEL SUBSTITUTION

If the Contractor plans on replacing any Key personnel (Project Superintendent, CQC System Manager, or CQC staff Members) they must have the approval of the Contracting Officer. Personnel shall possess the qualifications that meet or exceed those stated in this contract for the position of the individual they are replacing. Submit qualifications of new personnel at least 15 calendar days in advance of date of replacement.

1.16 CONTRACTOR RESPONSIBILITY FOR CONTRACT WORK

The Contractor is responsible for correcting all damage and defects to work covered by this contract, until final acceptance by the Government.

1.17 POST AWARD MEETINGS

1.17.1 Post-Award Conference

Within thirty (30) seven (7) calendar days after receipt of Notice of Award, attend a Post-Award Conference. Senior Level members of the Contractor's staff involved with this contract shall participate in this meeting to discuss the overall contract requirements. The Government will lead this meeting and take the meeting minutes.

1.17.2 CAD Requirements and Coordination Meeting

a. After Notice of Award, and prior to the Contractor starting CAD files for design, coordinate a CAD Requirements and Coordination Meeting with the Contracting Officer. All Lead CAD staff shall attend the meeting. The purpose of the meeting is to explain CAD design and submittal requirements throughout the contract, verify which version of Autodesk must be used for work on this contract, and establish Points of Contact.

b. Assume Contractor use of Autodesk version 2023 for all CAD files and drawing submittals, unless approved otherwise by the Contracting Officer .

c. Provide a record of the meeting within 7 calendar days. The meeting may be held in conjunction with another Post Award Meeting, but must be prior to beginning CAD related work.

1.17.3 Pre-Metrology Meeting

Coordinate with the Contracting Officer and establish the date of the Pre-Metrology Meeting. The meeting will be held at the Project site at

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Line least one (1) week prior to mobilizing to the job site. The Contractor shall lead the Pre-Metrology Meeting discussing the Contractor's plan on executing the work at the project site, schedule, required clearances and timeframe for them, and plan for implementing safety and quality control.

The Government will have key members from the Project staff to discuss environmental and clearance issues. Key members of the contractor staff shall attend this meeting including the Quality Control (QC) System Manager, Site Safety and Health Officer (SSHO) and any other members determined by the Government to be required.

1.17.4 Prefabrication Conference

See SECTION 05 59 20.00 28 FABRICATION OF HYDRAULIC STEEL STRUCTURES, paragraph "Prefabrication Conference" for conference timing and requirements. See paragraph MEETING MINUTES for meeting minutes requirements.

1.17.5 Pre-Painting Meeting

Coordinate with the Contracting Officer and establish the date of the Pre-Painting Meeting. The meeting shall be held at the Contractor's facility at least one (1) week prior to start of Certification Tests for paint applicators. See SECTION 09 97 02.00 28 PAINTING: HYDRAULIC STRUCTURES, paragraph "Qualified Coating Applicator" and related paragraphs for additional information. The Contractor shall lead the Pre-Painting Meeting discussing the Contractor's plan on executing the work, schedule, and plan for implementing quality control. Key members of the Contractor's staff shall attend this meeting including the Quality Control (QC) System Manager, and any other members determined by the Government to be required. See paragraph MEETING MINUTES for meeting minutes requirements.

1.17.6 Pre-Delivery Meeting

a. Coordinate with the Contracting Officer and establish the date of the Pre-Delivery Meetings. The meeting will be held at the Project site at least 21 calendar days prior to anticipated delivery date of the Navigation Lock Upstream Gate, and cribbing/support structures , unless approved otherwise by the Contracting Officer. The Contractor shall lead the Pre-Delivery Meetings discussing the Contractor's plan on executing the work at the project site including delivery and on-site placement of the Upstream Gate, repair of damage that occurred during shipping (including coating repair), schedule, and plan for implementing safety and quality control.

b. The Government will have key members from the Project staff to discuss environmental and clearance issues. Key members of the contractor staff shall attend this meeting including the Quality Control (QC) System Manager, Site Safety and Health Officer (SSHO) and any other members determined by the Government to be required. See paragraph MEETING MINUTES for meeting minutes requirements.

1.17.7 RMS Orientation Meeting

a. Upon the Contractor's request, an RMS (Resident Management System) Orientation Meeting will be held within fifteen (15) calendar days after Notice of Award. See SECTION 01 45 01.00 28 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM) for additional information. The Orientation Meeting will be held at NWW District Headquarters, and may occur in conjunction with, but not at the same time as, the Post-Award Conference. The Orientation Meeting can also occur via video conference. Coordinate meeting date and time with the Contracting Officer a minimum of 7 calendar days prior to the meeting.

b. At a minimum, the Contractor's RMS-CM Administrator and QC system manager shall attend the RMS Orientation meeting. A Government Representative will lead the orientation. Anticipate the following at the meeting:

1. Allow for a maximum 4 hour duration.

2. Cover the following topics, at a minimum, in RMS Contractor Mode (CM):

i. Contractor use of RMS (CM) system.

ii. Contractor Data.

iii. Quality Control Reports.

iv. Submittals.

v. RFIs.

vi. Payment.

3. Receive a follow-up handout/guide for reference on the above items.

c. Contractor employees shall bring a computer with Wi-Fi capability (to gain access to the Internet), with RMS pre-loaded.

d. The RMS Orientation Meeting is required for Contractors with no prior RMS experience. The RMS Orientation Meeting, is optional, but may be requested, for all other Contractors.

e. The purpose of the RMS Orientation Meeting is to facilitate Contractor's use of RMS (CM). It does not relieve the Contractor of the requirement to use RMS (CM) in accordance with the Contract. See

SECTION 01 45 01.00 28 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE

(RMS CM), paragraph RMS SOFTWARE for information related to required download and installation deadlines.

f. Meeting minutes are not required for the RMS Orientation Meeting.

1.18 WEEKLY PRODUCTION MEETINGS

1.18.1 Production Briefings

During all fabrication work, hold a weekly production meeting to brief the Government on the status of the project.

a. Use the attached "Weekly Meeting Agenda" and discuss all elements of this agenda.

b. Provide a Three (3) Week 'Look Ahead' Schedule. See look-ahead examples at the end of this section).

1. Describe all planned fabrication activities over the next three (3) weeks.

2. ENSURE these activities align to the overall fabrication SCHEDULE submitted under SECTION 01 32 01.00 28 PROJECT SCHEDULE.

3. RECORD any changes to the Project Schedule AND INCLUDE IN the next scheduled update.

c. Key members of the Contractor's staff including the Quality Control System Manager and the SITE SAFETY AND HEALTH OFFICER shall attend.

d. The Quality Control System Manager shall discuss all QC aspects outlined in SECTION 01 45 04.00 28 CONTRACTOR QUALITY CONTROL.

e. The Government reserves the right to require any person from the Contractor's staff such as the Project Manager, Engineer, Scheduler or Key Subcontractor Personnel to attend the meeting. See paragraph MEETING MINUTES for meeting minutes requirements.

1.18.2 Fabrication Progress Photos

a. Photograph and record weekly progress during all fabrication activities using progress photographs. Submit digital photographs weekly for use at the WEEKLY PRODUCTION MEETING. Photographs provided are for unrestricted use by the Government.

1. Submit photos at the end of each work week.

2. Furnish digital photographs, Utilize JPEG file format for all photograph and image files.

3. Provide full-color photos with photo resolution of not less than 12 megapixels and not more than 24 megapixels. Photos shall show the sequence and progress of work.

4. As a minimum during fabrication, photograph the following:

i. Each individual component prior to assembly.

ii. Assembly photos documenting each component being added to the Navigation Lock Upstream Gate, as applicable.

iii. Photos showing all sides of the completed Upstream Gate.

5. Take and submit a minimum of 20 digital photographs each week throughout the entire project.

b. Ensure that the photographs are digitally dated. A log must be furnished for each photograph that records the following information:

1. Photograph number (the specific format should be tied to the filename of the digital photograph).

2. Date the photograph was taken.

3. A brief description of the location, what the photograph depicts, and the orientation of the view.

1.19 MEETING MINUTES

The Contractor is responsible for taking ALL meeting minutes, unless otherwise specified. Submit minutes in RMS CM, and send electronically within 48 hours of the meeting to the Government's Project Engineer, Quality Assurance Representative, and Resident Engineer for concurrence.

Minutes shall be in pdf format and be OCR (Optical Character Recognition) searchable. Include project contract number, title, and meeting topic in all e-mail subject lines.

1.19.1 Additional Meetings

Record the minutes of all meetings, including all conference calls, that occur between the Contractor and Government. Format and submit minutes as specified in paragraph MEETING MINUTES.

1.20 PARTNERING

1.20.1 General

The Government intends to encourage the foundation of a cohesive partnership with the Contractor and its subcontractors by informally partnering this contract. This partnership will be structured to draw on the strengths of each organization to identify and achieve reciprocal goals. The objectives are effective and efficient contract performance with the intent to achieve a safe completion of the work - within budget, on schedule, and in accordance with plans and specifications. This partnership would be bilateral in makeup and participation will be totally voluntary. If Partnering is pursued, meetings would be held as identified in the following paragraph.

1.20.2 Partnering Meetings

Within 30 calendar days of receipt of Notice of Award, the initial partnering meeting will be scheduled if the meeting is requested by the Contractor. The Contractor's key personnel will attend a face-to-face partnering meeting (typically one day in duration) together with key Government personnel, to discuss project goals and communication.

Follow-up meetings will be held periodically, as required, throughout the duration of the contract, as agreed to by the Contractor and the Government. The Government will facilitate the meeting.

1.21 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1. The Government will monitor the Contractor's performance under this contract using quality assurance procedures developed by the Government. Typical procedures might include random sampling, checklists, customer complaints, and observations.

2. The Government reserves the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work.

3. If any of the services do not conform to contract requirements, the Government will request the Contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the

Contractor to take necessary action to ensure future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

4. If the Contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may by contract, or otherwise (1) perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

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SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 45 04.00 28

CONTRACTOR QUALITY CONTROL

PART 1 GENERAL

1.1 REFERENCES

1.2 PAYMENT

1.3 SUBMITTALS

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL

3.2 CONTRACTOR QUALITY CONTROL (CQC) PLAN

3.2.1 General

3.2.2 Content of the CQC Plan

3.2.3 Acceptance of Plan

3.2.4 Notification of Changes

3.3 COORDINATION MEETING

3.4 QUALITY CONTROL ORGANIZATION

3.4.1 Personnel Requirements

3.4.2 CQC System Manager

3.4.3 Additional Requirement

3.5 SUBMITTALS

3.6 CONTROL

3.6.1 Preparatory Phase

3.6.2 Initial Phase

3.6.3 Follow-up Phase

3.6.4 Additional Preparatory and Initial Phases

3.7 TESTS

3.7.1 Testing Procedure

3.7.2 Testing Laboratories

3.7.2.1 Capability Check

3.7.3 Onsite Laboratory

3.7.4 Furnishing or Transportation of Samples for Testing

3.8 COMPLETION INSPECTION

3.8.1 Punch-Out Inspection

3.8.2 Pre-Final Inspection

3.8.3 Final Acceptance Inspection

3.9 DOCUMENTATION

3.10 NOTIFICATION OF NONCOMPLIANCE

3.11 PROJECT CLOSE OUT

ATTACHMENTS:

Sample of Quality Control Report, WWD-QCR (Rev Sep 85)

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SECTION 01 45 04.00 28

SECTION 01 45 04.00 28

CONTRACTOR QUALITY CONTROL

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM D 3740 (2004a) Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction

ASTM E 329 (2007) Standard Specification for Agencies Engaged in the Testing and/or Inspection of Materials Used in Construction

1.2 PAYMENT

Separate payment will not be made for providing and maintaining an effective Quality Control program, and all costs associated therewith shall be included in the applicable prices contained in The Schedule.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals having an "I" designation are for information only. A designation following the "G" or "I" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with SECTION 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Contractor Quality Control (CQC) Plan ; G C

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL

Provide quality control and establish and maintain an effective quality control system. The quality control system shall consist of plans, procedures, and organization necessary to produce an end product that complies with the contract requirements. The system shall cover all off-site fabrication and on-site work operations and shall be keyed to the proposed fabrication sequence. Utilize established in-house quality control procedures to assure full compliance with all off-site work.

Submit daily reports in compliance with paragraph DOCUMENTATION for all on-site work and for all off-site work.

3.2 CONTRACTOR QUALITY CONTROL (CQC) PLAN

3.2.1 General

Submit for review by the Government, not later than 15 calendar days after receipt of Notice of Award, the Contractor Quality Control Plan proposed to implement the requirements of the Contract. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. Fabrication activities will be permitted to begin only after acceptance of the CQC Plan.

3.2.2 Content of the CQC Plan

Include in the CQC Plan, as a minimum, the following to cover all fabrication, operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall implement the three phase control system for all aspects of the work specified. The CQC System Manager shall report directly to the owner of the firm or a senior manager not responsible for executing the work. The CQC System Manager cannot work directly for the Project Manager or manager responsible for the execution of the work.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by the owner of the firm, or an equivalent individual within the company who is not responsible for managing this project, which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work and rework of any nonconformance work which is not in compliance with the contract. The CQC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities.

Copies of these letters shall also be furnished to the Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals in accordance with SECTION 01 33 00 SUBMITTAL PROCEDURES.

Include procedures for subcontractors, offsite fabricators, suppliers, and purchasing agents.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities will be subject to approval by the Contracting Officer.)

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking fabrication deficiencies from identification through acceptable corrective action. These procedures shall establish verification that identified deficiencies have been corrected.

h. Reporting procedures, including proposed reporting formats.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks and has separate control requirements. It could be identified by different trades or disciplines, or it could be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the Coordination Meeting.

3.2.3 Acceptance of Plan

Acceptance of the Contractor's plan is required prior to the start of fabrication. Acceptance is conditional and will be predicated on satisfactory performance during the fabrication. The Government reserves the right to require the Contractor to make changes in the CQC plan and operations including removal of personnel, as necessary, to obtain the quality specified.

3.2.4 Notification of Changes

After acceptance of the CQC plan, notify the Contracting Officer in writing a minimum of seven (7) calendar days prior to any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

3.3 COORDINATION MEETING

After the Post-Award Conference, before start of fabrication, and prior to acceptance by the Government of the Quality Control Plan, meet with the Contracting Officer and discuss the Contractor's quality control system.

During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both on-site and off-site work, and the interrelationship of Contractor's Management and control with the Government's Quality Assurance inspection. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures which may require corrective action by the Contractor. Contractor is responsible for preparing the meeting minutes.

See Section 01 11 01.00 28 , paragraph ADDITIONAL MEETINGS.

3.4 QUALITY CONTROL ORGANIZATION

3.4.1 Personnel Requirements

a. The CQC organization consists of the following required positions:

1. A CQC System Manager.

2. Site Safety and Health Officer (SSHO).

3. Personnel identified in the technical provisions with specified specialized skills to assure the required work is performed properly.

4. Additional qualified CQC personnel as needed to ensure safety and contract compliance.

b. The CQC staff must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure contract compliance. The CQC staff shall be subject to acceptance by the Contracting Officer.

c. Provide adequate office space, filing systems and other resources as necessary to maintain an effective and fully functional CQC organization. Complete records of all letters, material submittals, shop drawing submittals, schedules and all other project documentation shall be promptly furnished to the CQC organization by the Contractor. The CQC organization shall be responsible to maintain these documents and records at the site at all times, except as otherwise acceptable to the Contracting Officer.

3.4.2 CQC System Manager

a. Designate a CQC System Manager who is a full-time employee of the prime Contractor, who is responsible for overall management of CQC, and has full authority to act for the Contractor in all CQC matters.

The CQC System Manager shall have no other duties while on-site unless approved otherwise, in writing, by the Contracting Officer.

b. The CQC System Manager shall have a minimum of 10 years of construction or fabrication experience in the type of work being performed under this contract, with at least 5 of those years in quality control management on similar projects. The CQC System Manager shall always be present at the Project site while work is in progress. During fabrication activities (whether on-site or off-site at a Contractor or subcontractor-controlled facility), the CQC System Manager shall personally oversee the QC organization and off-site fabrication, or shall provide additional qualified QC staff acceptable to the Government to maintain continuous oversight.

c. Identify in the plan an alternate to serve in the event of the CQC System Manager's absence. The requirements for the alternate are the same as the CQC System Manager. Identify as CQC System Manager an individual within the onsite work organization who is responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager shall be a fabrication person with a minimum of 10 years in related work. This CQC System Manager shall be on the site at all times during fabrication activities and on-site work and be employed by the prime Contractor. The CQC System Manager shall be assigned no other duties. Identify in the plan an alternate to serve in the event of the CQC System Manager's absence. The requirements for the alternate are the same as the CQC System Manager.

3.4.3 Additional Requirement

In addition to the above experience and/or education requirements, the CQC System Manager shall have completed the course entitled "Construction Quality Management for Contractors" within the last five (5) years. This course will periodically be offered at various locations throughout the Pacific Northwest. For information concerning this course call your local Associated General Contractors (AGC) Plan Room.

SECTION 01 45 04.00 28

3.5 SUBMITTALS

Submittals shall be as specified in SECTION 01 33 00 SUBMITTAL PROCEDURES.

The CQC System Manager shall be responsible for certifying that all submittals are in compliance with the contract requirements.

3.6 CONTROL

Contractor Quality Control is the means by which the Contractor ensures that the fabrication, to include that of subcontractors and suppliers, complies with the requirements of the contract. The controls shall be adequate to cover all fabrication operations, including on-site and off-site fabrication, and shall be keyed to the proposed fabrication sequence. The controls shall include at least three (3) phases of control to be conducted by the CQC System Manager for all definable features of work, as follows:

3.6.1 Preparatory Phase

This phase shall be performed prior to beginning work on each definable feature of work and shall include:

a. A review of each paragraph of applicable specifications.

b. A review of the contract plans.

c. A check to assure that all materials and/or equipment have been tested, submitted, and approved.

d. A check to assure that provisions have been made to provide required control inspection and testing.

e. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract.

f. A physical examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawing or submitted data, and are properly stored.

g. A review of the appropriate Activity Hazard Analysis to assure safety requirements are met.

h. Discussion of procedures for constructing the work including repetitive deficiencies. Document fabrication tolerances and workmanship standards for that phase of work.

i. A check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer.

j. The Government shall be notified at least 48 hours in advance of beginning any of the required action of the preparatory phase. This phase shall include a meeting conducted by the CQC system manager and attended by the superintendent, other CQC personnel (as applicable), and the foreman responsible for the definable feature. The results of the preparatory phase actions shall be documented by separate minutes prepared by the CQC System Manager and attached to the daily CQC report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

k. The preparatory meeting will include a review of the submittal register to ensure all the required submittals for this portion of the work have been approved and contractor has approved submittals in hand.

3.6.2 Initial Phase

This phase shall be accomplished at the beginning of a definable feature of work. The following shall be accomplished:

a. A check of preliminary work to ensure that it is in compliance with contract requirements. Review minutes of the preparatory meeting.

b. Verification of full contract compliance. Verify required control inspection and testing.

c. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with sample panels as appropriate.

d. Resolve all differences.

e. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

f. The Government shall be notified at least 24 hours in advance of beginning the initial phase. Separate minutes of this phase shall be prepared by the CQC System Manager and attached to the daily CQC report. Exact location of initial phase shall be indicated for future reference and comparison with follow-up phases.

g. The initial phase shall be repeated for each new crew to work on-site and off-site , or any time acceptable specified quality standards are not being met.

3.6.3 Follow-up Phase

Daily inspections shall be performed to assure continuing compliance with contract requirements, including control testing, until completion of the particular feature of work. The inspections shall be made a matter of record in the CQC documentation. Final follow-up inspections shall be conducted and all deficiencies corrected prior to the start of additional features of work which may be affected by the deficient work. Do not build upon or conceal non-conforming work. Maintain working "as-built" contract drawings as required in SECTION 01 78 00.00 28 CLOSEOUT

SUBMITTALS.

3.6.4 Additional Preparatory and Initial Phases

Additional preparatory and initial phases shall be conducted on the same definable features of work as determined by the Government if the quality of on-going work is unacceptable; or if there are changes in the applicable CQC staff or in the on-site or off-site production supervision or work crew; or if work on a definable feature is resumed after a substantial period of inactivity, or if other problems develop.

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3.7 TESTS

3.7.1 Testing Procedure

Perform specified or required tests to verify that control measures are adequate to provide a product which conforms to contract requirements.

Upon request, furnish to the Government duplicate samples of test specimens for possible testing by the Government. Testing includes operation and/or acceptance tests when specified. Procure the services of a Corps of Engineers approved testing laboratory or establish an approved testing laboratory at the project site. Perform the following activities and record and provide the following data:

a. Verify that testing procedures comply with contract requirements.

b. Verify that facilities and testing equipment are available and comply with testing standards.

c. Check test instrument calibration data against certified standards.

d. Verify that recording forms and test identification control number system, including all of the test documentation requirements, have been prepared.

e. Results of all tests taken, both passing and failing tests, shall be recorded on the CQC report for the date taken. Specification paragraph reference, location where tests were taken, and the sequential control number identifying the test shall be given. If approved by the Contracting Officer, actual test reports may be submitted later with a reference to the test number and date taken.

An information copy of tests performed by an offsite or commercial test facility shall be provided directly to the Contracting Officer.

Failure to submit timely test reports as stated may result in nonpayment for related work performed and disapproval of the test facility for this contract.

3.7.2 Testing Laboratories

3.7.2.1 Capability Check

The Government reserves the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the contract specifications and to check the laboratory technician's testing procedures and techniques. Laboratories utilized for testing soils, concrete, asphalt, and steel shall meet criteria detailed in ASTM D 3740 and ASTM E 329 .

3.7.3 Onsite Laboratory

The Government reserves the right to utilize the Contractor's control testing laboratory and equipment to make assurance tests, and to check the Contractor's testing procedures, techniques, and test results at no additional cost to the Government.

3.7.4 Furnishing or Transportation of Samples for Testing

Costs incidental to the transportation of samples or materials shall be borne by the Contractor. Samples of materials for test verification and acceptance testing by the Government shall be delivered to the Contracting

Officer.

3.8 COMPLETION INSPECTION

At the completion of all work or any increment thereof, the CQC System Manager shall conduct an inspection of the work and develop a "punch list" of items which do not conform to the approved plans and specifications.

Such a list of deficiencies shall be included in the CQC documentation, as required by paragraph DOCUMENTATION below, and shall include the estimated date by which the deficiencies will be corrected. The CQC System Manager or staff shall make a second inspection to ascertain that all deficiencies have been corrected and so notify the Contracting Officer. These inspections and any deficiency corrections required by this paragraph shall be accomplished within the time stated for completion of the entire work or any particular increment thereof if the project is divided into increments by separate completion dates.

3.8.1 Punch-Out Inspection

Near the end of the work, the CQC System Manager shall conduct an inspection of the work. A punch list of items which do not conform to the approved drawings and specifications shall be prepared and included in the CQC documentation, as required by paragraph DOCUMENTATION. The list of deficiencies shall include the estimated date by which the deficiencies will be corrected. The CQC System Manager or staff shall make a second inspection to ascertain that all deficiencies have been corrected. Once this is accomplished, notify the Government that the facility is ready for the Government and provide the list of correct deficiencies to the Government.

3.8.2 Pre-Final Inspection

The Government will perform the Pre-Final Inspection to verify that the Navigation Lock Tainter Gate is complete and ready for on-site storage. A Government Pre-Final Punch List may be developed as a result of this inspection. The Contractor's CQC System Manager shall ensure that all items on this list have been corrected before notifying the Government, so that a Final inspection can be scheduled. Any items noted on the Pre-Final Inspection shall be corrected in a timely manner. These inspections and any deficiency corrections required by this paragraph shall be accomplished within the time slated for completion of the entire work or any particular increment of the work if the project is divided into increments by separate completion dates.

3.8.3 Final Acceptance Inspection

The Contractor's Quality Control Inspection personnel, plus the superintendent or other primary management person, and the Contracting Officer's Representative shall be in attendance at the final acceptance inspection. Additional Government personnel including, but not limited to, those from the District Office, may also be in attendance. The final acceptance inspection will be formally scheduled by the Contracting Officer based upon results of the Pre-Final inspection. Notice shall be given to the Contracting Officer at least 14 days prior to the final acceptance inspection and shall include the Contractor's assurance that all specific items previously identified to the Contractor as being unacceptable, along with all remaining work performed under the contract, will be complete and acceptable by the date scheduled for the final acceptance inspection. Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause for the Contracting Officer to bill the Contractor for the Government's additional inspection cost.

3.9 DOCUMENTATION

Maintain current records of quality control operations, activities, and tests performed, including the work of subcontractors and suppliers.

These records shall be on an acceptable form, see attached Sample of Quality Control Report, WWD-QCR (Rev Sep 85), and shall include factual evidence that required quality control activities and/or tests have been performed, including but not limited to the following:

a. Contractor/subcontractor and their area of responsibility.

b. Operating plant/equipment with hours worked, idle, or down for repair.

c. Test and/or control activities performed with results and references to specifications/plan requirements. The control phase should be identified (Preparatory, Initial, Follow-up). List deficiencies noted along with corrective action.

d. Off-site surveillance activities, including actions taken.

e. Job safety evaluations stating what was checked, results, and instructions or corrective actions.

f. List instructions given/received and conflicts in plans and/or specifications.

g. Contractor's verification statement.

h. Work performed today, giving location, description, and by whom.

When Network Analysis (NAS) is used, identify each phase of work performed each day by NAS activity number.

i. Material received with statement as to its acceptability and storage.

j. Identify submittals reviewed, with contract reference, by whom, and action taken.

k. These records shall indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. These records shall cover both conforming and deficient features and shall include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. The original and one (1) copy of these records in report form shall be furnished to the Government daily within 24 hours after the date(s) covered by the report, except that reports need not be submitted within 24 hours for days on which no work is performed. As a minimum, one report shall be prepared and submitted for every seven (7) calendar days of no work and on the last day of a no work period. All calendar days shall be accounted for throughout the life of the contract. The first report following a day of no work shall be for that day only. Reports shall be signed and dated by the CQC System Manager. The report from the CQC System Manager shall include copies of test reports and copies of reports prepared by all subordinate quality control personnel.

3.10 NOTIFICATION OF NONCOMPLIANCE

The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements.