Amendment__0003 _RFP _16-R-0006 _Ft_Stewart _23_Mar_16.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a) Provide responses to additional questions from industry;

b) Revise the Performance Work Statement (PWS) and Addendum to 52.212-1 "Proposal Preparation Instructions";

c) Revise due date for the receipt of proposals to 30 March 2016 at 2:00PM ET

NOTE: No changes w ere made to Technical Exhibit 1, though it is included in this amendment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 50

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124M-16-R-0006

X 9B. DATED (SEE ITEM 11)

11-Feb-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2016

CODE

MICC, FORT BRAGG

MICC CENTER - FORT BRAGG

2175 REILLY ROAD STOP A

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124M-16-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time 30-Mar-2016 02:00 PM has been added.

The following have been added by full text:

QUESTIONS / RESPONSES #2

Question Number

Reference Question Response

1 General When will the Government have a site visit scheduled?

Please see information pertaining to inclusion of a site visit in Amendment 0001.

2 RFP

Will you consider extending the proposal due date from 21 days (02 March 2016) to 30 days (11 March 2016)?

Please see Amendment 0001 for a revised proposal submission due date.

3 RFP

We request an extension to allow time for a site visit, Q&A period to follow, and adequate time for bid compilation after the site visit.

This allows for all potential bidders to provide a best value bid per RFP to the Government based upon a detailed site visit and visual of the grounds and scope required.

Please see amendment 0001.

4 PWS

PWS, paragraph 6.4.1 Government-Furnished Items and Services states in part “…No landfill or composting centers will be available at either Installation. All debris and trash must be disposed of off post at the Contractor’s expense…”. Will the new contractor be responsible for removing existing debris and trash left by the current contractor?

No, the outgoing contractor will remove all debris and trash prior to departing site.

5 General Will the government please provide the dollar value of the current contract including base and all options?

The previous contract for this requirement was valued at $14,354,597.00 for a base plus four option years. This contract (W91247-11- D-0014) was awarded to FEDSERVICES, INC

6 General Is the incumbent contractor a HUBZone Small Business?

Yes, the incumbent is a HUBZone certified Small Business.

7 RFP

The solicitation does not provide a wage determination, without some kind of response or guidance to what your intentions are regarding these matters we or any contractor really can not efficiently move forward in completing you with a proposal.

Please see amendment 0001 for inclusion of wage determination information.

8 RFP

Will there be a more detailed scope of work amended into the solicitation? As the current Scope of Work does not include major details or information on important aspects of service.

The Statement of Work be unchanged however if there are specific questions, please detail in the next Q&A.

9 RFP

Is each period shown in the solicitation a 12 month period? If so, will the 30 day phase-in period go against the 1st base period thereby decreasing it from 12 to 11 months?

Correct. The Base Period will be 12 months as detailed in Amendment 0001.

10 RFP

What SCA wage determination is applicable to this solicitation?

Please see response to Question 7.

11 RFP

Reference is made to Technical Exhibit #5.

There is an “*” that states “During the school year, this work will primarily be completed Friday-Sunday: During summer break (June – September) programming will be conducted Monday-Friday in addition to the weekend”

a) Which areas are we to mow over the weekends? On both bases?

b) How many acres are affected by the weekend mowing only?

Technical Exhibit 5 will be revised. All work will be completed Monday through Friday during normal business hours, though there may be occasions when work will be coordinated around special events on an as needed basis. All coordinated work will be completed during normal business Monday through Friday.

12 RFP

Does the Government intend to issue monthly or yearly work orders?

The Government's intent is to issue monthly work orders.

13 RFP

Are to submit an Organizational Conflict of Interests Mitigation Plan with our proposal?

The Proposal instruction state (if applicable) see Proposal Content item vi.

Yes. Please disclose all potential or actual OCI issues with your proposal along with all proposed OCI mitigation plans for evaluation by the Source Selection Evaluation Board.

14 RFP Is there a Pre-Bid Meeting? No, there is no Pre-Bid Meeting.

15 RFP Is a Bid Bond required? No, there is no bid bond requirement.

16 General What is the largest single swipe mower that is acceptable in cantonment areas and largest horsepower?

15-18 foot multiple decks with 60 HP mower similar to a TORO Groundsmaster. No tractors or batwings.

17 General Do you have a list of approved contracted or subcontracted vendors currently conducting spraying?

No

18 General What is the governments estimated costs for this contract proposal?

We cannot provide this information as this is Government information.

19 General What is widest wing span and horsepower for batwing mowers for batwing acceptable areas?

There are no HP/wing span restrictions

20 General After site visit and time for questions and responses, can due date be extended by one week?

Proposal due date has been revised in Amendment 0003 to 28-Mar-2016 02:00 PM

RFP, FAR

Clause 52.212-1

Conformed Amendment 0001, page 67-68, Table 1, explains the number of digital copies required on CD Rom's for each volume of the proposal. The listed number for each volume is three copies. However, on page 69 of the Conformed Amendment 0001, Section titled Electronic Copies (CD ROM), subsection (a) states, " All electronic copies of volumes shall be submitted on one (1) CD-ROM Disk with a separate file for each volume." Table 1 and Section titled Electronic Copies, Subsection (a), are conflicting on the clarification of how many CD copies of each volume of the proposal are to be submitted. Could you please clarify from the following options, which way you would wish us to submit the Electronic Copies of our proposal?

a. Provide three copies on three different CD's for each volume of the proposal. Ex. On one CD, there is once copy of volume 1.

b. Provide one CD, with three files of the same volume on that CD. Ex. On one CD, there are three separate files of Volume 1.

c. Other Option: Please Clarify.

Please see Table 1 under the revised Addendum to FAR Clause 52.212-1 in RFP Amendment #0003 for this information.

Is the area along side the road of I144, starting from I95, traveling to the Entrance of Ft.

Stewart, included in the acreage to be serviced in the contract? If so, is it considered improved, semi-improved, or unimproved grounds?

The shoulders of Highway 144, from I-95 to Highway 47 near the Housing areas with the exception of the Small Arms Range entrances, Fire Tower entrances, Evans Field entrance and Holbrook Pond entrance noted in TE 3 , are maintained by the Department of Transportation (DOT). The areas from Highway 47 to the Gate 5 entrance is considered Improved mowing. This revised language has been added to PWS 3.2.1.

Is the retention pond, located by Gate 3, between the gate and housing area, included in the new contract to be services by the new contractor?

No, this area is maintained by the Housing grounds maintenance crew.

Are the drainage ditches, located near the retention pond, housing and gate three, included in this new contract, to be services by the new contractor? Clarification is needed because the drainage ditches in question appear to run through housing, out the other side into the industrial area. However, housing is not included in this contract. Will the new contractor be servicing these ditches outside of housing, or will the contractor servicing the housing area be in charge of servicing the drainage ditches near and inside housing?

It is difficult to pinpoint specific ditches, etc.

Based on the description, the ditches inside the Housing area associated with the Gate 3 pond will be maintained by the Housing crew;

not this contract. When this ditch exits the Housing area and is located in the normal Improved footprint, it should be considered part of the Improved mowing. Once this ditch enters the wood line, it is no longer considered in the footprint of the Improved mowing. This langauge has been added to PWS Section 3.2.1.2. for clarity.

Will a work order be issued for the phase in month of the contract for the new contractor?

A Task Order will be issued to the Contractor for the Phase-In period.

Is any power line maintenance required in the new contract? This would include mowing under power lines, trimming trees away from power lines, etc.

No maintenance specific to power lines is included in this contract. The Contractor will be required to mow under power lines that are present during regular maintenance.

Are pine cones considered natural debris? Is the new contractor required to pick them up?

Per 3.2.4, The Contractor is required to remove and dispose of natural debris such as leaves, pine straw, tree limbs, dry brush, rodent habitats, etc. Pinecones should be considered natural debris.

Would a larger tractor be permitted for use if turf tires are used to limit rutting or any other ground disturbances in the improved areas? If not, could you please explain why?

Tractors are not allowed in the Cantonment area because of the potential damage that could occur from the heavy duty equipment.

Can qualified equipment for bunker trimming be used instead of hand trimming on the bunkers as a sufficient, approved alternate form of providing service? For example, slope cutters.

Any wheeled or tracked equipment capable of causing ruts, gouging or scalping that would increase erosion will not be allowed on ASP bunkers.

There is a ditch on Hunter Airfield, near gate Marker MAH10. Would the new contractor be responsible for mowing that ditch when providing services to the airfield? Or is it to be excluded?

It is difficult to pinpoint specific ditches, etc.

Based on the description, there is a large ditch that is located between Sleepy Hollow (MAH 10 area)_and Sabre Hall that runs parallel to Perimeter Road. This ditch is maintained by the DPW O&M Contractor and will not be maintained as a result of this contract.

Is new contractor required to cut the outside perimeter fence at Hunter Army Airfield?

The Contractor will be required to mow outside the fence line where accessible. This language has been added to PWS 3.2.1.

Near Pulaski Elementary School, the Site Visit Guide stated that there was fence near the school that was required, under the contract, to be cleared. What is the linear footage of this fence that needs to be cleared?

There is approximately 5 miles of maintained fence line at HAAF. This language has been added to PWS 3.2.1.

For the technical proposal you are asking for specific numbers of employees and equipment, etc., but you are not giving specifics of what might be ordered and how long will be given to complete each cycle, how many areas will be ordered together etc. In the original proposal you list each area with a total of acreages. In the amendment you give totals for what I am assuming are estimates for the entire season (68900). In TE #5 you give a one year history of 41475 total acres ordered. These three examples are very different and each scenario will require very different staffing approaches and management plans.

For the interest of the technical review only, the Contractor should anticipate the maximum quantities in each CLIN being ordered evenly during the course of the contract year. The Government in no way is implying that all quantities will be ordered. These quantities will be used only as a reference for the technical review. Actual ordered quantities are expected to vary and will only be known as funding is approved on a short term basis.

Also, the time between mows will greatly effect pricing, especially if there can be no visible clippings and the required height of cut is only between 11/2 and 21/2 inches. Can you give a better estimate of what may be ordered and how often (weekly, bi weekly, monthly), tell us how long we would have to complete each cycle and a min/max acreage of what may be ordered for a cycle? This would be the only way to give you an accurate estimate on what would be needed in the way of labor and equipment and how it would be completed.

As stated in answer #33 actual ordered quantities are expected to vary and will only be known as funding is approved on a short term basis. The offeor shall bid based on the maximum quantities in each CLIN being ordered evenly during the course of the contract year.

It is stated that except for a couple areas, large equipment cannot be used. On the site visit they referenced z turns. There is a big difference between z turns and wide area mowers, which are not tractors, but are larger than z turns. Can you please be specific as to what is permitted?

See answer 16 & 28.

Will employees be badged and have access to the base after an annual back ground check or will they have to acquire day passes every day?

Employees approved after background checks will receive access passes granting access for 180 days. PWS 2.2.1.1. has been revised to reflect this information.

Fence lines were mentioned on the site visit, but are not listed as a separate CLIN. Will these areas be part of improved, semi improved or unimproved orders?

Fence lines falling within the boundaries of the routine mowing of improved, semi-improved and airfields shall be maintained as part of mowing/trimming operation. When fence lines fall outside the boundaries where routine mowing is not performed, such as wooded training areas or inside the FSGA Housing fence line, the semi improved CLIN referenced in TE 3 will be applied. PWS

2.1.2.1 has been updated to reflect this information

Are the Ranges ordered as a group or individually and is the contractor responsible for clearing through Range Control or the

COR?

Ranges may be ordered individually or as a group as mission dictates. The Contractor will be responsible for clearing/coordinating through Range Control.

Is there available a total miles or LF of fence line and or SF to be maintained and would the entire Fence Line be ordered or would it be ordered in sections?

See answer 32. The Government reserves the right to order services as needed.

There is not a description of standard for requirements of cyclical maintenance, or interim maintenance. Please provide clarification of what these requirements are intended for, and provide a standard of requirements in an amended PWS. Technical Exhibit 4 is not legible; and does not refer to mow areas, or provide any legends to mow areas. Can you provide legible maps of FSGA and Hunter Field which outline the mow areas, and where the gates, streets, and various reference points are clear and concise? These should all be obvious by looking at a map(s), the tool provided to do our pricing against.

What is currently provided may result in potentially large inconsistencies in proposal pricing.

The majority of the requirements should be considered cyclical (defined in PWS 6.1) scheduled as part of the monthly Task Order.

There will be Special Events that will surface occasionally that will require interim scheduling: needing to be performed out of the normal routine sequence. Due to Force Protection standards, detailed maps are not possible.

Will a bulk fuel storage and containment be allowed at both locations?

Refer to 2.2.4.3. Yes, assuming tanks meet EPA standards.

During the site visit, we noticed several different areas where construction/trenching had been performed. It appeared that many areas were left unfinished and unmarked.

These unfinished areas were not graded to match the surrounding area (i.e., Wright Airfield between road and fence line. These are called out as improved or semi-improved areas, by definition, “mowable.” These areas are not mowable as is.

The Contractor will not be required to perform mowing in any area under construction or repair.

Can these areas be brought back to their original mowable state before the new contract begins? This will mitigate the labor intensity considerably, and thus reflect in the costs.

There are no plans to regrade any finished areas, not currently under construction, at this time.

Any mower will scalp the lawn, damaging the grass. Is this acceptable to the Government?

Per 3.2.1.1, scalping is unacceptable.

When cutting to the contract specified height, possible damage to mower units will occur from the uneven surfaces, and plant/grass overgrowth.

Per PWS 2.2.2. the Contractor shall safeguard and maintain all Government and Contractor property as well as provide provide for the safety and well-being of personnel employed under this contract. This issue should be address in the contractor's submitted Safety Plan, submitted in accordance with 2.2.2.1.

Mowing will potentially create public safety when the mower units blade come in contact with the soil/terrain causing possible flying projectiles shooting from underneath the deck.

Per PWS 2.2.2. the Contractor shall safeguard and maintain all Government and Contractor property as well as provide provide for the safety and well-being of personnel employed under this contract. This issue should be address in the contractor's submitted Safety Plan, submitted in accordance with 2.2.2.1.

When you have terrain in this type of condition, the standards of requirements as stated in paragraph 3.2.1.1 would be extremely challenging for the contractor to maintain satisfactorily and safely.

Per PWS 2.2.2. the Contractor shall safeguard and maintain all Government and Contractor property as well as provide provide for the safety and well-being of personnel employed under this contract. This issue should be address in the contractor's submitted Safety Plan, submitted in accordance with 2.2.2.1.

Policing of natural and manmade debris - Numerous fallen limbs and trees are too large for one person to pick up and dispose of.

Please provide instruction on what Contractor is to do when presented with these fallen tree limbs.

Since the removal of fallen trees is not mentioned in the PWS Tasks, the Government shall assume responsbility for the removal of fallen trees. Contractors are to annotate in daily report, per PWS Section 3.7.1 when a a tree or limb is too large for one person to remove.

Are we responsible for gathering and disposing of all the pine cones in the mowable areas since they are natural debris?

Please see response to Question 27.

Magnetic erosion matting cannot be mowed over. When matting is laid in area to be mowed, we will have to mow around it until the installer removes it. Is this acceptable?

The Contractor will not be required to perform mowing in any area under construction or repair. However, erosion matting left in place after construction is completed and the site has been turned over to the Government shall be maintained in accordance with the designated type of mow areas per TE #3.

During the site visit, we were instructed to mow along both sides of fence lines several times; however, the PWS only calls out trimming along fence lines. The 1449 bid schedule does not have a CLIN for this service, the Tech Exhibit 1 PRS does not have this performance standard listed within it.

Please reference question #22 and #37 and corresponding PWS revisions.

Please provide clarification as to how the Government can/will issue the work to be accomplished and how the contractor is to price it for payment of services rendered?

The Government can/will issue orders up to the stated maximum in each CLIN, the Contractor is to price in accordance with the units of issue and quantities as stated in the CLIN structure.

Will the contractor be allowed to apply chemicals along fence line to control trimming as long as it is approved by the Government and applied by a Georgia state certified license for herbicide application?

No

When mowing in certain semi-improved areas (paint ball area, dog kennels, pet boarding, etc.) where the areas are fenced in or has restricted access because of gate size or obstacles within such areas, how will the Contractor maintain such areas? Please provide further clarification for such areas.

In areas where access is hindered by access opening size and obstructions, the Contractor should consider other alternatives.

In Technical Exhibit 5, Data Chart, it is indicative of historical data from 2015. Will you please provide historical data/averages from past three years (length of contract)? This would provide us with the tools to provide the most realistic scope and expectations and if/how they differ year to year.

Historical data/averages have remained fairly consistent during the last 4 years.

There may be variations of approximately 15% to 20% plus or minus in historical data as a result of Government shut downs or adverse weather conditions.

Since questions are due on 11 March 2016, and the proposals are due 18 March 2016, do you anticipate questions to be answered/posted soon enough to allow adequate time for contractors to review and make adjustments?

If not, will you issue an Amendment with an extension to allow adequate time?

Please see response to Question 20 regarding extension of due date.

How does the Government define the word “healthy” is defined (p. 36 1.2)?

This defination of "healthy" has been defined by the customer as"strong with no known industry standard practices implemented that would promote diseases or conditions detrimental to hardy growth." This definition has been added to the definitions under Part 6.0 of the

PWS.

Define the word “erosion control” (p. 36 2.1.1.2).

The government is explaining the requirement is needed mainly as a prevention of erosion.

Define the words “life, health and safety” (p.

36 2.1.1.3).

Mowing to prevent snake bites, fire control measures, etc.

How does the Government define “bird control” (p. 45 3.3).

Birds tend to gravitate to grasses that reach certain heights. The Government is attempting to maintain the Airfields at heights that would be less appealing to these birds, decreasing the risk of bird and aircraft collisions.

Will gun range work be required after hours

(p. 46 3.6.2)? This conflicts with the no overtime provided by the project and normal business hours (p. 64 3.6.2).

No Gun Range work will be required after hours.

It appears that the referenced QASP was not provided. Please provide a copy of the QASP

(p. 48).

The QASP is a Government document and will not be provided.

What, if any, is the security clearance aspect of the work? (p. 47)

Please see PWS 2.2.1.1. for Security requirements. The reference to personnel with clearances in PWS 3.8 has been removed.

What is the proper disposal of any spent ammo that may be found on the firing range?

Contractor should not handle ammo. Range Control should be notified immediately. PWS

6.4.1 has been updated to reflect this.

The following have been modified:

ADDENDUM TO 52.212-1

PROPOSAL PREPARATION INSTRUCTIONS

ADDENDUM TO FAR CLAUSE 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. Submission of Offer.

a. Electronic submissions via email or fax will not be accepted. Proposals SHALL be delivered by the deadline for the submittal of proposals indicated in the solicitation. All proposals hand carried or mailed through a commercial or Government carrier shall be delivered to one of the following addresses:

VIA REGULAR MAIL:

Mission and Installation Contracting Command (MICC) MICC – Fort Bragg

Attn: Mr. Raja J. Seshadri W9124M-16-R-0006

2175 Reilly Road, Stop A Fort Bragg, NC 28310-5000

VIA EXPRESS CARRIER OR WALK-IN:

Mission and Installation Contracting Command (MICC)

MICC – Fort Bragg Attn: Mr. Raja J. Seshadri

W9124M-16-R-0006 Bldg 2-1105 (C-Stack), Macomb Street

Fort Bragg, NC 28310-5000

(910) 907-5122

b. The points of contact for this acquisition include the Procuring Contracting Officer (PCO) – Ms.

Angelina M. Clements and the Contract Specialist – Mr. Raja J. Seshadri. Address all written questions or concerns you may have to the PCO. Any questions submitted will need to identify the pertinent document (Performance Work Statement (PWS), Solicitation Attachment, Solicitation Technical Exhibit, etc.) and include the applicable page number, paragraph number, and/or reference with each question. Questions regarding specific verbiage or content in the solicitation package shall include excerpts or examples from the subject matter to ensure the question is clearly conveyed. The PCO and Contract Specialist at angelina.m.clements.civ@mail.mil and raja.j.seshadri.civ@mail.mil , respectively, shall be included on all correspondence between the Government and Offerors. The deadline for the submittal of all questions is 11 March 2016, 2:00PM ET.

2. General Instructions.

a. It is anticipated that the Government will hold a site visit at Fort Stewart, GA on 9 March 2016 beginning at 9:00 a.m. E.T. at the following location:

Mission & Installation Contracting Command (MICC) - Fort Stewart 976 William H. Wilson Ave Ste 100, Bldg 621 Ft. Stewart, GA 31314

All interested firms may attend with a limit of two (2) attendees per firm. The Site Visit date is subject to change and the Government will not be responsible for any costs associated with contractors attending the site visit, to include any costs resulting from a change in the date or time of the Site Visit.

If interested in attending, please submit, in writing via email, the names of attendees to the Contract Specialist and Contracting Officer for this Acquisition Mr. Raja Seshadri and Ms.

Angelina M. Clements by 7 March 2016 at 3:00 p.m. E.T. Failure to submit Site Visit response by the date and time specified above will result in the offeror not being able to attend the site visit, but will NOT preclude them from participating in proposal submission.

b. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3, Source Selection. Offers will be evaluated using the criteria under ADDENDUM TO FAR Clause 52.212-2, Evaluation – Commercial Items. Noncompliance with the RFP requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

c. The Offer. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

d. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with FAR Part 15.306 should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and Offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306(c)(2) (Competitive Range).

e. Instructions outlined in this solicitation prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

g. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

h. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation

i. Debriefings. The PCO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505 (Preaward Debriefing of Offerors). The PCO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506 (Postaward Debriefing of Offerors). Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

3. Proposal Preparation Instructions.

1. Offeror’s proposal will consist of four (4) separate volumes: RFP Documents, Technical Capability, Past Performance, and Price.

2. All pages of each offer must be appropriately numbered and identified with Solicitation Number:

W9124M-16-R-0006 in the header and/or footer of each page. If RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

3. Electronic copies of all volumes shall be provided on a CD ROM in the quantities indicated below. Page limitations are indicated in the chart below:

Table 1

VOLUME TITLE FORMAT

NUMBER OF

COPIES

No. of Digital Copies on CD

ROM

MAXIMUM

PAGE LIMIT

Volume I

RFP Documents TAB A - Executive

Summary TAB B - Signed SF 1449 and Amendments TAB C - Contact

Information TAB D – Responsibility

Statement TAB E - Representation, Certifications, and Other Statements of Offerors

TAB F - Organizational Conflict of Interest (OCI) Mitigation Plan (if applicable)

MS Word 2013 or earlier compatibility or Adobe PDF

One (1) original + three (3) hard copies

Three (3)

None

Volume II Technical Capability

MS Word 2013 or earlier

Three (3) copies

20 Pages

Volume III Past Performance

MS Word 2013or earlier

Three (3) copies None

Volume IV Price: Completed Schedule B and all Supportive Data

MS Excel 2013 or earlier compatibility; if narrative is included: MS Word 2010 or earlier compatibility (unprotected)

One (1) copy (Protected and Unprotected Excel Price

Matrix)

None

Volume Labels. All original volumes and copies will have cover sheets that identify volume number, title, copy number or “Original,” solicitation number, and company’s name.

Page Limit Includes. All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

Pages shall be 8.5 x 11 inch paper; Printing shall be easily readable (12-pitch type.) Includes any fold-outs used for charts, tables (may not exceed 8.5 x 11 inches). 11 x 17 foldouts are permissible up to 10 pages and are excluded from page count. 8.5 x 14 inch fold-outs will count as a page.

Page Limit Does Not Include. Page Limit does not include the labor category descriptions, technical experience submission, covers for volumes, tables of contents, glossary of abbreviations and acronyms, executive summary, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

Paper Copies. Each copy of the proposal volumes will be separately bound in a three-ring loose leaf binder that will permit the volume to lie flat when open. A cover sheet will be included inside each binder and may be placed on the front cover of each binder, but labels and other identifying data should NOT be placed in the outside spine of each binder. Document protectors shall not be used.

Proposal Labels. The exterior of the envelope or box containing proposal Volumes, either mailed or hand delivered, shall be labeled with company’s name, title, solicitation number, and marked “ Package X of X” (with “X” indicating the number of packages) and “To be Delivered Unopened to the Contracting Officer.”

Electronic Copies (CD ROM).

a. All electronic copies of volumes shall be submitted on CD-ROM disk in accordance with Table 1 above. Each volume shall be a separate file.

b. The electronic copies of the proposal will be an exact duplicate of the “original” paper proposal.

The Government will not perform a word-by-word check of the “original” vs. the electronic copies. However, if discrepancies are identified between the electronic copies and the “original” paper proposal, the paper proposal shall prevail.

c. Sound or video (e.g. MPEG) files should not be embedded into the proposal files.

d. The CD-ROM and protective sleeve will be clearly marked as to volume number, Offeror's name, solicitation title, solicitation number, and marked as “Initial” or “Revision X,” with “X” indicating the number of the revision. Elaborate CD-ROM disk labels are not required or desired.

3. Proposal Content.

a. Volume I – RFP Documents. Offerors are required to submit a completed SF 1449 (including acknowledgment of Amendments) and FAR Provision 52.212-1. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. Volume I will be organized as follows and contain the identified information.

i. TAB A, Executive Summary. Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support. The executive summary shall also include a list of the proposal package contents.

ii. TAB B, Signed SF 1449 and Amendments. The SF 1449 will be submitted fully completed.

The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The contractor will acknowledge all amendments to the RFP in accordance with the instructions on the SF 1449 and with Addendum to FAR 52.212-1, Instruction to Offerors Commercial Items.

iii. TAB C, Contact Information. The Offeror shall provide a contact list (with phone numbers, fax numbers, mailing addresses, email addresses, etc.) including the name and title of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government on behalf of your company.

iv. TAB D, Responsibility Statement. The Offeror shall submit a statement of their responsibility, in accordance with FAR 9.104-1 along with supporting documents, such as an Annual Profit and Loss Statement, or other such document to indicate that the Offeror possess adequate financial responsibility, or the ability to obtain such resources. This will be used in the Government’s determination of responsibility for the Offeror.

v. TAB E, Representations, Certifications, and Other Statements of Offerors. In accordance with provisions FAR 52.212-3 Alt I and DFARS 252.212-7000, Offeror Representations and Certifications -- Commercial Items, the offeror will ensure that Representation, Certifications, and Other Statements are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. If offeror has completed Representations, Certifications, and Other Statements of Offerors via the System for Award Management (SAM) (www.sam.gov.), please indicate date registered and date of expiration.

vi. TAB F, Organizational Conflict of Interests (OCI) Mitigation Plan (If Applicable). Each offeror shall provide an OCI mitigation plan, if applicable, to its proposal.

b. Volume II – Technical Capability. The Technical Capability Volume II should be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors/elements defined in ADDEDUM FAR Clause 52.212-2, Evaluation – Commercial Items. The Offeror should address as specifically as possible the actual methodology used for accomplishing the PWS tasks. The proposal should not simply rephrase or restate the Government's requirements, but rather should provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will raise questions regarding an Offeror’s technical ability to perform the services contained herein and may be grounds to eliminate the proposal from further consideration for contract award. Offerors should assume that the Government has no prior knowledge of their facilities and experience, and that it will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Submission of resumes is not required.

The Technical Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in this solicitation. The Technical Capability Volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract task requirements specified in the PWS. The volume shall be organized according to the following general outline.

TAB A, Table of Contents

TAB B, Glossary of Abbreviations and Acronyms

TAB C, List of Table and Drawings and /or Cross Reference Matrix (if applicable)

TAB D, Executive Summary. Provide an executive summary that describes the significant attributes of the Offeror’s proposal and introduces the Offeror’s team.

TAB E, Factor I: Technical Capability.

TAB E1 – Element 1: Staffing Approach TAB E2 – Element 2: Management Approach

FACTOR 1, TECHNICAL CAPABILITY

Technical Capability Volume. The Technical Capability Volume shall include, at a minimum, the following information.

Element 1: Staffing Approach. The Offeror shall provide:

A staffing matrix which identifies each labor category, quantity of labor category proposed, and crosswalk to each task identified in the PWS 2.0 and 3.0 deemed necessary to perform the requirement.

Element 2: Management Approach. The Offeror shall provide:

a) An organizational chart identifying the management and communication structure of key personnel identified in PWS 2.1.10. of the proposed team to include subcontractors with a description of roles and responsibilities.

b) The Offeror shall provide a plan on how it will manage personnel; and the process for how they will provide services IAW the PWS. The plan shall include a list of equipment, materials, and supplies deemed necessary to perform this requirement. As assurance to the process of equipment the Offeror shall identify whether these resources are owned, leased, or to be purchased by the offeror. If the offeror will use a subcontractor, the same list shall be provided and ownership or lease identified. The Offeror shall provide any agreements and/or subcontracts established which ensures access and availability of the equipment and supplies required to execute the requirements of the PWS.

c) A realistic phase-in plan that identifies how the offeror will transition its personnel, equipment, materials and supplies as required by PWS by the conclusion of the phase-in period/prior to start of full performance period.

FACTOR 2, PAST PERFORMACE

Past Performance Volume III: The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort of Ground Maintenance Services. Recent and relevant past performance shall be discussed for the prime Contractor and any subcontractors proposed to support this contract. A list of no more than three (3) of the Offeror’s most recent and relevant past performance information on Grounds Maintenance Services in support of Army, Active, Reserve, and National Guard component military entities: similar in size, scope, and complexity to the services being procured under this solicitation), performed for Government agencies and/or commercial customers within the last three (3) years from the solicitation release date. Past performance can be for the prime, subcontractor, or a combination of the prime and subcontractor. No more than a total of three (3) contracts for past performance evaluation shall be submitted for this requirement. Offerors shall include a name, telephone number, and fax or email for each contract listed. The past performance volume shall include, at a minimum, the following information:

a) Provide information regarding any relevant experience acquired in providing similar Grounds Maintenance Services exceeding $100,000.00, in the last three (3) years that will enable successful execution of the proposed approach and satisfy the requirements of the contract.

b) Provide a description of the project(s) in which relevant experience was obtained. Relevant experience is defined as providing Grounds Maintenance for facilities over 1,000 acres. Offerors shall specify the date(s) of performance for this experience; a detailed description of the contract effort, whether it was performed as a prime or subcontractor, its relevancy to this acquisition, the size of the contract action, and what type of contract vehicle (Cost, Firm Fixed Price, etc.) was utilized. A table may be used to delineate experience.

c) The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

i. Recency Assessment. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this RFP. Information that fails the recency assessment will not be evaluated.

ii. Relevancy Assessment. To be relevant, the effort must be similar to the nature of work, size, magnitude, complexity and scope to the work required by this RFP. The Government will conduct an in-depth evaluation of all recent performance information provided to determine if it is the same or similar in nature, size, and complexity to the services being procured under this RFP. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevant experience information that fails this condition will not be evaluated.

The Government reserves the right to obtain past performance data from other sources than those identified by the offeror in evaluating past performance. This includes, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

FACTOR 3, PRICE

Price Volume IV: The Price Volume shall be organized into the following general outline:

TAB A, Table of Contents

TAB B, Glossary of Abbreviations and Acronyms

TAB C Contract Pricing Schedule. Contract Pricing Schedule & Pricing Narrative. The pricing schedule shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINs) which shall include fully burdened rates inclusive of Program Management Support IAW the PWS. Offerors shall provide the proposed prices for the Phase-In, Base Year, Option Period 1, and Option Period 2. Subtotal prices for each year and the total contract price shall also be provided.

i. Contract Line Items (CLINs)

a. Offeror's proposal shall include complete and accurate pricing on all CLINs identified in the

Pricing Schedule. For each CLIN, the Offeror shall indicate the CLIN unit price and the resulting CLIN amount. All pricing shall contain no more than two decimal points. If submitted, all formulas, lookup tables, and links shall be intact, and no links shall exist to files not included with the proposal. Spreadsheets shall not contain hidden worksheets.

b. CLIN 0001 Phase-In: Contractor shall provide a Firm Fixed Price unit price for a 30 day phase in period IAW the PWS.

c. CLIN 0002 Fort Stewart Cantonment Improved Areas Grounds Maintenance:

Contractor shall provide a Price per Acre to perform grounds maintenance services IAW

d. CLIN 0003 Fort Stewart Semi Improved Area Grounds Maintenance: Contractor shall provide a Price per Acre to perform grounds maintenance services IAW the PWS.

e. CLIN 0004 Fort Stewart Unimproved Areas Grounds Maintenance: Contractor shall provide a Price per Acre to perform grounds maintenance services IAW the PWS.

f. CLIN 0005 Fort Stewart Cemeteries Areas…