Technical_Exhibit_D_-_Custodial_PWS.docx

TECHNICAL EXHIBIT D – PERFORMANCE WORK STATEMENT (PWS)

AMENDED 9 January 2019

CUSTODIAL SERVICE CONTRACT

Technical Exhibits:

Facility

Attachments:

i ii

FORT RILEY CUSTODIAL - DESCRIPTION AND SPECIFICATION

PERFORMANCE WORK STATEMENT (PWS)

1.0 Introduction: This is a non-personal services contract to provide Custodial Services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all supervision, management, personnel, plant, labor, supplies, tools, equipment, communications devices, transportation, and fuel necessary to perform custodial service as defined in this Performance Work Statement (PWS) and the Technical Exhibits and Attachments, except that designated as Government-furnished property and services in paragraph 7.4. The Contractor shall perform to the standards in this contract. During performance of the contract the Government reserves the right to add or delete facilities and change the frequencies and quantities of services required. The Government also reserves the right to perform any custodial services using other means.

1.1 Background: Fort Riley is home for the 1st Infantry Division “The Big Red One” and located in Geary and Riley Counties in northeast Kansas. The military installation consists of approximately 100,000 acres and 2,000 buildings. The population base consists of approximately 16,000 military and Government civilian and Contractor personnel, as well as, 8,000 resident family members. The contract will provide custodial service in approximately 132 buildings encompassing a little more than 1.1 million square feet of floor area including 9 child and youth development facilities, 76 administrative facilities, 14 high use administrative and community facilities, 17 training and education facilities, and 16 other facilities including the 1st Infantry Division Headquarters, the US Army Garrison Headquarters, and the 10th Area Support Operations Squadron Headquarters.

1.2 Objectives: The contract will provide regulatory and health and welfare custodial service for the U.S. Army Garrison.

1.3 Climatic Conditions: Not Used.

1.4 Facility Access: Not Used.

1.5 Traffic Flow: Not Used.

1.6 Drainage: Not Used.

1.7 Restoration of Landscape Damage: Not Used.

1.8 Dust Suppression: Not Used.

2.0 Requirements:

2.1 Description of Services:

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information / Period of Performance: This contract will have a 4-Year Ordering Period of 1 March 2019 thru 28 February 2023.

2.1.3 Place of Performance and Hours of Operation:

2.1.3.1 Place of Performance: The work to be performed under this contract will be performed at any designated location on the Fort Riley, Kansas Military Installation. Refer to Attachment 6 - Location Maps for location maps of all Fort Riley built-up areas and range areas. More detailed Facilities Location Maps showing specific building locations will be provided following contract award.

2.1.3.2 Hours of Operation: The Contractor is responsible for providing services during hours indicated below, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. No access is allowed or any vehicle movement permitted, from 6:30 to 7:30 a.m. on Custer Hill while morning physical training is being conducted. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is open/operational.

2.1.3.2.1 All Buildings Except the Youth Services/Teen Center, School Age Services Center, and Child Development Centers: Perform all work, except stripping/scrubbing and re-waxing, spray buffing, and carpet cleaning, in the building during the hours 7:30 a.m. to 4:30 p.m., local time, Monday through Friday, unless otherwise requested in writing by the Contractor and approved by the KO. Some of the installation's activities including PW participate in a 5-4-9 work schedule consisting of eight 9-hour work days, one 8-hour work day, and one regular day off (RDO) per 2-week period. RDO’s are regularly scheduled every other Friday, but occasionally occur on other weekdays in order to compliment Federal Holidays. Do not schedule full cleaning activities on regularly scheduled RDOs for buildings participating in the 5-4-9 work schedule. When scheduled full cleaning activities happen to fall on RDOs other than Fridays the full cleaning activities shall be accomplished within 48 hours following the RDO. Stripping/scrubbing and re-waxing, spray buffing, and carpet cleaning shall be accomplished during the hours 6:00 p.m. to 6:00 a.m., local time, Monday through Friday. Coordinate after duty hours building access with Custodial Service Contract Building Monitors. See additional information in paragraphs 2.1.3.2.5 and 2.1.4.

2.1.3.2.2 Youth Services/Teen Center (Building 5800): Perform all work, including stripping/scrubbing and re-waxing, spray buffing, and carpet cleaning, in the building during the hours 8:00 p.m. to 9:00 a.m., local time, Monday through Thursday, and 11:00 p.m. to 11:00 a.m., Fridays, unless otherwise requested in writing by the Contractor and approved by the KO. The Contractor shall coordinate after duty hours building access with the Youth Services/Teen Center Manager.

2.1.3.2.3 School Age Services Center (Building 5810): Perform all work, including stripping/scrubbing and re-waxing, spray buffing, and carpet cleaning, in the building during the hours 6:00 p.m. to 5:00 a.m., local time, Monday through Friday, unless otherwise requested in writing by the Contractor and approved by the KO. The Contractor shall coordinate after duty hour building access with the School Age Services Center Manager.

2.1.3.2.4 Child Development Centers (Buildings 676, 678, 2410, 2420, 4012, 6950, and 6981): Perform all work, except for Mid-Day Services, including stripping/scrubbing and re-waxing, spray buffing, and carpet cleaning, in the building during the hours 6:00 p.m. to 5:00 a.m., local time, Monday through Friday, unless otherwise requested in writing by the Contractor and approved by the KO. The Contractor shall coordinate after duty hour building access with the Child Development Center Managers.

2.1.3.2.5 Requirements for All Buildings: Stripping/scrubbing and rewaxing, spray buffing, and carpet cleaning may also be accomplished on Saturdays or Sundays, with the appropriate coordination with custodial service building monitors, at no additional cost to the Government. This work must not interfere with military personnel or civilian employees work at any time.

2.1.3.2.6 Installation Closures:

2.1.3.2.6.1 If severe weather strikes prior to the workday, Contractor employees shall listen to one of the local radio and television stations for operations announcements regarding Fort Riley closures. Installation closures are reported by FROC at 785-239-3700 or 785-240-2798. The toll-free number for the FROC is 866-562-7319. Closures are also available on the Fort Riley Website at http://www.riley.army.mil/AboutUs/Advisories.aspx and shall be verified with the COR.

2.1.3.2.6.2 When an Installation closure occurs on a regularly scheduled day of work, the Contractor shall, upon direction of the KO: (1) Perform the work on the following work day. (2) Reduce payment due according to work not performed. (3) Reschedule the work on any day satisfactory to the Government and the Contractor.

2.1.4 Federal Holidays: Do not schedule work on Federal holidays. The Federal holidays listed below are observed. When a holiday falls on a Sunday, the following Monday will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday. When a service is required less than three times per week and the time for that service falls on a holiday the work shall be accomplished on the day following or preceding the holiday. See additional information in paragraph 2.1.3.2.1.

2.1.5 Travel / Temporary Duty: Not Used.

2.1.6 Emergency Services: Emergency medical treatment and services for Contractor employees is the responsibility of the Contractor.

2.1.6.1 The Contractor shall have competent employees trained and capable of dealing with minor employee injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

2.1.6.2 Emergency medical treatment is available at Irwin Army Community Hospital, 650 Huebner Rd., in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor's expense.

2.1.7 Contract Administration and Management:

2.1.7.1 Post Award Conference/Performance Evaluation Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with FAR 42.5. The KO and COR/ACOR may meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by the Program/Project Manager and the KO or COR/ACOR and distributed within 5 workdays after the meeting. The Contractor may request a meeting with the KO or COR/ACOR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved, and distributed within 5 workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the KO or COR/ACOR within 2 workdays following receipt of the minutes.

2.1.7.2 Contract Administration: Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO): The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.1.7.3.2 Contracting Officer’s Representative (COR): The KO shall designate task order level CORs during the term of this contract. Additional government personnel may be assigned to assist in contract oversight. IAW AR 70-13. Other surveillance personnel will be designated as ACOR, and shall be trained and appointed in accordance with DoDI 5000.72 and DFARS 201.602-2. These alternate surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training and experience requirements and are appointed by the contracting officer as Alternate CORs (ACOR). The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform in accordance with the responsibilities and duties identified in the appointment letter. A letter of designation issued to the COR/ACOR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost or price estimates or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions of the resulting order.

2.1.7.3.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.1.8 COR/ACOR Functions: The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and coordinate site entry of Contractor personnel. The Contracting Officer Representative Tracking (CORT) Tool (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.9 Quality Control: Refer to paragraph 4.2.

2.1.10 Subcontract Management: Not Used.

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel: The following personnel are considered key personnel by the Government.

2.1.11.1.1 The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contract on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30 p.m., Monday through Friday except Federal holidays or when the Installation is closed for administrative reasons. Submit the project manager's name, documented past experience, and a description of the project management organization, including a chart showing the lines of authority and the project manager's chain of authority in accordance with Attachment 5 - Deliverables.

2.1.11.1.2 All employees who work in the Child Development Centers are deemed key personnel. These Contractor employees shall meet all of the requirements delineated in PWS paragraph 2.5.4.

2.1.11.2 Identification of Contractor Employees: All Contractor employees shall wear personal identification cards, or badges, while working on the Installation, to avoid creating an impression that they are Government officials. Identification cards shall be a minimum 3-1/2 by 2-1/4 inches and clearly visible at all times and shall display as a minimum: name of contract, Contractor's name and contract number (legal name under which the Contractor is doing business), Contractor's phone number, worker's name, color photograph of worker (full face), issue date, and expiration date.

2.1.11.3 Standards of Conduct: The Contractor shall ensure that Contractor employees conduct themselves in a courteous and professional manner at all times and are dressed appropriately for the functions they perform, including shirts, pants, shoes, socks, and personal safety clothing and equipment. Contractor uniforms are not required. It is suggested the Contractor design and encourage its employees to wear work shirts, jackets, or coats with the Contractor’s corporate logo displayed on the garments. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

2.1.11.4 Employees: Provide a sufficient number of properly trained and qualified employees to perform the requirements of this contract.

2.1.11.5 Employees Roster: Prepare, maintain, and submit an employee roster of all employees employed on this contract in accordance with Attachment 5 - Deliverables. The roster may be in a Contractor developed format and consist of an alphabetized list of employees including: employee’s name and address, driver’s license number, and job title. Resubmit corrected rosters as changes occur and monthly along with Monthly Work Schedules required in paragraph 3.2.6.3.

2.1.11.6 Employee Training: Provide all necessary employee training. Custodial service supervisors and workers shall receive appropriate training which prepares them to accomplish custodial service tasks specified in this contract. Training shall also include safety and proper use of cleaning chemicals and equipment. Training available from commercial sources shall be obtained, scheduled, and funded by the Contractor. Submit proof of training certificates in accordance with Attachment 5 - Deliverables. New employees shall have specific training that includes:

2.1.11.6.1 A general orientation of basic bacteriological concepts, including the basics of how disease is caused, transmitted, and how it can be prevented, reduced, or contained through proper housekeeping methods.

2.1.11.6.2 Complete instruction on the proper selection, measurement, and use of disinfectant-detergents and cleaning supplies, and procedures for replenishing supplies.

2.1.11.6.3 Proper care and preventive maintenance of Contractor-furnished equipment as prescribed in their owner's manuals.

2.1.11.6.4 Familiarization with all Contractor printed technical and procedural manuals.

2.1.11.6.5 Employee personal hygiene.

2.1.11.6.6 Adherence to all work schedules.

2.1.11.7 Organizational Conflict of Interest (OCI): Not Used.

2.1.12 Business Relations: Not Used.

2.2 Work Management: Not Used.

2.3 As-Builts and Geospatial Information System (GIS): Not Used.

2.4 Historic Property or Archaeological Site: Not Used.

2.5 Special Requirements:

2.5.1 Security: Contractor and all associated Subcontractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.5.1.1 Criminal Background Checks: Refer to paragraph 2.5.4.1.

2.5.1.2 Employee Sign In and Sign Out: At any facility that requires sign-in and sign-out for access, Contractor employees must sign in upon arrival and sign out upon departure from facilities at the access control point. The Contractor shall follow all facility access requirements. These facilities include, but are not limited to, all CYS Facilities, 1st Infantry Division Headquarters building 580, MICC building 1792, and restricted, controlled, sensitive and secured facilities or restricted, controlled, sensitive and secured within a facility.

2.5.1.3 Physical Security: Safeguard all Government material, property, and equipment provided for Contractor use. Secure all Government material, property, and equipment at the close of each work period.

2.5.1.4 Key Control: Key Control: Keys may be issued to the Contractor for access to some areas. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop written key control procedures and submit the key control procedures in accordance with Attachment 5 - Deliverables and include them in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. All references to keys include key cards.

2.5.1.4.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.5.1.4.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. Prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

2.5.1.5 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. Ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

2.5.1.6 Lost and Found Property: Turn in all articles of possible personal or monetary value found by the Contractor's employees while performing duties under this contract to the KO or COR. Obtain receipts for articles turned into the KO or COR.

2.5.1.7 Vehicle Identification: Contract employee's vehicles and equipment shall bear the Contractor's name and logo while the vehicles and equipment are working at Fort Riley. Names and logos shall be displayed on a dashboard sign as a minimum.

2.5.1.8 Vehicle, Motorcycle, and Equipment Operators Requirements: Contractor employees must comply will all applicable requirements of FR Reg 190-5 during performance of this contract. Contractor employees must possess a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance to operate Contractor-furnished or their privately-owned vehicles and motorcycles on the installation. In addition, Contractor employees operating vehicles and equipment with a gross vehicle weight rating (GVWR) or gross combined weight rating (GCWR) of 26,000 pounds or more must possess a valid state commercial driver's license (CDL). It is in violation of FR Reg 190-5 to use a cellular phone without a hands-free device while operating a vehicle, motorcycle, and construction equipment on the installation. Vehicle, motorcycle, and equipment operators must safely pullover and come to a complete stop before using a cellular phone without a hands-free device or text messaging. Violation of this regulation may result in a traffic citation and fine.

2.5.1.9 Motorcycle Operators Requirements: All personnel entering Fort Riley must have all appropriate safety and licensing documentation on their possession while operating motorcycles, mopeds, and motor scooters. All civilian personnel and contractor personnel that are properly licensed to ride a motorcycle are not be required to receive service sponsored training, or to prove that they have taken other motorcycle training in order to operate a motorcycle on a DoD installation, except civilians and contractors that operate Government owned motorcycles, mopeds, motor scooters and ATVs. All personnel operating a motorcycle on Fort Riley must wear the proper personal protective equipment (PPE) outlined in paragraph 11-9.c., AR 385-10. Also refer to paragraph 2.5.1.8.

2.5.1.10 Installation Access:

2.5.1.10.1 Contractor and Vendor Access: Fort Riley is a guarded secure military installation. All Contractor and vendor personnel whether operating their privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the installation through one of the secure access control points (ACP) except as described in paragraph 2.5.1.10.3. Under the present installation Force Protection Condition (FPCON), vehicle and equipment operators and passengers must all possess a valid U.S. Government issued photo identification card, required access badge, or temporary pass in order to gain unescorted access to the installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the installation FPCON, an elevated FPCON may require additional security screening and/or limited installation access. Vehicle and equipment operators and passengers without a valid U.S. Government issued photo identification card, required access badge, or temporary pass must report to the Visitor Control Center (VCC) at the Henry Drive ACP and undergo an NCIC III background check and obtain a temporary day pass.

2.5.1.10.2 RAPIDGate Program: RAPIDGate passes no longer allow contractor and vender personnel access onto the installation. Contractor and vender personnel with existing RAPIDGate badges must possess a valid installation access badge or temporary pass as described in paragraph 2.5.1.10.1 above.

2.5.1.10.3 Commercial Delivery Vehicles and Equipment: All commercial delivery vehicles and equipment must enter the installation through the 12st Street ACP or the Estes Road ACP 5:00 a.m. to 7:00 p.m., Monday thru Friday except Federal holidays. When entering either from the 12th Street or Estes Road gates, commercial traffic will be directed to the search areas located to the north of 12th Street and the south of Estes Road. Commercial vehicles are those vehicles over one ton used for a commercial purpose, including: semi-trucks with trailers, UPS and FedEx trucks, U-Haul trucks operated by contractors and used for commercial purpose, tow-trucks responding on-post to a request for assistance, and construction vehicles. Non Commercial vehicles include: half-ton pickups with boat, U-Haul truck operated by soldiers who are moving as part of a permanent change of station, or recreational vehicles operated by soldiers or civilians visiting post. There will be no commercial delivery vehicles allowed on the installation on Sundays and Federal holidays. Exception - Concrete and asphalt paving delivery trucks with required access badges and temporary passes may still enter through any of the installation’s ACPs during their regular operating hours. Other exceptions must be coordinated through the GC and DES. All other contractor, vendor, and commercial delivery vehicles with required access badges and temporary passes may enter through any of the installation's ACPs during their regular operating hours. As determined by the installation FPCON, an elevated FPCON may require all contractor, vendor, and commercial delivery vehicles to enter through the 12th Street ACP only.

22.5.2 Security Training:

2.5.2.1 Antiterrorism (AT) Level I Training: Pursuant to DoDI 2000.16 and AR 525-13 all Contractor employees, to include subContractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subContractor personnel in accordance with Attachment 5 - Deliverables. AT level I awareness training is available at the following website https://jko.jten.mil/courses/atl1/launch.html.

2.5.2.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-Contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.5.2.3 iWATCH Program Information: This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The link is http://www.riley.army.mil/Community/iWATCH.aspx. This training shall be completed within five (5) calendar days of contract award and within five (5) calendar days of new employees commencing performance. The results shall be reported to the KO not later than NLT 5 calendar days after contract award in the form of a memorandum that documents when the training was held and who attended the training in accordance with Attachment 5 - Deliverables.

2.5.2.4 Operations Security (OPSEC) Training: Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training in accordance with Attachment 5 - Deliverables. The link is http://www.cdse.edu/catalog/operations-security.html.

2.5.2.5 Threat Awareness Reporting Program: Not Used.

2.5.2.6 Annual Training: Contractor personnel must complete the following annual training requirements: Anti-terrorism Level 1 and OPSEC. The Contractor shall submit the Annual Training Plan electronically via e-mail in accordance with Attachment 5 - Deliverables. The COR shall approve/disapprove, in writing within 10 days of receipt. The Contractor shall incorporate Government approved changes within 5 days.

2.5.3 Safety Requirements: The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Prepare and submit required Technical Report of U.S. Army Ground Accident in accordance with 2.5.3.2.4 below.

2.5.3.1 Safety and Health Program: The Contractor shall establish and maintain a safety and health program that complies with EM 385-1-1 and applicable OSHA, DOD, Army, Federal, state, and local safety and health requirements. The safety and health program shall incorporate appropriate elements from Section 1, EM 383-1-1, and including provisions (1) To identify and correct unsafe conditions and acts related to their contract work. (2) To report unsafe or hazardous conditions caused by elements out of their control (for example, public or Army personnel, adjacent processor work activity, and so forth) to the COR. (3) To report all accidents, injuries and illnesses occurring on the project to the COR in accordance with the contract accident–reporting procedures. (4) To investigate accidents and provide reports.

2.5.3.2 Accident Prevention Plan (APP): The Contractor shall prepare a written site-specific Accident Prevention Plan (APP) in accordance with Appendix A, EM 385-1-1, and the requirements below, and submit the APP in accordance with Attachment 5 - Deliverables. Approval of the plan, by the KO, is required prior to the start of performance. Implement the approved APP prior to the start of contract work. The APP must include (1) An activity hazard analysis of the significant hazards to life, limb, and property inherent in the specific contract work performance and a APP for controlling these hazards. (2) Designation of the Contractor quality control qualified personnel primarily responsible for safety and health at the project site. (3) A description of how the Contractor quality control safety duties will be performed on the project. At a minimum, these duties will consist of (a) A pre-work review of appropriate activity hazard analysis, to be reviewed with each worker. (b) Regular safety training for the workforce. (c) Frequent and regular checks for compliance with contract safety requirements by Contractor and subContractor workforce. (d) Daily records providing factual evidence of quality control activities for safety performance and state the following: items/areas checked the results, and any instructions or corrective actions. (4) Specific elements of an audit program by the Prime Contractor should include onsite inspection of Subcontractors, method of determining accident rates, and traceability of hazards. Resubmit the APP within 5 working days prior to any proposed changes in the plan.

2.5.3.2.1 Use of Mind Altering Substances: The APP shall indicate that while on duty, use of or under the influence of alcohol, narcotics, intoxicants, or similar mind altering substances will not be tolerated. The APP shall indicate the disposition of those employees found to be under the influence of or consuming such substances.

2.5.3.2.2 Personal Protective Equipment: The APP shall outline procedures to be followed to assure the proper use, fit, wear, selection and maintenance of personal protective and lifesaving equipment (e.g., protective footwear, protective gloves, hard hats, and safety glasses, hearing protection, body harnesses and lanyards). The APP shall provide that the Contractor ensures that employees are physically able and medically determined qualified to use the personal protective and safety equipment required in the job duties.

2.5.3.2.3 Hazardous Substances, Agents, and Environments: The APP shall provide that employees are protected from exposure, through inhalation, ingestion, skin absorption, or physical contact, to any chemical, biological, or physical agent in excess of acceptable limits in the most recently published American Conference of Governmental Industrial Hygienist (ACGIH), “Threshold Limit Values and Biological Exposure Indices”. The most common hazardous substances the Contractor should expect to be encountered will normally be lead-based-paint and asbestos. The APP shall address training and certification of employees as well as handling and disposal methods the Contractor plans to use when hazardous substances are encountered.

2.5.3.2.4 Accident Reporting: The APP shall include notification to the COR immediately with information regarding with who, how, where, when, seriousness and medical treatment received of the injured personnel whenever accidents occur. The Government will advise the Contractor if additional information or forms are required. The APP shall indicate that except for rescue and emergency measures that, accident scenes shall not be disturbed until released by investigating personnel. The Contractor shall prepare Technical Report of U.S. Army Ground Accident, DA Form 285, and submit required report(s) in accordance with Attachment 5 - Deliverables.

2.5.3.2.5 Emergency Planning: The APP shall provide for employee safety in case of fire or other emergency. The APP shall provide for periodic training of employees of the emergency plans. The APP shall include emergency telephone numbers and reporting instructions for ambulance, physician, hospital, fire, and police and shall be easily available at each work site. The APP shall provide for employees working alone in remote locations or away from other workers to have an effective and readily available means of emergency communications by cellular phone, two-way radio, landline telephone, or other acceptable means.

2.5.3.3 Contract Safety Brief:

2.5.3.3.1 Prior to the start of contract work, the Contractor shall meet with representatives of PW, MICC-Fort Riley, Installation Safety Manager, and Mission Safety Office to discuss and develop a mutual understanding about the administration of the overall safety program.

2.5.3.3.2 The safety brief shall be attended by the KO or KA, COR and ACOR, and the Contractor’s authorized representative and should, to the extent possible, include (1) Contractor Project Superintendents. (2) Supervisors. (3) Quality Control. (4) Safety. (5) Subcontractors. (6) KO’s QA/Safety Representative. (7) Outside organizations that may interact with or be affected by the Contractor’s work such as fire/emergency personnel, security, adjacent facility/process managers, and so forth.

2.5.3.4 Safety Compliance - Army Versus Contractor Responsibilities:

2.5.3.4.1 The KO and COR are responsible, with input from the Installation Safety Manager for evaluating and assuring Contractor compliance with the occupational safety and health requirements in the contract.

2.5.3.4.2 Whenever the KO and COR become aware of any noncompliance with these requirements or any condition that poses a serious or imminent danger to the health or safety of the public or Government personnel, the COR will (1) Notify the Contractor orally. (2) Follow-up with written confirmation. (3) Request immediate initiation of corrective action.

2.5.3.4.3 This notice, when delivered to the Contractor, shall be deemed sufficient notice of the noncompliance and that corrective action is required.

2.5.3.4.4 After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to take prompt corrective action, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this paragraph.

2.5.3.5 Warning Signs: Display warning signs in all areas where Contractor operations may cause traffic obstructions or personal hazards. All signs shall be placed so that they are visible from all approaches. The Contractor shall display "Wet Floor" signs when:

2.5.3.5.1 Contractor employees leave areas before floors are dry.

2.5.3.5.2 Contractor employees are rinsing, cleaning, waxing, sealing or stripping floors.

2.5.4 Training, Physical Requirements, or Other Expertise Required:

2.5.4.1 Special Requirements For Contractor Employees Working In Child and Youth Services Facilities: All Contractor employees working in Youth Services/Teen Center, School Age Services Center, and Child Development Centers, shall have a criminal history background check; annual training on child abuse prevention, identification and reporting; and specific immunizations before being allowed to work in these facilities. Written records of these actions shall be maintained on file at the Contractor's office and be submitted in accordance with Attachment 5 - Deliverables. Any costs associated with these requirements shall be paid by the Contractor. In addition, all Contractor employees shall be in good health and free for at least the past 24 hours from symptoms of illnesses involving fever, persistent cough, or severe diarrhea or vomiting, and obvious contagious diseases such as chicken pox, hepatitis, measles, mumps, and strep infections. The Contractor shall not require or allow employees to work in child and youth services facilities when they exhibit any of these symptoms or illnesses.

2.5.4.1.1 Criminal History Background Check: All Contractor employees shall have a criminal history background check in accordance with DODI 1402-5.

2.5.4.1.2 Training On Child Abuse Prevention, Identification and Reporting: All Contractor employees shall receive annual training on child abuse prevention, identification, and reporting in accordance with AR 608-10 and DODM 6060.1-19M.

2.5.4.1.3 Immunizations: All Contractor employees shall have immunizations for Diphtheria, Hepatitis B, Measles, Mumps, Polio, Rubella, Tetanus, Tuberculosis Skin Test, and Varicella in accordance with AR 40-562.

2.5.4.1.4 Roster of CYS Custodial Service Employees: Prepare, maintain, and submit a roster of CYS custodial service employees in accordance with Attachment 5 - Deliverables. The roster may be in a Contractor developed format and consist of an alphabetized list of employees including: employee’s name and address, driver’s license number, job title, date criminal history background checks were initiated and completed, date child abuse prevention, identification, and reporting training was completed, and certification that immunization requirements have been met.

2.5.4.2 Special Requirements for Contractor Employees Working in the Division Headquarters Building 580: Contractor employees working in the Division Headquarters Building 580 must possess government-issued photo identification cards such as driver’s licenses in order to exchange the identification cards for temporary visitors badges at the security desk in the building entry lobby.

2.5.5 Environmental Requirements:

2.5.5.1 Environment and OSHA: The Contractor shall comply with all EPA, OSHA and KDHE laws and regulations, AR 200-1 and Installation regulations and plans regarding environmental matters. All environmental matters shall be coordinated through the COR and the PW Environmental Division. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

2.5.5.2 Spills: Immediately notify the COR or if not available, the DES Fire Prevention and Protection Division, the spillage or release of any fuel, hazardous material or waste occurring during the performance of work under this contract. This includes pesticides released not in accordance with EPA approved label directions. Clean up any spillage or release at the Contractor’s expense. Clean up and reporting shall be in accordance with EPA, OSHA and KDHE laws and regulations, and Installation regulations and plans.

2.5.5.3 Disposal: Properly dispose of all hazardous materials and wastes generated in performance of this contract at the specified locations in accordance with EPA and KDHE regulations and DLA DS Turn-In Smartbook, or when not covered by the regulations or DLA DS Turn-In Smartbook, as directed by the COR.

2.5.5.4 Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade. The Contractor shall comply with tenants of the EO and when practicable, shall use: (1) products with post-consumer recycled content, (2) products that are recyclable, (3) low toxicity or non-toxic products, and (4) low-maintenance products.

2.5.5.5 Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines. The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed 7 calendar days; at prices not to exceed 5 percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor is encouraged to use other materials and products not listed but commonly used in industry. The Contractor shall maintain records and submit an annual estimate and certification of percentage of recovered material content for EPA designated items in accordance with FAR 52.223-9 and Attachment 5 - Deliverables.

2.5.7 Contingency Plans: Not Used.

2.5.8…