Attachment_0001_SOCS_PWS.pdf

PROGRAM EXECUTIVE OFFICE

ASSEMBLED CHEMICAL WEAPONS ALTERNATIVES

Contract for Systemization, Operations, and Closure

Support

14 June 2017

PEO ACWA Systemization, Operations, and Closure Support Contract i

TABLE OF CONTENTS

CONTRACT REQUIREMENTS PACKAGE ANTITERRORISM / OPERATIONS

SECURITY REVIEW COVER SHEET .................................................................... vii

LIST OF TABLES .......................................................................................................... ix

LIST OF ACRONYMS AND INITIALISMS ...................................................................... x

PERFORMANCE WORK STATEMENT (PWS)

1.0 BACKGROUND

2.0 SCOPE

3.0 OBJECTIVES

3.1 Support to the Headquarters (HQ)

3.1.1 Agency Services

3.1.2 Business and Financial Management (BFM)

3.1.3 Public Affairs Office (PAO)

3.1.4 Risk Management (RM)

3.1.5 Systems Engineering and Operations (SEO)

3.1.6 Place of Performance

3.2 Support to the FOs

4.0 APPLICABLE DOCUMENTS

5.0 REQUIREMENTS

5.1 Contract Management Support

5.1.1 Contract Management Plan (MP)

5.1.2 Cooperation with Government Personnel, Stakeholders, and Other Contractors

5.1.3 Access to Information

5.1.4 Contract Performance and Cost Reporting

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5.1.5 Contract Performance Accomplishments

5.1.6 Resource Conflicts

5.1.7 Annual Software Maintenance Agreements

5.1.8 Contract Data Transfer

5.1.9 Reports and Technical Papers

5.1.10 Place of Performance

5.1.11 Personnel

5.2 Support to the Agency Services Directorate (ASD)

5.2.1 Records Management

5.2.2 Briefings and Meeting Support

5.2.3 Special Analysis

5.2.4 Human Resources (HR) Newsletters

5.2.5 Personnel

5.3 Support to the Business and Financial Management (BFM) Directorate

5.3.1 Program Office Estimate (POE)

5.3.2 Budget and Execution Support

5.3.2.3 Personnel

5.4 Support to the PAO (1 January 2018 - end of contract)

5.4.1 Transition

5.4.2 Public Outreach Support

5.4.3 Public Involvement Support

5.4.4 Public Affairs Planning

5.4.5 Tracking and Evaluation

5.4.6 Place of Performance

5.4.7 Travel Estimation

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5.4.8 Personnel

5.5 Support to the Risk Management (RM) Directorate

5.5.1 General Risk Management Support

5.5.2 Quantitative Risk Assessment (QRA) Support

5.5.3 Chemical Stockpile Emergency Preparedness Program (CSEPP) Quantitative Risk Assessment (QRA) Support

5.5.4 Conduct of Operations Support

5.6 Support to the Systems Engineering and Operations (SEO) Directorate

5.6.1 Acquisition Risk Management Support, Schedule Support, and Acquisition Reporting Support

5.6.2 Engineering and Quality Support

5.7 Support to the PCAPP FO at Pueblo, CO

5.7.1 Place of Performance

5.7.2 Objective

5.7.3 Management and Reporting

5.7.4 Project Schedule, Cost, and Budget Control

5.7.5 Engineering Support

5.7.6 Analytical Methods, Laboratory and Agent Monitoring Support

5.7.7 Security, Surety, and Training Support

5.7.8 Risk and Quality Management Support

5.7.9 Administrative Support

5.7.10 Safety and Occupational Health

5.7.11 Environmental Permitting and Compliance Support

5.7.12 Systemization, Operations, and Closure Support

5.7.13 Information and Electronic Systems Support

5.7.14 Special Studies

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5.7.15 Personnel

5.7.16 Government and Contractor Furnished Equipment and Property

5.8 Support to the BGCAPP FO

5.8.1 Place of Performance

5.8.2 Objective

5.8.3 Management and Reporting

5.8.4 Project Schedule, Cost, and Budget Control

5.8.5 Engineering Support

5.8.6 Risk and Quality Management Support

5.8.7 Administrative and Training Support

5.8.8 Safety and Occupational Health

5.8.9 Environmental Permitting and Compliance Support

5.8.10 Systemization, Operations, and Closure Support

5.8.11 Information and Electronic Systems Support

5.8.12 Special Studies

5.8.13 Personnel

5.8.14 Government-furnished Property

5.9 Support to the AFO

5.9.1 Place of Performance

5.9.2 Management and Reporting - AFO Support

5.9.3 Project Schedule, Cost, and Budget Control

5.9.4 Chemical Laboratory and Monitoring Support

5.9.5 Administrative, Security, and Visitor Support

5.9.6 Process Controls and Electrical Engineering

5.9.7 Systemization, Operations, and Engineering

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5.9.8 Special Studies

5.9.9 Personnel

5.9.10 Government and Contractor Furnished Equipment and Property

6.0 TRAVEL

6.1 Estimated Travel

6.2 Travel Regulations

6.3 Trip Reports

7.0 SPECIAL REQUIREMENTS

7.1 On-site support contractors

7.1.1 Safety

7.1.2 Safety and Security

7.2 HQ support contractors who travel to a FO

7.2.1 Safety Briefing and Personal Protective Equipment

7.2.2 Respiratory Protection

7.3 Confined Spaces Entries and Inspections

8.0 DATA TO BE DELIVERED

9.0 GOVERNMENT-FURNISHED PROPERTY & ASSISTANCE/INFORMATION

9.1 Government-furnished Property

9.2 Government-furnished Assistance/Information

9.2.1 Use of Government Data Systems, Information, and Property

9.2.2 Use Limited to Contract

9.2.3 Distribution Prohibited

10.0 CONTRACTOR PROPERTY

10.1 Contractor Furnished Equipment and Property

10.2 Work Space

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10.3 Furniture

10.4 Telecommunication Equipment

10.5 Computers and Office Automation Equipment

10.6 Property Inventories

11.0 SAFETY AND HEALTH INFORMATION

12.0 SECURITY REQUIREMENTS

12.1 Antiterrorism (AT) Level I Training

12.2 Access and General Protection/Security Policy and Procedures

12.3 iWATCH Training

12.4 Support Contractor Employees Who Require Access to Government Information Systems

12.5 Operations Security (OPSEC) Standard Operating Procedure/Plan

12.6 Operations Security (OPSEC) Training

12.7 Installation Access

12.8 Operations Security (OPSEC) Reviews

12.9 Threat Awareness Reporting Program (TARP)

13.0 CONTRACTOR MANPOWER REPORTING

14.0 PERIOD OF PERFORMANCE (POP)

EXHIBIT A – GOVERNMENT PROPERTY LIST ....................................................... A-1

EXHIBIT B – CONTRACT DATA REQUIREMENTS LIST (CDRL) ............................ B-1

EXHIBIT C – INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE) ................ C-1

EXHIBIT D – LIST OF CONTRACTING OFFICER’S REPRESENTATIVES

AND TASK MANAGERS ................................................................. D-1 vii viii ix

LIST OF TABLES

Table 5.7 Anticipated FTEs for the PCAPP FO, Paragraph 5.7

Table 5.8 Anticipated FTEs for the BGCAPP FO, Paragraph 5.8

Table 5.9 Anticipated FTEs for the AFO, Paragraph 5.9

Table 6.1 Estimated Travel Requirements for FOs x

LIST OF ACRONYMS AND INITIALISMS

ACAMS Automatic continuous air monitoring system ACC-RI Army Contracting Center – Rock Island ACEIT Automated Cost Estimating Integrated Tools ACO Administrative Contracting Officer ACWA Assembled Chemical Weapons Alternatives AEA Army Electronic Archive AFO Anniston Field Office AMSAA Army Material Systems Analysis Activity ANAD Anniston Army Depot ANSI American National Standards Institute APB Acquisition Program Baseline APG Aberdeen Proving Ground AR Army Regulation ARIMS Army Records Information Management System ARMB Army Requirements and Management Board ASD Agency Services Directorate ATCTS Army Training and Certification Tracking System ATE ACWA Test Equipment BES Budget Estimate Submission BFM Business and Financial Management BGAD Blue Grass Army Depot BGCA Blue Grass Chemical Activity BGCAPP Blue Grass Chemical Agent-Destruction Pilot Plant BPBG-JV Bechtel Parsons Blue Grass–Joint Venture BY Base Year CAA Clean Air Act CAC Citizens’ Advisory Commission CAIRA Chemical Accident or Incident Response and Assistance CARD Cost Analysis Requirements Description CDAC Calendar days after contract CDC Centers for Disease Control and Prevention CDCAB Chemical Destruction Community Advisory Board CDRL Contract Data Requirements List CHESS Computer Hardware, Enterprise Software and Solutions CLA Chemical Limited Area CMA Chemical Materials Activity CO Commanding Officer COR Contracting Officer’s Representative xi

COTS Commercial Off-The-Shelf CPR Cost Performance Reports CSE Current Schedule Estimate CSEPP Chemical Stockpile Emergency Preparedness Program CWA Clean Water Act DA Department of the Army DAAMS Depot Area Air Monitoring Systems DAES Defense Acquisition Executive Summary DCAA Defense Contract Audit Agency DCMA Defense Contract Management Agency DDESB Department of Defense Explosive Safety Board DFAS Defense Finance & Accounting Service DIACAP Department of Defense Information Assurance Certification and Accreditation Process DoD Department of Defense DSPM Deputy Site Project Manager ECF Entry Control Facility ECP Engineering Change Proposal ECS Early Credible Schedule EDS Explosive Destructive System EDT Explosive Destructive Technology EIA Electronic Industries Alliance ESS Electronic Security System EST Eastern Standard Time EVMS Earned Value Management System FAR Federal Acquisition Regulation FO Field Office FPCON Force Protection Condition FTE Full-Time Equivalent GFE Government-furnished Equipment GSR Green and Sustainable Remediation HAZWOPER Hazardous Waste Operations and Emergency Response Standard HVAC Heating, Ventilation, & Air Conditioning HHS United States Department of Health and Human Services HQ Headquarters HR Human Resources IAW In accordance with IBR Integrated Baseline Review IGCE Independent Government Cost Estimate xii

IMS Integrated master schedule IPT Integrated Product Team IT Information Technology JTG Joint Test Group KDEP Kentucky Department for Environmental Protection KO Contracting Officer LAN local area network LCCE Life Cycle Cost Estimate LMQAP Laboratory & Monitoring Quality Assurance Plan LOP Laboratory Operating Procedures MCP Monitoring Concept Plan MINICAMS miniature continuous air monitoring systems MOP Maintenance Operating Procedure MP Management Plan MS Microsoft NAC National Agency Check NACI National Agency Check with Inquiries NARA National Archives and Records Administration NASEM National Academies of Sciences, Engineering, and Medicine NCR Non-Conformance Reports NEPA National Environmental Policy Act NRT Near-Real Time NLT Not Later Than OCR Optical Character Recognition OPSEC Operations Security ORR Operational Readiness Review OSHA Occupational Health and Safety Act OY Option Year PAO Public Affairs Office PCAPP Pueblo Chemical Agent-Destruction Pilot Plant PCD Pueblo Chemical Depot PDF Portable Document Format PEO ACWA Program Executive Office, Assembled Chemical Weapons Alternatives PII Personally Identifiable Information PLC Programmable logic controller POE Program Office Estimate POP Period of Performance PPE Personal Protective Equipment xiii

PMP Project Management Professional PMR Permit Modification Requests POM Program Objective Memorandum PQM Production, Quality, and Manufacturing PSR Program Status Review PWS Performance Work Statement QA Quality Assurance QA/QC Quality Assurance/Quality Control QRA Quantitative Risk Assessment RCRA Resource Conservation and Recovery Act RHA Records Holding Areas RM Risk Management RMA Risk Management Application SAR Selected Acquisition Report SC Systems Contractor SCWO Supercritical Water Oxidation SDC Static Detonation Chamber SDD System Design Description SDP System Demonstration Procedure SEO Systems Engineering and Operations SGB Strategic Governance Board SIP Systemization Implementation Plan SME Subject Matter Expert SOCS Management Systemization, Operations, and Closure Support SOP Standard Operating Procedure SPM Site Project Manager SSHA Subsystem Hazard Analyses STEM Science, Technology, Engineering, and Math TARP Threat Awareness and Reporting Program TCP Test Concept Plan TEP Test Evaluation Plan TSCA Toxic Substances Control Act USACE U.S. Army Corps of Engineers USATCES U.S. Army Technical Center for Explosives Safety USD(AT&L) Under Secretary of Defense for Acquisition, Technology, and Logistics VPP Voluntary Protection Program WAN Wide Area Network WNRC Washington National Records Center xiv

WTIPT Working Test Integrated Product Team

PERFORMANCE WORK STATEMENT (PWS)

Title: Program Executive Office, Assembled Chemical Weapons Alternatives (ACWA) Contract for Systemization, Operations, and Closure Support (SOCS)

1.0 BACKGROUND

The ACWA program has the responsibility of examining, and implementing alternative technologies to baseline incineration for the environmentally safe disposal of the U.S.

stockpile of lethal, unitary chemical agents and munitions in Colorado and Kentucky.

The Department of Defense (DoD) has evaluated viable technologies as part of a Defense Acquisition Board. The Under Secretary of Defense for Acquisition, Technology, and Logistics (USD(AT&L)) has approved the designation of neutralization followed by biodegradation as the technology for the destruction of assembled chemical weapons currently stored at the Pueblo Chemical Depot (PCD), Colorado. The USD(AT&L) has also approved the designation of neutralization followed by supercritical water oxidation (SCWO) as the technology for the destruction of assembled chemical weapons currently stored at the Blue Grass Army Depot (BGAD), Kentucky.

Public Law 107-248 assigned the ACWA program with responsibility for the management of design, construction, pilot testing, operations, and closure of the chemical demilitarization facilities to destroy the chemical weapons stockpiles located at PCD and BGAD. In support of the ACWA, the Army Contracting Center – Rock Island (ACC-RI) has awarded systems contracts to design, construct, systemize, test, operate, and close the Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) and the Blue Grass Chemical Agent-Destruction Pilot Plant (BGCAPP). The ACWA program also has a field office in Anniston, Alabama located on the Anniston Army Depot (ANAD) that has a Static Detonation Chamber (SDC) and supports PCAPP and BGCAPP.

2.0 SCOPE

This contract provides integrated support services to the ACWA program at the Headquarters (HQ), Aberdeen Proving Ground (APG), Edgewood, MD and three Government Field Offices (FO): the PCAPP, Pueblo, CO; the BGCAPP, Richmond, KY;

and the Anniston Field Office (AFO), Anniston, AL. The support contractor shall provide to the Government administrative and technical services necessary in support of the Government's management of pilot testing, systemization, operations, and closure of the chemical demilitarization facilities to destroy the chemical weapons stockpiles located at PCD, BGAD, and SDC operations in Anniston, AL. Unless otherwise provided in this PWS, the support contractor’s scope is limited to providing administrative services and technical input to the Government. The support contractor shall provide support for the development of facts and provide a range of analyses or alternatives to the Government for timely, informed decision making at the HQ and the FOs.

In executing this contract, the support contractor shall provide support, expertise, and experience in chemical demilitarization engineering technology over the various chemical demilitarization project phases (systemization, operations, and closure);

contract management; project controls (cost, schedule, budget, and performance data analysis); quality assurance; risk management; environmental regulation and permitting;

safety, occupational health and emergency preparedness; security and chemical surety; information technology (IT) and cybersecurity; chemical laboratory sampling, analysis, and air monitoring; operational procedures; acquisition risk management and reporting; property management; public affairs; records management; and administrative and training support in the aforementioned areas/disciplines to the respective HQ and FOs. The contractor shall integrate all efforts across the ACWA program. The Government reserves the right to require a draw down plan to be provided by the support contractor as the projects transition into closure and completion.

This work directly supports the ACWA program and staff, and shall not duplicate work performed under any other contracts supporting the ACWA program, to include systems contracts.

3.0 OBJECTIVES

The objective of this contract is to provide support services to the HQ and the three FOs; BGCAPP, PCAPP, and AFO. The primary areas of support include expertise and experience in: chemical demilitarization engineering technology over the various chemical demilitarization project phases (systemization, operations, and closure), contract management, project controls (cost, schedule, budget, and performance data analysis), quality assurance, risk management, environmental regulation and permitting, safety, occupational health and emergency preparedness, security and chemical surety, IT and cybersecurity, chemical laboratory sampling, analysis and air monitoring, operational procedures, acquisition risk management and reporting, property management, records management, and administrative and training support in the aforementioned areas/disciplines to the respective HQ and FOs.

3.1 Support to the Headquarters (HQ)

3.1.1 Agency Services. The objective of these tasks is to provide support to the HQ in several areas: assisting the HQ records manager in the preparation and implementation of Army Regulation (AR) 25-400-2 compliant records management processes including plans, guides, and procedures; the preparation of briefings;

meeting support; special analysis; and graphics and editing of periodic newsletters.

3.1.2 Business and Financial Management (BFM). The objective of this task is to provide support in the areas of cost estimating, budgeting, and financial execution during the systemization, operations, and closure phases of the PCAPP, BGCAPP, and AFO. The BFM Directorate is responsible for developing and managing the ACWA program business and financial policies, objectives, and procedures.

3.1.3 Public Affairs Office (PAO). The objectives of this task are to support the public affairs and outreach program that is conducted as an integrated Government/contractor team focused on public interaction and involvement. The integrated Government/contractor team--referred to hereafter as the “public outreach team”—shall consist of the contractor, the Government public affairs personnel and systems contractor (SC) public outreach personnel. The contractor shall promote public awareness of the program’s mission, initiatives, technical capabilities and issues, and proactively disseminate information to stakeholder groups and the public, and solicit and capture feedback. The contractor shall provide timely, accurate, and objective information and serve as a hub for exchange of information and coordination of activities at the project sites. This support shall be provided from 1 January 2018 until the end of the contract.

3.1.4 Risk Management (RM)

3.1.4.1 General Risk Management (RM). The objective of this task is to obtain qualified environmental, monitoring, security, surety, and safety expertise to provide technical and subject matter expertise during the systemization, pilot testing, operations, and closure of the PCAPP and BGCAPP.

3.1.4.2 RM Quantitative Risk Assessment (QRA) Support. The objective of this task is to evaluate and respond to specific inquiries about the risk profile, risk contributors, risk impacts, accident initiators, forward and reverse accident progression, and accident consequences related to chemical warfare and industrial hazards.

3.1.4.3 Chemical Stockpile Emergency Preparedness Program (CSEPP) QRA. The objective of this task is to evaluate and respond to specific inquiries about the risk profile, risk contributors, risk impacts, accident initiators, accident progression, accident-consequences, etc. related to chemical warfare material storage, treatment, and destruction. Support includes the review of plans and procedures for consistency with statutory requirements and provides sound technical and management input to the Chemical Materials Activity (CMA) CSEPP program.

3.1.4.4 Conduct of Operations. The objective of this task is to support the ACWA program in continuously improving Government oversight to reinforce good conduct of operations for the PCAPP (including the Anniston SDC), the Explosive Destructive System (EDS), and the BGCAPP (including the SDC).

3.1.5 Systems Engineering and Operations (SEO). The objective of this task is to provide support in the areas of systems engineering, quality support, acquisition risk management, scheduling, and acquisition reporting support during the systemization, operations, and closure of the PCAPP and the BGCAPP. The HQ, SEO Directorate is responsible for providing the HQ programmatic and technical systems engineering oversight and support during the systemization, operations, and closure of the ACWA chemical demilitarization facilities in Colorado and Kentucky.

3.1.6 Place of Performance. Work performed in support of the HQ shall be performed at the contractor’s facility, unless otherwise specified in this PWS. Contractor personnel shall identify themselves as contractors when attending meetings at government or other sites, or when working in situations where their actions could be construed as official government acts.

3.2 Support to the FOs

The objectives of this task are to provide integrated support services to the PCAPP FO, BGCAPP FO, and the AFO. The contractor shall provide support, expertise, and experience in chemical demilitarization engineering technology over the various chemical demilitarization project phases (systemization, operations, maintenance, and closure); contract management; project controls (cost, schedule, budget, and performance data analysis); quality assurance; risk management; environmental regulation and permitting; safety, occupational health, and emergency preparedness;

security and chemical surety; IT and cybersecurity; chemical laboratory sampling, analysis, and air monitoring; operational procedures; property management; records management; and administrative and training support.

4.0 APPLICABLE DOCUMENTS

The support contractor shall maintain compliance with all documents applicable to the ACWA mission.

5.0 REQUIREMENTS

In accordance with (IAW) Paragraphs 5.1 through 6.3 of this contract, the support contractor, as an independent contractor and not as an agent of the Government, shall provide the necessary resources, unless specifically identified in the PWS as Government-furnished, to perform the requirements of this PWS. For estimating purposes only, the contractor shall assume the appropriate level of support to meet the requirements of the entire PWS. Unless otherwise specified, FTEs are estimated by the government for proposal purposes only and are based on a productive man-year of 1920 hours. It is recommended that contractors used the estimated FTEs and positions to assist the Government in comparing contractor proposals. The Government reserves the right to require a draw down plan to be provided by the support contractor as the project transitions into closure and completion. The contractor shall host a Start of Work meeting to; summarize its understanding of the tasks to be completed, ask questions, and provide an opportunity for all parties to make introductions. The Start of Work meeting shall include a verbal examination of this PWS.

5.1 Contract Management Support

This paragraph provides integration to all contract activities, especially those activities that are not attributable to a single site. It provides a central point of interface with the Government client(s). Activities anticipated at a specific site will be addressed in the applicable paragraphs of the PWS. The support contractor shall coordinate and integrate their activities, through a continuous self-directed management process across the HQ organizations and the three FOs. The support contractor shall distribute their own lessons learned and implement best practices throughout the breadth of their own effort. This support may require travel to the sites, as appropriate.

5.1.1 Contract Management Plan (MP). A draft MP should be submitted with the proposal, IAW CDRL A001. The Contract MP shall include, at a minimum; planned activities, financial information, schedules, and quality control. The Government will respond with comments or approval within 14 days after award of the contract.

Contractor will submit a final plan within 30 days after approval by the Government.

5.1.2 Cooperation with Government Personnel, Stakeholders, and Other Contractors.

5.1.2.1 The support contractor shall maintain a cooperative work environment with Government personnel (e.g. Army Depot, Army Activity, etc.), stakeholders, [e.g. the National Academies of Sciences, Engineering, and Medicine (NASEM), Centers for Disease Control and Prevention (CDC), etc.], other Government contractors, and personnel so as not to cause interference or delays to work to be performed while not compromising health, safety, environmental compliance or security. The support contractor shall be responsible for adapting day-to-day schedules and performance in order to provide an environment to foster completion of the requirements under this and other contracts. Conflicts or cause for delays shall be brought to the attention of the appropriate FO COR or the HQ COR and the FO Site Project Manager (SPM) or PEO ACWA. Issues that cannot be resolved at this level shall be elevated to the Contracting Officer (KO) for resolution. Under no circumstances shall the support contractor commission, appoint, direct, supervise, or control Government employees nor shall they act (nor appear to act) in the capacity of the Government with employees of other contractors or stakeholders.

5.1.2.2 The Government reserves the right to require a draw-down plan to be provided by the support contractor as the project transitions into closure and completion. In the event the Government does not exercise any option year in full or in part, the support contractor shall provide a 90-day transition period. During this period, the support contractor shall ensure all data files related to the project are transitioned to the Government. All property being managed by the support contractor shall be inventoried and transferred to the Government. Orientation briefings providing general work duties and current activities shall be provided to the Government and any incoming support staff.

5.1.3 Access to Information. The support contractor may have access to protected or sensitive information, to include proprietary, Privacy Act, or procurement sensitive information. The support contractor shall comply with all federal laws and regulations regarding protected, sensitive, and Personally Identifiable Information (PII).

5.1.3.1 The support contractor shall comply with the Federal Acquisition Regulation (FAR) 52.224-2 Privacy Act when having access to information governed by the Privacy Act.

5.1.3.2 The support contractor shall not disclose any proprietary, Privacy Act, or procurement sensitive information to unauthorized personnel, whether internal or external to the support contractor. Upon award, the support contractor shall execute nondisclosure agreements both corporately and individually and shall institute internal control procedures relative to access and disclosure. The support contractor shall also institute internal control procedures to avoid organizational conflict of interest (and its appearance) with respect to Government planning and performance data, especially with regard to the support contract and to competition for future procurements, which the Government data might otherwise inappropriately influence.

5.1.3.3 Support contractor employees requiring access to Government facilities at the supported locations shall comply with the provisions of Paragraph 12.0. Employee identification for on-post execution of this contract shall be IAW local post regulations and procedures. Support contractor employees requiring a Common Access Card shall submit requests IAW applicable site procedures.

5.1.4 Contract Performance and Cost Reporting

5.1.4.1 The support contractor shall, on a monthly basis, report the cost and technical performance of the work progress on this contract (Contractor's Progress, Status and Management Report) IAW CDRL A002. For each specific site/functional area supported, the support contractor shall track and report the actual cost of work performed, the burn-rate and shall estimate and report the cost to complete all work on this contract, including subcontractor information. The support contractor shall report costs and estimates using Earned Value Management System (EVMS) procedures, to complete the current contract year, by element of cost (e.g. FO vice HQ labor, travel, training, other direct costs, special studies, subcontracts, purchased parts, and fees).

Labor and travel shall be reported separately, and by fund type and source. FO SPMs may require the support contractor to provide an informal progress report on a more frequent basis.

5.1.4.2 The support contractor shall, upon request made by authorized Government personnel (KO, contract specialist, or CORs), provide backup information used to formulate the summarized actual costs, to include, at a minimum; expense reports, supply purchases, travel vouchers, and time sheets. Additional site-specific planning and reporting requirements for the site FO activities are addressed in Paragraphs 5.7, 5.8, and 5.9.

5.1.4.3 The support contractor shall, by each specific site/functional area supported, identify and explain potential risks associated with support contract activities, including risk impact and mitigation.

5.1.5 Contract Performance Accomplishments. On a monthly basis, the support contractor shall report (Contract Performance Accomplishments Report) to the COR, progress on this support contract, IAW CDRL A002, by summarizing specific work activities and deliverables that are in progress or have been completed. The information contained in this report shall be delineated for each specific site/functional area supported and by major discipline within each site/functional area. The SPM at each site may require the support contractor to provide an informal progress report on a more frequent basis.

5.1.6 Resource Conflicts. The support contractor shall maintain, at all times, staffing levels to assure adequate coverage of all support areas. Changes to staffing levels shall be coordinated and approved by the KO. Should a resource conflict arise resulting from a task request made by the Government, the support contractor shall inform the Government of the conflict for resolution prior to undertaking the activity.

5.1.7 Annual Software Maintenance Agreements. The support contractor shall maintain the latest version of all software necessary to support this contract, as well as annual software maintenance agreements (e.g. Primavera® Risk Analysis, Primavera®, AutoCAD®, Autodesk Inventor®). The support contractor shall verify a bona-fide need for the maintenance agreement in the next maintenance increment IAW the PWS and in coordination with the KO for computer support. Upon concurrence from the SPM or designated representative, the support contractor shall notify the KO and, when implementing, provide documentation in the monthly “Contractor's Progress, Status, and Management Report” referenced in Paragraphs 5.1.4.1 and 5.1.5. The support contractor shall not purchase any software or maintenance agreements prior to or without consulting with the specific Government Information Technology point of contact in order to ensure compatibility of the software with Government networks and Government information technology and cybersecurity requirements. All purchases of software, regardless of the dollar value, must be approved, in advance, by the KO or COR. No software shall be loaded on Government computers without proper authorization and prior Government approval.

5.1.8 Contract Data Transfer. All data generated in support of this PWS is the property of the Government. Upon termination of the contract, the designated ACWA staff leads will work with the support contractor leads to identify resources and data (data and/or software resources that may have special access or search ability requirements) for which the ACWA staff will have an on-going need beyond the contract period. This identification will include items such as schedule/financial/risk software packages, licenses, Standard Operating Procedures (SOP), reports, historical files and program data, and technical and financial databases and acquisition reports; any of which may or may not have been a deliverable. The support contractor shall work with the ACWA staff leads to rank and prioritize the identified information for timely, efficient, and streamlined transition of identified assets. All financially sensitive information shall be segregated and encrypted prior to transfer and provided using a separate and distinct means, such as an external hard drive. Transfer of data will be IAW all applicable DoD and Army data security policies.

5.1.9 Reports and Technical Papers. The Government will provide guidance in regards to content and format for all reports and technical papers identified in this PWS.

5.1.10 Place of Performance. Contract management support shall be performed at the contractor’s facility, unless otherwise specified in this PWS. Contractor personnel shall identify themselves as contractors when attending meetings at government or other sites, or when working in situations where their actions could be construed as official government acts.

5.1.11 Personnel. For proposal purposes, the Government anticipates approximately

2.0 to 2.5 FTEs being needed to accomplish the tasks outlined in the paragraphs of 5.1.

Key personnel are required to possess at least the following minimum qualifications:

Program Manager – 4 year college degree, Project Management Professional (PMP) certified, and 5 years’ contract/task management experience with similar tasks on Government contracts (value > $5M). Seven years’ experience will be accepted in lieu of PMP.

5.2 Support to the Agency Services Directorate (ASD)

5.2.1 Records Management.

5.2.1.1 The contractor shall support the HQ Records Manager in the preparation and implementation of AR 25-400-2 compliant records management processes including plans, guides, and procedures. The contractor shall provide input to the Government with the interpretation of guidelines regarding retention and disposal of records. The Contractor shall assist in the development and implementation of policies and procedures for compliance with Army recordkeeping requirements at the HQ at APG, Maryland and at subordinate elements located at PCD, Pueblo, Colorado and Blue Grass Chemical Agent Destruction Pilot Plant, Richmond, Kentucky.

5.2.1.2 The contractor shall support the HQ personnel in the inventory and categorization of records, and in the preparation for archiving records. The contractors shall assist in the inventory of documents (to include deletion of duplicates and identifying records and non-records) stored on shared drives. The contractor shall also assist in identifying the record series and disposition. A Shared Drive Archiving Progress Report shall be submitted monthly IAW CDRL A006.

5.2.1.3 The contractor shall provide support in the transfer and accession of permanent records to the Washington National Records Center (WNRC) and/or the National Archives and Records Administration (NARA). The contractor shall support the transfer and retrieval of records to the Army Records Information Management System (ARIMS) and/or the hardcopy archiving of any records. The contractor shall perform the upload of official records to ARIMS and provide a copy of the report IAW CDRL A007.

5.2.1.4 Government records, both in electronic or paper form, shall only be stored on the Army Electronic Archive (AEA), NARA, the facility where the record was created, or other facilities as required. The contractor shall assist with the transfer of hardcopy records to Records Holding Areas (RHA), and ensure that files and storage boxes are correctly labeled before transferring to a RHA. Contractor support shall support the review of the Standard Form-135 (Records Transmittal and Receipt) documentation before hardcopy documents are released to the Federal Records Center or RHA. Each month, the contractor shall provide copies of the processed SF-135s IAW CDRL A008.

5.2.1.5 The contractor shall support scanning of HQ documents as provided and HQ documents not available in electronic format. These documents shall be scanned with the ACWA guidance using Optical Character Recognition (OCR) and stored in Portable Document Format (PDF), unless otherwise directed by the Government. The contractor shall assist in organizing the electronic Records Management Application of document archives, updates, and indexes. Upon request, the contractor shall provide a report of documents processed during the previous period IAW CDRL A009.

5.2.1.6 The contractor shall provide records management support to the HQ personnel with other administrative functions as needed or requested. The contractor shall assist in searching and retrieving specific records when requested.

5.2.1.7 The contractor shall assist the HQ Records Manager by assisting in the conduct of periodic (at least annually) audits to insure compliance with appropriate standards.

5.2.1.8 The contractor shall assist in providing records management training and preparing records management training modules, as requested, IAW CDRL A010.

5.2.1.9 The contractor shall ensure that integration is of paramount importance and that there will be no duplication in this tasking which overlaps work performed on other tasks.

5.2.2 Briefings and Meeting Support.

5.2.2.1 Briefing Development Support. This subtask shall not duplicate any briefing support requirements identified in other tasks. The contractor shall provide briefing support as defined in this subtask. The need for specific briefing support often cannot be anticipated. The contractor shall be prepared to respond quickly to Government requests as the need is identified. The contractor is expected to maintain availability for support during normal working hours, Monday through Friday, 0800-1700 EST, and to provide support on an ad hoc basis beyond those hours as mutually agreed between the Government and the contractor. All charts required for this subtask shall use Microsoft (MS) PowerPoint® for Windows® as a standard. The contractor shall organize the information consistent with the ACWA standard templates for briefings, deliver the draft briefing for Government review and shall deliver the final briefing, IAW

CDRL A011.

5.2.2.2 Meeting Preparation Support. When the need for meeting support is identified, the Government will notify the contractor of the requirements with a formal request. The Government requestor will provide the information for the meeting to include any special protocol requirements for Flag Officer or Senior Executive Service personnel in attendance. The Government requestor will provide the number of attendees, and the purpose for the meeting as well as information to be organized and prepared for the meeting and other collaborative support, to include, but not limited to, photocopying, presentation or background material binding and ancillary support. The contractor shall prepare the information per the Government requestor’s guidance, deliver the information packages no later than the agreed upon date and time and assist in the preparation of the meeting site to include remaining on site to address issues that arise during the course of the meeting and preparing meeting minutes IAW CDRL A012.

5.2.2.3 Briefing Log. In conjunction with the Government, the contractor shall develop and assist in maintaining a historic record of all HQ briefings. The Briefing Log shall contain unique identification number for each briefing, date of briefing, subject, preparer, briefer, and audience IAW CDRL A013.

5.2.3 Special Analysis. The contractor shall develop and staff a written strategy document that provides policies and procedures for a range of support services, specifically to include legislative policy analysis and legislative process tracking. The document shall; specify timelines for periodic reports and updates, provide guidelines on the type of input deemed appropriate, and provide timely analysis of the chemical demilitarization programmatic implications relevant to the organization. The document shall be sent out for staffing within 45 calendar days after contract (CDAC) award, and finalized within 90 CDAC award. The legislative analysis and tracking process will be implemented within 30 calendar days of document approval, and written analysis of relevant proposed legislation or legislative activities will be provided within two business days of occurrence. The contractor shall prepare and submit a legislative analysis and tracking document IAW CDRL A014. The contractor shall prepare and submit an Analysis of Proposed Legislation IAW CDRL A015.

5.2.4 Human Resources (HR) Newsletters. The support contractor shall provide graphical and other editing support in formatting periodic Newsletters for the HR office.

The Newsletters will be up to 8 pages in length, approximately 8-1/2 x 11 inches in size, may contain up to 20 graphical items, pictures, photographs, and/or other electronic information. The newsletters will be a compilation of topics and articles created and gathered by the Government and may require the development or collection of photography, graphical information, or videography. There will be up to 12 newsletters per year. The design/layout of the newsletters will be provided by the Government IAW

CDRL A016.

5.2.5 Personnel. For proposal purposes, the Government anticipates approximately

2.5 FTEs being needed to accomplish the tasks outlined in the paragraphs of 5.2.

5.3 Support to the Business and Financial Management (BFM) Directorate.

Program Office Cost Estimating, Budgeting, and Financial Execution Support.

5.3.1 Program Office Estimate (POE).

5.3.1.1 The objective of the POE is to provide a 50% confidence life cycle cost estimate of the program inclusive of all performers. Typically, costs will be identified for the program at the HQ, PCAPP, BGCAPP, and AFO in both base-year and then-year dollars. The POE is created based on inputs from the risk and scheduling efforts. After the current schedule estimate is approved by ACWA, a POE must be developed using the Automated Cost Estimating Integrated Tools (ACEIT) software. The Government will provide inputs to include, but are not limited to, SC estimates for life cycle completion (generally performed annually), inter-service support agreements, ACWA Government staffing profiles, annual budget presentations, earned value information, independent contractor staffing reviews, throughput and availability analyses, prior Program Office Estimates and other pertinent information. Coordination of this estimate and inputs may be required from the HQ, PCAPP, BGCAPP, AFO, other support contractors, and other entities who maintain a business relationship with ACWA. The support contractor shall provide a draft POE for Government review and acceptance.

The support contractor shall prepare a briefing package IAW guidance provided by the Government IAW CDRL A017.

5.3.1.2 POE Scope, Ground Rules and Assumptions. During development of the POE input, the contractor shall support the Government with the identification of scope, ground rules, assumptions, information, and all other items necessary for completion of the POE. Upfront planning is crucial to develop a complete life cycle cost estimate.

Discrepancies in information, approach, or assumptions must be identified and resolved prior to completion of the estimate. During this phase, staffing, labor rates, quantities, and unit costs shall be developed. Site visits may be required, as follows: 2 persons traveling twice per year to each of the HQ, PCAPP, and BGCAPP.

5.3.1.3 The POE is the basis for the ACWA Environmental Liabilities reporting. During development of the POE, the contractor will provide input for audit trails, changes, and assumptions of cost variance, which will be captured in the updated Cost Analysis Requirements Description (CARD) for the ACWA program.

5.3.1.4 The contractor will support the Government in the preparation of sensitivity analyses based on prior and current POEs. Approximately four sensitivity analyses associated with funding drills, throughput, or engineering changes are anticipated each year. Output products typically include ACEIT iterations and written documentation to include; slide presentations, white papers, and spreadsheets to support analysis.

Sensitivity analysis will also include comparison of new contractor life cycle and/or other information necessitating review and comprehensive understanding of effects along with recommendations on a path forward. The contractor shall prepare and submit sensitivity analyses and prepare a briefing package IAW CDRL A018.

5.3.1.5 POE Integration for Acquisition and Budget Reporting. The contractor will support the Government in maintaining cost estimates and funding profiles for inclusion/update to the Program Objective Memorandum (POM), Budget Estimate Submission (BES), Defense Acquisition Executive Summary (DAES) Report, and Selected Acquisition Report (SAR). Collection of data and inputs for these reports occurs at each site. Actual input to DoD databases and submission of reports will be executed by the HQ.

5.3.2 Budget and Execution Support.

5.3.2.1 The support contractor will provide support to the Government in the conduct of “what if” drills that assess impact to funding. For estimating purposes only, the support contractor shall assume two such drills per year. The support contractor shall prepare and submit budget and execution reporting data and prepare slideshow presentations IAW CDRL A019. Source data required for such drills and tasks will be provided by the Government, as necessary. Prior GFEBS training and provisioning is preferred but not required.

5.3.2.2 The support contractor shall provide support to the Government by performing reviews and reconciliations of open task orders against financial reports prepared by the ACWA. The contractor shall prepare and submit detailed spreadsheets outlining the variance of the financial data provided. This requirement may be required intermittently, during the Period of Performance (POP) of this contract IAW CDRL A020. Reports shall to be submitted at a time agreed upon by the requestor and the contractor. Quick turn-around may be required for some reports. Source data required for such drills and tasks will be provided by the Government, as necessary. Prior GFEBS training and provisioning is preferred but not required.

5.3.2.3 Personnel. For proposal purposes, the Government anticipates approximately 5 FTEs being needed to accomplish the tasks outlined in the paragraphs of 5.3.

5.4 Support to the PAO (1 January 2018 - end of contract).

This task is to support the public affairs and outreach program that is conducted as an integrated Government/contractor team focused on public interaction and involvement.

The integrated Government/contractor team - referred to hereafter as the “public outreach team” - shall consist of the contractor, the Government public affairs personnel, and SC public outreach personnel. The contractor shall promote public awareness of the program’s mission, initiatives, technical capabilities and issues, and proactively disseminate information to stakeholder groups and the public, and solicit and capture feedback. The contractor shall provide timely, accurate, and objective information and serve as a hub for exchange of information and coordination of activities at the project sites.

The contractor shall coordinate all public outreach activities with local Government public affairs offices, the ACWA Public Affairs Officer, the ACWA SPM, and the SC’s public communications manager. The contractor shall not discuss or release public information without Government approval, or express personal opinions on DoD or Army policy matters or decisions. The contractor shall not represent itself as an official DoD or Army spokesperson. The contractor shall not provide to the public any internal Government information that has not been approved for public release by the ACWA program or the local Government PAO, regardless of whether the information has been previously disseminated by others.

5.4.1 Transition. If required, the contractor shall plan and implement a transition from the incumbent contractor for the purpose of ensuring awareness of Government property and existing services. The contractor shall analyze the systems and processes currently in place at the outreach offices to ensure the practicality of transferring them and their compatibility to meet the needs of the ACWA and this PWS. The contractor shall provide all other supplies, equipment, and systems to ensure the office operates efficiently, to include computer systems. Purchases for supplies under $75 (other than software, which must all be approved, regardless of the dollar value) may not require Government approval by the KO or COR; however, larger value supplies shall be submitted for approval to the KO or COR for acceptance or be added to the Government property list. IT equipment should be sourced first through the Computer Hardware Enterprise Software and Solutions (CHESS) unless a waiver is deemed necessary. The contractor shall identify all furniture and equipment and manage the transition of monthly vendor services and agreements from the previous contractor, if necessary.

5.4.2 Public Outreach Support.

5.4.2.1 Outreach Offices.

5.4.2.1.1 The contractor shall provide office space to conduct public outreach support in the communities of Pueblo, CO and Richmond, KY. The contractor shall staff the outreach offices during normal daytime business hours [generally 0800-1630 EST hours Monday through Friday], with occasional evening and weekend hours as public events dictate. The contractor shall staff the facility not less than eight hours per day, five days per week. The contractor shall make every effort to provide live telephone coverage at all times.