Attachment_0018_-_Installation_Access_SOP.pdf

APPENDIX G

INSTALLATION ACCESS SOP

Section I Installation Access Overview and Responsibilities

1. Purpose: Establish standard operating procedures (SOP) for installation access throughout Area Support Group – Kuwait (ASG-KU) Director of Emergency Services’ (DES) Area of Responsibility (AOR).

2. Applicability: All personnel performing associated duties within the ASG-KU DES AOR will comply with the provisions of this SOP. ASG-KU AOR includes Camps Arifjan, Buehring, and Patriot as well as the Seaport of Debarkation (SPOD).

a. Entering an ASG-KU Installation is a privilege granted by the ASG-KU Commander. Personnel who are granted this privilege must comply with the requirements set forth in this SOP.

b. This SOP describes access requirements, including the responsibilities and procedures for obtaining access to ASG-KU Installations, Cooperative Security Locations (CSL), Logistical Nodes (e.g. Fuel Distribution Sites, Ammo Supply and Storage Sites) – hereafter referred to as “Installation”. Access control includes identification and verification of personnel and vehicles entering and exiting the Installation.

c. ASG-KU uses the Defense Biometric Identification System (DBIDS) administered by the Defense Manpower and Data Center (DMDC) as the primary means of registering and authorizing access to personnel and vehicles on the Installation.

d. This SOP will comply with Host Nation (HN) laws pertaining to residency and work permits unique to this AOR.

3. Responsibility:

a. Directorate of Emergency Services:

i. Retains ultimate responsibility for oversight and implementation of the Installation Access control program and registration IAW this SOP.

ii. Responsible for implementing the Installation Access control program and vehicle registration in accordance with (IAW) this SOP

iii. Provides oversight for the Installation Access Office (IAO).

iv. Camp Arifjan Provost Marshal Office (PMO) maintains a central database of individuals barred in Kuwait (Barred Roster). The Barred Roster incorporates information on barred individuals within Kuwait from USCENTCOM, USARCENT, USAFCENT, USMARCENT, USNAVCENT and the U.S.

Embassy.

Appendix G Installation Access SOP

v. The Officer assigned as the Deputy Provost Marshal to Camp Buehring is authorized to process and forward documents to the Installation Access Officer In-Charge (IA OIC) IAW this SOP.

b. Installation Access Office (IAO):

i. Responsible for the oversight and management of the Access Control program (both personnel and vehicle access).

ii. Responsible for the oversight and management of the DBIDS system.

iii. Screens applicants and validates that proper documentation is presented for each access application per each access category.

iv. Rejects/returns any incomplete, incorrect, invalid, and/or unreadable access packet.

v. Notifies the PMO immediately if any documentation appears forged or of any suspicious applicant access packet for further investigation and/or action.

vi. Checks all applicants against the Countries of Concern (CoC) List and the

Barred Roster prior to processing.

vii. Processes accurate and complete applicant packets and issue valid

Installation Access (IA) credentials when appropriate.

viii. IA OIC/NCOIC is permitted to grant exception to policy.

c. Department of Defense (DoD) Contracting Activities and its Entities (including, but not limited to, Defense Contract Management Agency (DCMA), Army Contracting Command (ACC), Rock Island Contracting Center (RICC) and other contracting offices) are responsible to ensure that all solicitations and awarded contracts include specific contractor installation access requirements outlined below:

i. Successful offers that require Installation Access to any of the ASG-KU Installations to perform contractual requirements must be able to comply with all personnel and vehicle registration requirements outlined in Enclosure 2 and the ASG-KU DES Installation Access SOP. Successful offers that require Installation Access must also be in compliance with Host Nations (HN) laws concerning visas, residency, background investigations, vehicle and driver licensing, vehicle insurance, and vehicle registration requirements.

ii. If the Contracting Officer’s pre-award determination finds that the contractor is unable to comply with the required delivery, or performance, of the contract because of a demonstrated inability to access the installation due to a failure to comply completely or fully with this policy in a timely manner, then the Contracting Officer will determine a finding of non-responsibility and the contractor will not be awarded the contract.

iii. All solicitations and contracts awarded include a requirement that the contractor shall ensure that all Installation Access Cards (IA Card) and vehicle registration placards shall be returned to the IAO upon completion of the contract or when an employee or vehicle of the contractor no longer requires installation access. This provision requires that contractors shall be responsible for turning in all IA Cards and vehicle registration placards, including those of terminated employees, prior to final government acceptance and payment, regardless of the expiration date issued under the contract.

iv. The date of the entire contract (base plus option years and extensions if applicable) is used on Enclosure 1, block 36, for badge expiration purposes.

If the contract is not extended, cancelled or terminated the Administrative Contracting Officer (ACO) shall contact the IAO to change the status of their contract personnel’s access

d. Contracting Officer Representatives (COR) and approved Authorized Signatories (those delegated the signature authority by ACO/COR for the purpose of IA documents):

i. All CORs must obtain Appointment Orders per contract.

ii. Provide Appointment Orders to the IAO prior to validating any contractor personnel access. ACO/COR signature authority may be delegated to U.S.

Military and/or DoD Civilian personnel by utilizing Enclosure 11 of DES SOP, Delegation of Authority. Contractors may not be delegated this authority.

iii. Ensure that applicants meet the requirements of this SOP. CORs will be responsible for informing the Contracting Office prior to award of the contract if the contractor is unable to comply with this SOP.

iv. Verify and validate if the prospective contractor needs Installation Access to perform the requirements of the contract.

v. Verify contractor submitted complete packets and contain all proper supporting documentation IAW Enclosure 2 – Required Supplemental Documentation of DES SOP to acquire an IA Badge.

vi. Ensure that the IA Badge applicant possesses either a Kuwaiti Article 14, 17 or 18 Visa and meets all applicable HN Labor laws required for employment.

Other Visa types may be evaluated and coordinated with the IAO.

vii. Initial hire or entry for citizens of the U.S., and OCNs may use a Kuwaiti Article 14 Visa for up to 90 days while completing the Kuwaiti Article 17/18 Visa requirements. For initial hire or entry for citizens of the U.S upon expiration of the initial 90 day period, proof of progress on a Kuwaiti Article 17/18 Visa is required. Other Country Nationals (OCN) require Enclosure 10 – Exception to Policy of DES SOP on a Kuwaiti Article 14 Visa (initial hire/entry) for up to 90 days for completion of Kuwaiti Article 17/18 Visa requirements.

No extensions are approved for OCNs on an initial Kuwaiti Article 14 Visa.

viii. Place an expiration date of 60 days past the Kuwaiti Article 17/18 Visa to allow processing of the renewal Visa on Section I, block 5, “expiration date,” on Enclosure 1 of ASG-KU DES SOP. IA Card expiration date may not exceed one year, go beyond the passport expiration date and/or go beyond the contract expiration date.

ix. Select and initial the camp locations the contractor must access, specific to the performance terms of their contract, in Section IV of Enclosure 1. Any Force Protection Condition (FPCON), Vehicle Privileges and Escort Privileges must also be selected and initialed. Provide Enclosure 6 of ASG-KU DES SOP if selecting FPCON Delta.

x. Ensure that the company/contractor registers any vehicles authorized for entry on the Installation. Vehicles that need to be registered must meet all vehicle safety requirements, registration and insurance standards identified by ASG-KU and HN laws.

xi. Ensure that drivers of registered vehicles are appropriately identified and have valid Driver’s License documentation prior to recommending approval for Vehicle Privileges. Must meet requirements of sections 18 or 19 of Enclosure 2 of ASG-KU DES SOP.

e. Contractor Companies:

i. Notify the IAO of contract personnel who are discharged, transferred, deceased, or no longer require valid access to ASG-KU Installations.

ii. Are required to turn in all IA cards for contract personnel who are discharged, transferred, deceased, or no longer require valid access to ASG-KU Installation to the IAO for out-processing. A signed letter with the contracting company’s letterhead that states the IA card holder has been discharged, transferred, deceased, or no longer requires valid access must be provided when the badge is turned-in for out-processing without the IA card holder present.

iii. A Military Police Report is required to be submitted with the Company letter if the IA card is not turned in at the time of cancellation.

iv. Ensure that the ASG-KU vehicle registration placard(s) issued for contract vehicle(s) are returned to the IAO in the event a vehicle is sold, traded, returned or otherwise rendered useless.

f. Individual Responsibilities:

i. All personnel issued an IA card are responsible for ensuring that their IA cards are returned to the IAO as part of out-processing. If an IA card is not returned to the IAO for out-processing, the individual is not able to re-badge until either the prior badge is produced or a Military Police Report is submitted.

ii. Privately-owned vehicle operators are responsible for ensuring that the ASG- KU vehicle registration placard is returned to the IAO in the event the vehicle is sold, traded, returned or otherwise rendered useless.

iii. Adhere to all Installation policies at all times.

g. The Directorate of Logistics (DOL):

i. Provide the Transportation Motor Pool (TMP) Manager with required information necessary to register all Government Owned Vehicles (GOV).

ii. Provide the TMP Manager with a current, updated database of operators assigned to registered vehicles on a monthly basis.

h. ASG-KU Counter Intelligence (CI)/ASG-KU S-2:

i. Responsible for coordinating the Foreign National (FN) Screening Program IAW current policy and USCENTCOM/USARCENT guidance. The FN Screening includes the screening of all Other Country National (OCN) personnel.

ii. OCN Screening is used to complement the badge process and to enhance force protection measures through document examination and verification and biographical/security interviews. Though the Screening process is voluntary, refusal to be screened may result in the applicant’s access being denied or terminated and bar proceedings being initiated.

iii. Once the OCN Screening process is complete for an applicant, the screening cell forwards the packet with a recommendation concerning the applicant’s suitability for access to the IAO. Any derogatory information may result in the applicant’s access being denied or terminated through coordination with the PMO Police Administrator.

iv. Provides the IA OIC/NCOIC with the current Countries of Concern (CoC) List.

i. KMOI/NGIC Liaison:

i. Coordinates with NGIC through email to confirm if select individuals are on the biometrics enabled watch list (BEWL). The KMOI/NGIC Liaison tracks individuals and whether or not they are on the watch list through excel spreadsheet.

ii. Works with KMOI to conduct OCN’s background checks so they can receive an ASG-KU IA Card. This is done by attaching Enclosure 8 to their IA packet and then submitting it to KMOI.

iii. All memorandums are recorded, placed in a tracker, and then delivered to

KMOI.

iv. NGIC/KMOI liaison will check to make sure the packet includes: Passport, Kuwait civil ID card, a state of Kuwait residency permit, and that the Kuwait civil ID number matches on all the paperwork.

v. When filling out the tracker the NGIC/KMOI liaison will track individuals by:

the date given to KMOI, Name, Kuwait civil ID number, Nationality, Approved/Denied, and the date received back from KMOI. The NGIC/KMOI liaison will also color code approved with green and denied with red.

Section II Installation Access Cards

4. DBIDS Categories: Refer to Enclosure 2 of the ASG-KU DES SOP for the required documents to badge individuals. Individuals requiring an IA card receive one of the following:

a. Category I Red Badge - Other Country National (OCN):

i. Issued to OCNs and HN Citizens not in the Military or with Government Affiliation.

ii. Expiration date will not be longer than their passport expiration, Visa expiration (Visa 18 add 60 days), contract expiration date (base plus option years), one year from last BATS screening approval date, or one year. The most limiting date is used for expiration.

iii. Those with a Contractor CAC must be enrolled in DBIDS and receive an IA card.

iv. Requires local background check/investigation (BI) conducted by the Kuwaiti Ministry Of Interior (KMOI) Liaison Officer within 90 days of FN Screening (BATS), biometric collection, and IA card issuance. A request from the OCN’s Contracting Company to DES for KMOI BI must be included in their IA packet, refer to Enclosure 3 of ASG-KU DES SOP for the template. All requests for KMOI BI must be signed by the DES and forwarded to the KMOI Liaison Office for processing.

v. KMOI Background Investigations are to be completed annually for Category I contractors from Countries of Concern and every two years for Category I contractors from Non-Countries of Concern.

b. Category II (Blue Badge) - Foreign Military or Host Nation Government:

i. Issued to HN Government Agencies, Coalition Forces, US Government employees (Non-US Citizen) with qualifying CAC, and OCNs with valid USCIS Form I-551 (Green Card).

ii. An example of a qualifying CAC includes, but is not limited, a DOD Civilian with a paygrade of “FN” or “GS.” A CAC that says “contractor” would not be a qualifying CAC.

iii. OCNs with a USCIS Form I-551 will not require a BATS/FN screening.

iv. Expiration date will not be longer than the expiration date of HN Government/ Military Issued Identification Card, qualifying CAC, USCIS Form I-551 (Green Card) expiration date, passport expiration, Visa expiration (if on Visa 18 add 60 days), contract expiration date (base plus option years), one year from last BATS screening approval date (if applicable), or one year.

v. Coalition Forces may bring in a memo signed by USARCENT International

Military Affairs to be approved by the Installation Access OIC in lieu of orders for badging purposes.

vi. Some personnel may require FN Screening.

vii. Requires biometric collection.

viii. US Government employees (Non-US Citizen) with qualifying CAC, and OCNs with a valid USCIS Form I-551 (Green Card) will have their biometrics collected as Category I Red Badge and issued a Badging Receipt. Once their biometric submission transaction is vetted by the Biometric Identity Management Agency (BIMA) and a response transaction has been returned with no derogatory history, they will be issued a Category II Blue Badge.

c. Category III White Badge - U.S. Contractor:

i. Issued to U.S. Citizens and Dual Citizens with a U.S. passport and U.S.

contractors who have been issued a CAC.

ii. Expiration date will not be longer than the passport expiration, visa expiration (if on Visa 18 add 60 days), contract expiration date (base plus option years), or one year.

iii. Those of dual citizenship must use their U.S. passport for registration purposes.

iv. Requires biometric collection.

d. Category IV White Badge or U.S. Government CAC with DBIDS registration:

i. White Badge is issued to U.S. Military and DoD Civilians who are Command Sponsored and have either an approved Enclosure 13 - Single Occupancy Request or orders stamped by the Directorate of Installation Services (DIS) that explicitly state that the individual listed on the orders lives off base or is authorized single occupancy travel. The single occupancy request must be signed by an O-5/GS-15 or higher before getting approved by DES.

ii. Expiration date will not be longer than Permanent Change of Station (PCS), Temporary Change of Station (TCS), TDY, other Government orders, or one year.

iii. Requires biometric collection.

iv. Command sponsored children (12 years or younger) of members of the U.S.

Department of Defense and U.S. Embassy are allowed access on the Installation if accompanied by an authorized U.S. Government CAC holder and a DES approved Family Member Access Memo. The Family Member Access Memo will be routed to the Director of Emergency Services for approval through the Installation Access OIC.

e. Category V Blue Badge - Command Exception:

i. Issued to personnel that are granted special permission from the ASG-KU Commander that do not meet the requirements for Category I - IV.

ii. Expiration date will not be longer than what is specified by the approval authority, passport expiration, visa expiration (if on Visa 18 add 60 days), contract expiration date (base plus option years), one year from last BATS screening approval date (if applicable), or one year.

iii. OCNs will require CI Screening and BI.

iv. OCNs will have their biometrics collected as a Category I Red Badge and issued a Badging Receipt. Once their biometric submission transaction is vetted by the Biometric Identity Management Agency (BIMA) and a response transaction has been returned with no derogatory history, they will be issued a Category V Blue Badge.

5. Initial Access Requirements, Process, and Authorization: The Access Control Program is based on verifying the access authorization of every individual entering and exiting the Installation. Everyone is registered in DBIDS for identity and access verification.

a. U.S. Military Forces and DoD Civilians (PCS/TCS/TDY):

i. All U.S. Military personnel and their DoD Civilian counterparts assigned and billeted on an ASG-KU Installation are required to register their Common Access Card (CAC), provide index fingerprints, be photographed, register their hand geometry, and personal information for DBIDS registration.

ii. U.S. Military personnel and their DoD Civilian counterparts must present a copy of PCS, TCS, TDY, or other orders to establish an expiration date.

b. Coalition Military Forces:

i. Coalition partners are required to provide biometric data including index fingerprints, be photographed, register their hand geometry, and personal information for DBIDS registration.

ii. Coalition Forces may bring in a memo signed by USARCENT International Military Affairs to be approved by the Installation Access OIC in lieu of orders for badging purposes.

c. Contract Personnel (U.S.):

i. Apply for an IA card and provide index fingerprints, be photographed, register their hand geometry, and personal information for DBIDS registration.

d. Contract Personnel (OCN):

i. Apply for an IA card and provide biometric data including an iris scan, fingerprints, facial photographs, hand geometry and personal information for DBIDS registration.

e. Command Sponsored Dependents:

i. Command Sponsored Dependents 13 Years and older are required to register in DBIDS and receive an ASG-KU IA card.

ii. Command Sponsored Dependents within the Kuwait Theater of Operations

(KTO) are authorized to use their DD Form 1173 with their Sponsor’s orders to proceed to the IAO located at ECP 1 on Camp Arifjan.

iii. Orders are required to clearly state that dependents are command sponsored in order to be considered as such.

iv. Command sponsored children (12 years or younger) of members of the U.S.

Department of Defense and U.S. Embassy are allowed to access the Installation if accompanied by an authorized U.S. Government CAC holder and a DES approved Family Member Access Memo. The Family Member Access Memo will be routed to the Director of Emergency Services for approval through the Installation Access OIC.

v. Children and dependents of contract personnel are not authorized Installation

Access.

f. Non - Command Sponsored Dependents:

i. Personnel that are requesting access to the Installation are required to submit a justification memorandum to the ASG-KU Commander for access.

g. U.S. Embassy/Department of State (DoS) Personnel:

i. Apply for an IA card and provide index fingerprints, be photographed, register their hand geometry, and personal information for DBIDS registration.

h. U.S. Government Retirees/Retiree Dependents:

i. Are not authorized access to ASG-KU Installations unless for emergency medical care to treat life, limb, or loss of eyesight.

i. Individuals not previously addressed above are not authorized access to the Installation. Only the IA OIC, DES, or the ASG-KU Commander may permit exceptions.

6. Renewal Access Requirements, Process, and Authorizations:

a. Refer to paragraph 5 above and Enclosure 2 of the ASG-KU DES SOP for access requirements. The process and authorization is the same as first time applicants.

7. IA Card Presentation, Display, Loss, Damage, and Return.

a. IA Cards are U.S. Government property (including Escort Required/Non Escort Required badges) and are issued and destroyed by the DES only.

b. All personnel entering and exiting an ASG-KU installation are required to present the approved and registered Installation Access Card.

c. Any individual issued an IA Card must conspicuously display their IA Card between their waist and chest level while on any ASG-KU Installation. Any individual on the installation may be required to provide their identification credential upon request. Refusal to do so is considered a force protection violation and the basis for immediate apprehension, surrender of identification, and additional administrative or punitive actions.

d. IA Cards that are lost or stolen are reported to the PMO immediately and the individual is required to submit a Military Police Report. A copy of the Military Police Report must be given to the IAO. Lost or stolen IA Cards are replaced with an Enclosure 1 of DES SOP signed by the COR/ Authorized Signatory and Prime Contracting/Sub-Contracting Company (if applicable) and a copy of their lost IA Card Military Police Report. Once provided, a new IA Card will be created based on the packet that was submitted for the lost IA Card.

e. IA Cards that are expired, unreadable, defective, or mutilated are turned-in to the IAO for out-processing. Active unserviceable IA Cards may be exchanged one-for-one without documentation or COR/Authorized Signatory recommendation. The IA Card is inspected by the IAO and replaced if found to be defective or unserviceable

f. Upon contract expiration, employment termination, employment resignation, or when Installation Access is no longer required, the IA Card is returned to the IAO for out-processing.

g. Individuals that forget their IA card may be issued a No Escort Required badge.

IAO will verify access prior to issuing the No Escort Required badge. Individuals will exchange their passport or Kuwait Civil ID for the No Escort Required badge. No other documentation will be accepted. Personnel that forget their IA card may only be issued a No Escort Required badge up to 3 times a month.

8. Unauthorized Entry/Duplication of Access Media:

a. Individuals found in possession of lost, stolen, altered, or copied IA Card will be apprehended and processed by the PMO and are subject to administrative or punitive action.

b. Any individuals trying to enter the Installation without authorization or an expired IA Card will be apprehended and processed by the PMO.

c. Individuals listed on the Barred Roster found attempting to access the Installation will be apprehended and processed by the PMO.

d. The reproduction or attempt to create a fictitious IA Card or Vehicle Placard, whether it is intended to be used to access the Installation or not, is prohibited and may result in Bar Proceedings.

9. Violations: Violations of this SOP will result in Bar Proceedings being initiated. The authority for all permanent Barring is the ASG-KU Commander.

Section III Access Rosters

10. Escorted Access Requirements, Process and Authorizations: Escorted entry on the Installation is primarily for short-term, inconsistent access.

a. Escorted Access List:

i. Escorted access may only be granted for up to fifteen (15) days in a ninety

(90) day period. The 90 day period begins on the first day of escorted access.

ii. Personnel having an expired IA card of thirty (30) days or more may be placed on the Escort Access List (EAL). Escorted access will not be used to extend access for an expired IA card.

iii. All escorted access requests are submitted three (3) business days in advance to the IAO for verification of documents and Entry Control Point (ECP) notifications(s). Escorted access for personnel from a Country of Concern (CoC) requires additional time for BI, CI Screening and Exception approval prior to escorted access.

iv. The escort ratio is 3 escorted individuals to every 1 escort.

v. The escort is responsible for all actions and conduct of the personnel being escorted. Escorts are required to remain in close proximity and eyesight of escorted personnel at all times while on the Installation. Escorting is a privilege. This privilege can be removed if the escort abandons the person they are escorting.

vi. Escorts must be able to make immediate corrective actions to prevent unsafe acts and/or security breaches from occurring.

vii. Escorts will not allow escorted personnel under their supervision to enter the

Installation with any prohibited items per the ASG-KU Command Policy Memorandum concerning Prohibited Items. Prohibited items are not to be left at Entry Control Points (ECPs) and cannot be temporarily transferred to the escort.

viii. Some escorted access may need accompaniment of a vehicle. In this case a valid vehicle registration card and Kuwaiti Driver’s License, U.S. Driver’s License, or International Driver’s Permit (IDP) is required. Personnel with approved driving privileges, while on escorted access, are issued a Temporary Vehicle Pass for the duration of their escorted access.

ix. Personnel found violating their escort duties will have their escort privileges revoked and are subject to administrative or punitive action. Revoked escort privileges may be reviewed after a period of six (6) months. Second-time offenders lose their privileges permanently and are subject to additional administrative or punitive action.

b. Escort Access List Application Process:

i. Complete application packets, including supplemental documentation IAW Enclosure 2 of DES SOP, and submit them to their COR/Authorized Signatory.

ii. If the individual on the EAL does not have a valid COR, and with approval from the IA OIC/NCOIC, a DoD civilian or service member (GS-7/E-7) and above may place their name on Section IV of Enclosure 1 to assume responsibility for the individual.

iii. Complete application packets are submitted to the IAO (at least 3 business days in advance).

iv. If approved, the IAO adds personnel to the Escorted Access List (EAL) and notifies the requiring activity of approval.

c. Escort Procedure (when approved):

i. Escorts and their escorted personnel are required to meet at the ECP IAO.

ii. Escorted individuals are verified on the EAL.

iii. Escort’s name, rank, and unit are annotated on the EAL spreadsheet.

iv. Escorted individuals are required to exchange their valid passport or Kuwait

Civil ID for an “Escort Required” badge that must be displayed on the escorted individual at all times. No other documentation is accepted for exchange unless authorized by the Director of Emergency Services or IA

OIC.

v. When the escorted individual’s access to the Installation is complete he/she, along with the escort that picked them up, shall return the ECP IAO and exchange the “Escort Required” badge for their personal identification and depart the Installation.

11. Non-Escorted Access For Kuwaiti Government Personnel Requirements, Process, and Authorizations: Non – escorted entry on the Installation is primarily for temporary purposes.

a. Non – Escorted Access for Kuwaiti Government Personnel:

i. Any visiting HN individual or unit requires a U.S. Military sponsor for the duration of their access to the Installation.

ii. The sponsoring U.S. Military unit or individual must submit a memorandum that states the purpose of training or visit, duration of access, delegated U.S.

Military unit point of contact (POC) responsible for the conduct of the visitors, vehicles requiring access, and other pertinent or sensitive information required for the training or visit. They must also include a by name list (rank, full name, Kuwait Civil ID number and Kuwait Government ID number).

Memorandums are signed by a field grade officer (rank of O4 or above) and submitted to the IA OIC for approval. All approved memos will be sent to the ECP guards.

iii. Approved Kuwaiti visitor’s vehicles (tactical and non – tactical) are allowed on the Installation as long as they are annotated on the access memorandum to include; make, model and license plate number. Vehicles are subject to a random search IAW current ASG-KU Vehicle Search Procedures.

iv. All Kuwaiti visitors must abide by all ASG-KU policies while on the Installation.

The U.S. Military Sponsor will provide a safety brief to Kuwaiti Government visitors upon their arrival at the Installation.

v. A No Search Authorization is permitted for Kuwaiti Government VIPs and can be part of the memo submitted the sponsoring U.S. Military Unit or individual.

Section IV

Vehicle Access Registration

12. Vehicle Access Requirements, Process, and Authorizations: Vehicle registration is required for all non – tactical vehicles (NTV), which include all Personally Owned Vehicles (POV) and Contracting Company provided transportation, entering the Installation. The below information does not apply to “On Post Only Vehicles”.

a. Vehicle Access:

i. The Vehicle Owner, Primary Driver, or Fleet Manager provides all documentation IAW Enclosure 2 of DES SOP at the time of vehicle registration. Once vehicle registration is completed, vehicle registration placards are produced and registered in DBIDS by the IAO.

ii. All vehicles must meet vehicle safety, registration, and insurance standards identified by ASG-KU and HN laws.

iii. Drivers of any vehicles on post must also have vehicle privileges on the

Installation as defined on their IA Card and/or U.S. Military issued driver’s license. All vehicle operators comply with the provisions of this instruction, ASG-KU policies, HN laws and regulations governing motor vehicle operation.

U.S. Military members are required to be in possession of a Military Driver’s License and U.S. Driver’s License at all times.

iv. Registered vehicles are required to be assigned to whomever is responsible for the vehicles such as the primary driver or fleet manager.

v. The vehicle owner, primary driver, or fleet manager notifies the IAO of any changes in the status of their vehicle(s). This includes changes in primary drivers for vehicles.

b. Vehicle Registration Categories:

i. Government Owned Vehicles (GOVs) are defined as those vehicles controlled and/or maintained the ASG-KU TMP and those vehicles leased by the U.S. Embassy or DoS in support of U.S. operations in Kuwait.

ii. Contracting Company Vehicles are defined as those vehicles owned or leased by a Company in support of the United States Government (USG).

Vehicles are under contract with a specific Company not an individual.

Vehicles that are leased by an individual for Company use, provide an Enclosure 8 of DES SOP from the Prime Company (and Sub Company if applicable) through the COR/ Authorized Signatory and approved by DES/ Designate verifying that it is not a POV.

iii. Personally Owned Vehicles (POVs) are defined as those vehicles owned, leased or rented by individuals. This classification includes vehicles used for personal use by a contractor or family member authorized access to the Installation. Access for all POVs on Camps including Camp Arifjan requires the Director of Emergency Services’ approval on Enclosure 10 of DES SOP.

Access for all POVs on Camp Buehring requires PMO – North (PMO-N) approval.

iv. Temporary Duty (TDY) Vehicle Access. Temporary Vehicle Passes are issued to U.S. Military and their DoD Civilian counterparts while on TDY status as long as their orders clearly state they are authorized a vehicle while in Kuwait. DoD Contractors on TDY state on Enclosure 7 of DES SOP (refer to Enclosure 2 of DES SOP) within their TDY Access application stating that they are authorized a vehicle while in Kuwait. TDY personnel listed above are issued a Temporary Vehicle Pass for the duration of their TDY.

v. Access for all POVs on Camp Beurhing requires PMO – North (PMO-N) approval.

c. Vehicle Registration Placard Types:

i. Green Vehicle Placards identify U.S. Military, DoD Civilians and Coalition Forces vehicle operators.

ii. White Vehicle Placards identify contractor vehicle operators.

iii. Red Vehicle Placards identify POVs that have access to Camps excluding

Camp Arifjan.

iv. Blue Vehicle Placards identify POVs that have access to Camps to include

Camp Arifjan.

d. Vehicle Placard Display, Loss/Stolen, Damage and Return:

i. Issued vehicle registration placard is displayed on the driver’s side dashboard in a manner which is visible through the windshield at all times while on the Installation.

ii. All operators maintain the ASG-KU Vehicle Registration Placards in such condition as to be clearly legible at all times.

iii. Under no circumstances will vehicle placards be interchanged from one vehicle to another.

iv. The vehicle placard is required to be removed and placed in an out of sight location upon departing the Installation.

v. Vehicle placards that are lost or stolen are reported to the PMO immediately and the individual is required to submit a Military Police Report. Lost placards are replaced with a copy of their lost Vehicle Placard Military Police Report.

vi. Vehicle placards that are expired, unreadable, defective, or mutilated are turned in to the IAO for processing and destruction. This includes those vehicle placards that do not permit scanning of information retrieval from

DBIDS.

vii. Active unserviceable vehicle placards may be exchanged one-for-one without documentation or COR/Authorized Signatory recommendation. The vehicle placard is inspected by the IAO and replaced if found to be defective or unserviceable.

viii. The vehicle placard is required to be returned to the IAO for out-processing in the event the vehicle is sold, traded, returned, or rendered otherwise useless.

Vehicle placards that are not returned to the IAO for out-processing are not able to be re-registered for another entity until the vehicle placard is accounted for and cleared by the IAO.

e. Vehicle Access Application Process:

i. Any entity requiring vehicle access must identify specific vehicles required for vehicle registration.

ii. The entity completes all documentation IAW Enclosure 2 of DES SOP and submits them to their COR/Authorized Signatory. Vehicle access applications are reviewed for completeness/accuracy and if recommended for approval are signed by the COR/Authorized Signatory

iii. Completed vehicle registration applications are submitted to the IAO for processing.

iv. If approved, IAO generates, registers in DBIDS and issues the vehicle registration placard to the vehicle owner/primary driver/fleet manager.

Section V

No Travel Memo Required Card and No Search Passes

13. No Travel Memo Required Card, and No Search Pass Requirements, Process, and Authorizations:

a. No Travel Memo Required Cards:

i. Are to only be used by individuals who must conduct a mission unaccompanied that supports ASG-KU, USARCENT, or higher organization.

It is an exception to USARCENT’s Off Post Travel Policy that requires all off-post vehicles to be occupied by a minimum of two people.

ii. In order to obtain a No Travel Memo Required Card you will need a valid U.S.

driver’s license, orders, Enclosure 1, and an approved copy of Enclosure 13.

iii. Contractors are not permitted No Travel Memo Required Cards.

iv. Only DoD Civilians and U.S. Military Personnel are authorized No travel

Memo Required Cards.

v. Enclosure 13 must be signed by an O-5/GS-15 or higher and delivered to Building 314. All Enclosure 13’s will be approved or disapproved by the Director of Emergency Services. Once approved, the IAO will contact the POC to notify the individual listed in Enclosure 13 whether it has been approved or disapproved.

vi. DoD Civilians may receive a No Travel Memo Required Card if the

Directorate of Installation Services (DIS) authorized the privilege by stamping the individual’s orders and the orders specifically state the individual’s authorization to travel off installation or listing their residence as off installation.

vii. The No Travel Memo Required Card will not extend past when the driver’s license expires, when the orders run out, or one year.

b. No Search Passes: All No Search Passes will comply with the USARCENT Off Post Travel Policy.

i. Are to only be used by individuals who must conduct a mission unaccompanied that supports ASG-KU, USARCENT, or higher organization.

It will not be used for convenience.

ii. No Search Pass applications must be turned into the IAO, BLDG 314, NLT 14 days prior to expected use but NET 7 days before No Search Pass Individual’s arrival.

iii. General Officers are permitted No Search Passes per USARCENT Off Post Travel Policy. All other applicants are considered an exception to policy.

iv. The ASG-KU Commander and the Director of Emergency Services withhold the right to approve, deny, and revoke all No Search Passes.

v. The No Search Pass will not be longer than the expiration date of the recipient’s CAC, their orders, or one year.