Attachment_0017_-_ASP-TSA_2_QA_Consolidated.xlsx
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Attachment 0017 - ASP-TSA 2 QA Consolidated
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Q&A One (7 January 2016)
| Question Number | RFP / PWS / TE / Attachment / CDRL Reference and Text | Page #, Paragraph # | Question | Answer |
| 1 | PWS: "The following production metrics are applicable to the unpacking, segregating, inspecting, cleaning and repacking of ammunition items for receipt, reset/ |
retrograde or issue. The metrics are expressed in terms of the number of rounds processed during a one- hour period. The matrix represents the expected/minimum acceptable production output; however, production quantities may be decreased based on the availability and/or physical condition of the ammunition received. This determination will be at the discretion of authorized COR, with concurrence from 1st TSC."
| Page 3, Paragraph 1.2.5.1 | Will the government please provide the average number of ammunition/explosive items being perfumed per week per munition type? We are requesting work data to complement the production metrics. | The contractor is responsible to meet all minimum requirements in the production metrics. Due to only 1 DODIC being able to be refurbished in each TARF at a specific time, the production is not 100% for each class of munition during a given week or month. Attached are the maximum and average numbers per month based on June through October 2015 required by TSC to be processed through the TARFs. 463L pallets and 20 foot containers are built for outbound shipment and vary weekly based on requirements. Break Bulk is number of vehicles loaded and downloaded and vary weekly based on requirements. | ||
| 2 | RFP: Standard Army Maintenance System-Enhanced (SAMS-E) Operators | Page 11, Paragraph 2.3.14 | Will GCSS-A be used in lieu of SAMS-E? | The implemention of WAVE II GCSS-A in Kuwait timeline has been indentified for SAMS-E fielding in theater. |
| 3 | PWS: Government Furnished Equipment, Materials and Services | Page 13, Paragraph 2.5 | Will the government provide a density listing of all GFE and Contractor Acquired Equipment the contractor will be responsible to maintain? | Current GFE Listing is provided as an Enclosure to this Q&A spreadsheet |
| 4 | PWS: Blocking and Bracing. The Government will be responsible for providing approved wood materials that are heat treated in compliance with the International Plant Protection Convention (IPPC), for the blocking and bracing operations. The Contractor should make every effort to obtain all lumber through the Government Supply System via DA Form 2765 or Government Purchase Request. The average wait time for lumber through the Government Supply System is 8 to 9 months. The Contracting Officer may approve the Contractor to locally purchase the lumber based on the complexity, urgency, and cost of the acquisition | Page 14, Paragraph 2.5.6 | n | The current blocking and bracing materials are orderd and manged by 1st TSC. Blocking and bracing such as class IV can be locally frabicated and orderd thru the Government supply system |
| 5 | PWS: Transportation for Shipment. The Contractor is responsible for coordinating transportation of ammunition shipments. | Page 23, Paragraph 2.15.5 | Who is coordinating the government office? | PCO Office - ACC-RI, Requiring Activity - 1st TSC |
| 6 | PWS | Page 15, Paragraph 2.7 | Is it the government's requirement that all contractors abide by the Kuwait Labor Law? Specifically the hours as previous described by the government as follows: 48 hours per week x 48 weeks = 2,304 Hours 36 hours /week during Ramadan = 144 hours Overtime Annual Cap = 2 hours per day up to 180 hours per year 13 paid holidays @ 8 hours = ‐104 hours 30 days annual leave (after 9 months service) = ‐240 |
TOTAL MAX KUWAIT HOURS = 2,284 HOURS
| Yes, all contractors/offerors are required to comply with Kuwait Labor Laws. | ||||
| 7 | General | N/A | Does the Government plan on releasing a draft Section L and M so that offerors may better plan their response? | It is the intent of the Government to release a DRAFT solicitation on FBO.gov at a future date. |
| 8 | General | N/A | Will the Government provide offerors with background information and reports related to previous environmental violations and plans for remediation that exist today related to work areas offerors are to use in support of this task? | This have to obtained from the ASG-K enviromental office |
| 9 | PWS 1.1.4. – Key Issue. | Page 2, Paragraph 2 | What is the approximate number of storage facility keys that are managed by the Contractor that are issued to authorized Government personnel? | One primary set of all required locked storage facilities; apprximately 1100 |
| 10 | PWS 1.2.1 – Amnesty Program. | Page 2, Paragraph 4 | What is the typical STON/month of amnesty related munitions? | last 12 months, zero |
| 11 | PWS 1.2.1 – Amnesty Program. | Page 2, Paragraph 4 | What is the pre-dominate DODIC of amnesty munitions? | None |
| 12 | PWS 1.2.2 – Retrograde Mission and Reclamation Maintenance Facilities. | Page 2, Paragraph 5 | What is the typical monthly STON of Class V retrograded material? | Based on the analysis from JMC, no set number and varies greatly. The average is around 3200 STONs quarterly. |
| 13 | PWS 1.2.2 – Retrograde Mission and Reclamation Maintenance Facilities. | Page 2, Paragraph 5 | How many containers of retrograde Class V material are shipped on a monthly basis? | Retrograde is shipped out quartely, no set number based on the analysis from JMC and varies greatly. The average number of containers per quartelry shipment is 300. |
| 14 | PWS 1.2.2 – Retrograde Mission and Reclamation Maintenance Facilities. | Page 2, Paragraph 5 | What is the typical mode of transportation for the shipments of Class V retrograded material? | The typical mode of transportation of retrograded material is ground movement to the port and then shipped by sea. |
| 15 | PWS 1.2.2 – Retrograde Mission and Reclamation Maintenance Facilities. | Page 2, Paragraph 5 | Is a sanitized copy of CDRL 1.2.2.1 available for offerors' review and analysis? | Copies of applicable CDRLs will be provided on FBO.gov with the DRAFT RFP. |
| 16 | PWS 1.2.2.2. Reclamation. | Page 3, Paragraph 2 | What is the typical monthly STON of Class V reclamation material? | Monthly reclamation is based on number of stocks out of tolerance within regulatory condition code and factory packing and varies every month. TSC provides a priority list of reclamation material weekly to the contractor. |
| 17 | PWS 1.2.2.2. Reclamation. | Page 3, Paragraph 2 | The Contractor is responsible for ordering packing materials for reclamation operations. What are the typical expendable supplies and non-standard packaging materials to meet the forecasted workload requirements? | Packing material are ordered thru the 1st TSC when a shortage is identified by the contractor |
| 18 | PWS 1.2.2.2. Reclamation. | Page 3, Paragraph 2 | Is a sanitized copy of CDRL 1.2.2.2 available for offerors' review and analysis? | Copies of applicable CDRLs will be provided on FBO.gov with the DRAFT RFP. |
| 19 | PWS 1.2.3. Work Package. | Page 3, Paragraph 3 | What is the 2016 through 2020 DODIC priority list and production requirements? | HQDA G4 and JMC sets this priorty |
| 20 | PWS 1.2.3. Work Package. | Page 3, Paragraph 3 | What is the typical completion timeline for the priority list of DODICs? | JMC sets this priorty |
| 21 | PWS 1.2.3. Work Package. | Page 3, Paragraph 3 | Is a sanitized copy of the DODIC completion timeline and priority list available for offerors' review and analysis? | A sanitized copy of the DODIC completion timeline and priority list is not currently available because this is subject to change on a weekly and monthly basis. TSC provides the priority to the contractor on a weekly basis |
| 22 | PWS 1.2.4. Notice of Shipments/Receipts. | Page 3, Paragraph 4 | How many Government representative(s) are involved in shipment of Class V to retrograde and reclamation/maintenance facilities? | ARCENT and 1st TSC are the primary US Government units involved, there is no set number of individuals due to unit transitions and task organization |
| 23 | PWS 1.2.4. Notice of Shipments/Receipts. | Page 3, Paragraph 4 | Where are the Class V to retrograde and reclamation/maintenance facilities? | Camp Arifjan ASP, Kuwait TARF BLDG 951 and 954. Retrograde material is stored in the AGMs and the TSA storage pads until it is ready for shipment. |
| 24 | PWS 1.2.5.1 Production Metrics. The table describing the production metrics on page 4 of 45 in the PWS provides an excellent overview of the production metrics for the different Class V requirements. | Page 3/4, Paragraph 6 | Is it possible to include the DODICs for each of the Class V types of ammunition listed in the production metrics table? | DODICs are not included and will not included in the production metrics found in PWS 1.2.5.1. It is applicable to all DODICs within that class of munition. |
| 25 | PWS 1.2.5.1 Production Metrics. The table describing the production metrics on page 4 of 45 in the PWS provides an excellent overview of the production metrics for the different Class V requirements. | Page 3/4, Paragraph 6 | Is it possible to include CIIC codes for each of the Class V types of ammunition listed in the production metrics table? | No need to include CIIC, production is based on individual Dodic |
| 26 | PWS 1.2.5.2. Applying the Production Metrics to Containerization. The production metrics for containerization on page 6 of 45 in the PWS provides an excellent overview of the production metrics for the different Class V requirements for containerization. | Page 6, Paragraph 1 | What are the personnel and MHE basis for each production metric? | The government has defined the requirement in the PWS. It up to the contractor to decide on the personnel and MHE required to meet the productino metric. |
| 27 | PWS 1.2.5.2. Applying the Production Metrics to Containerization. The production metrics for containerization on page 6 of 45 in the PWS provides an excellent overview of the production metrics for the different Class V requirements for containerization. | Page 6, Paragraph 1 | Is a sanitized copy of CDRL 1.2.5.2 available for offerors' review and analysis? | Copies of applicable CDRLs will be provided on FBO.gov with the DRAFT RFP. |
| 28 | PWS 2.5.1. Government Furnished Equipment, Materials and Services. | Page 13, Paragraph 2 | Where is Attachment 0034 that describes Government Furnished Equipment (GFE), Materials (GFM), and Services (GFS) to support mission requirements? | Attached is the GFE listing |
| 29 | PWS 2.5.1. Government Furnished Equipment, Materials and Services. | Page 13, Paragraph 2 | Is a sanitized copy of Capital Type Rehabilitations (CTR) for the GFE fleet available for offerors' review and analysis? | CTR will be handled on a case by case basis after the need for a GFE repair has been identified. |
| 30 | PWS 2.5.2.1. GFE Computers. | Page 14, Paragraph 2 | How many GFE computers are available for Contractor use? | Please see attached GFE Listing |
| 31 | PWS 2.5.2.1. GFE Computers. | Page 14, Paragraph 2 | What is the U.S. Army approved Operating System? | SAAS-MOD for accountability and SAM-E for maintenance |
| 32 | PWS 2.5.4. GFE Inventory. | Page 14, Paragraph 5 | What is the current readiness rate for each line item of GFE equipment? See also PWS paragraph 4.2, Equipment Maintenance Report and CDRL 4.2. | OR readiness will be provided upon request by Accountable Officer IAW CDRL 4 2 Equipment Maintenance Report |
| 33 | PWS 2.5.4. GFE Inventory. | Page 14, Paragraph 5 | Currently, how many pieces of GFE used for ammunition area operations meet all DOD and DA regulatory requirements for ammunition/explosives operations? | GFE equipment is assigned to contract as a whole for the entire operations |
| 34 | PWS 2.5.6. Blocking and Bracing. | Page 14, Paragraph 8 | How much International Plant Protection Convention (IPPC) compliant blocking and bracing material (type and board-feet) is currently on-hand at the ASP/TSA – Kuwait location? | Currently have 10 - 15 (20 foot) Containers filled with wood for blocking and bracing. |
| 35 | PWS 2.5.6. Blocking and Bracing. | Page 14, Paragraph 8 | Where is the blocking and bracing stored? | Blocking and bracing is stored at the residue yard |
| 36 | PWS 2.7.1. ASP/TSA Hours. | Page 15, Paragraph 4 | What is the building number and location of the Theater Ammunition Reclamation Facilities (TARF I & II)? | Building numbers are maintianed by ASG-K DPW and not by the contractor |
| 37 | PWS 2.7.1. ASP/TSA Hours. | Page 15, Paragraph 4 | Is there a Government-provided bus service that transports contractor workforce personnel from the ECP to the TARF I & II facilities? | All vehicles are provided by the contractor for transporting their personnel |
| 38 | PWS 2.8.1. Simultaneous Operations. | Page 16, Paragraph 2 | The PWS paragraph 2.14.1 indicates “Quarterly Call Forward” vessels deliver inbound munitions. How many vessel operations are scheduled to occur during a 12-month period? | Three (3) to Four (4) |
| 39 | PWS 2.8.1. Simultaneous Operations. | Page 16, Paragraph 2 | Are the vessel operations always conducted at Kuwait Naval Base? | Yes in the past, currently KNB is under contsruction and all future vessels will potentially port in Shuaba |
| 40 | PWS 2.8.1. Simultaneous Operations. | Page 16, Paragraph 2 | Do these vessel operations require contractor workforce to re-locate to the port facilities? | No |
| 41 | PWS 2.10.5. Two-Person Rule. | Page 17, Paragraph 5 | How many CAT I above ground magazines require a two-person rule? | All- The Government does not require a set number of CAT I magazines. The Contractor is responsible for storage plans and defining the required number of CAT 1 magazines. |
| 42 | PWS 2.10.5. Two-Person Rule. | Page 17, Paragraph 5 | How many CAT II above ground magazines require a two-person rule? | All- The Government does not require a set number of CAT II magazines. The Contractor is responsible for storage plans and defining the required number of CAT II magazines. |
| 43 | PWS 2.10.5. Two-Person Rule. | Page 17, Paragraph 5 | Which DODICs and CIIC codes constitute CAT I and CAT II munitions? | Dodic Categories of CAT I and II will be listed in SAAS-MOD |
| 44 | PWS 2.11.2. Stock Control. | Page 18, Paragraph 8 | Where are the administrative offices located; which building number? | The Ammunition Supply Department (ASD) |
| 45 | PWS 2.11.2. Stock Control. | Page 18, Paragraph 8 | Does the Government provide work-shops for all PWS activities in TARF I & II? | The TARFs are maintenance work shops |
| 46 | PWS 2.11.2. Stock Control. | Page 18, Paragraph 8 | Where is the 1st TSC Ammunition Branch located, which building number? | The 1st TSC is located in Bldg 506 |
| 47 | PWS 2.13.1. ASP/TSA Storage Capability. | Page 20, Paragraph 1 | Where are the 15 TSA storage pads located? | Off site of Camp Arifjan, roughly 5 miles off post |
| 48 | PWS 2.13.1. ASP/TSA Storage Capability. | Page 20, Paragraph 1 | What is the typical size (length, width, height) of the above ground magazines (AGMs)? | See Explosive site License |
| 49 | PWS 2.13.1. ASP/TSA Storage Capability. | Page 20, Paragraph 1 | What is the current DODIC listing and STONs for the ammunition stored in the 21 AGMs? |
| All Dodics are accounted for in SAAS-MOD by AGM | |||||
| 50 | PWS 2.13.1. ASP/TSA Storage Capability. | Page 20, Paragraph 1 | Is a sanitized copy of the current planographs for each of the twenty-one (21) AGMs available for offerors' review and analysis? | Planographs will be provided upon request by Accountable Officer IAW CDRL 2.13.11 | |
| 51 | PWS 2.13.1. ASP/TSA Storage Capability. | Page 20, Paragraph 1 | How many AGMs currently have RP, WP, or depleted uranium? | All RP, WP and depleted UR are accounted for in SAAS-MOD | |
| 52 | PWS 2.15.5. Transportation for Shipment. | Page 23, Paragraph 5 | The PWS indicates the Contractor is responsible for coordinating transportation of ammunition shipments. Does the U. S. Government provide the ammunition transportation shipping providers (ground, air, ocean)? | Yes, Government provides | |
| 53 | PWS 2.15.5. Transportation for Shipment. | Page 23, Paragraph 5 | Who is responsible for all HN highway road clearance requests for ammunition shipments to aerial ports, sea ports or to using unit locations? | The Government | |
| 54 | PWS 2.15.5. Transportation for Shipment. | Page 23, Paragraph 5 | Who is responsible for the ground transportation carrier’s performance regarding Section II, Mechanical Inspection of the DD Form 626, Motor Vehicle Inspection (Transporting Hazardous Material)? | The Government | |
| 55 | PWS 2.16.1. Customer Support. | Page 23, Paragraph 7 | The PWS describes that the customer unit issue work load is 10 to 20 customers per week; or 250 to 400 line items per work week. What is the typical STONs for these unit issues? | Depends on the requested amount from the unit | |
| 56 | PWS 2.16.1. Customer Support. | Page 23, Paragraph 7 | What is the current customer issue work load for the last six months? | There are about three (3) customers on Camp Arifjan that the ASP Supports on a monthly passes. Most the support the ASP does are other ASP location around the AOR. The issue work load changes from month to month. | |
| 57 | PWS 2.17.1. Guidelines for Customer Turn-ins. | Page 24, Paragraph 7 | The PWS does not provide a work load for customer turn-ins. Is it correct to assume that turn-in levels of effort match issues? See PWS 2.16.1. | No | |
| 58 | PWS 2.17.1. Guidelines for Customer Turn-ins. | Page 24, Paragraph 7 | Where do unit turn-ins occur? Are they performed at the TARF I or TARF II? | Turn ins are done at the Surveillance Building. BLDG 953 | |
| 59 | PWS 2.17.1. Guidelines for Customer Turn-ins. | Page 24, Paragraph 7 | What conveyor systems are available in the TARF work areas for customer issue and turn-in? | All hard stand tables | |
| 60 | PWS 2.19.1. Processing Residue. | Page 26, Paragraph 1 | What is the size of the residual yard / salvage area? | The residual yard is approximately 600' by 400' | |
| 61 | PWS 2.19.1. Processing Residue. | Page 26, Paragraph 1 | How many MHE systems are available in the residual yard / salvage area? | See GFE Listing. Contractor is responsible to identify MHE requirements in the residue yard. | |
| 62 | PWS 2.22.3. Maintenance on Munitions/Packaging. | Page 29, Paragraph 3 | How often does ammunition sampling occur for this PWS? | As required by Periodic Inspections | |
| 63 | PWS 2.22.3. Maintenance on Munitions/Packaging. | Page 29, Paragraph 3 | Is the current sampling requirement five (5) lots per inspector per day? If so, how many QASAS inspectors are conducting samples on any given work-day? | QASAS Surveillance is assigned 2 QASAS | |
| 64 | PWS 4.1. Residue in Progress Report. | Page 35, Paragraph 3 | Is a sanitized copy of the monthly (roll-up) of the residue status report (CDRL 4.1) available for offerors' review and analysis? | Copies of applicable CDRLs will be provided on FBO.gov with the DRAFT RFP. | |
| 65 | PWS 4.2. Equipment Maintenance Report. | Page 35, Paragraph 4 | Is a sanitized copy of the monthly (roll-up) of the Equipment Maintenance Report (CDRL 4.2) available for offerors' review and analysis? | Copies of applicable CDRLs will be provided on FBO.gov with the DRAFT RFP. | |
| 66 | PWS 4.3. Issue Document Status. | Page 35, Paragraph 5 | Is a sanitized copy of the weekly and FY, to-date (roll-up) of the Issue Document Report (CDRL 4.3) available for offerors' review and analysis? | Copies of applicable CDRLs will be provided on FBO.gov with the DRAFT RFP. | |
| 67 | PWS 3.10. Property Reporting System. | Page 35, Paragraph 1 | Is expendable Government Provided Material required to be accounted for in the Contractor’s internal property reporting system? | Yes all GPM is accounted by hand receipts | |
| 68 | PWS 3.10. Property Reporting System. | Page 35, Paragraph 1 | Approximately how many lines of Government Owned Property are expected to be managed by in the Contractor’s internal property reporting system? | All GPM that is hand receipted by the contractor | |
| 69 | PWS 3.10. Property Reporting System. | Page 35, Paragraph 1 | Are there any restrictions on internet and cable use for contractor specific computer system? | Yes | |
| 70 | General | N/A | Is there any Government-provided housing for contractor personnel? If so, location and availability? | No | |
| 71 | General | N/A | Are there any dining facility services available to contractor personnel? If so, are Expats, TCNs and FNs allowed to use? What are the daily costs? | Expats can eat at DFAC at their own expense. TCNs and FNs are not allowed. Daily Costs vary from month to month. The current cost per meal is roughly $5. | |
| 72 | General | N/A | Is there Government provided bus service from the ECP to the TARF locations? | No | |
| 73 | General | N/A | Are there any medical services available to contractor personnel? If so, are Expats, TCNs and FNs allowed to use? | No, off post medical treatment facilities | |
| 74 | General | N/A | What are the typical base personnel badging requirements and timelines? | Please see attached badging enclosure 2. Timeline is roughly 2-3 months. All personnel are required FPCON Delta Access. | |
| 75 | General | N/A | What are the requirements to obtain a vehicle pass for contractor vehicle fleet? | Please see attached badging enclosure 2 | |
| 76 | ASP TSA 2 PWS | Para 2.5 | Please provide a comprehensive list of government and/or contractor furnished MHE associated with the ASP-TSA operation | See attached GFE Listing | |
| 77 | ASP TSA 2 PWS | 1.2.5.1 | Please define the term "To be reworked but not limited to ammunition cleaned to | ||
| standard consistent with assigned condition code and properly repacked to Depot Standards into Government- furnished packaging material and palletized IAW applicable drawings." Should we interpret this to be "To be reworked consistent with assigned condition code..."? | Yes, re-worked to factory pack | ||||
| 78 | ASP TSA 2 PWS | In order to provide more competition and opportunity, request AMC consider establishing past performance to projects within the past 10 years. | Accountability AR 735-5; DA PAM 710-2-2; DA PAM 385-64; DOD 5100.76; Past performaces was basd on if PBIF was awarded. | ||
| 79 | ASP TSA 2 PWS | Please provide list of all site visit attendees | This information will not be released. | ||
| 80 | ASP_TSA_2_PWS_(14_Oct_2015) | Page 12, Paragraph 2.4.1.1. | This paragraph describes explosive safety training which includes three specific courses at a minimum for all personnel who perform operations or services involving ammunition and explosives. It goes on to say certificates of training shall be completed within 90 days after arrival into the AOR, but then states that western contractors must already have the minimum safety training upon arrival. Is it the governments intent that all western contractors must complete Ammo 45, Ammo 63, and Ammo 64 training prior to deploying to the AOR? | Yes | |
| 81 | ASP_TSA_2_PWS_(14_Oct_2015) | Page 12, Paragraph 2.4.4. | Will the government clarify who is responsible for the cost associated with training to meet mandatory requirements (such as those identified within PWS paragraphs 1.1.2, 2.2.2, 2.2.3, 2.4.1.1, 2.4.1.2, 2.4.3, 2.6.1, 3.5.3, 3.6, 3.8.1, 3.8.2, 3.8.3, 5.2, and 7.3) under the contract? | The contractor | |
| 82 | ASP_TSA_2_PWS_(14_Oct_2015) | Page 31, Paragraph 3.6 | The Draft PWS identifies Personnel Recovery Training as a pre-deployment requirement. Are there additional CRC requirements for this contract? Will the contractor be required to process personnel through a specific CRC location? Will it be at the cost of the government or the contractor? | No, all personnel are hired by the contractor | |
| 83 | ASP_TSA_2_PWS_(14_Oct_2015) | Page 34, paragraph 3.8.6 | The associated references in this section are all related to Safety, Occupational Health and Safety, Mishap Notification and Traffic Safety. A quick review of each of these documents does not reveal a standard list of PPE required for deployment in the AOR. Will the government please clarify the PPE requirements for deployment to this AOR? Will contractor employees be issued protective masks and other export controlled PPE upon arrival in theater? | DoD 4145.26-M March 13, 2008; DA PAM 385-64 | |
| 84 | PWS | Page 16, | |||
| Para 2.8 | Reference: Production Workload data. |
Questions:
a. Will the Government provide all workload necessary for bidders to prepare proposed labor staffing and supporting equipment/ vehicle cost estimates?
b. When will the Government provide this workload data (for planning purposes we request the data be provided as soon as possible, even in advance of a draft of final RFP and or PWS is released, and with the understanding that revisions to such workload may be issued at a later date)?
| c. Will the Government provide additional information with regard to workload activity over time (for example if the Government provides workload for container shipment to the port of 40 each 20' containers, will it further identify the operational tempo on a daily, weekly basis such as 10 containers shipped per week or 20 containers shipped bi-weekly, etc.)? | See Question 1 above | ||
| 85 | PWS | Page8, | |
| Para 2.3.1 | Reference: |
The PWS does not require the contractor’s Program Manager to have experience or skills in program management. Examples include: prior or current assignment as a PM; training in quality management; experience in the human resources aspects of supervising a multinational workforce; and a practical understanding of managing a US defense logistics contract. Additionally, the text stating that “Within the last ten (10) years, six (6) of those years he/she must have supervised a minimum of twenty-five (25) personnel in logistics operations.” is more restrictive than necessary to enable offerors to provide a PM with well-rounded skills, knowledge and experience to manage the myriad aspects of the ASP/TSA. For example, it is unclear whether the minimum number of people supervised is a total number over the period or a minimum number required for each position during the period. Further, the requirement does not describe the level or type of supervision (e.g. direct report versus oversight).
Questions:
1) Will the Government add requirements for the program manager to possess program management skills and experience that are relevant to management of the ASP/TSA operation?
2) Will the Government remove the text "within the last ## years" and re-phrase the supervision and experience requirement to read: “Possesses overall project the management experience that is highly relevant to ensuring successful ASP/TSA operations. Minimum twelve (12) years’ experience in ammunition operations. Within the last ten (10) years, he/she must have experience in managing a logistics project or program with similar scope, size and magnitude?” This change will enable the Government the flexibility to evaluate candidate resumes on a best value continuum (e.g. exceptionally qualified; very qualified; fully qualified; unqualified) basis while still ensuring the PM has the necessary ammunition operations technical expertise. Minimum Requirements:
•Bachelor’s degree in business, technology, or other relevant field •Minimum 3 years of progressive, relevant experience;
Minimum Requirements: within the last (8) years, six (6) of those years he/she must have supervised a minimum of twenty-five (25) personnel in logisitics operation. Minimum requirement; Cefrtifiaction in Project Manangement.
| 86 | PWS | Pages 8-10 | |
| Paras 2.3.2; 2.3.4; 2.3.9; and 2.3.12 | Reference Key Position requirements for Operations Manager, Area Manager, Area Supervisor; SAAS Mod Supervisor. | ||
| Question. Will the Government remove the phrase "within the last ## years" to allow offerors to present resumes of fully qualified leaders that still would have the requisite years of experience described in the PWS? | Minimum Requirements: |
Minimum Requirements: within the last (6) years, six (4) of those years he/she must have supervised a minimum of twenty personnel in logistics operations.
| 87 | PWS | Pages 8-11; | ||
| Paras 2.3.1 thru 2.3.15 | Reference the terms "ammunition supply point", "ammunition operations" and "munitions supply point" are used throughout the Contractor Key Employee Qualifications paragraphs. | |||
| Question. Will the Government clarify and/or standardize the text to allow offerors to propose fully qualified personnel that have experience in any/all of these titled operations? | Munitions supply point, remove from PWS | |||
| 88 | PWS and forthcoming RFP | Pages 8-11; | ||
| Paras 2.3.1 thru 2.3.16 | Reference the PWS for Contractor Key Employee Qualifications and the forthcoming RFP; and given that the Prime contractor awardee will very likely make job offers to the majority of incumbent key personnel who are fully qualified. | |||
| Question. Will the Government require offerors to present resumes for each of the positions listed in the PWS (some of which will require multiple supervisors/leads/operators based on the workload and together may result in over 40+ resumes to be submitted)? | The Key postions, listed in 2.3.1 thru 2.3.13 of the PWS resumes need to be submitted to ensure personnel are qualified. | |||
| 89 | Forthcoming RFP | TBD | Reference potential Small Business (SB) utilization. |
Questions:
1. Will the Government require offerors to propose Small Business utilization in their proposals, such as SB staffing FTEs with associated cost/price?
2. If so, will the Government specify the socio-economical categories required, if any?
3. If so, will the Government require SB content as a percentage of sub-contracted dollars or Total Contract Value?
| This information will be addressed within the DRAFT RFP, which will be published on FBO.gov at a future date. | |||||
| 90 | PWS | Page 20; | |||
| Para 2.13.2 | Reference storage plans. | ||||
| Question. Will the Government provide the stock status in the workload data to enable offerors to prepare a storage plan? | The Stock Status of ammunition is not available to offerors due to Operations Security reasons. A storage plan from the contractor is not required until after contract award. | ||||
| 91 | PWS | Pages 11-13 | |||
| Para 2.4-2.4.4 | Reference Contractor responsibilities to train personnel. | ||||
| Question. Will the Government authorize contractors to be able to either take ammunition courses on line from the Defense Ammunition Center, or coordinate for such training to be conducted on Camp Arifjan ? | Yes | ||||
| 92 | PWS | Page 12; Para 2.4.1.1 | Reference Explosive Safety Training. Questions: 1. Will AMC-R 350-4 Explosive Safety Training requirements/certifications be included? 2. With reference to Western Contractors who must already have the minimum safety training upon arrival, are these "Explosive" Safety Training requirements? 3. Are CAC cards required to complete all the DAC online Explosive Safety Training courses? | 1. AMC courses are additional training 2. Explosive Safety Training is not required 3. CAC are required for online certified courses | |
| 93 | PWS | Page 23; Para 2.15.5 | Reference Transportation for Shipment. Question. Clarification on the required locations for shipments (inbound/outbound), is the contractor responsible for transporting shipments to and from the Sea Port(s) or instead required to coordinate for such transportation though the ASG? | Transportation is coordinated by the Sustainment Brigade |
Q&A Two (17 May 2016)
| Question Number | RFP / PWS / Attachment / CDRL Reference and Text | Page #, Paragraph # | Question | Answer |
| 1 | PWS | Pg 8 Para 2.3. | Request bidders be permitted to detail their own organizational structure using their own job titles and provide these as well as the qualifications required for each position. To do otherwise prevents companies from using their own innovations and approaches to the staffing of the operation. It provides the incumbent a distinct advantage in Evaluation Factor 1 (Management), Subfactors 1&2 evaluations as they are familiar with the non-standard ASP job titles listed in the PWS (2.3). | Contractors may propose use of other titles and own organization, as long as position description, technical and operational requirements outlined in the solicitation and corresponding documents are met. All personnel training, education, etc. requirements outlined in the solicitation or corresponding documents shall be met. Staffing plan will be reviewed during evaluations. |
| 2 | PWS | Pg 9 Para 2.3.2 | The Title Operations Manager is very vague and the paragraph does not contain sufficient detail to define exactly what this individual is required to do. It appears to be a title developed by a previous or current contractor. Request the position be made more decriptive by adding the details of their job description OR by putting in a generic description that is of sufficient detail to determine what it is you ecpect this individual to do. Otherwise the incumbent will have a distinc advantage in staffing and providing the resume for this position. | Contractors may propose use of other titles and own organization, as long as position description, technical and operational requirements outlined in the solicitation and corresponding documents are met. All personnel training, education, etc. requirements outlined in the solicitation or corresponding documents shall be met. Staffing plan will be reviewed during evaluations. |
| 3 | PWS | Pg 9 Para 2.3.4 | The Title Area Manager is non-standard in ASP operations and is very vague as the paragraph does not contain sufficient detail to define exactly what this individual is required to do. It appears to be a title developed by a previous or current contractor. Request the positions be made more decriptive by adding the details of their job description OR by putting in a generic description that is of sufficient detail to determine what it is you ecpect this individual to do. Otherwise the incumbent will have a distinc advantage in staffing and providing the resume for this position.The Title Area Manager is non-standard in ASP operations and is very vague as the paragraph does not contain sufficient detail to define exactly what this individual is required to do. It appears to be a title developed by a previous or current contractor. Request the positions be made more decriptive by adding the details of their job description OR by putting in a generic description that is of sufficient detail to determine what it is you ecpect this individual to do. Otherwise the incumbent will have a distinc advantage in staffing and providing the resume for this position. | Contractors may propose use of other titles and own organization, as long as position description, technical and operational requirements outlined in the solicitation and corresponding documents are met. All personnel training, education, etc. requirements outlined in the solicitation or corresponding documents shall be met. Staffing plan will be reviewed during evaluations. |
| 4 | PWS | pg 10 Para 2.3.9 | The Title Area Supervisor is non-standard in ASP operations and is very vague as the paragraph does not contain sufficient detail to define exactly what this individual is required to do. It appears to be a title developed by a previous or current contractor. Request the positions be made more decriptive by adding the details of their job description OR by putting in a generic description that is of sufficient detail to determine what it is you ecpect this individual to do. Otherwise the incumbent will have a distinc advantage in staffing and providing the resume for this position. | Contractors may propose use of other titles and own organization, as long as position description, technical and operational requirements outlined in the solicitation and corresponding documents are met. All personnel training, education, etc. requirements outlined in the solicitation or corresponding documents shall be met. Staffing plan will be reviewed during evaluations. |
| 5 | PWS section A-6.1. states: The Contractor shall be fully transitioned and operational 90 days after award. | pg 30 para 3.3 | PWS requires Quality Plan be submitted before award vice 10 days after as in the original draft. As A-6.1. of the RFP provides 90-days The Contractor shall be fully transitioned and operational 90 days to be "fully transitioned and operational after the award." Recommend this requirement be shifted to 30 days post award as there is no doubt a functioning and approved Quality plan in operation and per RFP at IAW H-20. MARKING OF PROPRIETARY INFORMATION these documents are not proprietary and should be available. This will faciliteate a smooth transition by keeping to functioning and approved plans in place that people are used to operating under without a totally new plan being introduced her (and in other sections) that would be potentially disruptive as it may very well be q new way of doing business. | The requirement will be revised to 30-days after award, which is during the 90-day transition period. |
| 6 | PWS | pg 32 para 3.7.1 | This para states there is a transition period and in the RFP at A-6.1. on page 2 it indicates a 90-day transition period. There is no transition period in the CLIN structure. How long is the transition period? | The transition period is 90-days, which is within the base year. |
| 7 | RFP | pg 47-53 & Q&A responses Q 82 | Are employees new to the CENTCOM AOR (i.e. already in Kuwait or another portion of the AOR) required to process through a CONUS Replacement Center suach as the one at Ft Bilss or another site or similar program? | New empoyees have to go through CRC. Existing employees in Kuwait do not have to re-process through CRC. |
| 8 | RFP | pg 47-53 & Q&A responses Q 82 | Are employees already in the CENTCOM AOR (i.e. already in Kuwait or another portion of the AOR) required to process through a CONUS Replacement Center suach as the one at Ft Bilss or another site or similar program? | New empoyees have to go through CRC. Existing employees in Kuwait do not have to re-process through CRC. |
| 9 | Attachment 2 CDRLs | pg 1 Lines 4, 5, 10, 13, 16 & 18 | These plans/SOPs are currently in place in Kuwait. Per RFP at H-20 they are not proprietary. Request that these documents be due 30 days after award (of an apparent 90-day transition period) allowing the incumbent contractor the opportunity to review and utilize to the extent practical the current plans and SOPs in use. These plans/SOPs have been approved and are apparently functional. The employees ion site are used to working with them. Writing these plans without the benefit of the existing plans, although posible, may result in significant turbulence as current practices may be inadvertently changed causing disruption to the smooth working procedures already in progress. Allowing 30 days post award provided the incumbent with the ability to observe exiosting plans and SOPs, discuss potential cahnges with the Gopvernment and make any recommended changes as approved without a total re-write. This is economical to all parties. | Any SOPs which are not proprietary may be provided during tranisition to the incoming contractor, to help facilitate a smooth transition. However, it is expected that the incoming contractor develop its own plans and SOPs following that period. |
| 10 | RFP section M.11.2.1. states: RECENT contracts are defined as follows: |
-Were awarded or commenced within three (3) years prior to the closing date of this solicitation; or
| -Were awarded or commenced prior to three (3) years, but remained on-going as of the closing date of this solicitation. | pg 77 para M.11.2.1. | RFP has a three-year limt on recency. Request this be extended to 5 years as is typical on most RFPs. Experience by a company remains and is continued via other similar & relevant contracts and it offers the Government a broader base upon which to evaluate our past performance. | This may be updated to five years if a final RFP is issued. | ||
| 11 | Sections 2.4.1; 2.4.1.1 & 2.4.4 in the PWS state: | ||||
| “ammunition training requirements of DA PAM 385-64, Figure 1-1.”; “will have Ammo 45, AMMO 63, and AMMO 64…” “ The Government shall provide training equivalent to that which would be provided to Government personnel at no cost, for any change in training requirement subsequent to contract award so the Contractor can maintain the requisite proficiency - for example, training on Army automated systems supporting Class V supply operations or mandatory DAC sponsored ammunition courses that cannot be completed on-line or via contractor approved lesson plans that have changed after the effective date of this contract.” | pg 12-14 para 2.4.1.; 2.4.1.1. & 2.4.4. | Does the Government provide access to the DAC training at no cost to the contractor?” | Yes. | ||
| 12 | PWS Section 2.3.15.Warehouse Specialist states: "Although the warehouse specialists are identified as key positions, resumes are not required to be submitted." | pg para 2.3.15 | This paragraph states that resumes for the warehouse specialists are not required. Does this mean that resumes must be submitted with the proposal for the other positions listed in the PWS (para2.3.1 thru 2.3.14) | No, not for this specific position. | |
| 13 | RFP section L.3. STANDARD PROPOSAL INSTRUCTIONS. States: |
*Exclusions. Each page shall be counted except for the following:
| - Resumes | pg 64 | This paragraph excludes resumes in the page count. There is no requirement to submit resumes with our proposal as we have understood the RFP and PWS. Are resumes required to be submitted with the proposal and, if so, for which positions. | No, at this time, resumes are not being requested. |
| 14 | RFP states: Resumes are limited to two pages and shall describe a sample representative skill set and how it relates to the requirements of the contract. |
Upon inclusion in the Competitive Range, the PCO may request Offerors to submit a by name resume for each key position within five days of notice.
| pg 67 para L.7.1. | As the non-displacement of Qualified Workers clause applies (per Section I RFP page 25) to this contract request the resume requirement be changed to 10 days after award as we would need to obtain the resumes of personnel in the current jobs and most areeluctant to provide them to other than their own comnpanies. The rules oer the Dept of Labor states (Predecessor’s certified service employee lists 29 C.F.R. § 9.12(e) and FAR 48 C.F.R. § 22.1204) "The contracting officer shall provide the certified service employee list to the successor contractor immediately upon receipt of the certified service employee list, but not before contract award and, if requested, also provide the list to employees or their authorized representatives." If due post-award that issue would be eliminated. | At this time, resumes are not required as a part of proposal submission. | |||
| 15 | N/A | N/A | Does the Service Contract Act apply to this contract? | Yes. | |
| 16 | RFP | pg 25, | |||
| Section I | Does Executive order 13495 // Nondisplacement of Qualified Workers apply to this contract? | Yes. | |||
| 17 | Per the PWS Paragraph 3.5 Environmental states in part: Contractor personnel working on this contract shall coordinate with appropriate Installation agencies as required to adhere to Annex L of the COCOM Operation order which may include all or portions of DODI 4715.5, as well as other DOD environmental guidance such as DODI 4715.4, DODI 4715.8, EO 12088, or DODD 4715.1E. In the absence of any negotiated standards or guidance, the Contractor shall adhere to all applicable Host Country laws and regulations. In the further absence of Host Country law or regulation, the Contractor shall follow United States Army Environmental Protection and Enhancement regulations as made applicable to the contract by the Contracting Officer. | ||||
| Paragraph 3.5.1 Environmental Compliance states: The Contractor shall coordinate with appropriate Installation agencies in order to adhere to ASG-KU Department of Public Works Memorandum #11, Environmental Requirement for Contract Scopes of Work and Performance Work Statements. | Pg 30 Para 3.5 | ||||
| Does the government intend to include these Environmental documents in the final solicitation package? | Yes, applicable ASG-KU policies/memoranda would be provided as attachments to a final RFP. | ||||
| 18 | The RFP Section H-8. PERSONNEL RECOVERY (PR) TRANING states: Requirements for Personnel Recovery (PR)/Survival, Evasion, Resistance, and Escape (SERE)/Isolated Preparation Report (ISOPREP). Personnel Recovery (PR) requirement is required for all US Nationals Deploying or deployed contractor personnel. Please note, this training is currently only required for U.S. National contractor personnel deploying within this Area of Responsibility (AOR). It is important to understand that this requirement applies to all U.S. National contractor personnel who work for the prime or any of the subcontract tier levels on this procurement. This training will be required to be taken annually. In accordance with DODD 3002.01E, Personnel Recovery in the Department of Defense, AR 525-28 dated 10 March 2010, PR training is a mandatory pre-deployment theater entrance training and certification requirement for this contract. The Contractor is required to provide instruction and assurance of certification/compliance with the following DOD, DA, and HQ, AMC Personnel Recovery Training for all U.S. National employees: Personnel Recovery Tactics, Techniques, and Procedures (TTPs) Briefing, COCOM/Kuwait Specific/special instructions (SPINS) briefings identifying geographic, environmental, and socio/political aspects of the Kuwait AOR, Anti-Terrorism- Force Protection (AT/FP) Level I Training, Survival, Evasion, Resistance and Escape (SERE) Level B Training, Civilian ISOPREP Card, and Registration in CIVTRACKS. Contractors shall notify the Contracting Officer, as soon as practicable, whenever employee kidnappings, serious injuries or deaths occur. |
H-11. PROCESSING AND DEPARTURE. The Contractor is not required to depart the U.S. or another country through a central departure point. That notwithstanding, before contractor personnel depart from the U.S. or another country, and before contractor personnel residing in Kuwait begin contract performance in Kuwait, the Contractor shall be compliant with the provisions of DFARS 252.225-7995, Deviation 2014-O0018, (Contractor Personnel Performing in the United States Central Command Area of responsibility). RFP pg 18-19 para H-8 and H-11
| If employees do not have to go through CRC, how do we ensure they get this training? Or do we have the option of sending them through CRC to get the training done? | Training should be completed at CRC. | ||||
| 19 | N/A | Do new employees have to be processed through the CRC at Fort Bliss or another location enroute to Kuwait? | Yes. | ||
| 20 | Section 1.2.2.1 of the PWS states: If the Government cannot provide, the Contract shall follow applicable Acquisition and Procurement procedures IAW in PWS paragraph 2.5.3.1. in order to requisition RFID tags. | Pg 2 Para 1.2.2.1 | Does this require us to obtain and stock a certain type and amount of RFID tags in the event the Government cannot provide them in a timely manner? | No. | |
| 21 | RFP Section A, Section B | A-6.1 | Please confirm that the 90 day transition period is part of the 365 day base year. | Yes, the 90-day transition period is part of the 365-day base year. | |
| 22 | RFP Section L | L.3.1 | Paragraph L.3.1 states, "The electronic submission of the Offerors proposal shall be signed by an officer or employee authorized to legally bind the Offeror." Is this a reference to the signature requirement for the SF33/SF30/Certifications, or is the requirement for a separate signature on a cover letter/letter of transmittal? | This is a reference to the requirement for the solicitation/amendments/certifications. | |
| 23 | RFP Section L | L.3.3 | May 10 point font also be used for header/footer text? | Yes. | |
| 24 | RFP Section L | L.7.3, L.3.1 | Management Subfactor 3 requires copies of the Offeror's DCMA or DCAA review letters. Paragraph L.3.1 requires that company names be redacted from the Management volume. Please confirm that offerors are to redact the DCMA/DCAA issued letters. | Yes, these documents should be redacted. | |
| 25 | RFP Section L | L.7.2 | Paragraph L.8 requires resumes that "describe a sample representative skill set and how it relates to the requirements of the contract." Please confirm that offerors are not to submit actual candidate resumes with the initial proposal. | No, at this time, resumes are not required as a part of the proposal submission. | |
| 26 | RFP Section L | L.3 | In the list of exclusions from the page count, the Staffing Plan is listed as "per L.7"; please confirm this is the correct paragraph reference. L.7 is the overall Volume II - Management Factor. L.8 bullet 2 requires a "staffing plan." In which volume is the Offeror to provide the page-exempt staffing plan? | In both the Management and Technical volumes of the proposal submission. | |
| 27 | RFP Section L | L.6.2 | Please confirm that a completed Section B -- which includes cost information -- should be included in Volume 1, Supplemental Docs & Facility Clearance. | Section B should be included within Volume I, but those costs should also be specified within the Volume V Cost submission. | |
| 28 | RFP Section M | M.1 | In the middle of paragraph M.1, the following phrase appears out of place, "Operations Strategy, Past Performance, and Price." Please clarify the evaluation factors. | This will be revised to state the correct evaluation factors if a final RFP is issued. | |
| 29 | RFP Section L | L.8 | Given the requirement for redacted proposals (L.3.1), can company names be included in the employment history section of the resumes? | Yes. However, at this time, by name resumes are not required as a part of the propsal submission. | |
| 30 | RFP Section L | L.3.3 | Please clarify if the font requirement for tables and graphics is 10 point (any font) or 10 point Times New Roman. | Font should be 10 point Arial. | |
| 31 | RFP Section M | M.11.2.2 | Would the Government please clarify the definition of relevancy for past performance contracts? For example, does similar scope include logistics/supply services, or are contracts limited exclusively to ammunition supply points? Can CONUS contracts be used as references, or does similar scope require only OCONUS locations? | Similar to the scope outlined within the ASP/TSA 2.0 PWS, not limited to OCONUS. | |
| 32 | RFP Section L, Section M | L.9.1, M.11.1 | The RFP states, "Major subcontractors are defined as members of an Offeror's overall team who are expected to perform ten percent or more of the proposed efforts target cost." Offerors are instructed to include major subcontractors in responses for such sections as business systems, past performance, and facility clearances. For the purposes of the non-cost volumes, would the Government consider excluding labor brokers from the definition of major subcontractor? | Yes, Labor Brokers will be excluded from the definition of a Major Subcontractor. |
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