Attachment_0008_-_ASG-KU_Safety_SOP_13Feb2013.DOCX

ASG-KU Safety SOP

Area Support Group - Kuwait

Prepared by:

ASG-KU - Safety Department C.5.5.2.1

ATTACHMENT 4

Effective: 13 February 2013 Last Reviewed: 13 January 2013 Cancels: March 2012

ASG-KU Safety SOP 0

TABLE OF CONTENTS

Page

APPENDIX

A. ASG-KU Safety Training Course Index

ANNEX

A. PPE SELECTION AND USE.

B. MATERIAL HANDLING EQUIPMENT.

C. ASG-KU LOCKOUT/TAGOUT PROCEDURES

D. ASG-KU CONFINED SPACE PROCEDURES

E. FALL PROTECTION

F. HAND AND PORTABLE POWER TOOLS

ATTACHMENTS

1. ASG-KU CONFINED SPACE PROGRAM EVALUATION CHECKLIST

2. CONFINED SPACE PRE-ENTRY CHECKLIST

3. ASG-KU CONFINED SPACE ENTRY PERMIT

4. PERMIT REQUIRED CONFINED SPACE DECISION FLOW CHART

5. ASG-KU RADIATION SAFETY PROGRAM INSPECTION CHECKLIST

6. ASG-KU RADIATION SAFETY PROGRAM AUDIT

7. ASG-KU BASELINE INDUSTRIAL HYGIENE CHECKLIST

ASG-KU SAFETY

STANDARD OPERATING PROCEDURES

1. SAFETY PROGRAM.

a. Purpose: This SOP states policies, assigns responsibility and prescribes administrative procedures for implementation of the ASG-KU Safety and Accident Prevention Program.

b. Scope: To provide a continuing and comprehensive accident prevention effort compatible with the mission of the unit in every operation and activity. This SOP applies to all units assigned or attached to the ASG-KU. Deviations from the guidelines established herein require the ASG-KU Commander’s approval, unless stated otherwise in this document.

c. Objective: The objective of the ASG-KU safety and accident prevention effort is to preserve combat power and prevent injuries, and monetary lose due to mishaps.

d. Responsibilities:

(1) The commander's role in accident prevention is an inherent responsibility of command, the exercise of which encompasses the conservation of resources necessary to accomplish the mission. Commanders will:

(a) Complete the online Commander’s Safety Course before or as soon as practicable after assuming command.

(b) Personally lead the accident prevention effort, as they alone can provide the needed motivation to insure this program’s success.

(c) Establish objectives and policies which will influence the effectiveness of the accident prevention effort. This includes the appointment of both an Additional Duty Safety Officer and Safety NCO in writing.

(d) Motivate staff, supervisors and individuals to apply effective composite risk management measures without impeding the conduct of all assigned missions.

(e) Ensure all officers and NCOs are aware that their participation in and support of the Unit Safety Program is a rating element of their respective OER/NCOERs.

(f) Integrate safety into all operations and activities.

(g) Provide for engineering revisions to eliminate unsafe design, hazardous layout, or inadequate maintenance. 4 ASG-KU Safety SOP

(h) Provide for and require the education and training of personnel in safe habits, practices and skills.

(i) Create and require remedial training programs for personnel involved in accidents.

(j) Enforce the safety policy and those rules and regulations specifically designed to prevent accidents.

(k) Identify and minimize all significant risks in tactical operations.

(l) Document all risk abatement decisions made.

(m) Establish policies that identify the implications of risk taking, establish control measures, and allow for risk acceptance decision making.

(n) Publish guidelines for conducting accident prevention and health control training in both tactical and garrison environments.

(o) Ensure that safety meetings are conducted a minimum of quarterly.

(2) Battalion Commanders will:

(a) Conduct Safety and Occupational Health Advisory Council monthly.

(b) Within 90 days of assumption of command, enroll their unit in the Army Risk Assessment Program (ARAP). After the ARAP assessment is completed, commanders will receive a confidential debrief from the CRC. The assessment captures unit posture on command and control, standards of performance, accountability, and risk management. After the debrief from a CRC expert, battalion commanders brief their higher chain of command on key results, their intended courses of action, and where they need assistance. Commanders then execute their plan. At mid-tour or twelve months in command, the commander checks unit progress against initial results through a second assessment. Execution of this program will enable commanders to assess their safety culture, evaluate composite risk management processes and identify predictors that could increase the potential for mishaps or accidents. The ARAP will be an inspection item in the Command Inspection Program as part of the ASG-KU Safety Program.

(3) Additional Duty Safety Officers and NCOs – Every unit Commander will appoint an Additional Duty Safety Officer (ADSO) and NCO (ADSNCO) to manage the commander’s safety program. The positions of ASG-KU and Battalion ADSO and ADSNCO will be that individual’s primary additional duty. The ADSO and ADSNCO will be appointed on unit orders and report directly to the unit commander. The ADSO and ADSNCO will complete the 16 hour online ADSO course and will attend the ASG-KU unit safety officers training course within 30 days of being appointed. Duties and responsibilities of the unit ADSO Officer and ADSNCO include but are not limited to:

(a) Maintain close liaison with and advise the commander on all matters pertaining to the unit’s accident prevention effort.

(b) Observe operations to detect and correct unsafe practices.

(c) Advise and assist in accident investigation boards.

(d) Review accident reports and recommend corrective action.

(e) Maintain “ready-reference” files of safety literature.

(f) Coordinate the unit safety training programs to ensure training is directed toward known deficiencies.

(g) Organize and conduct periodic unit safety meetings.

(h) Insure that accident reports are submitted with all available information through appropriate channels IAW DA PAM 385-40.

(i) Establish and maintain unit safety bulletin boards where all personnel will see them. Include not only required postings but also specific and seasonal safety information. To maintain interest, the material will be changed frequently.

(j) Ensure that monthly safety and fire prevention inspections are conducted for unit facilities.

(k) Attend ASG-KU training meetings as scheduled.

(4) Subordinate Leaders - Subordinate leaders are responsible for implementation of the ASG-KU Safety Program within their area of responsibility. Their responsibilities include, but are not limited to the following:

(a) Maintain a safe environment in which subordinates can work effectively.

(b) Enforce standards, procedures and rules at all times.

(c) Ensure subordinates are trained in the tasks they are required to do.

(d) Ensure subordinates are trained in the Composite Risk Management process and that CRM is integrated into all activities.

(5) All ASG-KU personnel, military and civilian, will:

(a) Comply with safety and occupational health rules, regulations, and standards.

(b) Use and maintain Protective Clothing and Equipment (PCE) provided for their protection.

(c) Correct or report any unsafe and unhealthy working conditions to their immediate supervisor. When required, warn others of known hazards or of their failure to observe safety regulations.

(d) Integrate CRM into all operations.

(e) Accident prevention is the responsibility of each member of this organization on and off duty. It is the responsibility of every individual to comply with the rules, regulations, and SOPs.

The ASG-KU Commander has given the authority to any person to stop an unsafe act until the unsafe condition is corrected.

CONTROL: ADSOs will monitor the Safety Program and report any deficiencies to the Commander.

2. STRATEGIC PLANNING, SAFETY PROGRAM STRUCTURE, SAFETY PROGRAM EVALUATIONS AND COUNCILS

a. Strategic Planning Objectives.

(1) Protect mission readiness, continuity, and capability by using risk management and specialized analytical techniques to detect, eliminate, or control risks to mission, personnel, equipment, and facilities.

(2) Prevent injury and occupational illness by implementing and managing effective accident prevention programs.

(3) Control damage to Army and non-Army materiel and facilities as a result of Army operations by detecting and eliminating the causes of property damage accidents.

(4) Limit liability by identifying areas of legal vulnerability and devising programs to reduce liability.

(5) Reduce accidents through command support and emphasis on safety at all levels.

(6) Ensure accident reports/injuries are submitted IAW regulatory guidance presented to review trends, analyze data and develop countermeasures accordingly.

b. Strategic Planning and Goals. The following addresses management of safety programs within the ASG-KU and its subordinate units. Strategic goals will be developed based on the ASG-KU mission, vision, values, and will be evaluated annually. The development and implementation will be in accordance with the following:

(1) The Commander is required to structure and resource safety programs to support mission operations. The ASG-KU Safety Program is tailored to include applicable sub-functions. Examples of sub-functions are found in AR 385-10, chapter 2.

(2) Prior to assuming command, Commanders must complete the web-based Commanders Safety Course (CSC). The CSC is located at the US Army Combat Readiness Center (USACRC) University web site. The URL is: www.lms.army.mil. A completion certificate printed by the individual following course completion will serve as the course record and certification of training.

(3) Safety personnel qualifications and appointment of safety officers. If the unit does not have a Civilian Safety Manager, commanders are required to appoint (in writing) an Additional Duty Safety Officer or Non-Commissioned Officer in the rank of Sergeant First Class (E-7) or above to fill that vacancy until it is filled.

(a) Additional Duty Safety Officer must be a Commissioned Officer or Warrant Officer.

- Have a minimum of one year retainability upon appointment.

- Complete the on-line Additional Duty Safety Course (ADSC) within 30 days of appointment.

- Answer directly to the Commander on all safety related matters.

(b) Additional Duty Safety NCO must be Sergeant First Class (E7) at the battalion level and Staff Sergeant (E6) at the company level.

- Have a minimum of one year retainability upon appointment.

- Complete the on-line Additional Duty Safety Course (ADSC) within 30 days of appointment.

- Answer directly to the Commander on all safety related matters.

c. Annual Safety and Occupational Training Requirements for all military and civilian personnel.

(1) Documentation of training will be maintained, identifying: personnel trained, date of training, and media used in training completed. (Utilizing Safety Office personnel expertise is encouraged)

(2) At a minimum, training on the following subjects will be provided for all personnel on an annual basis:

- Newcomers Briefing within 60 days of arrival to ensure they understand their rights, responsibilities, how to protect themselves in the event of an emergency (Not an annual requirement).

- Composite Risk Management

- CPR and AED Training

- Personal Protective Equipment (PPE)

- Hazardous Material (HAZMAT) Management and Explosive Safety (Select personnel)

- Hazardous Communications (HAZCOM) Training for select personnel

- Seasonal safety training

- Specialized job safety and health training appropriate to the work individuals perform

d. Safety and Occupational Health Advisory Councils

(1) Goal: The primary purpose of the safety council is to promote safety and accident prevention during formal meetings through the exchange of ideas, discussions, reports of hazards, or reports of deficiencies noted. Additionally the council is responsible for development of policies and procedures to enhance safety awareness among all the brigade's personnel.

(2) Standards: The council is established and operated IAW AR 385-10.

(a) Council composition consists of the following:

Executive Safety Council: Serves as the ASG-KU Safety Council. The following members are appointed to the council.

Camp Command Cell Safety Council: The following members constitute each Base Camp Safety Council:

Enlisted Safety Council: The following members by duty position will constitute the Enlisted Safety Council:

(b) Items for the agenda will be submitted to the Safety Officer/NCO (Recorder) NLT 7 working days prior to the council convening.

(c) The chairman will appoint a Point of Contact (POC), and Suspense Date (S:) for any required tasks. Appointed POCs will report to the council on the status of the assigned tasks. The chairman will designate those issues and items that must be forwarded to higher headquarters for action. The chairman will endorse all minutes.

(d) Any concerned individual or project officer may attend the council.

(e) Daily functions of the council members are to represent the commander as point of contact within their functional areas. Each member will take immediate appropriate action to correct or eliminate all known unsafe acts or procedures, either observed or reported to them.

(f) The council minutes will be written, published, distributed, and maintained on file by the Safety Officer and Safety NCO (Recorder). This will be accomplished NLT 10 working days after the meeting convened.

(g) A copy of the most current minutes will be posted on each Safety Bulletin Board. Unit safety officers/NCOs will ensure this is accomplished.

(h) Distribution of the minutes will be as follows:

1 - Next Higher CDR / Safety Officer 1 - Reading File / Safety Bulletin Board 1 - Safety public folder Each Member will be directed to the public folder Each POC appointee (if not a member) will be directed to the public folder

(i) Each company is not required to conduct a Safety Council. The Camp Command Cell Council is a consolidation of the Battalion with the Company’s primary members.

e. Installation level Radiation Safety Council: The following members by duty position will constitute the appropriate Battalion Enlisted Safety Council:

f. Battalion Enlisted Safety Councils: The following members by duty position will constitute the appropriate Battalion Enlisted Safety Council:

g. Safety Stand-Down Days are to be conducted when designated by the ASG-KU Commander. The training topics will be incorporated into those Safety Days according to the approaching season, incident trends and identified risk.

h. Standards Application:

- All regulatory or statutory Safety and Occupational Health (SOH) standards issued by higher headquarters and other federal agencies are adopted.

- In cases where more than one standard exists, the more stringent standard will apply.

- Requests for all waivers, exemptions, or variances to existing standards must be submitted through command channels.

- Where applicable, apply and adhere to Installation policy/requirements.

ACCIDENT PREVENTION, REPORTING AND INVESTIGATION

PURPOSE

Establish guidelines for accident prevention, reporting, and investigation.

OBJECTIVE

Understand accident reporting timeline and procedures.

ACCIDENT PREVENTION

General. Commanders will appoint a qualified Safety Officer / Safety NCO to serve as the staff technical point of contact for all matters concerning safety and accident prevention. Commanders not having full time safety personnel will appoint additional duty safety personnel and ensure compliance with AR 385-10.

Staff. Will identify operations and activities that pose a high risk for accidental losses and develop plans and tailor programs to keep accidental losses of manpower and equipment to a minimum. Accident prevention efforts will be implemented in such a manner that will have minimal negative impact on the command operations.

Particular emphasis will be given to accident prevention efforts in the following areas; weapons safety, ammo safety, fratricide prevention, tactical and non-tactical motor vehicle safety, range safety, explosives and munitions handling and storage, fuel handling and storage, radiation hazard safety, hazardous materials (communication/storage/handling/ transportation), convoy safety and fire prevention. All staff will comply with all Army, DOD, and Government Safety and Occupational Health regulations and requirements. When unable to meet requirements staff will submit a waiver or exception to policy through command channels. Depending upon the organization’s mission, other areas may pose greater hazards than those listed. Based upon assessment of accident risk, commanders should place accident prevention emphasis on a "worst hazard first" basis. Where joint or combined operations are being conducted, safety personnel will ensure coordination of high-risk operations to reduce the potential of accidents due to differences in equipment and procedures.

INSTALLATION OPERATIONS

Commander/Safety personnel will conduct work site safety inspections to ensure facilities meet or exceed safety and health standards found in Army, DOD, Federal, and Host Nation regulations. Commanders will ensure protective clothing equipment (PCE) is resourced for the installation/command.

ACCIDENT REPORTING PROCEDURES

All accidents (regardless of accident class or personnel duty status) must be reported to the Camp Commander’s, Emergency Operation Center (EOC), unit safety office and to the immediate commander whose operation, personnel, or equipment is involved. All Army accidents must be reported in a timely manner IAW AR 385-10. Accident reports will not be used for legal purposes (i.e. adverse administrative, punitive, or liability actions). NOTE: If a fatality, or serious injury occurs, (i.e. amputation of limbs or air evacuation for hospitalization) you must notify the ASG-KU Command Operations Center (COC) immediately DSN 430-2159/2122 or from a cell phone 2389-2159/2122.

Class A, Class B, and Class C Aviation Accidents (See Para 2, Definitions, for various accident Class descriptions) must be reported immediately using DA Form 7306, Telephonic Ground Accident Report, or DA Form 7305, Telephonic Aviation Accident Report. SIR submission does not meet accident-reporting requirements.

Class A and B accidents will be investigated by a board consisting of a minimum of three members, which should be officers, warrant officers, or DA safety and occupational health specialists/managers/engineers, GS-018/803-11/12/13/14.

Class C aircraft accidents (flight, flight related, or aircraft ground) are to be investigated by a board of at least one officer, warrant officer or DA Safety and occupational health specialist.

The General Court Marshal Authority is the appointing authority for accident investigation board members. The officers to fulfill the accident board requirements are recommended by the ASG-KU Commander to the commanding general.

The Accident Board will complete the investigation within 65 days of the date of the accident.

Accident boards will out-brief the unit and higher-level commander on all Class A and B Army accidents and obtain their remarks pertaining to the findings and recommendations on DA Form 285-O-R.

Accident investigations and required paperwork will be conducted/filled out IAW DA PAM 385-40.

Class C and D, and Aviation Class E and F Accident Reporting Requirements.

Class C, D, E and F accidents must be reported immediately and followed up NLT 21 days from date of accident with a DA Form 285-AB, Abbreviated Ground Accident Report (AGAR) or DA Form 2397-AB, Abbreviated Aviation Accident Report (AAAR). SIR will suffice for initial reporting of this Class of accidents.

Units will retain the original copy of all accident reports.

Accident reports will be submitted to the ASG-KU Safety Office within 21 days of the date of accident. If information is required in order to complete the form, and is not available within the 21-day requirement, notify the Safety Office.

Abbreviated accident reports will be checked for accuracy using the Use and Preparation Guide. The completed report will be maintained at all levels in order to detect trends and make safety recommendations. The appropriate forms can be located at https://safety.army.mil/accidentreporting/FORMS/AviationAccidentFormsInstructions/tabid/463/Default.aspx and https://safety.army.mil/accidentreporting/FORMS/GroundAccidentFormsInstruction/tabid/464/Default.aspx.

Definitions:

Army Accident: Unplanned event or sequence of events that result in;

Damage to Army property.

Injury to military personnel, on or off duty.

Injury to on duty civilian personnel.

Occupational illness or injury.

Injury, illness, or property damage to non-Army personnel due to Army operations.

The bottom line; if it costs the Army to fix or replace it, it’s an accident.

Serious Incident Report (SIR) – A SIR will be used for reporting all incidents of command interest and operational impact. A SIR does not constitute accident reporting.

Reportable Accident: All accidents and injuries, including occupational illnesses and injuries, regardless of how minor, are reportable to the unit/local safety office.

Recordable Accident: An accident which results in an injury that causes a soldier to lose one or more full workdays (not including the day of the injury) or results in property loss of more than $2,000.00.

Class A: An army accident in which the resulting total cost of property damage is $2,000,000 or more; an Army aircraft or missile is destroyed, missing or abandoned; or an injury and or occupational illness results in a fatality or permanent total disability.

Class B: An Army accident in which the resulting total cost of property damage is $500,000 or more, but less than $2,000,000; an injury and or occupational illness results in permanent partial disability, or when three or more personnel are hospitalized as inpatients as a result of a single occurrence.

Class C: An Army accident in which the resulting total cost of property damage is $50,000 or more but less than $500,000; a nonfatal injury that causes any loss of time from work beyond the day or shift on which it occurred; or a nonfatal occupational illness that causes loss of time from work (for example, 1 work day) or disability at any time (lost time case).

Class D: An Army accident in which the resulting total cost of property damage is $2,000 or more but less than $50,000.

Class E aviation incident: An army incident in which the resulting damage cost and injury severity do not meet the criteria for a Class A-D accident ($2,000 or more damage; lost time/restricted activity case).

Foreign Object Damage (FOD) aviation incident (Also known as Class F incident). Record able incidents confined to aircraft turbine engine damage (does not include installed aircraft APUs) as a result of internal or external FOD, where that is the only damage. These incidents will be reported using DA Form 2397-AB-R; Check “F” in the “Accident Classification” block.

Accident Investigation:

Class A or B accidents. Commander will secure and preserve accident site until the military police or safety investigation team arrives. Site preservation will not take priority over evacuation and treatment of personnel nor over cleanup of hazardous material spills.

Other accidents. Commanders will appoint responsible individuals to fully investigate all other accidents to determine accident cause.

Accident reporting procedures.

The individual in charge at the accident site will verbally report the accident immediately to their unit headquarters.

The unit headquarters will immediately notify the Camp Command Cell’s EOC, the unit commander and the unit safety officer/NCO.

Initial actions at an accident scene.

Primary consideration—health & welfare of individuals involved in accident.

Begin notification procedures.

Cordon off, preserve and secure accident scene.

Do not move, touch, or disturb items, ground scars or marks.

Systematically record instrument readings, control positions, time, weather, grid coordinates, and inventory wreckage parts for wreckage distribution diagram.

Take names, personal details of all personnel and witnesses involved and their location at the moment the accident occurred. Actions at the accident scene:

Gather evidence, identify the hazards:

Witness interviews and statements.

Photographs.

Emergency response/support services.

On scene physical evidence.

Vehicle/system equipment suitability/survivability.

Tracks, debris, skid marks, shell casings, etc.

Environmental factors.

Do:

Allow civilian medical personnel to treat and transport injured.

Allow MPs and civil authorities to assist/provide security.

Direct questions from media to PAO.

Without endangering personnel or disturbing wreckage, secure classified or sensitive documents/equipment.

Use stakes/engineer tape; restrict access until accident investigation personnel arrive.

Don’t:

Discuss alleged accident with anyone except accident investigation personnel.

Interfere with accident rescue or medical personnel.

Interfere or refuse to cooperate with MPs or civil authorities.

Move injured unless fire is present or imminent.

Approach burning aircraft, except to save a life.

Disturb the wreckage, except to save a life or treat the injured.

Range, Weapons, Explosive, and Chemical Accident/Incident Reporting All accidents/incidents that occur in units/organizations in support of ASG-KU’s mission on ranges involving weapons, weapons systems, munitions, explosives, or chemicals will be immediately reported on a DA Form 7306-R through appropriate channels to the ASG-KU Command Safety Office. Initial notification will be telephonic to the Command Safety Office during duty hours. After duty hours, notify the ASG-KU Emergency Operations Center.

Report any accident caused by firing of weapons system(s) that would indicate inadequacy of the range safety provisions and/or involving weapon system failure using ammunition to the responsible range control, quality assurance specialist, ammunition surveillance (QASAS), logistic assistance representative, and Safety Office. The QASAS will prepare a DA Form 4379 (Ammunition Malfunction Report), conduct a malfunction investigation and forward completed form and investigation report to Director, U. S. Army Technical Center for Explosives Safety (SJMAC-ES), 1C Tree Road, McAlester, OK 74501-9053 or e-mail to sjmac-es@us.army.mil. Furnish a copy of the completed form and report to ASG-KU Safety Office. Mail to Commander, ASG-KU (ACEN-CG), ATTN: Safety Director.

The ASG-KU Command Safety Office will coordinate with supporting QASAS prior to all operations using U.S. weapons and ammunition.

Commanders of ASG-KU Organizations and activities having explosives/chemical agent mission responsibilities will comply with DA Pam 385-40 for reporting explosive accidents to HQ, ASG-KU. Any chemical agent incident must also be reported IAW AR 50-6, chapter 11.

CONTRACTOR SAFETY

Purpose:

The purpose of this work instruction is to ensure that all contractors and subcontractors follow NEC, ANSI, OSHA, Army Corps. Of Engineer, USARCENT and ASG-KU environmental, safety and health rules and policies while contracted by the DOD in Kuwait.

Responsibilities and Applicability:

This instruction is applicable to all contractors and subcontractor personnel working on or for any camp in Kuwait.

The Installation Contracting Officer in coordination with the Safety Director and the Installation Environmental Manager are responsible for ensuring that this work instruction is accurate.

The ASG-KU Contracting Office is responsible for providing this information prior to the contract being bid on. Contractors are required to provide a copy to their subcontractors.

ASG-KU Contracting Office will ensure that the contractor and subcontractors submit a written site-specific safety program prior to work beginning. A copy of the contract safety plan will be provided to ASG-KU safety and Environmental office’s once received from the contractor.

The site specific safety plan shall include— An activity hazard analysis of the significant hazards to life, limb, and property inherent in the specific contract work performance and a plan for controlling these hazards.

Designation of the contractor quality control qualified personnel primarily responsible for safety and health at the project site.

A description of how the contractor quality control safety duties will be performed on the project. At a minimum, these duties will consist of— A pre–work review of appropriate activity hazard analysis, to be reviewed with each worker.

Regular safety training for the workforce.

Frequent and regular checks for compliance with contract safety requirements by contractor and subcontractor workforce.

Daily records providing factual evidence of quality control activities for safety performance and state the following: items/areas checked the results, and any instructions or corrective actions.

Specific elements of an audit program by the prime contractor should include onsite inspection of subcontractors, method of determining accident rates, and traceability of hazards.

Inspection of subcontractors, method of determining accident rates, and traceability of hazards.

Contractor Safety Brief Prior to work beginning and after the site specific safety plan has been submitted, the ASG-KU contracting office will establish a briefing with the contractor. Representatives of the contracting office and installation safety office will attend to discuss and develop a mutual understanding about the administration of the overall safety program.

The meeting shall be attended by the contracting officer and/or contracting officer’s representative. The contractor’s authorized representative should, to the extent possible, include— Contractor project superintendents.

Supervisors.

Quality control.

Safety.

Subcontractors.

Contracting officer’s QA representatives/safety.

Other personnel involved in contractor oversight or interaction.

Outside organizations that are affected by the contractor’s work such as fire/emergency personnel, security, adjacent facility/process managers, and so forth.

All contractors must follow NEC, ANSI, OSHA, Corps of Engineers, USARCENT and ASG-KU policies concerning Occupational Safety and Health while contracted for work on any Kuwait camp. Contractors are required to ensure subcontractors follow the same criteria.

Contracting officers and Safety and Occupational Health personnel will monitor construction sites and or operations to insure compliance with applicable regulations. All discrepancies found or observed will be reported to the Contracting Office who will follow the procedures set in Army publications AR 385-10 and DA PAM 385-10 for correction. The COR will notify ASG-KU Safety when the discrepancy has been corrected so, that ASG-KU Safety can verify abatement of the hazard.

ASG-KU Contracting Office will ensure that FAR Clause 52.236-13, Accident Prevention, is inserted in solicitations and contracts as applicable. Purchasing and contracting personnel are responsible for ensuring that all contractors have the necessary insurance, vehicle licenses and training/certificates to perform the work they are being hired to do. Contractors are responsible to ensure subcontractors being hired meet the above criteria.

The ASG-KU Contracting office will send monthly a list of contractors working on ASG-KU properties which will include the name of the contractor, area they are working, type of project or contract and the COR’s name and contact information. This will ensure timely notification of violations to the correct Contracting Officer.

Contractors and Subcontractors must comply with AR 385-10, DA PAM 385-10, USARCENT Regulation 385-10 (Chapter-4, Contractor operations) and when applicable (new construction, remodeling, repair, landscaping, assembly of pre-fabricated structures, and so on) EM 385-1-1.

Contractors and Subcontractors must contact the Contracting Officer and the Installation Safety Office, if any government property damage occurs, personnel are injured or any other type of mishap occurs on the site.

Contractors and Subcontractors must contact the Contracting Officer, Installation Safety Office and the Installation environmental office, if an environmental incident occurs.

Comply with all ASG-KU requirements for obtaining hot work (welding, brazing, grilling etc.), confined space entry and digging permits before commencing this type of work.

Ensure personnel wear the proper Personnel Protective Equipment (PPE) in accordance with 29 CFR 1910 or 29 CFR 1926.

MSDS must be available for all hazardous materials at the work location.

The contractor or subcontractor must notify the Installation Environmental Manager, if they plan to bring any hazardous materials on site. Contractor and Subcontractors are responsible for providing the necessary Material Safety Data Sheets (MSDS) and properly disposing of any hazardous waste created or brought onto ASG-KU camps.

The contracting office will take into account a contractors and subcontractors safety record for future contracts and continuation of current contracts.

No changes may be made to this work instruction without authorization of the Installation Contracting Officer, Safety Office or Environmental Manager.

INTENTIONALLY LEFT BLANK FOR SECTION 5.0

1. PUBLIC OFF-DUTY RECREATION AND SEASONAL SAFETY

General Recreational and family safety programs are an essential part of ASG-KU Safety Program. We must continually heighten accident prevention awareness during all on-duty and off-duty recreational programs for Soldiers, Army civilians, and their families. This chapter provides guidelines and directives to minimize risks associated with these activities.

Units, teams, and individuals deployed in support of ASG-KU operations and exercises will coordinate recreational and high adventure training with ASG-KU Headquarters prior to commencing activities. Requests for these activities are out lined in paragraph 6-4.

Policy Composite Risk Management applies to all recreational activities. Soldiers and Army civilians must be reminded that injuries and fatalities occurring during off-duty time are detrimental to combat effectiveness; therefore, Composite Risk Management will be used by Soldiers when planning their off-duty activities. It is highly recommended that Army civilians do the same.

Special emphasis must be placed on the impacts of seasonal hazards associated with these activities.

Procedures will be developed and implemented at all levels of command to ensure Soldiers have applied Composite Risk Management (CRM) to their leave, pass, TDY, and PCS travel plans that involve driving outside the ASG-KU Theater of Operations. Supervisors will ensure compliance with requirements to use the automated POV risk assessment tool as outlined in paragraph 6-3.

Preparation for leave and temporary duty ASG-KU Unit Commanders will ensure Soldiers have applied CRM to their leave, pass, TDY, or PCS travel plans, which involve driving in CONUS or Foreign Countries.

Immediate supervisors Soldiers and Army civilians will require the use of the automated POV risk assessment tool at https://crc.army.mil, prior to leave, pass, TDY, or PCS.

Immediate supervisors will review their Soldiers planning, consult with them on their plans, and work with each Soldier to reduce any unacceptable risk.

Unit Commanders will developed and implemented procedures to ensure that Army civilians have applied CRM to their TDY and PCS planning.

Supervisors will require the use of the automated POV risk assessment tool at https://crc.army.mil prior to TDY trips or PCS.

Supervisors will review their Army civilians’ TDY and PCS planning, consult with them on their plans, and work with each Army civilian to reduce any unacceptable risk.

High Risk / High Energy Sporting Events and Extreme Sports Competitive sporting events instill individual pride and unit esprit de corps. In most cases, these events include some level of risk of injury for the participants. Acceptance of risk is a serious matter that must be weighed against operational requirements. The events and programs we host/sponsor on ASG-KU facilities involve varying degrees of risk. To mitigate these risks, the following procedures will be implemented for all competitive contact sport events:

Family Morale, Welfare, and Recreation (FMWR) Contact Sport Competitive Events.

All FMWR hosted or sponsored contact sport competitive events (e.g. martial arts, wrestling, boxing. etc.) will comply with requirements outlined in AR 215-1, Military Morale, Welfare, and Recreation Programs and Non-appropriated Fund Instrumentalities.

For each FMWR hosted or sponsored contact sport competitive event, a CRM worksheet will be initiated by the Garrison Sports Program Director. This requirement also applies to events designated as "Warrior Country," or similar titles that are held on an ASG-KU Facility. The completed CRM worksheet will be forwarded to the ASG-KU Commander via the ASG-KU Safety Director for approval.

All FMWR contact sport competitive events will have a minimum overall risk level designation of "HIGH" and require approval by the ASG-KU Commander. The final approved CRM worksheet will become part of the FMWR Memorandum of Instruction (MOl) for the event.

Chain of Command Approval Leaders occupy a position of trust and are responsible for the stewardship of our people and assigned resources. Responsibility for the safety of personnel is a leadership function. In addition to the event approval, each participant will be required to obtain chain of command approval prior to being allowed to participate in the event.

A thorough sports physical will be conducted at the participant’s Troop Medical Clinic (TMC) or other suitable location that provides access to medical records within 30 days of the event by a qualified medical practitioner. Additionally, a qualified medical practitioner will conduct a pre-event medical screening just prior to event to ensure no changes in medical condition exist.

The Physical Exam / Commander Approval checklist provided by FMWR will be used for all competitive contact sport events. The checklist requires both physician and commander approval/signature. Event participants must present a completed checklist prior to being allowed to participate in an event.

Events will only take place on facilities that are located within 30 minutes driving distance of hospitals with advanced (level 1) trauma capabilities. Hospitals must be capable of treating traumatic head injuries. Requests for exception to this requirement must be submitted through the Chain of Command to the Commander, ASG-KU and must include the following:

Distance to nearest advanced (level 1) trauma center and estimated time travel time to hospital during the proposed time of the event.

Mode of transportation. If Medical Evacuation (MEDEVAC) use is proposed then the approved hospital landing site must be included in the request. The request must also include an inclement weather plan when MEDEVAC use is requested.

Unit Sponsored Combative Competitions Unit sponsored combative competitions are not hosted or sponsored by ASG-KU these events are sponsored by individual commands. Like FMWR competitive contact sport events, combative competitions will also be considered HIGH risk events. Commanders will ensure thorough Composite Risk Management is conducted. The CRM worksheet will become part of the event MOI. These events will be approved by Commanders in the chain of command of the unit sponsoring the event in the grade of O-6 or above.

All unit sponsored combative competitive events will comply with requirements outlined in FM 3-25.150, Combative.

Commanders will comply with all requirements outlined in paragraphs 6-4a(4) through 6-4a(5) above. Units may use locally developed Physical Exam / Commander Approval checklist to comply with the requirements in paragraph 6-4a(4)(c).

Training and Awareness The above requirements do not apply to contact sport training programs conducted as part of physical training, soldier training.

Commanders will use the Composite Risk Management process to determine controls and risk mitigation actions for these events.

Commanders are responsible for ensuring the Composite Risk Management process is completed for all other high risk sporting / training events not included in this policy.

Commanders are responsible for educating their personnel on risks associated with high risk sporting activities, high energy sports, and extreme sports. Commanders will counsel their personnel on the risks associated with these activities and the potential for injury.

Safety promotion ASG-KU Unit Commanders will emphasize the application of CRM in planning for outings, parties, and celebrations especially those listed below. Immediate supervisors will conduct safety briefings prior to all holidays emphasizing the need for CRM and hazard reduction.

Rain and fog season –December, January and February Kuwaiti Camping Season – November –March Ramadan - July, August and September Heat stress awareness – April – October Grilling To provide rapid response to heat injuries, each unit in ASG-KU AOR will have on hand one “Iced Sheet Kit” which consists of an ice chest filled with ice and water and a plastic bag with a minimum of 8 standard sized bed sheets. A minimum, one kit per company sized group will be on-site at all times while performing training or outdoor activities during days when temperature and humidity is forecast to exceed Wet Bulb Global Temperature at Black Flag.

Headphones Using headphones or earphones while walking, jogging, skating, and bicycling, including pocket bike is prohibited on all ASG-KU installation roads and streets.

Water safety Personnel deployed to theater in support of ASG-KU Operations will not swim in streams, lakes, rivers, ponds or any other natural bodies of water unless specifically approved by the ASG-KU Commander. All potential swimming facilities, to include hotel pools, will be evaluated by environmental health personnel prior to approval and use.

Installation recreation areas MWR will develop post and enforce standing operating procedures (SOP) to ensure military personnel, Army civilians and contractor safety at all recreational facilities and areas. This includes but is not limited to:

Weight lifting Basketball Football Softball Volleyball Racquetball Soccer Swimming 5/10K runs The SOP will include all rules pertaining to the facility, training required, emergency reporting, and any other pertinent information necessary to maintain a safe and healthful environment to include properly trained officials/referees on SOP enforcement to prevent injuries..

Public activities on military installations Using military installations for public activities introduces a new set of risks that must be identified and either controlled or eliminated.

Composite risk management will be used to identify all hazards and risks associated with setting up the event, operation of the event, and clean up following the event.

An emergency response plan will be developed to cover medical and other emergencies identified by the CRM process.

Sporting events ASG-KU Unit Commanders will submit safety requirements for unit sporting events to installation safety for approval 15 days prior to any event.

IONIZING AND NON-IONIZING RADIATION SAFETY PROGRAM

General This chapter applies to all units, tenants, installations, camps and contractors in the ASG-KU AOR that may store, house, procure, receive, ship or disposal or conduct operations with equipment which contains a radioactive commodity, emits ionizing or non ionizing radiation, or Class IIIB and IVA lasers. 10 CFR 20, Nuclear Regulatory Commission (NRC) license requirements, DA PAM 385-24, and CFLCC/ARCENT Radiation Safety Standard Operation Procedure, provide specific guidance, procedures and exposure limits to protect Army and civilian personnel and the environment. Deviations from the established exposure limits (planned over exposures) are not authorized, and can only be exceeded in the event of an emergency and only with the written authority of the ASG-KU commander.

Responsibilities Unit Commanders/Organizational Managers Ensure that all the requirements of this radiation safety program are followed.

Ensure that written radiation safety program is developed which fits their level of exposure.

Shall assign a trained individual in accordance with DA PAM 385-24 to act as the RSO for his/her unit/organization that has radioactive items. This may be considered a collateral function.

Be aware that radioactive items must be physically inventoried annually or upon permanent movement to and from the ASG-KU AOR and this information forwarded to the ASG-KU RSO.

Ensure an annual self audit of the unit/organizations radiation safety program is accomplished annually and results are forwarded to the ASG-KU RSO. Program required elements are in Annex ___ Ensure the unit assigned RSO attends the semi-annual ASG-KU radiation safety committee meeting.

Ensure the ASG-KU RSO is notified in the event of a radiological emergency or accident within the ASG-KU AOR to include lost, misplaced, or damaged radioactive sources or equipment, potential radiation exposures, or possible contamination.

Ensure the requirements of the CFLCC/ARCENT Radiation Safety Standard Operating Procedure for the turn of radioactive commodities is met, when handling or disposing of radioactive items and commodities with the ASG-KU AOR.

ASG-Kuwait Radiation Safety Officer Perform a physical inventory once every twelve months or when changes occur. Update inventories upon notification from owning units of all radioactive sources possessed and stored on ASG-Kuwait installations.

Assist the Defense Logistics Agency (DLA) Disposition Services and ASG-Kuwait tenant organizations with radiological clearance and the turn in of radioactive sources and military radioactive commodities.

Coordinate with the RSO for the transfer and movement of radioactive sources, either found at the DLA Disposition Services yard or turned in from ASG-Kuwait tenant organizations, to the LLAY for safe storage.

Ensure an ASG-KU Radiation Safety Committee meeting is held at least semi-annually or at the call of the chairman.

Ensures all ASG-KU applicable NRC Licenses and Army Radiation authorizations are maintained.

Ensures ASG-KU ARA; s are updated as changes occur.

Maintain the ASG-KU Thermolumenescent Dosimetry (TLD) program.

Investigate all exposures greater than 125 mRem which occur in a calendar quarter.

Review applicable ASG-KU NRC license and ARAs semi-annually.

Perform audits of ASG-KU AOR units and organizations radiation safety programs annually.

Perform an annual audit of the ASG-KU radiation safety program annually.

Provide radiation protection guidance and technical expertise to units and organizations within the ASG-KU Theater.

Provide basic radiation protection training as need to organizations and units in the ASG-KU AOR.

In the event of deviation from procedures or planned over exposure is to be accomplished maintain a list of the incidents.

Unit/Contractors Radiation Safety Officers Shall have an understanding of their duties and responsibilities under DA PAM 385-24 “The Army Radiation Safety Program”.

Maintain an up to date inventory of radioactive items within their unit, and provide an inventory listing annually or when changes occur, to the ASG-KU RSO.

The unit/contractor RSO will promptly notify the ASG-KU RSO when a process changes or a radiation commodity is received, lost, stolen or turned in.

Attend the ASG-KU semi-annual radiation safety committee meeting.

Notify the ASG-KU in the event of a radiological emergency.

Perform and complete radiation protection surveys and swipes as required by applicable NRC Licenses, Army Regulation, or Army Radiation Authorizations.

Follow CFLCC/ARCENT radiation safety standard operating procedure for handling and turn in of radioactive items and commodities.

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