RFI doc_as of 16 Sep.pdf

REQUESTS FOR INFORMATION (RFI’S) AND ANSWERS -- SOLICITATION NO. W50S8R-22-B-0002

(as of 01 Sep 22)

QUESTION 01:

Solicitation states ““SOLE SOURCE: POC: Jerrica Hines ; hines@advantor.com ; 800-238-2686, ext. 6938.

Reference “SCIF Relocation for Mansfield, Ohio ANG”. Is this still true that they are the sole source of this solicitation?

ANSWER:

Section 11. of Instructions to Bidders states that for “ADVANTOR requirements” (as they relate to the overall SCIF) is what is Sole Source (pieces/equipment/etc that is part of SCIF that will need to be disassembled/any parts, pieces, components that may need to be upgraded when reassembling.

Advantor is sole-source for all Advantor-related services, as well). If the entire solicitation requirement was required to be sole-sourced to Advantor, we would not be soliciting out competitive, to small businesses/working directly with them. Advantor will be a “subcontractor” to whoever the awardee is.

***ADVANTOR POC UPDATE: Brooke Ford, ford@advantor.com ***

QUESTION 02:

What is the Condition of the Axels that are currently underneath the structure?

ANSWER:

When the trailers were installed the axels and tongues were removed and returned to the manufacturer; so there are NO axels underneath the trailers.

QUESTION 03:

What is the Condition of the Axels that are currently underneath the structure?

ANSWER:

The structure is currently sitting on cinder blocks

QUESTION 04:

Is there a Security Classification someone attending the site visit or who will be apart of our team need to have/obtain? Does staff need to have a top secret/secret clearance attend site visit or work on this project?

ANSWER:

mailto:hines@advantor.com mailto:ford@advantor.com

No to both questions. Please ensure you are reading the site visit attendance registration requirements, as well as other instructions and guidance (e.g. section 01000). All attendee requirements are the same;

to gain access to site visits, see Instructions to Bidders (unless it is stated in there, then anything additional would not be required). Training requirements for individuals who will be working onsite, are listed in Section 01000-General Requirements.

QUESTION 05:

Who will be the SSO at Mansfield ANGAB? Will their contact information be given out on the day of the

25th site visit?

ANSWER:

Assuming by “SSO” you are referring to “Source Selection Officer”. This does not apply to this solicitation, as that refers to this being a Source Selection-related action. This action is through Sealed

Bidding procedures/Invitation for Bed (IFB).

QUESTION 06:

Is a Secret/Top Secret Clearance need for the contractor or subs?

No. As stated previously, unless it is stated within the solicitation, than it would not apply.

QUESTION 07:

Is it possible to conduct a site visit at Fort Smith AK either before or after the Bid Conference scheduled at 179th Airlift Wing for 25 August 2022?

ANSWER:

If additional site visits are to be granted, they will be announced through solicitation amendment via

SAM.gov.

QUESTION 08:

Any information you can provide for location or access process would be appreciated.

ANSWER:

Since all personnel will be escorted, attendees will proceed to front gate, and will be given instructions on where to wait for escort.

QUESTION 09:

Who is responsible to remove the furniture that is currently in the building, or will the furniture remain in the building as part of the scope of work?

Government

QUESTION 10:

Is contractor responsible for the removal of the Server Racks and for the reassembly of these at

Mansfield OHANG?

Yes

QUESTION 11:

Is the Contractor responsible for the fence removal and disposal in the back of the building inside of the hangar?

No, the Government will be removing and disposing of fence.

QUESTION 12:

Is the Contractor responsible for dismantling the Exterior Generator and reinstalling at the new site in

Mansfield OHANG?

QUESTION 13:

Can you please clarify if the Contractor is responsible for the dismantling and reinstallation of the

Uninterrupted Power Supply (UPS)?

QUESTION 14:

Can you please clarify what the expectations are for the finishes of the building upon completion of the relocation? Is the Contractor expected to make repairs on any damaged floors, walls, etc. that currently exist in the building as it sits now in Fort Smith, AR?

ANSWER:

The contractor is responsible to make the necessary repairs to have the SCIF fully usable and able to meet ICD/ICS 705 standards and certification.

QUESTION 15:

Please clarify that contractor will not have to meet any additional code compliance other than what is on the drawings provided in the solicitation.

ANSWER:

The Contractor is responsible to make the necessary repairs to have the SCIF fully usable and able to meet ICD/ICS 705 standards and certification. This is to include the applicable NFPA standards as prescribed by reference within ICD/ICS 705.

QUESTION 16:

Will contractor be held responsible for the existing building to meet ICD 705 standards and/or requirements upon completion of the relocation at Mansfield OHANG.

ANSWER:

The Contractor is responsible to make the necessary repairs to have the SCIF fully usable and able to meet ICD/ICS 705 standards and certification. Requirements beyond the point of connection to the SCIF is beyond the scope of this contract. Contractor must show that the SCIF and equipment being transported is fully functional prior to final completion.

QUESTION 17:

Are there as-built drawings for SCIF?

ANSWER:

Drawings available have already been provided. There are no other existing drawings (as-builts or any other documents beyond 100% design drawings).

QUESTION 18:

It does not appear the modular building with fit inside hangar (is there alternative site, or will

Government consider removing 1 module from the SCIF)

ANSWER:

No to both questions. Remeasurements after site visit verified SCIF will fit inside usable space

(measuring wheel was extremely off/inaccurate).

QUESTION 19:

Do you have current flow data for the fire suppression system?

ANSWER:

The fire suppression system will be redesigned to eliminate the HEF system (under a separate project).

The hydrant water flow analysis for the facility however, has been consistent for the fire suppression water supply for the facility and is as follows: Static Pressure – 0 gpm @65 psi; Residual Pressure – 949.5 gpm @44 psi, and; System Flow Rate – 1,433.5 gpm @20 psi.

QUESTION 20:

Do you have As-builts of the current hanger, to include the utilities?

Yes (these will be provided in the near future)

QUESTION 21:

Is the new site single phase or 3-phase?

The facility in Mansfield, Ohio is currently 3 phase

QUESTION 22:

Is the current electrical service 120/208?

The facility in Mansfield, Ohio has both 120/208 and 277/480

QUESTION 23:

Can you provide the POC for the JCI rep?

We do not have a specific JCI (assuming “JCI” stands for Johnson Controls) rep. we work with.

QUESTION 24:

The building currently is in “Used” condition, is awarded contractor expected to make the facility look new, i.e. new paint, etc.?

ANSWER:

NO, the contractor is expected to make repairs where necessary; ensure facility is not in disrepair condition. “Look new” alludes to redoing areas that are in used condition, but not in disrepair.

QUESTION 25:

Will the furniture that is currently in the building be relocated to Mansfield by Contractor?

No, this is responsibility of the Government.

QUESTIONS 26:

Can you provide the type of cores used at Mansfield, i.e. Schlage, Best, etc.?

7-pin Best Key, figure-8

QUESTION 27:

Is Contractor responsible for installation of the UPS systems and generator?

QUESTION 28:

The current warning light system is a “Blue” light system, is contractor to change it out to a “Red” light system?

No

QUESTION 29:

Who will remove the concrete ramp in front of the former roll-up door?

ANSWER:

The concrete ramp referenced is located in section of hangar floor that will not impact SCIF; therefore, removal of concrete ramp is determined unnecessary.

QUESTION 30:

Is this sprinkler system to be laid on top of the floor for the new trailer?

ANSWER:

The existing sprinkler system within the relocatable/modular facility is to be reassembled within the modular facility in accordance with the existing manufacturer’s design. (if question is alluding to hangar building’s existing sprinkler system, that is being taken care of under a separate project – see answer to question 19).

QUESTION 31:

What are your comm requirements for this building use in OH?

ANSWER:

Other than the items called out in statement of work, there aren’t any (ex: cable trays and paths, speaker system, equipment in the comm closets). The Government is responsible for fiber coming into the facility.

QUESTION 32:

Are we able to anchor the building in the concrete hanger floor?

QUESTION 33:

The northwest single door on the modular will need to be blocked off, will this require contractor to install a new door on the northeast side for egress?

QUESTION 34:

Can you provide any/all as-builts for the Advantor, Communications, generator and electrical runs, etc?

ANSWER:

There are not any available as-builts for anything related to the SCIF, other than the 100% design drawings the SCIF was built to meet.

QUESTION 35:

Please provide flow data for fire sprinklers at Mansfield OHANG.

See response to question 19.

QUESTION 36:

Per the Mansfield OHANG Site Visit, please confirm that Contractor will be allowed to provide a change order request for unknowns.

Yes, unforeseen conditions determined legitimate would be covered under change order process.

QUESTION 37:

We are please requesting that the estimated Period of Performance (POP) be extended from 150 days to

210 days?

ANSWER:

Requests to extend period of performance need to be supported with sufficient rationale, detailed justification. The Government has a timeline to meet, and will not arbitrarily add to this timeframe.

QUESTION 38:

Contractor assumes that Government AO will be responsible for accreditation of building, could you please verify.

Yes, the Governemnt AO is responsible for accreditation process.

QUESTION 39:

At the Mansfield OHANG site visit, we noted the building will not fit inside of the hangar. Will the

Government provide another location option for this building?

SCIF will fit (see response to question 18.).

QUESTION 40:

Are any as-builts available for the Mansfield OHANG hangar and the civil site?

Yes (will be provided at later date).

QUESTION 41:

Are the Updates (Ex. 01, 02, 03, 04, 05) posted on sam.gov considered Amendments? If so, should we acknowledge them on the SF1442?

Actual amendment(s) to solicitation will be issued.

QUESTION 42:

Who would be the Site Security Manager (SSM) For Fort Smith, where the SCIF is currently located?

Who would be the Site Security Manager (SSM) For Mansfield ANGB where the SCIF will end up? Per THE IDC 750 “Chapter 3 Section A. states; develop a CSP regarding the implementation of the standards herein. Conduct periodic security checks for the duration of the project to ensure compliance with CSP.

Ensure that procedures to control site access are implemented”.

ANSWER:

This will be a Government employee appointed to position at a later date (is not relevant to bid submission).

QUESTION 43:

Are all HVAC systems currently operational? Are the current ones sufficient to handle current operational needs?

Yes to both questions

QUESTION 44:

Are the hangar mullions operational?

Yes (assuming this is in reference to 188th Fort Smith, AR hangar, and not Mansfield’s).

QUESTION 45:

Is the current chain link fencing and shed on site need to be removed by others or is it included in scope? Do these items need to be transported to Mansfield ANGB?

This is Government’s responsibility. No, these items are not to be transported to Mansfield OHANG.

QUESTION 46:

Per Attachment 1 - Scope of Work (2.1.11 Network Equipment)

Part A: Confirm that Mansfield OHANG will be providing and installing all the data cabling (ISP/OSP) throughout the offices and building upon completion of the building installation at Mansfield OHANG.

Part B: If contractor is responsible for data cabling installation, please provide scope of work that includes number of drops at each workstation, desk, conference room and any other locations inside of this building that require data cabling.

ANSWER:

Part A: The government WILL BE providing and installing all data cabling (ISP/OSP) throughout the offices and building upon completion of the building installation at Mansfield OHANG.

Part B: The contractor IS NOT responsible for data cabling installation.

QUESTION 47:

Can you confirm that Contractor is responsible for running all new communications cabling and fiber inside of modular building once it is assembled in OH?

ANSWER:

The Government will be running new comm cabling and fiber; see also RFI Question 46-posted 02 Sep, as well as statement of work, section 2.1.11. Contractor shall be responsible for returning Cable trays in

Modular SCIF to original specifications/layout.

QUESTION 48:

(Regarding Fort Smith electric). Will the utility company/government disconnect the line side of the utility transformer to be relocated?

ANSWER:

Since primary building transformers are staying at Fort Smith, power should be able to be turned off at that point, allowing contractor to remove SCIF applicable power equipment (generator, UPS, etc.).

QUESTION 49:

(Regarding Mansfield electric).

1. Will the utility company/government provide concrete pad/line side power/connections for the relocated utility transformer?

a. ANSWER: Yes, building transformer will be included in a separate contract, as part of separate action (this will not be included on this current project).

2. Do we know the approximate distance from the utility transformer to the outdoor switchgear & transfer switch?

a. ANSWER: Not applicable. Utility transformer is not included in this requirement.

3. Where will the transformer be located at the site?

a. ANSWER: Yes, but you will not be required to attach this requirement to the existing building transformer.

4. Do you have a site map?

a. ANSWER: B409 map is provided, see attached B409 as-builts.

5. Distance between transfer switch to generator?

a. ANSWER: Contractor shall determine location of transfer switch. See attached B409 as-builts, noting location identified for generator placement.

6. Will there be an electrical room right on opposite side of wall from transfer switch the way it is in Ft Smith? – If not do we have an approximate distance to the indoor equipment?

a. ANSWER: No. See attached B409 as-builts and location identified for placement of all equipment. Permanent feeder wire and conduit will be ran at a later time, outside of the requirements of this contract.

7. Distance from transfer switch to modular building inside hangar?

a. ANSWER: See attached B409 as-builts and proposed locations; to estimate distances.

QUESTION 50:

Per Attachment 1 - Scope of Work P. 7 (2.1.6. Finishes) Item: Knee Wall/Counters

Can the Government please identify where and which sheet number in the plans does it refer to the knee walls wrapping around the side, as shown on the plans, on the end?

ANSWER:

The referenced section regarding Knee Wall/counters has been eliminated. Statement of work attached has been revised to reflect section deleted.

QUESTION 51:

(SOW Clarification) The modular drawings show 4 MDP panels. Where are the feeders for these panels coming from in the existing hangar? What are the feeder wire and conduit sizes?

ANSWER:

Temp setup to test modular SCIF and applicable equipment. Permanent feeder wire and conduit will be ran at a later time.

QUESTION 52:

SOW Clarification There is no transfer switch shown bringing in the generator power, where is this located? What size conduit and wire is required? Which panels does it tie into?

ANSWER:

Yes, there is a transfer switch, see attached shop drawing layout. Temp setup to test modular SCIF and applicable equipment. Permanent feeder wire and conduit will be ran at a later time. Power shall run to relocatable MDPs in accordance with manufacturer drawings.

QUESTION 53:

SOW Clarification The specs call for the generator to go through one hour running and load bank testing.

Who is the manufacturer of the existing generator?

ANSWER:

Cummins

QUESTION 54:

SOW Clarification What are the dimensions of the existing generator?

26.5 Feet x 8.5 feet x 12.25 feet

QUESTION 55:

SOW Clarification Where on the new site will the new generator be set? What is the KVA of the existing generator? Will conduits from the existing generator be coming into the existing hangar overhead or underground?

ANSWER:

See attached shop drawing layout, Temp setup to test modular SCIF and applicable equipment will be ran above ground.

QUESTION 56:

SOW Clarification Are we to assume all the devices, lights, floor boxes, panels, etc. are already pre-wired and all we have to do is reconnect the wiring where it was split apart when separating the modulars or are we to run all new wire throughout?

ANSWER:

Existing wire shall be utilized unless damaged/broken. Modular SCIF shall be a complete electrical system when contractor finalizes project.

QUESTION 57:

SOW Clarification Is the interior lighting assumed to remain from the previous location or is it all brand new?

Yes all existing will be able to be utilized. Only need to replace broken/ not working.

QUESTION 58:

SOW Clarification We do not see any fire alarm called out on the modular drawings, is it up to the fire alarm contractor for the basis of design?

Modular SCIF fire alarm shall mirror current set up in Fort Smith.

QUESTION 59:

SOW Clarification Does the fire alarm need to tie into the existing hangar or are the modulars considered stand alone?

Fire alarm shall be stand alone.

QUESTION 60:

SOW Clarification Are there any specifications that are to be released with this project?

All drawings and specifications have been provided.

QUESTION 61:

SOW Clarification Where is all the electrical equipment in the equipment list being installed at the new location? Is there a one-line diagram showing where everything is going and how it is to be hooked up?

ANSWER:

See attached B409 as-builts for designated equipment layout area, including for generator and condensers.

QUESTION 62:

In reference to fire alarm, will we be required to connect to the Hangar FA system for network visibility?

No, stand-alone systems. Must communicate with existing Monaco Notification system in Building 104.

QUESTION 63:

Is there a pathway from the Hangar to the new site to pull Fire alarm cable?

Not applicable. Modular SCIF fire alarm system is a stand alone system.

QUESTION 64:

Are we to provide notification only or a full Fire Alarm System?

No additional equipment shall be provided. All existing equipment shall be utilized.