Vendor+Response+Evaluation+Worksheet.docx

VENDOR RESPONSE EVALUATION WORKSHEET

INSTRUCTIONS: REVISE EVALUATION CRITERIA AND POINTS TO MATCH #10 OF THE PARTICIPATING ADDENDUM

DELETE ALL INSTRUCTIONS BEFORE PRINTING.

THE EVALUATION SUMMARY MUST BE SENT ALONG WITH THE PARTICIPATING ADDENDUM SO VENDORS HAVE THE SAME INFORMATION THAT WILL BE USED TO SCORE THEIR RESPONSES

INSTRUCTIONS FOR EVALUATORS

When preparing a participating addendum, the association must develop evaluation criteria that will be used to evaluate the vendor responses. Assign each evaluation criterion, including cost, a specific number of points totaling 100. The questions under each evaluated area help you measure the quality of the offeror’s response. All items in blue can be edited to meet association needs. Do not assign points to individual questions; instead, award a total score for each evaluation criterion.

RATING SCALE FOR ASSESSING VENDOR RESPONSES

Rating scales are intended to establish guidelines for awarding points within an evaluation criterion. You may assign any value for a given criteria from 0 to the maximum number of points. A zero value typically constitutes no response or an inability of the vendor to meet the criterion. In contrast, the maximum value should constitute a high standard of meeting the criterion.

If a specific criterion would only yield a yes or no response (e.g., offeror can submit an electronic report in required format by noon Friday), the evaluator should award either the maximum points or a zero. For Example: “Vendor Solution” is an evaluation criteria receiving a weighting of 30% of the total possible points. The rating scale would be:

* Be sure the evaluation criteria and associated point values on the evaluation worksheet correspond with item 10 of the Participating Addendum Request

Rating Scale (30 POINT Maximum)

Point Value

Explanation

ASSISTANCE

Contact the State Procurement Office at 701-328-2773 for assistance in developing evaluation criteria and evaluating proposals.

AWARD NOTICE

After selecting the most advantageous proposal, send out a notice of award to all vendors that responded to the Participating Addendum. Association and vendor must wait for seven (7) days before executing the Participating Addendum

State Contract 038 Professional Association Management Services Vendor Pool Proposal Evaluation Worksheet

Association Name:

Evaluator Name:

Date:

Vendor:

Technical Evaluation Criteria

1. Vendor Solution Consider:

What is the quality of the proposed solution?

How well does the proposed solution meet the requirements stated in the scope of work?

2. Qualifications and Availability of Vendor Staff Consider:

What is the availability of vendor staff?

What are the qualifications of the vendor staff based upon vendor staff resumes and reference checks?

Cost Evaluation Price of Lowest Cost Proposal Price of Proposal Being Rated X Points Assigned to Cost = Awarded Points

3. Cost

Total