VendorChangeDetailsReport_RFQ27006912_v5_Sep_9_26.pdf

This is a Solicitation Change Details Report from the Rhode Island Department of Health documenting modifications to Request for Quotation RFQ27006912 for DOH Lobby Security Upgrades at 3 Capitol Hill, Providence. The project involves selective demolition and renovation of the existing public entrance to create a secure visitor screening vestibule, including installation of a new aluminum storefront with laminated glazing, walk-through metal detection and baggage X-ray screening systems, electrical modifications, a security reception desk with privacy screen, and coordination with the owner's security system integrator. The work area spans approximately 843 square feet on the first floor and is classified as a Level 2 alteration under the 2021 International Existing Building Code. A non-mandatory pre-bid conference was scheduled for August 20, 2026 at 1:00 PM at the project site, with proposals due September 11, 2026 at 1:00 PM EDT. Construction is scheduled to commence approximately November 1, 2026, with substantial completion required by April 1, 2027, and final completion by June 1, 2027. This specific change report, created September 9, 2026, documents the addition of Addendum 3 to the solicitation, with no modifications to header information, solicitation fields, questionnaires, item specifications, or solicitation group changes.

The solicitation mandates 15% minority business enterprise participation in accordance with Rhode Island law. General contractors must hold valid Rhode Island Contractors' Registration Board certificates and comply with prevailing wage requirements. Required insurance includes general liability of $1 million per occurrence, workers' compensation of $100,000 each accident, and automobile liability of $1 million combined single limit. A bid surety bond equal to 5% of the cost proposal or certified check is required at submission, with the successful bidder required to furnish 100% payment and performance bonds prior to purchase order issuance. Liquidated damages are set at $500 per calendar day for delays beyond substantial completion. The contract will be governed by AIA A104-2017 Standard Abbreviated Form of Agreement and the State's General Conditions of Purchase, with a 0.33% contract administrative fee withheld from invoices. Vendor questions must be submitted by August 26, 2026 at 11:30 AM EDT through Ocean State Procures, and all proposals must be submitted electronically through the same platform.