RFQ27006912 Project Manual.pdf

BID SET

WESTON & SAMPSON ENGINEERS, INC.

10 Charles Street, 2nd Floor Providence, RI 02904

June 26, 2026

DEPARTMENT OF HEALTH

RHODE ISLAND

LOBBY SECURITY UPGRADES

3 Capitol Hill Providence, RI 02908

DEPARTMENT OF HEALTH LOBBY SECURITY UPGRADES

3 CAPITOL HILL, PROVIDENCE, RI 02908 BID SET – 6/26/2026

PROJECT TITLE PAGE

00 01 01 - 1

DOCUMENT 00 01 01

PROJECT TITLE PAGE

A. Lobby Security Upgrades

B. Owner: Rhode Island Department of Health, C. 3 Capitol Hill, Providence, RI 02908

D. Architect Project No. ENG26-0410

E.

F. Weston & Sampson Architects, Inc

G. 10 Charles Street, 2nd Floor

H. Providence, RI 02904

I. Phone: 401.209.1388

J. Website: www.westonandsampson.com

K. Issued: BID SET, June 26, 2026

L. Copyright 2026, Weston & Sampson, Engineers, Inc. All rights reserved.

END OF DOCUMENT

TABLE OF CONTENTS

00 01 10 - 1

TABLE OF CONTENTS

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

Section 00 01 01 Project Title Page Section 00 01 10 Table of Contents

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 11 00 Control of Work and Materials Section 01 14 00 Special Provisions Section 01 25 00 Substitution Procedures Section 01 31 00 Project Management and Coordination Section 01 32 00 Construction Progress Documentation Section 01 32 16 Construction Scheduling Section 01 33 00 Submittals Section 01 40 00 Quality Requirements Section 01 60 00 Product Requirements Section 01 73 00 Execution Section 01 73 29 Cutting, Coring, Patching Section 01 74 13 Cleaning Up Section 01 77 00 Closeout Procedures Section 01 78 23 Operation and Maintenance Data Section 01 78 39 Project Record Drawings Section 01 92 13 Operations and Maintenance Manuals

DIVISION 02 — EXISTING CONDITIONS

Section 02 41 19 Selective Demolition

DIVISION 06 — WOOD, PLASTICS AND COMPOSITES

Section 06 10 00 Rough Carpentry

DIVISION 07 — THERMAL AND MOISTURE PROTECTION

Section 07 92 00 Joint Sealants

DIVISION 08 — OPENINGS

Section 08 41 13 Aluminum-Framed Entrances and Storefronts Section 08 71 00 Door Hardware Section 08 80 00 Glazing Section 08 91 19 Fixed Louvers

DIVISION 09 — FINISHES

Section 09 22 16 Non-Structural Metal Framing

TABLE OF CONTENTS

00 01 10 - 2

Section 09 29 00 Gypsum Board Section 09 91 00* Painting

DIVISION 12 — FURNISHINGS

Section 12 48 13 Entrance Floor Mats

DIVISION 26 — ELECTRICAL

Section 26 00 50 Electrical Work – General Provisions Section 26 05 19 Low Voltage Electrical Power Conductors and Cables Section 26 05 26 Grounding and Bonding for Electrical Systems Section 26 05 29 Hangers and Supports for Electrical Systems Section 26 05 33 Raceways and Boxes for Electrical Systems Section 26 05 53 Identification for Electrical Systems Section 26 27 26 Wiring Devices

DIVISION 28 — SECURITY

Section 28 00 00 Electronic Safety and Security (By Owner, For Reference Only) Section 28 05 13 Wire and Cable (By Owner, For Reference Only) Section 28 10 00 Electronic Access Control and Intrusion Detection (By Owner, For Reference

Only) Section 28 23 29 IP Fixed Video Surveillance Cameras (By Owner, For Reference Only) Section 28 46 13 Baggage X-Ray Screening Equipment Section 28 46 16 Walk-Through Metal Detection System

--- END OF TABLE ---

CONTROL OF WORK AND MATERIAL

01 11 00 -1

SECTION 01 11 00

CONTROL OF WORK AND MATERIALS

PART 1 – GENERAL

Not Used.

PART 2 – PRODUCTS

Not Used

PART 3 - EXECUTION

3.1 HAULING, HANDLING AND STORAGE OF MATERIALS:

A. The Contractor shall, at its own expense, handle and haul all materials furnished by it and shall remove any of its surplus materials at the completion of the work.

B. The Contractor shall provide suitable and adequate storage for equipment and materials furnished by it that are liable to injury and shall be responsible for any loss of or damage to any equipment or materials by theft, breakage, or otherwise.

C. All excavated materials and equipment to be incorporated in the Work shall be placed so as not to injure any part of the Work or existing facilities and so that free access can be always had to all parts of the Work and to all public utility installations in the vicinity of the work. Materials and equipment shall be kept neatly piled and compactly stored in such location as will cause a minimum of inconvenience to public travel and adjoining owners, tenants, and occupants.

D. The Contractor shall be responsible for all damages to the work under construction during its progress and until final completion and acceptance even though partial payments have been made under the Contract.

3.2 CARE AND PROTECTION OF PROPERTY:

The Contractor shall be responsible for the preservation of all public and private property and shall use every precaution necessary to prevent damage thereto. If any direct or indirect damage is done to public or private property by or on account of any act, omission, neglect, or misconduct in the execution of the work on the part of the Contractor, such property shall be promptly restored by the Contractor, at its expense, to a condition similar or equal to that existing before the damage was done, to the satisfaction of the Engineer.

3.3 PROTECTION AND RELOCATION OF EXISTING STRUCTURES AND UTILITIES:

A. All existing buildings, utilities, pipes, poles, wires fences, curbings, property line markers and other structures which the Engineer decides must be preserved in place without being temporarily or permanently relocated, shall be carefully supported, and protected from damage by the contractor.

Should such property be damaged, the Contractor shall restore it, at no additional cost to the Owner.

CONTROL OF WORK AND MATERIAL

01 11 00 -2

B. The Contractor shall determine the location of all underground structures and utilities (including existing water services, drain lines, electrical lines, and sewers). Services to buildings shall be maintained, and all costs or charges resulting from damage thereto shall be paid by Contractor.

C. When fences interfere with the Contractor's operations, it shall remove and (unless otherwise specified) promptly restore them in accordance with Section 01 14 19.19 EXISTING FENCES.

D. On paved surfaces the Contractor shall not use or operate tractors, bulldozers, or other power-operated equipment with treads or wheels which are shaped to cut or otherwise damage such surfaces.

E. All property damaged by the Contractor's operations shall be restored to a condition at least equal to that in which it was found immediately before work was begun. Suitable materials and methods shall be used for such restoration.

F. Restoration of existing property and structures shall be carried out as promptly as practicable and shall not be left until the end of the construction period.

3.4 REJECTED MATERIALS AND DEFECTIVE WORK:

A. Materials furnished by the Contractor and condemned by the Engineer as unsuitable or not in conformity with the specifications shall forthwith be removed from the work by the Contractor and shall not be made use of elsewhere in the work.

B. Any errors, defects or omissions in the execution of the work or in the materials furnished by the Contractor, even though they may have been passed or overlooked or have appeared after the completion of the work, discovered at any time before the final payment is made hereunder, shall be forthwith rectified and made good by and at the expense of the Contractor and in a manner satisfactory to the Engineer.

C. The Contractor shall reimburse the Owner for any expense, losses or damages incurred in consequence of any defect, error, omission or act of the Contractor or its employees, as determined by the Engineer, occurring before the final payment.

3.5 SANITARY REGULATIONS:

Sanitary conveniences for the use of all persons employed on the work, properly screened from public observation, shall be provided in sufficient numbers in such manner and at such locations as may be approved. The contents shall be removed and disposed of in a satisfactory manner as the occasion requires. The Contractor shall rigorously prohibit the committing of nuisances within, on or about the work. Any employees found violating these provisions shall be discharged and not again employed on the work without the written consent of the Engineer. The sanitary conveniences specified above shall be the obligation and responsibility of the Contractor.

3.6 SAFETY AND HEALTH REGULATIONS:

CONTROL OF WORK AND MATERIAL

01 11 00 -3

This project is subject to applicable federal, state, and local safety and health laws and regulations, including the safety and health regulations of the U.S. Department of Labor set forth in 29 CFR Part 1926. The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work, and shall comply with applicable requirements of authorities having jurisdiction.

3.7 SITE INVESTIGATION:

The Contractor acknowledges that it has satisfied itself as to the conditions existing at the site of the work, the type of equipment required to perform this work, the quality and quantity of the materials furnished as far as this information is reasonably ascertainable from an inspection of the site, as well as from information presented by the drawings and specifications made a part of this contract. Any failure of the Contractor to acquaint itself with available information will not relieve it from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Owner assumes no responsibility for any conclusion or interpretation made by the Contractor based on the information made available by the Owner.

3.8 HANGERS, PADS, AND SUPPORTS:

A. Unless otherwise indicated, hangers and supports shall be by the trade providing the supported item.

B. Except where detailed or specified, design of hangers and supports shall be the responsibility of the Contractor. All parts of such hangers or supports shall be designed in accordance with accepted engineering practice, using a factor of safety of at least 2½.

C. When proprietary hangers, etc., are supplied, satisfactory evidence of the strength of such items shall be furnished.

D. Hangers for items hung from steel and concrete shall be centered on the vertical center of gravity of the beam.

E. Locations and sizes of openings, sleeves, concrete pads, steel frames, and other equipment supports are indicated on the drawings for bidding purposes only. Final sizes and locations of such items shall be obtained from the shop drawings.

3.9 SLEEVES, HOLES, HANGERS, INSERTS, ETC.:

A. Except where holes and openings are dimensioned, and hangers, inserts, and supports are fully called for on the architectural and structural drawings (or reference is made thereon to drawings containing such information) to accommodate mechanical or electrical items, they shall be by the mechanical or electrical trade concerned.

B. Sleeves, inserts, anchors, etc., supplied under the mechanical and electrical contracts in sufficient time to so permit, shall be set in concrete, masonry, etc., or fastened to steel deck, etc., by the respective architectural or structural trade. Where not supplied in sufficient time, installation of such items shall be the responsibility of the mechanical or electrical trade involved.

CONTROL OF WORK AND MATERIAL

01 11 00 -4

C. Nothing shall be suspended from the steel roof deck and no fastenings made to it, except with the prior permission of the Engineer. Request for permission shall be accompanied by full details of the hanger or fastener, including the weight of the item to be suspended.

D. Nailers and other wood members attached to steel or masonry, for which fasteners are not indicated on the design drawings or in the specification, shall be fastened with the equivalent of ½-inch diameter bolts at 3 feet o.c.

E. Openings for mechanical and electrical items in finished areas of the building shall be closed off with near escutcheon plates or similar closures. These closures shall be by the mechanical or electrical trade involved.

3.10 ELECTRIC SERVICE:

A. The Contractor shall make all necessary applications and arrangements and pay for all fees and charges for electrical energy for power and light necessary for the proper completion of this contract during its entire progress. The Contractor shall provide and pay for all temporary wiring, switches, connections, and meters.

B. There shall be sufficient electric lighting so that all work may be done in a skillful manner where there is not sufficient daylight.

3.11 HAZARDOUS WASTE:

If the Contractor encounters materials suspected to be hazardous, toxic, or otherwise regulated, including materials subject to the Rhode Island Department of Environmental Management Rules and Regulations for Hazardous Waste Management, 250-RICR-140-10-1, and such materials are not identified in the Contract Documents as being within the Contractor’s scope of Work, the Contractor shall immediately stop work in the affected area and notify the Engineer. The Contractor shall not disturb, remove, transport, dispose of, or otherwise handle such materials except as specifically directed in writing by the Owner or Engineer and in accordance with applicable laws and regulations.

END OF SECTION

SPECIAL PROVISIONS

01 14 00 - 1

SECTION 01 14 00

SPECIAL PROVISIONS

PART 1 - GENERAL

Not used

PART 2 - PRODUCTS

Not used

PART 3 - EXECUTION

3.01 COORDINATION OF WORK:

The General Contractor shall be responsible for coordinating its own work as well as that of any subcontractors. It shall be responsible for notification of the Engineer when each phase of work is expected to begin and the approximate completion date.

3.02 DESIGN OF EQUIPMENT:

Attention is directed to the fact that the layout of certain equipment is based on that of one manufacturer. If other equipment is submitted for approval, the Contractor shall prepare and submit for approval at its expense, detailed structural, mechanical and electrical drawings, equipment lists, maintenance requirements, and any other data required by the Engineer, showing all necessary changes and embodying all special features of the equipment it proposes to furnish. Such changes, if approved, shall be made at the expense of the Contractor.

3.03 CUTTING, FITTING AND PATCHING:

A. The Contractor shall do all cutting, fitting, or patching of its work that may be required to make its several parts come together properly and fit it to receive or be received by work of other Contractors, as shown upon or reasonably implied by the drawings and the specifications for the completed structure, including all existing work.

B. The Contractor shall not endanger any work by cutting, digging, or otherwise and shall not cut or alter the work of any other Contractor, save with the consent of the Engineer.

C. All holes or openings required to be made in new or existing work, particularly at pipe, conduit, or other penetrations not covered by escutcheons or plates shall be neatly

SPECIAL PROVISIONS

01 14 00 - 2 patched. All such holes shall be made completely watertight as approved by the Engineer.

D. Size and locations of holes required in steel, concrete, or other structural or finish materials for piping, wiring, ducts, etc., which have not been located and detailed on the drawings shall be approved by the Engineer prior to layout and cutting thereof. All holes shall be suitably reinforced as required by the Engineer.

E. Workmanship and materials of patching and repair work shall match the adjacent similar work and shall conform to the applicable sections of the specification. Patches and joints with existing work shall provide, as applicable in each case, visual, structural, and waterproofing continuity.

3.04 CONTRACTOR’S REPRESENTATIVE:

The Contractor shall designate a representative who will be available to respond to emergency calls by the Owner at any time day and night and on weekends and holidays should such a situation arise.

3.05 OPERATOR TRAINING:

A trained representative of the manufacturer of all equipment shall instruct the plant operating personnel on the operation and maintenance of the equipment. The Owner reserves the right to videotape all training sessions.

SUBSTITUTION PROCEDURES

01 25 00 -1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product, material, equipment, fabrication, or installation method to be replaced. Include Specification Section number and title, Drawing numbers and titles, and sufficient information to demonstrate that the proposed substitution is responsive to the Contract Documents and does not restrict fair and open competition.

1. Substitution Request Form: Use form acceptable to Architect.

2. Rhode Island Public Procurement Compliance: Substitution requests shall comply with applicable Rhode Island public purchasing requirements, including requirements for clear, measurable, and competitive specifications, and shall not be used to avoid competitive bidding requirements or materially alter the basis of award.

SUBSTITUTION PROCEDURES

01 25 00 -2

3. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication, or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports or evaluation reports evidencing compliance with the Rhode

Island State Building Code and other requirements of authorities having jurisdiction for the Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

4. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, Field Order, or other written instrument authorized by the Contract Documents and acceptable to Owner.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

SUBSTITUTION PROCEDURES

01 25 00 -3

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution does not materially change the scope, quality, performance criteria, basis of award, or competitive requirements established in the bidding documents unless authorized by written modification in accordance with the Contract Documents and applicable Rhode Island procurement requirements.

h. Requested substitution complies with applicable Rhode Island licensing, permitting, product approval, building code, accessibility, fire safety, environmental, labor, and public procurement requirements for the Project.

i. Acceptance of a substitution shall not relieve Contractor from responsibility for compliance with the Contract Documents, applicable laws, permits, approvals, and requirements of authorities having jurisdiction.

j. Requested substitution provides specified warranty.

k. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

SUBSTITUTION PROCEDURES

01 25 00 -4

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

PROJECT MANAGEMENT COORDINATION

01 31 00 – 1

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. Digital project management procedures.

2. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 01 32 00 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 01 73 00 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Architect's Data Files Not Available: Architect will not provide Architect's BIM model digital data files for Contractor's use during construction.

B. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file, incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

PROJECT MANAGEMENT COORDINATION

01 31 00 – 2

1.4 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of seven days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Preparation of Record Documents.

o. Use of the premises and existing building.

p. Work restrictions.

q. Working hours.

r. Owner's occupancy requirements.

s. Responsibility for temporary facilities and controls.

t. Procedures for moisture and mold control.

u. Procedures for disruptions and shutdowns.

v. Construction waste management and recycling.

w. Parking availability.

x. Office, work, and storage areas.

y. Equipment deliveries and priorities.

z. First aid.

aa. Security.

PROJECT MANAGEMENT COORDINATION

01 31 00 – 3

bb. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other Sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Possible conflicts.

i. Compatibility requirements.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written instructions.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Regulations of authorities having jurisdiction.

s. Testing and inspecting requirements.

t. Installation procedures.

u. Required performance results.

v. Protection of adjacent work.

w. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

PROJECT MANAGEMENT COORDINATION

01 31 00 – 4

D. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Owner and Architect, but no later than 30 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting.

Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of Record Documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Procedures for completing and archiving web-based Project software site data files.

d. Submittal of written warranties.

e. Requirements for completing sustainable design documentation.

f. Requirements for preparing operations and maintenance data.

g. Requirements for delivery of material samples, attic stock, and spare parts.

h. Requirements for demonstration and training.

i. Preparation of Contractor's punch list.

j. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

k. Submittal procedures.

l. Owner's partial occupancy requirements.

m. Installation of Owner's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings at regular intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to

PROJECT MANAGEMENT COORDINATION

01 31 00 – 5 do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Status of sustainable design documentation.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site use.

9) Temporary facilities and controls.

10) Progress cleaning.

11) Quality and work standards.

12) Status of correction of deficient items.

13) Field observations.

14) Status of RFIs.

15) Status of Proposal Requests.

16) Pending changes.

17) Status of Change Orders.

18) Pending claims and disputes.

19) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting, where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

CONSTRUCTION PROGRESS DOCUMENTATION

01 32 00 – 1

SECTION 01 32 00

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for documenting procurement, submittal, installation, coordination, and progress of the Work:

1. Startup construction schedule for listed scope items.

2. Contractor's Construction Schedule for listed scope items.

3. Construction schedule updating reports.

4. Daily construction reports.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine the critical path of Project and when activities can be performed.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or ending point of an activity.

E. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

CONSTRUCTION PROGRESS DOCUMENTATION

01 32 00 – 2

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

1.4 RHODE ISLAND REGULATORY COMPLIANCE

A. Perform the Work in compliance with applicable Rhode Island General Laws, Rhode Island Code of Regulations, the Rhode Island State Building Code, applicable adopted electrical and fire alarm/security requirements, and requirements of authorities having jurisdiction.

B. Where the Project is subject to Rhode Island public procurement requirements, comply with the State Purchases Act, R.I. Gen. Laws Chapter 37-2, applicable Rhode Island procurement regulations, applicable Rhode Island Division of Capital Asset Management and Maintenance (DCAMM) procurement requirements, and the Rhode Island General Conditions of Purchase, including applicable order-of-precedence and vendor obligation provisions.

C. For Work on state property or otherwise administered through DCAMM, coordinate procurement, submittals, scheduling, and construction documentation with applicable DCAMM procedures and requirements issued for the Project.

1.5 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. PDF file.

B. Startup construction schedule.

C. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working digital copy of schedule, using software indicated, and labeled to comply with requirements for submittals.

2. Activity Report: List of activities sorted by activity number and then early start date, or actual start date if known.

3. Logic Report: List of preceding and succeeding activities for each activity, sorted in ascending order by activity number and then by early start date, or actual start date if known.

4. Total Float Report: List of activities sorted in ascending order of total float.

5. Earnings Report: Compilation of Contractor's total earnings from commencement of the Work until most recent Application for Payment.

D. Construction Schedule Updating Reports: Submit with Applications for Payment.

E. Daily Construction Reports: Submit at weekly intervals.

F. Material Location Reports: Submit at monthly intervals.

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G. Site Condition Reports: Submit at time of discovery of differing conditions.

H. Unusual Event Reports: Submit at time of unusual event.

1.6 QUALITY ASSURANCE

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including phasing, work stages, area separations, interim milestones and partial

Owner occupancy.

4. Review delivery dates for Owner-furnished products.

5. Review schedule for work of Owner's separate contracts.

6. Review submittal requirements and procedures.

7. Review time required for review of submittals and resubmittals.

8. Review requirements for tests and inspections by independent testing and inspecting agencies.

9. Review time required for Project closeout and Owner startup procedures, including commissioning activities.

10. Review and finalize list of construction activities to be included in schedule.

11. Review procedures for updating schedule.

1.7 COORDINATION

A. Coordinate Contractor's Construction Schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities, and schedule them in proper sequence.

1.8 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Computer Scheduling Software: Prepare schedules using current version of a program that has been developed specifically to manage construction schedules.

B. Time Frame: Extend schedule from date established for Notice to Proceed to date of Substantial Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

C. Activities: Treat each floor or separate area as a separate numbered activity for each main element of the Work.

Comply with the following:

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1. Activity Duration: Define activities so no activity is longer than 20, unless specifically allowed by Architect.

a. Securing of approvals and permits required for performance of the Work.

b. Temporary facilities.

c. Construction of mock-ups, prototypes and samples.

d. Owner interfaces and furnishing of items.

e. Interfaces with Separate Contracts.

f. Regulatory agency approvals.

g. Punch list.

2. Procurement Activities: Include procurement process activities for electrical, security, storefront installation, louvers, furnishings, and door hardware items as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

• Electrical Items

• Door Hardware

• Storefront

• Louvers

• Furnishings

• Security Systems and Devices

3. Submittal Review Time: Include review and resubmittal times indicated in Section 01 33 00 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with submittal schedule.

4. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Architect's administrative procedures necessary for certification of Substantial Completion.

5. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and Final Completion.

D. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use-of-premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

i. Subcontract awards.

j. Submittals.

k. Purchases.

l. Mockups.

m. Fabrication.

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n. Sample testing.

o. Deliveries.

p. Installation.

q. Tests and inspections.

r. Adjusting.

s. Curing.

t. Structural completion.

u. Temporary enclosure and space conditioning.

v. Permanent space enclosure.

w. Completion of mechanical installation.

x. Completion of electrical installation.

y. Substantial Completion.

E. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion, and the following interim milestones:

1. See Section 01 29 00 "Payment Procedures" for cost reporting and payment procedures.

F. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and the Contract Time.

G. Contractor's Construction Schedule Updating: At [monthly] <Insert time> intervals, update schedule to reflect actual construction progress and activities. Issue schedule [one week] <Insert time> before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Final Completion percentage for each activity.

H. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, equipment required to achieve compliance, and date by which recovery will be accomplished.

I. Distribution: Distribute copies of approved schedule to Architect, Owner’s Project Manager, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

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1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations.

Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

J. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line. Outline significant construction activities for first 90 days of construction. Include skeleton diagram for the remainder of the Work and a cash requirement prediction based on indicated activities.

1.9 GANTT-CHART SCHEDULE REQUIREMENTS

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Gantt-chart-type, Contractor's Construction Schedule within 30 days of date established for the Notice to Proceed.

1. Base schedule on the startup construction schedule and additional information received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require three months or longer to complete, indicate an estimated completion percentage in 10 percent increments within time bar.

2. Develop network diagram in sufficient time to submit CPM schedule, so it can be accepted for use no later than 60 days after date established for the Notice to Proceed.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates.

3. Conduct educational workshops to train and inform key Project personnel, including subcontractors' personnel, in proper methods of providing data and using CPM schedule information.

4. Establish procedures for monitoring and updating CPM schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

5. Use "one workday" as the unit of time for individual activities. Indicate nonworking days and holidays incorporated into the schedule to coordinate with the Contract Time.

6. Activities: Indicate the estimated time duration, sequence requirements, and relationship of each activity in relation to other activities. Include estimated time frames for the following activities:

a. Preparation and processing of submittals.

b. Mobilization and demobilization.

c. Purchase of materials.

d. Delivery.

e. Fabrication.

f. Utility interruptions.

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g. Installation.

h. Work by Owner that may affect or be affected by Contractor's activities.

i. Testing and inspection.

j. Commissioning.

k. Punch list and Final Completion.

l. Activities occurring following Final Completion.

7. Critical Path Activities: Identify critical path activities, including those for interim completion dates.

Scheduled start and completion dates shall be consistent with Contract milestone dates.

8. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

9. Format: Mark the critical path. Locate the critical path near center of network; locate paths with most float near the edges.

a. Subnetworks on separate sheets are permissible for activities clearly off the critical path.

10. Cost- and Resource-Loading of CPM Schedule: Assign cost to construction activities on the CPM schedule. Do not assign costs to submittal activities. Obtain Architect's approval prior to assigning costs to fabrication and delivery activities. Assign costs under main subcontracts for testing and commissioning activities, operation and maintenance manuals, punch list activities, Project record documents,and demonstration and training (if applicable), in the amount of 5 percent of the Contract Sum.

a. Each activity cost shall reflect an appropriate value subject to approval by Architect.

b. Total cost assigned to activities shall equal the total Contract Sum.

11. Contractor or subcontractor and the Work or activity.

12. Description of activity.

13. Main events of activity.

14. Immediate preceding and succeeding activities.

15. Early and late start dates.

16. Early and late finish dates.

17. Activity duration in workdays.

18. Total float or slack time.

19. Average size of workforce.

20. Dollar value of activity (coordinated with the schedule of values).

21. Identification of activities that have changed.

22. Changes in early and late start dates.

23. Changes in early and late finish dates.

24. Changes in activity durations in workdays.

25. Changes in the critical path.

26. Changes in total float or slack time.

27. Changes in the Contract Time.

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28. In first list, tabulate activity number, early finish date, dollar value, and cumulative dollar value.

29. In second list, tabulate activity number, late finish date, dollar value, and cumulative dollar value.

30. In subsequent issues of both lists, substitute actual finish dates for activities completed as of list date.

31. Prepare list for ease of comparison with payment requests; coordinate timing with progress meetings.

a. In both value summary lists, tabulate "actual percent complete" and "cumulative value completed" with total at bottom.

b. Submit value summary printouts [one week]…