VendorChangeDetailsReport_38708_v1_Sep_18_26.pdf

This is a Solicitation Change Details Report for the Northwest Hills Council of Governments (NHCOG) Natural Hazard Mitigation Plan Update for 21 Rural Towns, Connecticut (Solicitation No. 38708). The report documents an administrative change made to the solicitation on September 18, 2026, consisting of the addition of a single document titled "9.17.2026 Responses to RFP NHMP 08 Questions.docx," which provides answers to questions submitted by prospective bidders. No changes were made to the solicitation header information, solicitation fields, solicitation questionnaire, item specifications and quantities, or solicitation group changes. Proposals were originally due September 29, 2026 at 3:00 p.m. EDT, with questions required by September 18, 2026 at 12:00 p.m. EDT. The scope requires planning, engineering, and GIS consulting services to update a multi-jurisdictional natural hazard mitigation plan for twenty-one rural Connecticut towns, with deliverables including a FEMA-approvable plan compliant with the Stafford Act and 44 CFR Part 201, updated risk and vulnerability assessments, revised mitigation strategies, and formal adoption documentation from all member towns.

The project funding is derived primarily from a Federal Emergency Management Agency hazard mitigation planning grant administered by the Connecticut Department of Emergency Services and Public Protection, with available funding expected to be significantly reduced from previous awards. Contractors must carry professional liability insurance of $2 million for errors and omissions and $1 million automobile liability insurance, with proof included in proposals. All work products, including data, maps, GIS files, and digital documents, become property of NHCOG. The consultant must integrate supplementary deliverables provided by CIRCA under the Resilient Connecticut Program without duplicating effort. NHCOG may shortlist up to three firms for interviews before recommending a preferred consultant to the NHCOG Board. Proposals must be submitted in five paper copies to 355 Goshen Road, Litchfield, Connecticut, with inquiries directed to Sarah Better at 860-491-9884 x104 or sbetter@nhcogct.gov.