38708_Oct_13_26_solicitation_doc.pdf

This solicitation document pertains to the Northwest Hills Council of Governments (NHCOG) in Connecticut and requests proposals for planning, engineering, and Geographic Information Systems (GIS) consulting services. The primary deliverable is a FEMA-approvable Natural Hazard Mitigation Plan update for twenty-one rural Connecticut municipalities: Barkhamsted, Burlington, Canaan, Colebrook, Cornwall, Goshen, Hartland, Harwinton, Kent, Litchfield, Morris, New Hartford, Norfolk, North Canaan, Roxbury, Salisbury, Sharon, Torrington, Warren, Washington, and Winchester. The consultant must address development changes and community priorities updates since the previous plan approval in July 2022, deliver updated risk and vulnerability assessments incorporating current hazard event data, revise mitigation strategies and goals, establish plan maintenance procedures, and obtain formal adoption documentation from all twenty-one member towns. The scope must comply with the Stafford Act and 44 Code of Federal Regulations Part 201 and must integrate supplementary deliverables provided by CIRCA under the Resilient Connecticut Program, including town meetings, hazard and climate vulnerability assessments, critical facilities reviews, and risk mapping products. Proposals are due September 29, 2026 at 3:00 p.m. EDT, with questions due September 18, 2026 at 12:00 p.m. EDT. NHCOG may conduct interviews with up to three shortlisted firms before recommending a preferred consultant to the NHCOG Board. Five paper copies of proposals must be submitted to 355 Goshen Road, Litchfield, Connecticut.

Project funding derives primarily from a Federal Emergency Management Agency hazard mitigation planning grant administered by the Connecticut Department of Emergency Services and Public Protection; however, available funding is expected to be significantly reduced from previous award amounts. The consultant must provide professional liability insurance of $2 million for errors and omissions and $1 million automobile liability insurance, with proof of coverage included in the proposal submission. All work products, including data, maps, GIS files, and digital documents, become the exclusive property of NHCOG. Inquiries regarding the solicitation should be directed to Sarah Better at 860-491-9884 x104 or sbetter@nhcogct.gov.