38708_Sep_28_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Northwest Hills Council of Governments (NHCOG) for planning, engineering, and GIS consulting services to update a multi-jurisdictional natural hazard mitigation plan for twenty-one rural Connecticut towns: Barkhamsted, Burlington, Canaan, Colebrook, Cornwall, Goshen, Hartland, Harwinton, Kent, Litchfield, Morris, New Hartford, Norfolk, North Canaan, Roxbury, Salisbury, Sharon, Torrington, Warren, Washington, and Winchester. The solicitation opened August 27, 2026, at 2:30 p.m. EDT with proposals due September 29, 2026, at 3:00 p.m. EDT. Questions from vendors are accepted through September 18, 2026, at 12:00 p.m. EDT. The RFP requests one line item for planning/engineering/GIS consulting services with a quantity of one. No bidders conference or site visit is specified in the documents provided. The scope requires a FEMA-approvable natural hazard mitigation plan compliant with the Stafford Act and 44 CFR Part 201, incorporating updated risk and vulnerability assessments, revised mitigation strategies and goals, and formal adoption documentation from all twenty-one member towns. The plan must address changes in development and community priorities since the previous plan approval in July 2022 and integrate supplementary deliverables from CIRCA under the Resilient Connecticut Program.

Project funding derives primarily from a Federal Emergency Management Agency hazard mitigation planning grant administered by the Connecticut Department of Emergency Services and Public Protection, with available funding expected to be significantly reduced from previous awards. Proposals must be submitted in five paper copies to 355 Goshen Road, Litchfield, Connecticut. The consultant is required to carry professional liability insurance of $2 million for errors and omissions and $1 million automobile liability insurance, with proof included in the proposal. All work products, including data, maps, GIS files, and digital documents, become property of NHCOG. NHCOG may shortlist up to three firms for interviews before recommending a preferred consultant to the NHCOG Board. Inquiries should be directed to Sarah Better at 860-491-9884 x104 or sbetter@nhcogct.gov.