User Guide 07.16.2025.docx
DOCX document 111 KB Posted
- Attached to
- Teams- Compatible Headsets and Related Equipment
- Contract number
- 505ENT-M23-TEAMSEQUIP-01
- Issued by
- Wisconsin
About this file
This is a user guide for Wisconsin state and local government contract #505ENT-M23-TEAMSEQUIP-01 for Teams-compatible headsets and related equipment. The contract is mandatory for Wisconsin state entities (excluding the UW System) and cooperative for Wisconsin municipalities. AVI-SPL serves as the contractor, with the Wisconsin Department of Administration's Bureau of Procurement overseeing contract management under Sandra Barg.
The contract covers four categories of Teams-compatible equipment: speakerphones, headsets, VOIP desktop phones, and webcams. The initial contract term runs from October 21, 2022 to October 20, 2025, with two renewal options extending through October 20, 2027. Pricing is available through VendorNet with two price lists - an Equipment Attachment for exact listed items and a Discounts Attachment for other orders. The contract allows use of state purchasing cards, includes freight costs in unit pricing (FOB Destination), and provides online ordering through a secure vendor website for Equipment Attachment items. Bulk orders and Discount Attachment purchases require direct vendor contact for pricing. Business Case Exceptions for purchasing outside the contract must be approved by the Contract Manager on a case-by-case basis.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Appendix_A_-_Cost_Sheet_Final_Equipment_Bid_Corrected 102722.pdf | ||
| Online Ordering Instructions.docx | DOCX document | |
| Discounts.pdf | ||
| State_of_WI_RFP_Appendix_C_Contract_Final_Vendor_signed.pdf | ||
| RFB 28373 Final 042522.docx | DOCX document |
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Text version
Quick Guide
Teams- Compatible Headsets/Related Equipment Contract #505ENT-M23-TEAMSEQUIP-01
| Mandatory: | YES (for State Entities except UW System) | |
| Cooperative: | YES (WI municipalities may use this contract) | |
| P-Card : | YES (State Purchasing Card may be used) |
Contract Term:
| Initial Contract Term: | Oct. 21, 2022 to Oct. 20, 2025 | |
| 1st Renewal Term: | Oct. 21, 2025 to Oct. 20, 2026 | |
| 2nd (Final) Renewal Term: | Oct. 21, 2026 to Oct. 20, 2027 |
Scope
This contract is for the purchase of Teams compatible headsets and related equipment. There are four categories of items covered under this contract.
Category 1 – Speakerphones Category 2 – Headsets Category 3 – VOIP Desktop Phones Category 4 - Webcams
Excluded items
· Products available from another mandatory contract
Purchase Order (PO) and Invoicing The contractor has a secure online website for customers to use.
Here are some common questions with this contract specific to the PO and invoicing:
· The Authorized User should read the contract to understand any written notice that may be required.
· Use a Good Faith Dispute (Sample link) if the invoice has errors.
Delivery Freight: FOB Destination, prepaid and allowed. Freight costs are included in the quoted unit price. Expedited or overnight deliveries requested by the customer are billable. Delivery is unloaded by the Contractor or carrier and transported to the interior or ground floor, or inside dock.
Price List VendorNet has pricing details. Prices may be lower (higher discount) than what is published.
There are two price lists posted. Use the Equipment Attachment if ordering the exact item listed. Otherwise, use the Discounts Attachment for all other orders.
Ordering
Online ordering is available through the link if ordering an item from the Equipment attachment.
SignIn Page - State of Wisconsin (Micro) (agoracx.com)
Please note if ordering in bulk from the Equipment attachment or using the Discount attachment you will need to reach out to the vendor for pricing and will not be able to order through the link above.
If an item is not listed on the discount tab, please reach out to the vendor and contract manager to request it be added to the contract.
Vendor Contacts
Headsets
Danielle Washington - Headsets
Email:Danielle.washington@avispl.com
Phone: 630-354-1277 (direct)
Everything Else
Jennifer Theesfeld – everything else
Email: jennifer.theesfeld@avispl.com
Phone: 224-386-1052 (direct)
Kris Real – everything else
Email: kris.real@avispl.com
Phone: 720-823-7647 (direct)
Business Case Exceptions (BCE) E-mail the BCE request to purchase elsewhere to the Contract Manager prior to a purchase. Each BCE request is handled on a case-by-case basis. Include communications and any pricing obtained. The quote from the desired non-contract vendor must include freight and the same warranty. The Contract Manager will be the sole determinant of all waiver approvals.
Contract Manager Sandra Barg DOA – Bureau of Procurement 101 E. Wilson Street, 6th Floor Madison, WI 53703 608-266-1558 Sandra.Barg1@wisconsin.gov image1.png image2.png image3.png image4.png
File details come from the government source that posted it. Updated .