Janitorial_Svcs_for_TEMA_East_Regional_Office.pdf
PDF 60 KB Posted
- Attached to
- Janitorial Svcs for TEMA East Regional Office - UPDATED State and local contract opportunity
- Solicitation number
- Event 34101-13648
- Issued by
- Knox County, Tennessee
About this file
This document is a bid solicitation from the Tennessee Emergency Management Agency (TEMA) for janitorial services at the TEMA East Regional Office located at 803 N Concord Street in Knoxville, Tennessee. The one-year contract covers weekly custodial services, including carpet shampooing, floor stripping and waxing, window cleaning, and parking lot/ground cleanup. The bid event is scheduled from April 15, 2025, to May 7, 2025, with a site visit planned for April 17, 2025, at 9:00 AM Eastern. The contract includes five specific line items: 52 weekly custodial services, 2 annual carpet cleaning services, 2 annual floor stripping and waxing services, 2 annual outside window cleaning services, and 12 parking lot/ground cleanup services.
The bid requires respondents to provide detailed pricing for each service line, complete a bidder information form, and certify compliance with various state regulations, including the Iran Divestment Act. Bidders must be registered with the Tennessee Department of Revenue and disclose any potential legal or financial issues, such as past criminal convictions or contract terminations. The solicitation emphasizes non-discrimination policies and requires contractors to potentially demonstrate proof of equal employment practices. All services will be delivered to the TEMA facility in Knoxville, with shipping and delivery scheduled for April 19, 2025, using the best available shipping option.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 25-1962T_25-324IM%2c_ITB_Janitorial_Svc%2c_Knoxville_Specs.pdf | ||
| Event__34101-13652-Terms_and_Conditions.pdf | ||
| Event_34101-13648_AMD_1.pdf | ||
| 25-1962T_25-324IM%2c_ITB_Janitorial_Svc%2c_Knoxville_Specs.pdf | ||
| Event__34101-13652-Terms_and_Conditions.pdf | ||
| Janitorial_Svcs_for_TEMA_East_Regional_Office.pdf | ||
| Tower_Maintenance_-_TEMA.pdf | ||
| Event_13613_Radio_Tower_Mtce_Specs.pdf | ||
| 34101-13613_Terms_and_Conditions.pdf |
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Text version
Event Description This event is to bid for a one (1) year contract for agency for Department of Military.
Site Visit: April 17, 2025 9:00am Eastern Contract: Audrey Burross 865-228-5037 Todd Jones 865-599-0035
Specifications and terms and conditions are attached.
Agency Contact: Audrey Burross at Audrey Burross@tn.gov.
Procurement Office Contact: Melinda Nelson at melinda.nelson@tn.gov 615-313-0521
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
The purpose of this Invitation to Bid Event/Source of Supply Event is to establish a term contract(s) to provide: The State of Tennessee, with products and/or services as described in the attached terms, conditions, specifications and price sheet.
A term contract means a contract in which a source or sources for supply are established for a specified period of time at an agreed upon price(s).
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 1 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Question UOM Best Worst Response
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 2 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
(federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required:Yes Mandatory Response:No
Response Comments
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for each subcontractor.
List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 3 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Question UOM Best Worst Response
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 4 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Line Details Line: 1 Item ID: 1000207223 Line Qty: 52 UOM: Each Bid Qty: 52 Required: Yes Reserve Price: No
Description: Custodial Service, Weekly, TEMA, 803 N Concord Street, Knoxville, TN 37919
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: 1000207224 Line Qty: 2 UOM: Year Bid Qty: 2 Required: Yes Reserve Price: No
Description: Cleaning, Shampooing, Carpet, TEMA, 803 N Concord Street, Knoxville, TN 37919
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: 1000207225 Line Qty: 2 UOM: Year Bid Qty: 2 Required: Yes Reserve Price: No
Description: Stripped, Waxed, Floors, TEMA, 803 N Concord Street, Knoxville, TN 37919
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 5 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Line: 4 Item ID: 1000207226 Line Qty: 2 UOM: Year Bid Qty: 2 Required: Yes Reserve Price: No
Description: Cleaning, Window, Outside, TEMA, 803 N Concord Street, Knoxville, TN 37919
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 5 Item ID: 1000207227 Line Qty: 12 UOM: Each Bid Qty: 12 Required: Yes Reserve Price: No
Description: Cleanup, Parking Lot, Ground, TEMA, 803 N Concord Street, Knoxville, TN 37919
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 6 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 7 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: 1000207223 Line Qty: 52 UOM: Each Description: Custodial Service, Weekly, TEMA, 803 N Concord Street, Knoxville, TN 37919
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA - Knoxville 803 N Concord St Knoxville TN 37919 United States
Quantity: 52 Due Date: 04/19/2025 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: 1000207224 Line Qty: 2 UOM: Year Description: Cleaning, Shampooing, Carpet, TEMA, 803 N Concord Street, Knoxville, TN 37919
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA - Knoxville 803 N Concord St Knoxville TN 37919 United States
Quantity: 2 Due Date: 04/19/2025 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: 1000207225 Line Qty: 2 UOM: Year Description: Stripped, Waxed, Floors, TEMA, 803 N Concord Street, Knoxville, TN 37919
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 8 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA - Knoxville 803 N Concord St Knoxville TN 37919 United States
Quantity: 2 Due Date: 04/19/2025 Freight Terms:
Ship Via: Best Option Available
Line: 4 Item ID: 1000207226 Line Qty: 2 UOM: Year Description: Cleaning, Window, Outside, TEMA, 803 N Concord Street, Knoxville, TN 37919
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TEMA - Knoxville 803 N Concord St Knoxville TN 37919 United States
Quantity: 2 Due Date: 04/19/2025 Freight Terms:
Ship Via: Best Option Available
Line: 5 Item ID: 1000207227 Line Qty: 12 UOM: Each Description: Cleanup, Parking Lot, Ground, TEMA, 803 N Concord Street, Knoxville, TN 37919
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 9 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Shipping Information
Schedule: 1 Ship To: TEMA - Knoxville 803 N Concord St Knoxville TN 37919 United States
Quantity: 12 Due Date: 04/19/2025 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 10 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Melinda P Nelson Phone: 615/313-0521 Email: melinda.nelson@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013652 Sell RFx 11 Event Round Version 1 1 Event Name Janitorial Svcs for TEMA East Regional Office Start Time Finish Time
04/15/2025 08:00:00 CDT 05/07/2025 14:00:00 CDT
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