TIRMS16R00002-A0003.pdf

OMB Control No. 1505-0081

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0003 03/18/2016 D-6-D9-14-DE-L09 000

6. ISSUED BY CODE 12155 7. ADMINISTERED BY (If other than Item 6)

CODE

IRS, Midstates Procurement, OS:A:P:B:M 4050 Alpha Rd, 1045NDAL, 9th Flr, Rm 930

Dallas , TX 75244-4203

YVETTE A TERRELL 4698010788

See Item 6

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code)

Vendor ID: To All Offerors

(x) 9A. AMENDMENT OF SOLICITATION NO.

TIRMS-16-R-00002

x 9B. DATED (SEE ITEM 11)

03/18/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN

ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _1___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMENDMENT 0003 IS HEREBY TO ADD THE APPLICABLE DAVIS BACON WAGE DETERMINATION FOR THIS SOLICITATION (SEE ATTACHED);

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

YVETTE TERRELL/CONTRACTSPEICALIST

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

3-18-16

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

X

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1 22.403-1 Construction Wage Rate Requirements statute

40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction), formerly known as the Davis-Bacon Act, provides that contracts in excess of $2,000 to which the United States or the District of Columbia is a party for construction, alteration, or repair (including painting and decorating) of public buildings or public works within the United States, shall contain a clause (see 52.222-6) that no laborer or mechanic employed directly upon the site of the work shall receive less than the prevailing wage rates as determined by the Secretary of Labor.

2 Question Asked as a result of the Site Visit Held March 8, 2016

1. Just a heads up, the Solicitation # on SF 1449 does not match, check Block 5. Just trying to keep you out of trouble. Have a great day!

The correct Solicitation # in Block 5 should be TIRMS16R00002

2. According to the site visit information that was posted on FBO on March 1st, the due date is listed as March 29, 2016.

Amendment 1 issued to show the changes of dates

3. Can you please tell us if a correction will be posted to FBO and when the wage determination information will be posted as well?

Wage determination is incorporated into solicitation

4. Can you please tell us if this will be a union contract and if so when we might expect to see the CBA posted?

No, it is not mandated as union Employees. However, the Federal Prevailing Wage Criteria has to be met

5. According to the Instructions to Offerors, “Proposal Submission Requirements”, Number 6 states “Proposals shall be stamped ‘SOURCE SELECTION SENSITIVE”. Can you please tell us exactly where you would like this disclaimer? (i.e. on all pages of the proposal, the cover page, etc.). Also, can you please tell us if it is to be “stamped” or if “typewritten” is acceptable?

Typed or stamp is acceptable

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6. On 03/10/16, a new solicitation was issued on FBO, see attached. In box 6 and 8, the dates have changed. Per this document, the due date is 01/13/16. On the site visit document (also attached), the due date is 03/28/16 by COB. Please advise on the corrected proposal due date.

Correct date for submission of proposals is 3-28-2016 COB

Also, the 03/11/16 change appears to be text only on FBO, stating: “Changes in submitting proposal to Solicitation TIRMS16R00002 are now required to be submitted electronically as a pdf file to eFax 866-275-9299.” Does this mean physical binders are not required, OR that electronic copies are acceptable in lieu of physical copies?

Physical binders are not required. Only Electronic copies are acceptable and need to be submitted as zipped pdf files by 5:00 CST March 28, 2016.

If an electronic copy is the only required submission, does the IRS have data limits for electronic transmissions?

Needs to be submitted as a zip pdf file; there are no data limits

7. The amendment made on FBO on March 10th (Solicitation 2) stated that a change was made to the SF1449 Block #5 correcting the solicitation number. However in the attached file TIRMS16R00002, the SF1149 block #5 still carries the old solicitation number, and the Due date appears to be inaccurate stating 2016-01-13.

Solicitation 2 was created incorrectly and has been removed. The correct Solicitation # in Block 5 should be TIRMS16R00002. The due date is March 28, 2016 COB as shown in the FBO posting

In addition, the Instructions to Offeror (Section 10. 52.212-1) is different from the original solicitation posted

The original instructions remain the same please read all updates for changes in FBO

8. What will be the software/hardware provided by the Government for the Computerized Maintenance Management System (CMMS) to be operated and maintained by the contractor?

Johnson Controls – Metasys Tridium Operating System.

Can a list of historical Service Calls be provided?

All service calls where awarded to DLMDL Joint Venture – Contract TIRMS11D00001

9. Can we obtain a list of staff currently employed by the current O&M Contractor?

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Contact DLMDL Joint Venture to obtain listed staff 443-472-8115

10. The RFP references elevators and escalators. Are there any?

There are two elevators. One Passenger and one Freight; There are 2 Escalators. (Up, and Down)

11. Please provide an equipment inventory. There is no equipment inventory provided.

“Equipment Listing – IRS Austin 2016”is only a list of PM Cards. Will IRS provide an equipment inventory?

The equipment listing is contained within Technical Exhibit #5.

The solicitation 2 that was posted on March 10th is very different than the original solicitation. Which solicitation should bidders follow?

Solicitation 2 was created in error and has been removed. See amendments in FBO

12. Section K is missing in the RFP. The instructions require us to submit a filled in copy of the Reps and Certs. How should we accomplish this?

Reps and Certs are incorporated in the solicitation to fill out. If you are registered is SAM a copy is found under Reps and Certs. Please provide a copy in your proposal.

13. Where do we find a blank copy of Clause 52.209-7 that we can complete and submit?

Clause 52.209-7 is replaced by 52.209-11“Representation by Corporations Regarding

Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016), Responsibility Check is on page 162. This doc. shall be submitted with proposal

14. Where do we find a blank copy of Clause IR1052-04-001 that we can complete and submit?

No blank copy. Clause IR1052-04-001 is found on page 162.

15. In the original solicitation, we were required to submit QASP (TE - 16) (Checksheets -

Submit 1copy completed with assigned Weights. On TE-16 in the solicitation, the weights were already assigned. How do we meet this requirement?

TE-16 (The QASP) is an internal performance measurement document. The intent of the document is to show how the O&M Contractor will be measured on a monthly basis.

16. During phase-in, will the contractor be responsible for all corrections up to $500 each since these are items that we would not have been aware?

Yes

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17. In accordance with SOW item 3.1.6, Snow Removal and Ice Abatement - Is all snow and ice removal work 100% reimbursable?

Snow and ice removal is not a reimbursable task.

18. SOW section 3.6 On-Site Hours of Operation seems to indicate that there is a minimum staff required by daily hours and labor category. Is this true and, if so, what is the required on-site staffing?

Staffing/criteria is defined and documented via section 3.5. The staffing plan is the responsibility of the Contractor upon proposal. IRS has to approve.

19. Please provide a copy of the sign in sheet from the Site visit.

List is not available

20. Please provide a list of all current subcontractors working on this contract in the IRS facility.

Contact DLMDL Joint Venture to obtain listed staff at 443-472-8115

21. Reference 3.3.1. If a service order exceeds $3,000.00 to complete will the contractor be paid the entire amount or be responsible for the first $3,000.00 and then paid the difference between it and the total?

The Contractor is responsible for the first $3000.00. The Agency is responsible for the remainder of the balance.

22. Please provide an estimated quantity for phase in deficiency corrections up to $500.00 the contractor may expect to perform.

Varying- Unknown Estimate 10 deficiencies or less

23. Will the Government furnished CMMS produce all reports and deliverables required by the Government? If not which will have to be produced by alternate means?

CMMS Reporting-Yes Deliverables – Too vague in nature/case by case as well

24. Reference 3.3.5. Does the Government own the materials to be inventoried during phase in? If so will the Government also replenish (pay for) these parts and spares?

Yes. No.

25. Can you please clarify the contractor responsibility for grease traps?

Operation and Maintenance; Repairs/Replacement up to $3000.00

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26. The government released Amendment 02 for Solicitation TIRMS16R00002 on 11 March

2016. The purpose of the amendment was to correct the Solicitation number listed on the SF1449 from TIRMS-15-R-00002 to TIRMS-16-R-00002. The original contract number TIRMS-15-R-00002 still resides in block #5 of the SF1449. Was this the government’s intent?

The solicitation is saved as a pdf file and cannot be change. The correct number in block 5 is TIRMS16R00002

27. The SF1449 lists the Contract due date as 2016-01-13 20:00 PM CST. This date is past due. Will the government correct the due date?

The due date can be found in Amendment 1 in FBO. The due date is 3-28-16

28. On 7 March 2016 the government issued a series of questions and answers prior to the site visit. The 3rd Question and Answer stated:

Question: Can both parties past performance be considered and evaluated or just the prime's small SDVOSB under a teaming agreement?

Answer: It depends on the arrangement; if teaming and it's a prime/sub relationship, the prime. If it's a joint venture, it's technically one firm with divided responsibilities and it's the JV.

Are these contract restrictions on Past Performance requirements also applicable per the

FAR to relationships between an AbilityOne Company and a SDVOSB?

A: Please refer to section _4.29 _Tab 9_ of the instruction for past performance. (I need you to located were this is reference is the solicitation place it there.)

29. Ref. PWS Section 3.1.8 Painting and Corrosion Control:

a. For IDIQ painting over 200 SF will Davis Bacon wages apply and if so please provide the DB schedule.

Yes. The DB schedule is a document ready available via Government Websites.

30. Is there a union contract presently in place? If so please provide a copy of the current

CBA.

No

31. Does the government have any Service Order data that is available for release to the vendors? Information should be available within the CMMS system and collate by priority, function, type, facility, date, system etc…

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That information is not readily available within the time constraints of this solicitation.

32. Reference 3.5.6. Assuming these services are subcontracted will the subcontractors be taken into consideration in terms of helping to meet experience requirements? Most of these services cannot be cost effectively performed in house and would have been subcontracted anyway.

Subcontracting does not show the experience and expertise required to maintain this facility.

33. This complex / high mix labor / service contract. What percentage of the workload and dollar value of the current contract is actually performed by subcontractors via service outsourcing as compared to direct service by the contractor?

Unknown

34. What will be the software/hardware provided by the Government for the Computerized Maintenance Management System (CMMS) to be operated and maintained by the contractor?

Johnson Controls – Metasys Tridium Operating System.

35. See page 213 of the solicitation file (2-11-16) for the List of Technical Exhibits.

1. I have a question about the Statement “Technical Exhibits for TE-1, 5, 7, 12 and 13 should be provided for each contract location”

Austin IRS Submission Processing Building 3651 South IH-35 Austin, Texas 78741 / Austin IRS Child Development Center 3651-A South IH-35 Austin, Texas 78741 I do not see the above referenced Technical Exhibits for each location in the solicitation.

2. Another question: TE-6 Required Submittals and Reports and TE-7 FBO Government

Furnished Items. These two Technical Exhibits are the same even though the titles are different. Will the Contracting Office be able to provide the proper TE-7 Government Furnished Items

TE 6 and 7 are different exhibits