MIKIE SHERRILL

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

AARON BINDER

State Treasurer

DR. DALE G. CALDWELL

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

August 13, 2026

To: All Interested Bidders

Re: Bid Solicitation Number 26DPP01263, T3163 – Law Enforcement Equipment and Technology: Speed Detection, Surveillance, Cameras, ALPR, CBRNE Detection, Unmanned Aerial Vehicles, Bio-Terrorism Detection Systems, Ancillary Equipment, Software and Services - Statewide

Question and Answer Due Date: May 13, 2026 (2:00 p.m. Eastern Time) REVISED Due Date for Electronic Questions: May 27, 2026 (2:00 p.m. Eastern Time)

REVISED Quote Submission Due Date: August 28, 2026 (2:00 p.m. Eastern Time) REVISED Quote Submission Due Date: September 25, 2026 (2:00 p.m. Eastern Time)

Bid Amendment #5

The following constitutes Bid Amendment #5 to the above-referenced Bid Solicitation:

This Bid Amendment includes:

· Answers to questions from the Electronic Question and Answer Period that concluded on May 27, 2026;

· Revisions to the Bid Solicitation (from Part 1 and Part 2 of the Bid Amendment);

Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled, “T3163 Revised Bid Solicitation 8.13.2026”;

· Revised State-Supplied Price Sheet titled, “T3163 Revised State-Supplied Price Sheet 8.13.2026”; and

· Revised Attachment 4 titled: “T3163 Revised Attachment 4 – State of New Jersey Third Party Information Security Questionnaire 8.13.2026.”

IMPORTANT NOTICE: Please be advised that any exceptions to the State of New Jersey Combined Standard Terms and Conditions that are not accepted or revised by the Division of Purchase and Property as a result of the Electronic Question and Answer Period and the subject Bid Amendment will not be considered. If a Bidder submits any type of exception to the State of New Jersey Combined Standard Terms and Conditions with their Quote, whether through redlined revisions or any other method, the Bidder’s Quote will be deemed non-responsive in its entirety.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation Number 26DPP01263 T3163 – Law Enforcement Equipment and Technology: Speed Detection, Surveillance, Cameras, ALPR, CBRNE Detection, Unmanned Aerial Vehicles, Bio-Terrorism Detection Systems, Ancillary Equipment, Software and Services - Statewide

Part 1 - Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: The Division, referenced herein, refers to the Division of Purchase and Property, Procurement Bureau.

Section Reference Question (Bolded) and Answer

Question: When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed?

Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.

Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, “Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.”

Bid Solicitation Section 3.36

Question: Do I have to complete all of the required fields on the State-Supplied Price Sheet for each price line bid?

Answer: Yes.

A Bidder may bid on one, some or all Categories/Price Lines. A Bidder is not required to bid on all Categories/Price Lines on the State-Supplied Price Sheet in order to be considered responsive.

However, when Bidding on a Price Line the Bidder must follow the instructions for each Step in Bid Solicitation Section 3.36 and complete all information related to the respective Price Line

Bid Solicitation Section 3.36

Question: Do I have to bid on the corresponding service price line if I bid on an item price line?

Answer: Yes.

Bid Solicitation Section 3.36 states, in pertinent part (emphasis added in bold):

“Bidders providing a Quote for Categories 1 through 9 must bid on the corresponding services lines, 1A, 2A, 3A, 4A, 5A, 6A, 7A, 8A and 9A, in order for their Quote to be considered for an award. For example, a Bidder providing a Quote for Category 3, Price Line 3 (Area Security Equipment, Supplies, Parts and Accessories), must also provide a Quote for Price Line 3A (Area Security Equipment - Installation, Consulting Services, Hardware/Software Configuration, Training and Repair Services) in order for its Quote to be considered responsive for Category 3. Similarly, if a Bidder intends to bid on Price Line 3A, they must also bid on Price Line 3. Both price lines must be bid on in order to be considered for an award.”

Bid Solicitation Section 3.8

Disabled Veterans Business Set-Aside Contract, Bid Solicitation Section 3.9

Question: For the SBE or DVOB preference, what happens if I submit a Quote, but my firm's SBE or DVOB status is listed as Expired or Revoked with the Division of Revenue and Enterprise Services, Small Business Registration and MWBE Certification Services Unit on the date the Quote is received and opened? Will my Quote be considered for the SBE or DVOB preference?

Answer: If your firm's SBE or DVOB status is listed as Expired or Revoked by the DORES Small Business Registration and MWBE Certification Services Unit at the date the Quote is received and opened, the Quote submitted by your firm will not be evaluated as coming from a responsive qualifying SBE or DVOB.

Bid Solicitation Section 3.8 states, in pertinent part:

“The Bidder must be registered as a qualified small business with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit, by the date the Quote is received and opened.”

Also, Bid Solicitation Section 3.9 states, in pertinent part:

“The Bidder must be registered as a qualified Disabled Veterans Business with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit by the date the Quote is received and opened.”

Bid Solicitation Section 3.8

Disabled Veterans Business Set-Aside Contract, Bid Solicitation Section 3.9

Question: For the SBE and DVOB preference, how can I check if my business is registered and approved as an SBE or DVOB with the Division of Revenue and Enterprise Services? Can I apply online?

Answer: By clicking on the link below, you will be directed to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit. To verify the current SBE or DVOB status of your firm’s account or for instructions to apply online for SBE and/or DVOB certification, please visit:

https://www.nj.gov/treasury/revenue/business-cert-program.shtml.

State of New Jersey Combined Standard Terms and Conditions, Section 6.1

Price List Updates, Bid Solicitation Section 4.17

Contract Ordering/Mini-Bid Process, Bid Solicitation Section 4.18

Question: Will price adjustments be considered during the term of the Contract?

Answer: Yes, please refer to Bid Solicitation Sections 4.17 and 4.18.

Price adjustments may be considered following Contract award. Price increases may be requested pursuant to New Jersey State Standard Terms & Condition Section 6.1 which states “that in an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation.”

State of New Jersey Combined Standard Terms and Conditions, Section 6.1

Question: During the term of the Contract, can a Contractor change its percentage discount or markup?

Answer: Yes, a Contractor may increase or decrease its contracted discount or markup. Any such requests will be considered, provided that the Contractor provides proper justification, in accordance with New Jersey Standard Terms and Conditions Section 6.1.

New Jersey Standard Terms and Conditions Section 6.1 (Price Fluctuation During Contract) states:

“Unless otherwise agreed to in writing by the State, all prices quoted shall be firm through issuance of contract or purchase order and shall not be subject to increase during the period of the contract. In the event of a manufacturer's or contractor's price decrease during the contract period, the State shall receive the full benefit of such price reduction on any undelivered purchase order and on any subsequent order placed during the contract period. The Director must be notified, in writing, of any price reduction within five (5) days of the effective date. Failure to report price reductions may result in cancellation of contract for cause, pursuant to provision 5.7(b)1. In an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation.”

The Bid Solicitation does not mandate that a Contractor hold its contracted discount or markup or price list pricing for the entire Contract term.

Bid Solicitation Section 3.24

Contract Ordering/Mini-Bid Process, Bid Solicitation Section 4.18 Question: What is the process to update the price list during Contract?

Answer: The Division will not be publishing any brand price lists as part of the Contract award in NJSTART, so there will not be any price list updates during the Contract term and any extension(s) thereof. Instead, Contractors must offer the brand manufacturer's latest price list as part of the Contract ordering/mini-bid process outlined in Bid Solicitation Section 4.18.

The submission of product catalog/price lists for the brand(s) bid, as stated in Bid Solicitation 3.24, are for evaluation purposes only, to verify that the Bidder's brand bid meets the category description and Bid Solicitation requirements.

Bid Solicitation Section 3.24 states, in pertinent part:

“The submission of price lists are required in order for the State to confirm that the brand bid meets the category description and Bid Solicitation requirements. These price lists will not be published as part of the Contract award. However, a Contractor must provide the latest price list for the contracted brand upon the Using Agency's request. Please refer to Bid Solicitation 4.18 (Contract Ordering/Mini-Bid Process).”

Contractors must, upon request, provide the latest product catalog/price list to the Using Agency as part of the Contract ordering/mini-bid process outlined in Bid Solicitation Section 4.18.

Bid Solicitation Section 4.18 states, in pertinent part:

“Note: A Contractor must, upon request, provide the Using Agency with the most recent version of the price list for the contracted brand during the mini-bid process.”

Bid Solicitation Section 9.2

Question: What is the Division's definition of a subcontractor?

Answer: Bid Solicitation Section 9.2 defines a subcontractor as:

"An entity having an arrangement with a Contractor, whereby the Contractor uses the products and/or services of that entity to fulfill some of its obligations under its State Contract, while retaining full responsibility for the performance of all Contractor's obligations under the Contract, including payment to the Subcontractor. The Subcontractor has no legal relationship with the State, only with the Contractor."

Bid Solicitation Section 3.13.8 Question: Can subcontractors be utilized for this contract?

Answer: Yes.

Bid Solicitation Section 3.13.8 states, in pertinent part:

"Bidders intending to use Subcontractor(s) shall list all Subcontractors on the Subcontractor Utilization Plan form or may list the Subcontractor(s) on the Subcontractor tab in NJSTART."

The Subcontractor Utilization Form can be found in Attachment 2 - Standard Procurement Forms Packet under the “Attachments” Tab in NJSTART and submitted with the Quote.

Bid Solicitation Section 9.2

Question: What is the Division's definition of a dealer/distributor?

Answer: Bid Solicitation Section 9.2 defines a dealer/distributor as:

“A Company authorized by a Bidder or Contractor as having the contractual ability to accept and fulfill orders and receive payments directly on behalf of the Contractor that is awarded a Contract. Any authorized Dealer/Distributor must agree to all terms and conditions contained within the Bid Solicitation and must agree to provide all products and services in accordance with the Contract specifications, terms, conditions and pricing."

Bid Solicitation Section 5.7 Question: How should Dealers/Distributors be identified with the Bidder's Quote? Is there a specific template for the required information?

Answer: There is no specific template or form required for identifying authorized dealers or distributors at the time of Quote submission.

Bidders should provide a separate attachment with its Quote listing each Dealer/Distributor. The list should include the Dealer/Distributor's Federal identification number/taxpayer identification number, address, telephone number, contract person and email address. Any format is acceptable as long as the information listed above is included. Please refer to Bid Solicitation Section 5.7 for further information.

Bid Solicitation Section 1.1

Notable Differences Between this Bid Solicitation and the Previous T0106 Bid Solicitation, Bid Solicitation Section 1.2.2

Scope of Work, Bid Solicitation Section 4

Contract Ordering/Mini-Bid Process, Bid Solicitation Section 4.18

Question: Are there minimum requirements or specifications for items categories 2, 3, 4, 5, 6, 8 and 9?

Please refer to Bid Solicitation Sections 4.2.2 (Category 2/Price Line 2); 4.2.3 (Category 3/Price Line 3); 4.2.4 (Category 4/Price Line 4); 4.2.5 (Category 5/Price Line 5); 4.2.6 (Category 6/Price Line 6); 4.2.8 (Category 8/Price Line 8); and 4.2.9 (Category 9/Price Line 9) for Category/Price Line specifications as well as a listing of manufacturers/brands that have previously been purchased or are commonly utilized by Using Agencies.

Bidders may either offer the brand/manufacturer listed in the aforementioned Bid Solicitation Sections or offer an equivalent manufacturer/brand that has comparable specifications to the manufacturer/brand examples listed.

Bid Solicitation Section 4.18 states, in pertinent part:

“The Using Agency reserves the right to request specifications, technical data sheets, or manufacturer’s equivalent information, for the brands awarded.”

Additionally, Bid Solicitation Section 1.1 states, in pertinent part:

“Any product offered must comply with any and all Federal, State and local requirements including but not limited to the requirements of the Secure and Trusted Communications Networks Act of 2019, Pub. L. No. 116-124, 133 Stat. 158 (2020).”

The State expects Bidders to provide all products within the manufacturer/brand that meet the category specifications.

Please note that the subject Bid Solicitation is not solely a technology Contract, and therefore Bidders cannot offer standalone software and cloud solutions without offering the specific tangible law enforcement product.

Bid Solicitation Section 1.2.2 states, in pertinent part (emphasis added in bold):

“This Bid Solicitation permits Bidders to offer software, cloud storage solutions and related equipment and accessories as part of the price list for the brand bid, provided that the software, cloud storage solutions and related equipment and accessories pertain to the products contained within the given category; Any cloud hosting fees or charges should be included on the Bidders Price List submitted pursuant to Bid Solicitation Section 3.24 and such pricing will be subject to the percentage discount or markup quoted on the State-Supplied Price Sheet.)

Bid Solicitation Section 1.2.2

Quote Content, Bid Solicitation Section 3.12

State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire, Solicitation Section 3.13.12

Question: If we are not providing any type of hardware/software, DVD/CD or cloud-based server products, do we still need to fill out the Third-Party Information Security Questionnaire?

Answer: If the brand bid for the specified category/price line currently does not include, and has no plans to include in the future, any networked hardware, software, and/or cloud-based solutions, Bidders are not required to complete and submit Attachment 4 – the State of New Jersey Security Due Diligence Third Party Information Security Questionnaire.

Bid Solicitation Sections 1.2.2, 3.12 and 3.13.12 have been revised accordingly. Please refer to Part 2 of this Bid Amendment and the revised Bid Solicitation titled “T3163 Revised Bid Solicitation 8.13.2026”.

Bid Solicitation Section 1.1

Category 6 – Interview Room Camera Solution – Hardware (Price Line 6), Bid Solicitation Section 4.2.6

Category 7 – Automated License Plate Reader/Recognition Surveillance Solution – Hardware (Price Line 7), Bid Solicitation Section 4.2.7 Question: Per the State, the categories previously listed under T0106, and now listed under T3163, include Interview Room Cameras as well as Automatic License Plate Recognition. However, I do not see these items listed under the T3163 categories or associated NIGP Codes. Is T3163 still in the process of being updated?

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: The subject T3163 Bid Solicitation contains categories/price lines for Interview Room Cameras and Automatic License Plate Readers/Recognition, which are represented under Category/Price Line 6 (Interview Room Cameras) and Category/Price Line 7 (Automated License Plate Reader/Recognition Surveillance Solution – Hardware) of the subject Bid Solicitation and on the State-Supplied Price Sheet.

Bid Solicitation Section 1.1 states in pertinent part (emphasis added in bold):

“The Bid Solicitation and State-Supplied Price Sheet contain nine (9) categories/price line items, which are itemized as follows:

Moreover, Bid Solicitation Section 4.2.6 states, in pertinent part (emphasis added in bold):

“The category consists of interview room camera solutions, which includes, but is not limited to: Interview room camera solutions - hardware, software, digital evidence management software/solutions, relevant services and hardware/software warranties; Interview room equipment - cameras, digital video recorders, SD cards, modems, routers, wireless access points, network servers, microphones, chargers, video display monitors, workstations, DVD burners and all other relevant hardware and wiring directly related and necessary for equipment installation and operation.

Software, cloud storage solutions and related equipment and accessories may be offered by the Contractor through the price list.

Interview room camera solutions must be able to transmit stored data through one (1) or more of the following mediums:

· DVD/CD;

· Wireless or broadband data transfer to an onsite or cloud-based network server;

· Wired transfer from device storage to local medium, onsite, or cloud-based server.”

Lastly, Bid Solicitation Section 4.2.7 states, in pertinent part (emphasis added in bold):

“The category consists of automated license plate reader/recognition surveillance solutions, which includes, but is not limited to: Automated license plate reader/recognition surveillance solutions - hardware, software, relevant services and hardware/software warranties; Automated license plate reader/recognition surveillance equipment - cameras, digital video recorders, SD cards, modems, routers, wireless access points, network servers, microphones, chargers, video display monitors, workstations, DVD burners and all other relevant hardware and wiring directly related and necessary for equipment installation and operation. Software, cloud storage solutions and related equipment and accessories may be offered by the Contractor through the price list.

Automated license plate reader/recognition surveillance solutions must be able to transmit stored data through one (1) or more of the following mediums:

· DVD/CD;

· Wireless or broadband data transfer to an onsite or cloud-based network server;

· Wired transfer from device storage to local medium, onsite, or cloud-based server.”

The NIGP Commodity Code directory did not contain commodity codes specifically applicable to Automated License Plate Reader/Recognition Surveillance Solutions and Interview Room Cameras. As such, the Bid Solicitation’s Items tab in NJSTART does not represent codes pertaining to those specific items.

Bid Solicitation Section 2.1

State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire, Bid Solicitation Section 3.13.12

Clarification of Quotes, Bid Solicitation Section 8.4 Question: Attachment 4, Third-Party Information Security Questionnaire, is extensive and currently under review. Will New Jersey have a contact available for questions on this questionnaire after the question-and-answer period closes? If so, please provide the appropriate contact.

Answer: The Division will not have a contact available after the Question and Answer Period to answer any questions regarding the State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire (Questionnaire); any questions related to the Questionnaire should have been submitted during the Electronic Question and Answer Period.

In the event that a Bidder submits the Questionnaire with their Quote and either omits information from the Questionnaire or if the Division deems it necessary to request additional information or elaboration on the contents of the Questionnaire, the Division will seek clarification of such information. This process will be conducted in accordance with the provisions outlined in Section 8.4 of the Bid Solicitation, which pertains to the Clarification of Quotes.

Pursuant to Bid Solicitation Section 3.13.12 - The State reserves the right to remove a Bidder from consideration of Contract award if the State determines that the Bidder’s Questionnaire failed to sufficiently convey that the Bidder’s security and privacy controls meet the State’s requirements.

Bid Solicitation Section 2.2

Bidder Additional Terms Submitted with the Quote, Bid Solicitation Section 3.11

Definitions, Bid Solicitation Section 9.2 Question: We understand New Jersey operates under statutory procurement constraints. Before submitting exceptions, can you confirm whether the State would consider Vendor clauses with limited modifications in the following areas, where consistent with New Jersey law: (a) liability caps where permissible (b) commercial IP ownership for non-deliverables (c) standard commercial warranty limitations (d) alignment of termination cost recovery with actual incurred costs.

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: Any exceptions or proposed revisions to the State of New Jersey Standard Terms and Conditions (SSTC) that a Bidder wished to make should have been submitted during the Bid Solicitation’s Electronic Question and Answer Period, which concluded on May 27, 2026. No exceptions and/or proposed revisions to the SSTCs can be submitted after the Electronic Question and Answer Period has concluded. No exceptions and/or proposed revisions to the SSTCs can be included and submitted as part of the Bidder’s Quote.

Please also refer to the answer to Question Number 97 below as to commercial IP ownership for non-deliverables.

Bid Solicitation Section 2.2 states (emphasis added in bold):

“Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).”

Bid Solicitation Section 9.2 defines the words “must” as (emphasis added in bold):

“Denotes that which is a mandatory requirement.”

Moreover, Bid Solicitation Section 3.11 states, in pertinent part (emphasis added in bold):

“If Bidder intends to propose terms and conditions that conflict with the State of New Jersey Standard Terms and Conditions, those Bidder proposed terms and conditions shall only be considered if submitted and agreed to pursuant to the electronic question and answer procedure. Bidders shall not submit exceptions or modifications as part of the Quote or on the “Terms and Conditions” Tab through NJSTART.”

Bid Solicitation Section 2.2

State of New Jersey Combined Standard Terms and Conditions, Section 2.13

Question: We are required to include Export Restrictions language in our contracts. Would the State accept our Export Restrictions language that would be applicable to Authorized Users?

Answer: Pursuant to SSTC Section 2.13, “The Contractor must comply with all local, State and Federal laws, rules and regulations applicable to this contract and to the goods delivered and/or services performed hereunder.”

If such compliance requires that the Bidder’s products contain certain export restrictions, then the requirement should be properly labeled / identified.

Bid Solicitation Section 4.6 Question: Will the State accept the manufacturer's standard warranty?

Answer: Yes.

Bid Solicitation Section 4.6 states (emphasis added in bold):

“The Contractor shall guarantee that the equipment and/or components supplied will be free from any defects and operate satisfactorily and in accordance with the guidelines of the manufacturer’s warranty from the date of acceptance by the Using Agency. The Contractor shall replace free of charge any defective equipment and parts for one-year from the date of acceptance. The warranty shall include parts and service.”

Bid Solicitation Section 2.1

Question: Would the State consider extending the Electronic Question and Answer period for an additional week?

Answer: This question was posted in the NJSTART system on May 8, 2026. Based on this inquiry, the Division took immediate action and opted to extend the Question and Answer Period. Consequently, on May 11, 2026, the deadline for Questions and Answers was extended from May 13, 2026, to May 27, 2026, in accordance with Bid Amendment #1, which was posted to and is available in NJSTART. The NJSTART system was updated to reflect this new deadline, and the cover page of the Bid Solicitation was revised to indicate the change. A revised Bid Solicitation, including the updated cover page with the Question and Answer due date, was made available alongside Bid Amendment 1 in NJSTART."

Bid Solicitation Section 3.13.12 Question: Section 3.13.12 of the Bid Solicitation states that the State “has executed a Confidentiality/Non-Disclosure Agreement which is attached to the Questionnaire” and instructs bidders to countersign and submit it with their Quote. However, reviewing Attachment 4 (State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire), there is no NDA form included for countersignature. Could the State please provide the missing Confidentiality/Non-Disclosure Agreement so that we may review, countersign, and include it with our submission?

Answer: Bid Solicitation Attachment 4, the State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire, has been updated to include the Confidentiality/Non-Dislcosure Agreement.

Please refer to Part 2 of this Bid Amendment and the revised Attachment 4 titled, “T3163 Revised Attachment 4 - State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire 8.13.2026.”

State of New Jersey Combined Standard Terms and Conditions Section 4.1

State of New Jersey Combined Standard Terms and Conditions, Section 9.2

Order of Precedence of Contractual Terms Bid Solicitation Section 1.4 Question: The State's Standard Terms and Conditions contain three different indemnification sections. Could you please confirm how these sections should be applied? Specifically, do all sections remain applicable, with the more specific sections superseding the general one when those contract types apply? Alternatively, does one specific section supersede all others and take precedence?

Answer: The indemnification language in the State Standard Terms and Conditions Section 9.2 shall control the terms of this Bid Solicitation.

State of New Jersey Combined Standard Terms and Conditions Section 4.1

Question: Would the State consider clarifying that the Contractor's indemnification obligation is limited to claims arising from the Contractor's negligence, willful misconduct, or material breach, rather than any and all claims arising “directly or indirectly” from products supplied? Additionally, would the State confirm that the indemnification obligation does not extend to claims caused by the State's misuse of equipment or failure to follow manufacturer instructions?

Answer: The State’s expectation when it comes to indemnity obligations of its Vendors is that the Vendor will receive, address, and/or respond to the claim. Language that limits that obligation to circumstances arising from “Contractor’s negligence, willful misconduct, or material breach” creates a potential dispute between us. We value the certainty of indemnity without such disputes.

As stated in all Indemnity sections, “Contractor will be relieved of its responsibilities under Subsection A [i.e. Indemnity] for any claims made by a third-party that arise solely from the actions or omissions of the State, its officers, employees or agents.”

State of New Jersey Combined Standard Terms and Conditions Section 4.1

Question: Given that the limitation of liability does not apply to indemnification obligations, would the State consider applying a reasonable aggregate cap to the indemnification obligations, or alternatively, confirm that the indemnification obligation under Section 4.1 is intended to cover only direct damages arising from proven Contractor fault?

Answer: The State will not alter or modify any language in the Indemnification provisions of the State of New Jersey Combined Standard Terms and Conditions.

Privacy, Bid Solicitation Sections 6.7(a) and 6.7(f)

Definitions, State of New Jersey Combined Standard Terms and Conditions Section 8.1

Additional Terms for a Contractor’s Data Protection Obligations, State of New Jersey Combined Standard Terms and Conditions Section 9.1(1)

Question: Would the State please clarify whether "State Data" encompasses system-generated analytics, telemetry data used for product improvement, and aggregated/de-identified performance metrics?

Answer: Please refer to Bid Solicitation Section 5.4 Ownership of Material, which has been revised. State Data shall include “[a]ll data and content collected, captured, recorded, generated, stored, transmitted, or otherwise produced by or through the Deliverables in the course of the State's or any Using Agency's operations — including, without limitation, video and audio recordings (body-worn camera, in-car, and interview room), license plate reads and associated metadata, speed and radar/laser measurements, CBRNE and bioterrorism/biodefense detection readings and logs, images, telemetry, and any reports, analyses, aggregations (even if anonymized or de-identified), or compilations derived therefrom[. State Data] is and shall remain the sole and exclusive property of the State.”

Please refer to Part 2 of this Bid Amendment and the revised Bid Solicitation titled “T3163 Revised Bid Solicitation 8.13.2026”.

Question: Specifically, can the Contractor retain the right to use anonymized and aggregated data (with no personally identifiable information) for purposes of product improvement and service optimization?

Answer: No, the Contractor cannot retain the right to use any State Data for any other purposes than what is expressly delineated in this Bid Solicitation and/or the State of New Jersey Combined Standard Terms and Conditions.

As revised, Bid Solicitation Section 5.4 states, in pertinent part:

“The State owns all State Data. Contractor shall not obtain any right, title, or interest in any State Data, or information derived from or based on State Data. Except as specifically required by the requirements of the Bid Solicitation, State Data shall not be disclosed, sold, assigned, leased or otherwise disposed of to any person or entity other than the State unless specifically directed to do so in writing by the State Contract Manager.” Moreover, additional language has been added to this Section, as follows: “Contractor shall not access, use, reproduce, disclose, sell, license, aggregate, de-identify, mine, or otherwise exploit State Data for any purpose other than performing its obligations under the Contract, and only as directed by the State. Contractor shall not retain State Data beyond the period necessary to perform such obligations.”

Bid Solicitation Section 6.7(a) states:

“Data Ownership. The State owns State Data. Contractor shall not obtain any right, title, or interest in any State Data, or information derived from or based on State Data.”

Moreover, Bid Solicitation Section 6.7(f) states (emphasis added in bold):

“Data Re-Use: All State Data shall be used expressly and solely for the purposes enumerated in the Contract Data shall not be distributed, repurposed or shared across other applications, environments, or business units of the Contractor. No State Data shall be transmitted, exchanged or otherwise passed to other contractors or interested parties except on a case-by-case basis as specifically agreed to in writing by the State Contract Manager.”

Lastly, Section 9.1(1) of the State of New Jersey Combined Standard Terms and Conditions states:

“The State will own all right, title and interest in its State Data that is related to the services provided by this contract. The Contractor shall not use or access State user accounts or State Data, except (i) in the course of data center operation, (ii) in response to the service or technical issues, (iii) as required by the express terms of this contract or (iv) at the State’s written request.

The Contractor shall not collect, access or use State Data except as strictly necessary to provide its solution to the State. No information regarding the State’s use of solution may be disclosed, provided, rented or sold to any third-party for any reason unless required by law or regulation or by an order of a court of competent jurisdiction. This obligation shall survive and extend beyond the term so this Contract.”

State of New Jersey Combined Standard Terms and Conditions Section 5.7(A)

Question: In the event of termination for convenience, will the State compensate the Contractor for (a) costs reasonably incurred in reliance on the contract prior to termination, (b) non-cancellable third-party commitments, and (c) reasonable wind-down and data migration costs? Would the State also consider extending the termination notice period for convenience terminations beyond 30 days for complex technology deployments?

Answer: No, the State will not alter the requirements listed in the State of New Jersey Combined Standard Terms and Conditions.

State of New Jersey Combined Standard Terms and Conditions Section 9.1(4)(b)

Privacy, Bid Solicitation Section 6.7(G)

Question: Could the State please clarify the notification timeline for security incidents - the Bid Solicitation references 72 hours (Section 6.7G) while the SSTC SaaS supplement references 24 hours (Section 9.1(4)(b))? Which timeframe governs?

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: Immediate notification should be given to the State should a data breach occur, within 24 hours but no more than 72 hours, after learning about such a security breach.

Section 9.1(4)(b) of the State of New Jersey Combined Standard Terms and Conditions states, in pertinent part (emphasis added in bold):

“Breach of Security Reporting Requirements: If the Contractor confirms or reasonable believes that there has been a Breach of Security, the Contractor shall (1) immediately notify the appropriate State identified contact by the agreed upon method within 24 hours, unless a short time is required by applicable law”.

Bid Solicitation Section 6.7(G) states, in pertinent part (emphasis added in bold):

“In the event of any actual, probable or reasonably suspected Breach of Security, or any unauthorized access to or acquisition, use, loss, destruction, compromise, alteration or disclosure of any Personal Data, Contractor shall: (a) immediately notify the State of such Breach of Security, but in no event later than 72 hours after learning of such security breach.”

State of New Jersey Combined Standard Terms and Conditions, Section 7.12(a)(1)

State of New Jersey Combined Standard Terms and Conditions, Section 5.5

Question: Does the State expect Contractors to certify NDAA Section 889 compliance only at the time of contract award, or on an ongoing basis throughout the contract term? If a component is subsequently added to the FCC Covered List during the contract term, what is the expected remediation timeline, and will the Contractor be compensated for costs incurred in replacing non-compliant components?

Answer: When executing the Offer and Acceptance form the Bidder has certified that it has read, understands, and agrees to all terms, conditions, and specifications set forth in the Bid Solicitation and the State of New Jersey Standard Terms and Conditions and agrees to furnish the goods, products, and/or services in compliance with those terms;

All awarded Bidders will have an ongoing duty to ensure that they remain in compliance with the contract’s terms and conditions during the contract term and any extension(s) thereof, and to deliver only conforming goods, products, and services.

The State will not compensate or reimburse the Bidder for compliance costs or activities for itself or for its equipment. For a change in applicable law or regulation which affects the Contract after award, please reference Section 5.5 of the State of New Jersey Standard Terms and Conditions.

State of New Jersey Combined Standard Terms and Conditions Section 3.7 Question: Does the data residency requirement (U.S.-only) apply to all data associated with the contract, including system logs and telemetry data that may be transiently processed for support purposes?

Answer: Transient processing for support purposes is acceptable.

Would the State permit remote troubleshooting by authorized Contractor personnel located outside the U.S., provided no State Data is stored or retained outside the U.S.?

Confidentiality/ Commitment to Defend, Bid Solicitation Section 3.13.7

Maintenance of Records and Audits, State of New Jersey Combined Standard Terms and Conditions, Section 5.15

Question: Would the State clarify whether there are limitations on the frequency of audits (e.g., no more than once per year for operational audits), and confirm that audits will be conducted during normal business hours with reasonable advance notice?

Answer: There is no pre-determined timeframe or frequency of audits. It is expected that audits would occur during normal business hours with advanced notice to the Contractor.

Would the State also confirm that the Contractor's proprietary/trade secret information unrelated to contract performance is excluded from audit scope?

Answer: Bid Solicitation Section 3.3 (Announcement of Quote Information), Subsection A. states, in pertinent part: “Information appropriately designated as proprietary and/or confidential in a Bidder’s Quote shall not be available for inspection and copying;”

Furthermore, Bid Solicitation Section 3.13.7 (Confidentiality/Commitment to Defend) states, in pertinent part (emphasis added in bold): “After the opening of sealed Quotes, all information submitted by a Bidder in response to a Bid Solicitation is considered public information notwithstanding any disclaimers to the contrary submitted by a Bidder. Proprietary, financial, security and confidential information may be exempt from public disclosure by OPRA and/or the common law when the Bidder has a good faith, legal/factual basis for such assertion.

When the Bid Solicitation contains a negotiation component, the Quote will not be subject to public disclosure until a notice of intent to award a Contract is announced.

As part of its Quote, a Bidder may request that portions of the Quote be exempt from public disclosure under OPRA and/or the common law. The Bidder must provide a detailed statement clearly identifying those sections of the Quote that it claims are exempt from production, and the legal and factual basis that supports said exemption(s) as a matter of law. The State will not honor any attempts by a Bidder to designate its State-Supplied Price Sheet, Price List/Catalog, and/or the entire Quote as proprietary and/or confidential, and/or to claim copyright protection for its entire Quote. If the State does not agree with a Bidder’s designation of proprietary and/or confidential information, the State will use commercially reasonable efforts to advise the Bidder. Copyright law does not prohibit access to a record which is otherwise available under OPRA.

In the event of any challenge to the Bidder’s assertion of confidentiality that is contrary to the State’s determination of confidentiality, the Bidder shall be solely responsible for defending its designation, but in doing so, all costs and expenses associated therewith shall be the responsibility of the Bidder. The State assumes no such responsibility or liability.

In order not to delay consideration of the Quote or the State’s response to a request for documents, the State requires that Bidder respond to any request regarding confidentiality markings within the timeframe designated in the State’s correspondence regarding confidentiality. If no response is received by the designated date and time, the State will be permitted to release a copy of the Quote with the State making the determination regarding what may be proprietary or confidential.”

State of New Jersey Combined Standard Terms and Conditions, Section 6.1

Price List and/or Catalog, Bid Solicitation Section 3.24

Contract Ordering/Mini-Bid Process, Bid Solicitation Section 4.18

Question: Given the potential seven-year total contract term and the absence of minimum purchase commitments, will the State permit vendors to adjust pricing due to increases in our actual, reasonable, and documented costs to manufacture, procure or transport our products?

Answer: Yes. Please see the answers to Question Numbers 9, 10 and 11 above.

Bid Solicitation Section 5.4

Additional Terms for a Contractor’s Data Protection Obligations, State of New Jersey Combined Standard Terms and Conditions Section 9.1(5)(a)

Question: For Contractors storing large volumes of video footage and evidence data, would the State consider extending the data return timeline to a mutually agreed period based on data volume (e.g., 60 or 90 days minimum), particularly upon natural expiration of the contract term?

Answer: Bid Solicitation Section 5.4, Subsection A (State Data), has been revised to include the following statement (in bold):

“The State owns State Data. Contractor shall not obtain any right, title, or interest in any State Data, or information derived from or based on State Data. State Data provided to Contractor shall be delivered or returned to the State of New Jersey upon thirty (30) days’ notice by the State or thirty (30) days after the expiration or termination of the Contract. In instances where a considerable amount of data needs to be delivered or returned, the Using Agency and Contractor may agree to extend the thirty (30) days to 60 or 90 days.