T3161 Appendix D - Employer Accounts and FileNET Architecture Current State~1.pdf
PDF 2 MB Posted
- Solicitation number
- 26DPP01325
- Issued by
- New Jersey
About this file
This is an architectural overview document for Bid Solicitation #26DPP01325, issued by the New Jersey Department of Treasury, Division of Revenue and Enterprise Services (DORES), describing the current state of the Employer Accounts and FileNET system infrastructure. The document outlines the existing technical environment supporting the NJ Labor Tax Integrated Solution for UI, TDI, FLI, Workforce and Audits (T3161 contract). The system encompasses multiple user roles including employers accessing a web interface, support staff, examiners, auditors, and registration personnel, with authentication managed through MYNJ identity provider services. Key system components include the Employer Accounts database application, FileNET image repository for document storage and retrieval, work queue management, workflow processing, and batch processing capabilities for employer-submitted forms received via mail and PO Box locations (POREG 942 and 059).
The current state architecture integrates several interconnected databases and applications: the Employer Accounts database, FileNET viewer with document imaging capabilities, an audit database for field audit data entry and synchronization, and examiner workflow tools utilizing thick client applications. Documents are scanned from physical forms and mapped to employer records within the system using identifiers including EIN, document type, quarter, and year. Examiners, auditors, and support staff access the system for data entry, updates, view-only access, and work queue management. The document includes process diagrams showing system linkages and data flow between the various components, with FileNET serving as the centralized image repository for scanned documents from incoming employer correspondence.
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Appendix D - Employer Accounts and FileNET Architecture Current State
Bid Solicitation #: 26DPP01325
Employers
WEB Interface
Auth
Access Management
MYNJ (Idenity Provider)
Database
Application Backend
View Read only access
Support staff View/ Updates
Examiners
Uploads View/Updates
Registration
Auditors
Field Audit offline data entry
Work Queues
Notifications
Scan Physical Forms
Workflow
Forms Submssion
Employer mailed form
DB
EA
DB
Audit
File Store
Reporting
Employers (External)
Batch Processing
Current State
PO Box
POREG,942 & 059
NJ. Dept. of Treasury Division of Revenue and Enterprise Services (DORES)
FileNet
DLN#
Unique Identier
Image repository
FileNet Viewer
Scan documents from PO Boxes
Examiner
Thick Client
Employer Accounts
Data Entry
View raw Image document
EIN, Doc Type
Employer Accounts
Work Queues Image is mapped to record in EA and associated document is viewable from within the application.
Image is mapped to record in EA and associated document is viewable from within the application.
Processes & updates based on Document type
EIN
Quarter Year
Processes & updates based on Document type
EIN
Quarter Year
Auditor
Audit app on local laptop upload/sync to the audit DB
Employer Accounts /FileNET Overview
DB linkDB Aduit
DB EA
Examiner
Workflow
| cf1c5291-e66e-48a0-a83a-be39ab1244f3.vsdx |
| Appendix-E |
| EA - Current State |
| Employer Accts |
File details come from the government source that posted it. Updated .