STATEWIDE: Vans and SUVs, Types 9 - 18

Solicitation #: BPM052413/001IT821536 IFB Document

IFB for the Department of General Services, Office of State Procurement Page 1 of 41

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES, OFFICE OF STATE

PROCUREMENT

(DGS OSP)

INVITATION FOR BIDS (IFB)

STATEWIDE: VANS AND SUVS, TYPES 9 - 18

IFB NUMBER: BPM052413/001IT821536

ISSUE DATE: DECEMBER 30, 2025

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace

Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

NOTICE TO BIDDERS

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS

SOLICITATION.

https://procurement.maryland.gov/ https://emma.maryland.gov/

IFB for the Department of General Services, Office of State Procurement Page 2 of 41

KEY INFORMATION SUMMARY SHEET (KISS)

Invitation for

Bids

STATEWIDE: Vans and SUVs, Types 9 - 18

Solicitation

Number:

BPM052413/001IT821536

IFB Issue Date: December 30, 2025

IFB Issuing

Office:

Department of General Services, Office of State Procurement (DGS

OSP or “the Department”)

Procurement

Officer:

Tierra Ali-Said

Email:

Tierra.Ali-Said1@maryland.gov

Bids are to be sent to:

Submit on emma.maryland.gov under Solicitation Number

BPM052413

To submit a bid, bidders must first register on emma.maryland.gov.

We recommend registering in advance to become acquainted with the site.

No Bid Notice

Feedback Form

If you are not submitting a bid for this solicitation, submit

Appendix 1 – No Bid Notice

Pre-Bid

Conference:

January 14, 2026 Local Time, at 11:00 AM, Local Time

See Section 4.3 for additional details.

See Appendix 2 to RSVP by January 12, 2026, at 3:00 PM, Local

Time

Questions Due

Date and Time:

January 23, 2026, at 3:00 PM, Local Time

IFB for the Department of General Services, Office of State Procurement Page 3 of 41

Bid Due

(Closing) Date and Time:

February 3, 2026, at 3:00 PM, Local Time

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Appendix 1 - No Bid

Notice/Vendor Feedback Form).

MBE

Subcontracting

Goal:

0%

VSBE

Subcontracting

Goal:

0%

Procurement

Method:

A Contract will be awarded in accordance with the Competitive

Sealed Bidding method under COMAR 21.05.02.

Multiple or

Alternate Bids:

Multiple or alternate Bids will not be accepted.

Contract Type: Indefinite Quantity with Firm Fixed Prices

Contract

Duration:

Two (2) Year base period with One (1) Renewal option period.

Primary Place of

Performance:

Statewide

SBR

Designation:

No

Federal

Funding:

No

IFB for the Department of General Services, Office of State Procurement Page 4 of 41

Table of Contents - IFB

1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.2 Background and Purpose

2.2.1 State Staff and Roles

2.3 Contractor Responsibilities and Tasks

2.4 Product Specifications

2.4.2 Standard Equipment

2.4.3 Optional Vehicle Equipment

2.4.4 Vehicle Specifications per Type

2.4.5 Vehicle Catalog

2.4.6 Fees Related to Bid Pricing and Delivery

2.5 Supplemental Category of Work Requirements and Responsibilities

2.5.1 Mercury and Products that Contain Mercury

2.5.3 Price Escalation

2.5.4 Unit Price

2.5.5 Tax Exemption

2.5.6 Specifications Supplemental

2.5.7 Delivery and Acceptance

2.5.8 EPA Compliance

2.5.9 Occupational Safety and Health Act (OSHA)

2.5.10 Returned Goods

3 Standard Terms and Conditions

3.1 Contract Initiation Requirements

3.2 End of Contract Transition

3.3 Invoicing

3.3.1 Invoice Submission Schedule

3.3.2 Deliverable Invoicing

3.3.3 Travel Reimbursement

3.4 Liquidated Damages

3.4.1 MBE Liquidated Damages

3.4.2 Liquidated Damages other than MBE

3.4.3 Problem Escalation Procedure

3.5 Work Orders

3.6 Payments by Electronic Funds Transfer

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3.7 Prompt Payment Policy

3.8 Federal Funding Acknowledgement

3.9 Conflict of Interest Affidavit and Disclosure

3.10 Non-Disclosure Agreement

3.10.1 Non-Disclosure Agreement (Bidder/Offeror)

3.10.2 Non-Disclosure Agreement (Contractor)

3.11 Maryland Healthy Working Families Act Requirements

3.12 The State of Maryland’s Commitment to Purchasing Environmentally Preferred

Products and Services (EPPs)

3.13 Insurance Requirements

4 Bid Submission Information and Instructions

4.1 eMaryland Marketplace Advantage (eMMA)

4.2 Electronic Means

4.3 Pre-Bid Conference

4.4 Questions

4.5 Bid Due (Closing) Date and Time

4.6 Receipt, Opening and Recording of Bids

4.7 Duration of Bids

4.8 Revisions to the IFB

4.9 Cancellations

4.10 Incurred Expenses

4.11 Protest/Disputes

4.12 Bidder Responsibilities

4.13 Acceptance of Terms and Conditions

4.14 Compliance with Laws/Arrearages

4.15 Verification of Registration and Tax Payment

4.16 False Statements

4.17 Confidentiality of Bids / Public Information Act Notice

4.18 Use of Bidder’s Form Not Binding on State

4.19 Attachments and Documents Required with the Bid (Table A)

4.20 Bid Delivery Instructions

4.21 Bid Evaluation Criteria and Award Basis

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4.22 Tie Bids

4.23 Reciprocal Preference

4.24 Documents Required upon Notice of Recommendation for Contract Award (Table B)

5 IFB Appendices and Exhibits

5.1 Appendices (Table C)

IFB for the Department of General Services, Office of State Procurement Page 7 of 41

1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

The Bidder must document in its Bid that it satisfies the following Minimum Qualifications:

A. The Bidder shall have a minimum of three (3) years of experience providing the specified vehicles listed herein.

B. The Bidder shall provide with its Bid a valid State of Maryland Motor Vehicle

Administration (MVA) Dealer’s License and/or Salesman’s License.

C. Bidders shall provide a statement with their submission that the vehicle types provided shall meet or exceed the specifications per Section 2.4 - Product

Specifications.

D. The Bidder shall submit with its Bid Reference Checks with two or more references filled out.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

IFB for the Department of General Services, Office of State Procurement Page 8 of 41

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.1.1 This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in

Section 2, for a contract between the successful bidder(s) and the State of Maryland

(“State”) for Statewide: Vans and SUVs (Types 9 - 18).

It is the State’s intention to obtain goods and services, as specified in this IFB, from a contract between the selected Bidder and the State.

2.1.2 This is a multiple award IFB. See IFB Section 4.20 Bid Evaluation Criteria and

Award Basis for more Contract award information.

A Contract award does not ensure a Contractor will receive all or any State business under the

Contract.

2.2 Background and Purpose

The purpose of this Indefinite Quantity, Indefinite Delivery Contract is to obtain a source of supply for Statewide Vans and SUVs, Types 9 - 18 at a firm fixed price for the term shown herein, The State may award multiple Contract to all lowest responsive and responsible Bidders.

Successful Vendor(s) shall be responsible for ensuring that the Vans and SUVs Types 9 - 18 are supplied in accordance with the Product Specifications listed in Section 2.4 – Product Specifications.

The State reserves the right to inspect each vehicle prior to acceptance, for compliance with the specifications listed. Inspections may be made by an authorized representative of the State, at the source of supply, point of delivery, or both.

2.2.1 State Staff and Roles

In addition to the Procurement Officer and the State shall assign the Contract Monitor below.

State Contract Monitor: Joseph Consoli

Maryland Department of Budget and Management

State Fleet and Travel Management Unit

45 Calver Street

Annapolis, MD 21401

2.3 Contractor Responsibilities and Tasks

A. Contractor shall be responsible for providing the Statewide Sport Utility Vehicles (SUVs)

(Types 9 - 18) as specified herein and meeting all Minimum Requirements. (reference to

Standard Terms)

B. Contractor shall meet all Terms and Conditions as specified in Appendix 5 – Terms and

Conditions.

C. The Contractor shall participate in an annual business review with the State to discuss performance, contract compliance, and opportunities for improvement. The Contractor must provide requested information and ensure attendance of personnel with authority to address contract matters.

IFB for the Department of General Services, Office of State Procurement Page 9 of 41

2.4 Product Specifications

2.4.1 Additional Terms and Conditions:

A. Only the specific model vehicles will be considered. No substitutions.

B. Color: To be any standard color as shown in the manufacturer’s color selector on model Bid.

C. All Vendors must possess a valid State of Maryland Motor Vehicle Administration (MVA)

Dealer’s license. All Vendors must also possess a valid State of Maryland Motor Vehicle

Administration salesman’s license. A copy of the aforementioned licenses shall be provided upon bid submission.

D. Once an order has been received, vehicles may either be delivered to the ordering agency, picked up at the dealership by the ordering agency or appropriate agency representative or a combination of both. Vehicle must contain a minimum of five (5) gallons of gas.

E. Vehicle shall be delivered with a Certificate of Origin.

F. There is to be no dealer identification attached to the vehicle.

G. Vendor shall be required upon delivery to submit a certificate showing that the vehicle was serviced in accordance with the manufacturer’s recommended new motor vehicle preparation check sheet. This certification is to be signed by the person who serviced the vehicle, as well as the owner and/or designated representative of management.

H. All Vendors shall submit written evidence with bids showing a minimum warranty on power train of 5 years/60,000 miles and a minimum vehicle warranty of 1 year/12,000 miles. There shall be zero (-0-) deductible on the warranty. Standard and/or extended warranty papers shall be given at the time of vehicle delivery.

I. Warranty and service shall be honored at the manufacturer’s dealership, regardless of which dealer is the successful Vendor. Should there be any difference in vehicle warranty and retail warranty, it must be indicated with Bid.

J. Any reduction of prices during the period of the Contract shall be passed on to the State of

Maryland.

K. All products used in packing to cushion and protect during the shipment of vehicles are to be made of recycled, recyclable and/or biodegradable materials.

L. Invoices shall accompany the delivery of each individual vehicle. The invoice date shall match the date the vehicle was delivered. The receiving agency reserves the right to reject any delivery where the invoice conditions are not met. Vendors shall include the Blanket

Purchase Order or Purchase Order number on all invoices. Failure to do so may result in delay of payment.

2.4.2 Standard Equipment

A. Unless otherwise specified, the following items shall be supplied on all below identified vehicle types as standard or required equipment and shall not be included in the specification lists for each vehicle type. As this is the standard equipment list for several vehicle types, it is inherently understood that certain vehicle types may not offer all options on this list; however, despite the lack of compatibility of specific options for specific vehicle types, the list is considered all inclusive.

B. Should a vehicle type or sub-type not specifically indicate standard/required equipment, the below vehicle type shall be the assumed minimums:

Included Vehicle Types:

1. Type 9 (Compact Utility Vehicle, AWD or 4 x 4)

2. Type 10 (Full Size Utility Vehicle, AWD or 4 x 4)

3. Type 11 (Minivan/Wagon, Seven (7) Passenger)

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4. Type 12 (Minivan/Wagon, Seven (7) Passenger)

5. Type 13 (Full Size Van/Wagon, Twelve (12) Passenger)

6. Type 14 (Full Size Van/Wagon Twelve (12) Passenger, DIESEL

7. Type 17 (Full Size ¾ Ton Cargo Van)

8. Type 18 (Full Size One (1) Ton Cargo Van) a). Maryland Clean Cars Act of 2007 Compliant b). OEM Cruise Control c). OEM Bluetooth d). OEM power windows and power door locks for every door.

e). OEM Rear-view Camera. It can be located in the dashboard or rear-view mirror depending on OEM configuration.

f). OEM Reverse Vehicle Aid Sensor with audible tones within vehicle.

g). Inside rear mirror day/night type.

h). Windshield wipers must b have intermittent feature and variable speeds.

i). Rear window defrost and rear wiper required, where applicable.

j). All vehicles are to display a front and rear license plate; brackets, if required, must be installed before delivery. Additionally, a minimum of four (4) screws will be provided.

k). Flex-fuel engine required, if available, unless otherwise stated.

l). ½ Tank of fuel or fully charged battery whichever is applicable.

m). OEM Auxiliary Power Point (cigarette lighter style receptacle).

n). OEM AM/FM radio.

o). OEM USB port(s).

p). Each vehicle must come with four (4) OEM programmed working remote keyless entry fobs and four (4) OEM working keys. Keys incorporated into the fob are acceptable. A total of four (4) fobs/keys is required.

q). Keyless and/or remote entry.

r). All available air bags, standard and option will be required.

s). All windows will have OEM tint consistent with Maryland Law.

t). Mounted OEM standard full-size spare where available. Temporary spare or other OEM solution where full-size spare is unavailable.

u). Lug wrench on all vans and jacks on vans. Jack must meet or exceed vehicle

GWR.

v). Anti-Lock Braking System (ABS).

w). OEM standard power assisted steering.

x). Automatic transmission.

y). All-wheel Drive (AWD).

IFB for the Department of General Services, Office of State Procurement Page 11 of 41 z). Daytime running lights are required.

aa). Steering wheel must be tilt/telescopic where available.

bb). All vehicles must be equipped with OEM floor mats, except where rubber floors are expressly requested or are standard.

cc). Any option that is available at no extra charge will be included with the delivery of the vehicle and will not be removed unless specified by the State or ordering agency.

dd). OEM All-Weather radial tires ee). Cargo area light where applicable.

ff). Left- and Right-hand outside mirrors – factory installed, remote control.

gg). Rear of vehicle visibility must conform to current FMVSS 111 Standards

Power mirrors locks, two-state.

hh). NHTSA Crash Tested

** If the required Standard Specifications, listed above, differ from the individual model specifications identified, the individual model specifications requested will take first priority over the

Technical Specifications.

M. Each unit and all components will be completely assembled, services, and ready for use when delivered to the ordering agency. Unless specified, parts, components, equipment, controls, materials, features, performances, capacities, ratings, or designs which are standard and/or necessary to form an efficient and complete working unit shall be furnished whether specifically required herein or not. Any item not specified herein but deemed necessary for the application shall be supplied and will meet industry standards and practices, as well as federal and State of Maryland safety standards and regulations, Society of Automobile

Engineers (SAE) and other applicable standards.

N. Unless otherwise specified, potential vendors shall furnish any item (part, component, equipment, feature, control, material, performance, capacity, rating, design and/or accessory) included in the manufacturer’s standard or base vehicle covered under the manufacturer’s body code, make, model and trim line noted on the price line whether explicitly specified herein to include those items that can be deleted using the manufacturer’s delete option. Unless otherwise specified, the vendor shall not delete the manufacturer's standard item using the manufacturer’s option or any aftermarket option.

An example would be, a CD changer included in the manufacturer’s standard vehicle will not be deleted even if the CD changer is not explicitly specified in the specifications or solicitation, even if the manufacturer’s CD changer delete option is available for credit.

No exceptions.

2.4.3 Optional Vehicle Equipment

It is the dealer and/or body equipment company's sole responsibility to fully install and make operational any optional vehicle equipment ordered by state agencies. Failure to do so may result in the rejection of the vehicle until such time as the optional equipment is installed. Vendors will provide pricing for all optional vehicle packages and equipment.

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Bidders shall provide pricing for all optional vehicle packages and equipment. Should a requested option be provided as standard equipment, included or available at no charge with the base vehicle bid, the bidder shall enter “INCL” on the pricing sheet. Should an option not be available, the bidder shall indicate “N/A” on the pricing sheet.

Additionally, bidders are asked to provide a savings discount rate off of the manufacturer’s list price for any other option not specifically listed on the pricing sheet.

2.4.4 Vehicle Specifications per Type

A. Type 9 – Compact Utility Vehicle, AWD or 4 x 4

Wheelbase: 104.7" minimum

Engine: 3 cylinder, 1.5L minimum, 146hp fuel injected gasoline

Transmission: CVT or Automatic

Battery: 600 cold cranking amps minimum

Alternator: 90 amp minimum

Steering: Power assist

Tires: Manufacturer's standard to meet payload with a spare wheel and tire

Options: Rear Air Conditioning/Heat

Example Vehicles: Ford Escape, Toyota Rav 4, Chevrolet Equinox, Jeep Compass, Mitsubishi Outlander Sport, Chevrolet Trailblazer, Dodge Hornet

B. Type 9-H – Compact Utility Vehicle, AWD or 4 x 4 - HYBRID

Style: 4-door Compact Utility Vehicle, Seats 5

Wheelbase: 104.7" minimum

Engine: 4 cylinder, 2.0L minimum, 146 fuel injected gasoline - HYBRID

Transmission: CVT or Automatic

Battery: 600 cold cranking amps minimum

Alternator: 90 amp minimum

Steering: Power assist

Tires: Manufacturer's standard to meet payload with a spare wheel and tire

Example Vehicles: Ford Escape, Toyota Rav 4, Dodge Hornet RT, Honda CRV, C. Type 10 – Full Size Utility Vehicle

Style: 4-door Full Size Utility Vehicle, Seats 7

Wheelbase: 116” minimum

Engine: V-8, 5.33L minimum displacement, gasoline, fuel injected, 355 hp/383 torque, 4x4

Transmission: Automatic

Battery: 650 cold cranking amps minimum

Alternator: 140 amp minimum

Steering: Power assist

Tires: Manufacturer’s standard to meet payload with a spare wheel and tire

Drive Train: 4x4 or AWD

Options: RWD

Flex Fuel

IFB for the Department of General Services, Office of State Procurement Page 13 of 41

Tow Package, with transmission cooling

Rear Air Conditioning/Heat

Example Vehicles: Chevrolet Tahoe, GMC Yukon, Jeep Wagoneer

D. Type 10-1 – Full Size Utility Vehicle, Extended

Wheelbase: 116” minimum

Engine: V-8, 5.3L minimum displacement, gasoline, fuel injected, 355 hp/383 torque, 4x4

Transmission: Automatic

Battery: 650 cold cranking amps minimum

Alternator: 140 amp minimum

Example Vehicles: Chevrolet Suburban, GMC Yukon XL, Grand Wagoneer

E. Type 10-2 Full Size Utility Vehicle

Wheelbase: 122.5” minimum

Engine: 3.5 liter with 380 hp and 470ft lbs. torque

Transmission: 10 speed automatic transmission

Battery: 650 cold cranking amps minimum

Alternator: 140 amp minimum

Steering: Electric Power assist

Example Vehicles: Ford Expedition

F. Type 10-3 Full Size Utility Vehicle

Wheelbase: 131.6” minimum

Engine: 3.5 liter with 380 hp and 470ft lbs. torque

Transmission: 10 speed automatic transmission

Battery: 650 cold cranking amps minimum

Alternator: 140 amp minimum

Steering: Electric Power assist

IFB for the Department of General Services, Office of State Procurement Page 14 of 41

Example Vehicles: Ford Expedition Max

G. Type 10-M Mid-Size Utility Vehicle

Style: 4-door Mid-Size Utility Vehicle, Seats 5 or more

Wheelbase: 112” minimum

Engine: 3.3 L minimum displacement, gasoline, fuel injected, 281 hp/255 torque, 4x4 or AWD

Transmission: Automatic

Battery: 650 cold cranking amps minimum

Alternator: 90 amp minimum

3rd Row Seat

Example Vehicles: Ford Explorer, Jeep Grand Cheroke, Chevrolet Traverse, Dodge

Durango

H. Type 10-MPH Mid-Size Plug-In Hybrid Utility Vehicle

Style: 4-door Mid-Size Utility Vehicle, Seats 5 or more

Wheelbase: 112” minimum

Engine: 2.0 L DOHC 1-4 minimum displacement, gasoline, fuel injected, intercooled turbo, 270 hp/295 torque, 4x4 or AWD

Transmission: Automatic

Battery: 600 cold cranking amps minimum

Alternator: 90 amp minimum

Options: Tow Package, with transmission cooling

Example Vehicles: Outlander

I. Type 11 – Minivan/Wagon, Seven (7) Passenger

Style: 4-door Full Size Utility Vehicle, Seats 5 or more

Wheelbase: 121" minimum

IFB for the Department of General Services, Office of State Procurement Page 15 of 41

Engine: 6 cylinder, 3.0L minimum displacement, gasoline, fuel injected

Transmission: Automatic w/Overdrive

Battery: 600 cold cranking amps minimum

Alternator: 100 amp minimum

Steering: Power assist

Tires: Manufacturer's standard to meet payload with a spare wheel and tire

Options: Rear Air Conditioning/Heat

Example Vehicles: Chrysler Pacifica, Toyota Sienna

J. Type 12 – Minivan/Wagon

Style: 4-door Full Size Utility Vehicle, Seats 5 or more

Wheelbase: 121" minimum

Engine: 6 cylinder, 3.0L minimum displacement, gasoline, fuel injected

Transmission: Automatic w/Overdrive

Battery: 600 cold cranking amps minimum

Alternator: 100 amp minimum

Steering: Power assist

Tires: Manufacturer's standard to meet payload with a spare wheel and tire

Factory conversion for ADA Low Floor Mobility Van:

The OEM floor shall be lowered 14 inches from the base of the firewall to the area immediately in front of the rear axle. This assembly shall be carbon steel metal, at a minimum. Shall be joined to the body frame members in a manner that provides a leak proof floor. The floor shall be lowered through the threshold of each sliding door, while the door itself shall be extended to seal.

Floor Covering

The floor covering shall be transit grade Altro or approved equal.

Wheelchair Ramp:

Shall be hinged, manually operated, fold up, formed aluminum design.

Shall incorporate a latching, swing-away feature to allow ambulatory passengers to easily pass through the right sliding door with the ramp folded.

Shall use a dual spring resistance to control the rate of movement as it folds and unfolds. Shall not block any part of the door glass while in the stowed position.

Wheelchair Positions and Securement:

The vehicle shall have (2) forward facing wheelchair positions.

The securement system shall be Q Straint or an approved equal.

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The entire securement and restraint system shall comply with all applicable state and federal regulations.

Interior lighting:

Lighting producing a minimum of 2-foot candles of illumination on entrance ramp area shall be provided.

Safety Equipment - Backup alarm:

Backup camera visibility must conform to current

FMVSS 111 Standards Back up alarm

Flooring – Thermoplastic panel and with Gerflor commercial grade vinyl transit floor covering:

Sub Floor: The interior floor shall be thermoplastic panels, consisting of a polypropylene honeycomb core with chopped glass reinforced facing on both sides –

Floor Covering Material: 2.2 mm thick commercial grade vinyl transit floor covering shall cover the entire floor surface. Flooring should also possess anti-skid properties (Gerflor Tarabus Sirius)

Ramp – Mobility Aid Ramp: The vehicle shall be equipped with a manually operated, 80-degree (nominal) swing-away mobility access ramp which stows vertically and folds and unfolds through the passenger side slide door. The ramp swings out to provide unobstructed ambulatory passenger entry/exit. The installed ramp shall not obstruct the view of the driver through any vehicle window. When clock-spring assisted ramp is deployed, it shall provide a minimum usable width of 30” and a slope meeting the requirements of ADA, 49 CFR. The ramp surface shall be continuous and made skid resistant through powder coating. It shall have no protrusions from the surface greater than ¼” and shall accommodate both four-wheel and three-wheel mobility aids. The ramp shall have a rated capacity of 1,000 lbs., with a safety factor of at least three (3) based on the ultimate strength of the material. Each side of the ramp shall have protective barriers at least two (2) inches high to prevent mobility aids from rolling off the ramp edge.

Interlock – Preferred language for control interlock consistent with ADA:

Control Interlock: The curbside sliding door shall be interlocked with the vehicle transmission to ensure the vehicle cannot be shifted out of park when the curbside slide door is open. Utilizing the OEM Brake Transmission Shift Interlock (BTSI) in conjunction with a door ajar switch located at the passenger side sliding door, that will enable the BTSI when the door becomes ajar.

Storage:

The storage area behind the third-row seat under the tub cover contains the spare tire, safety triangles and first aid kit.

The fire extinguisher is mounted to the driver seat base.

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Removable front passenger seat:

The seat shall be removable so a wheelchair passenger can occupy the front seat location.

The seat shall be mounted on a base with wheels for the ease of removal and installation.

A 4-point wheelchair securement system, which also will accommodate a 3-point lap/shoulder restraint belt, will be installed at this location.

Rear bench seat:

The standard OEM 3-passenger 60/40 split rear bench seat shall be utilized;

passenger restraint belts and latches will be in place for each designated seating position.

Example Vehicles: Revability, VMI, Braun

K. Type 13 Full Size Van/Wagon

Style: Full Size Twelve (12) Passenger Van/Wagon

Wheelbase: 135” minimum

Engine: 6 cylinder, 3.0L minimum displacement, gasoline, fuel injected, 261 hp/260 torque

Transmission: Automatic w/Overdrive

Battery: 600 cold cranking amps minimum

Alternator: 220 amp minimum

Steering: Power assist

Tires: Manufacturer’s standard to meet payload with a spare wheel and tire

Sliding Doors

Options: Medium Top Roof

High Top Roof

Barn Doors (credit)

Example Vehicles: Chevrolet Express, G-2500, GMC Savana G-2500, Dodge Ram

Pro-Master, Ford Transit

L. Type 14-D Full Size Van/Wagon

Style: Full Size Twelve (12) Passenger Van/Wagon, DIESEL

Wheelbase: 144” minimum

Engine: Diesel

GVW: 8,600 lbs. minimum

Transmission: Automatic w/Overdrive

Battery: 660 cold cranking amps minimum

Alternator: 220 amp minimum

Steering: Power assist

Sliding Doors

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Mobility Upfitting

Options: High Roof

Availability of Various Bodies

AWD

Example Vehicles: 2500 Sprinter

M. Type 17 – Full Size ¾ Ton Cargo Van

Style: Full Size ¾ Ton Cargo Van

Wheelbase: 130” minimum

Engine: 6 cylinder, 3.5L minimum displacement, 275hp/260 torque

GVW: 8500 lbs. minimum

Transmission: Automatic w/Overdrive

Battery: 660 cold cranking amps minimum

Alternator: 115 amp minimum

Options: Long wheelbase of 148”

Rear Air Condition/Heat

Rear Glass

Slide Door and Rear Glass

Medium Top Roof

High Top Roof

Factory Tinted glass all around

Tow package

Step Bumper

Example Vehicles: Ford Transit, Chevy Express Van, RAM Pro-Master

N. Type 17-D Full Size ¾ Ton Cargo Van, DIESEL

Style: Full Size ¾ Ton Cargo Van, AWD DIESEL

Wheelbase: 144” minimum

Engine: 4 cylinder, 2.0L minimum displacement, 208hp/332 torque

GVW: 9,000 lbs. minimum

Transmission: Automatic w/Overdrive

Battery: 660 cold cranking amps minimum

Alternator: 115 amp minimum

Options: Long wheelbase of 170”

Rear Air Condition/Heat

Rear Glass

Slide Door and Rear Glass

High Top Roof

Factory Tinted glass all around

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Tow package

Example Vehicles: Sprinter 2500

O. Type 18 Full Size One (1) Ton Cargo Van

Style: Full Size One (1) Ton Cargo Van

Wheelbase: 130” minimum

Engine: 6 cylinder, 3.5L minimum displacement, 275hp/260 torque

GVW: 9,500 lbs. minimum

Transmission: Automatic w/Overdrive

Battery: 660 cold cranking amps minimum

Alternator: 220 amp minimum

Options: Rear Air Condition/Heat

Rear Glass

Slide Door and Rear Glass

Medium Top Roof

High Top Roof

Factory Tinted glass all around

Tow package

Dual Rear Wheels

Example Vehicles: Chevrolet G-3500, Ford Transit, Ram Pro-Master, Sprinter 3500

P. Type 18-D Full Size One (1) Ton Cargo Van, AWD DIESEL

Style: Full Size One (1) Ton Cargo Van AWD

Wheelbase: 144” minimum

Engine: 4 cylinder, 2.0L-3.7L minimum displacement, 208hp/332 torque

GVW: 9,990 lbs. minimum

Transmission: Automatic w/Overdrive

Battery: 660 cold cranking amps minimum

Alternator: 220 amp minimum

Options: Rear Air Condition/Heat

Rear Glass

Slide Door and Rear Glass

High Top Roof

Factory Tinted glass all around

Tow package

Dual Rear Wheels

Example Vehicles: Sprinter 3500

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2.4.5 Vehicle Catalog

The awarded vendor(s) shall supply the State Contract Monitor with the specific vehicle catalog(s) for each model individually awarded. The catalog shall identify all option codes and pricing at the time of the award.

The State shall not publicly disclose this information but shall maintain the material as a resource for agencies seeking to “build” vehicles to their specifications.

Awarded vendors shall provide other agencies with the same ordering and catalog information on an as- needed basis and only with the prior approval of the State Contract Monitor. There shall be no additional cost associated with this request.

2.4.6 Fees Related to Bid Pricing and Delivery

Bidders shall be aware of the following, with regard to bid pricing:

a. Sales Tax does not apply to the State of Maryland.

b. All transaction and/or processing fees shall be included in Bid pricing.

c. Temporary Tags fees shall be included in Bid pricing and must be included when vehicle is delivered.

** Failure to include all transaction and/or processing fees could result in bid disqualification or loss of revenue to the vendor. The State will not be in a position to rectify pricing post-bid and will expect delivery at the bid/contracted price.

2.5 Supplemental Category of Work Requirements and Responsibilities

See Appendix 3 – Commodity Supplemental for the General Vehicle Type specifications associated with this solicitation.

2.5.1 Mercury and Products that Contain Mercury

All products or equipment provided pursuant to this Solicitation shall be mercury-free products. The Bidder/Offeror must submit a Mercury Affidavit with its Bid.

2.5.2 Green Purchasing

Contractors must comply with Maryland’s Green Purchasing Reporting Requirements. See the

Green Purchasing website for more information. Green Purchasing (maryland.gov)

The State of Maryland is committed to purchasing environmentally preferable products and services (EPPs). Maryland’s State Finance & Procurement Article §14-410 defines environmentally preferable purchasing as “the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose.”

Accordingly, Bidders/Offerors are strongly encouraged to offer EPPs to fulfill this contract, to the greatest extent practicable.

The State of Maryland reserves the right to request from the Contractor quarterly sales data over the course of this contract. This information must include details about the recycled

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This information will enable Maryland State agencies to comply with Article §14–405 of the

Annotated Code of Maryland and COMAR 21.13.01.14, effective October 1, 2014, which requires Maryland State agencies to report to the Department of General Services on their procurement of environmentally preferable products and services. To facilitate consistent reporting on targeted contracts, the Contractor will be provided with a

VENDOR GREEN SALES REPORT template by the Maryland DGS.

2.5.3 Price Escalation

The price adjustments for the renewals shall be negotiated and mutually agreed upon by the Office of State Procurement and the Contractors. Although each negotiation will be carried out independently, the percentage increase or the monetary increase shall be the same for all vendors.

Contract price may be adjusted annually beginning twelve (12) months after the

Contract’s effective date. All price adjustments shall be based on the percentage change

(up or down) of the MSRP, or the following Producers Price Index (PPI) or whichever is lowest:

Automobile, light truck and utility vehicle MFG automobile, light truck and utility vehicle MFG: PCU336110336110

Heavy Duty Truck MFG Trucks, Truck Tractors, and bus chassis (chassis of own manufacturer) 14,001 to 33,000 lbs.: PCU3361203361201

Heavy Duty Truck MFG Trucks, Truck Tractors, and bus chassis (chassis of own manufacturer) 33,0001 lbs. or more: PCU 3361203361202

If a chassis or body manufacturer has a proposed percent price change that exceeds the

PPI, the awarded vendor may be permitted to use the MSRP percentage change as a maximum pending the Office of State Procurement’s approval.

MSRP percent changes shall be verified by the chassis or body manufacturer in the form of a letter on manufacturer’s letterhead or other publication. Price adjustments shall correlate with the PPI as published by the U.S. Department of Labor, Bureau of Labor Statistics. These reports are accessible at the following website: http://www/bls.gov/data/.

When requesting a price adjustment, the awarded vendor must submit a justification in writing to the Procurement Officer and Contract Manager identified on the Key Information

Summary Sheet and Section 2.2, detailing the reasons for the price adjustment request and demonstrate the calculable change in PPI or MSRP for the duration of months on the current contract, prior to the price that supports a price adjustment. The requested adjustment for a price change may not exceed the percentage change of the PPI for preceding twelve prior to the adjustment or the MSRP percentage change. The price adjustment justification must be submitted to the Procurement Officer and Contract Manager no less than forty-five (45) days prior to the annual contract effective date to have the price adjustment reviewed. Any approved price adjustment will be effective for new orders placed by the Agency on or after the effective date of the adjustment, as approved by the Office of State Procurement.

The Office of State Procurement and the ordering agencies reserves the exclusive right to accept or reject any request for price adjustments. Price adjustments may be effective only upon written approval by the Office of State Procurement and may not be applied retroactively. Failure http://www/bls.gov/data/

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2.5.4 Unit Price

Should the Contractor be required to perform work over and above that required by the Contract documents, or should the Contractor be ordered to omit work required by the Contract documents, an equitable adjustment will be made to the Contract price. In determining the amount of any such extra to the Contractor, which is governed by unit prices, the amount of the extra will be the unit price bid/proposal by the Contractor or a reasonable price, whichever is less.

In determining the amount of any such credit due to the State, which is governed by unit prices, the amount of the credit will be the unit price bid/proposal by the Contractor or a reasonable price, whichever is greater. Unit prices quoted will be the same for extra work and for credit work and shall be the sum total compensation payable or creditable for such items of work, including all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc. The Procurement

Officer will issue one or more Contract modifications to authorize any such additions or deletions of work.

2.5.5 Tax Exemption

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of

Columbia sales taxes and transportation taxes. Exemption certificates shall be completed upon request. Where a Contractor is required to furnish and install material in the construction or improvement of real property in performance of a contract, the Contractor shall pay the Maryland

Sales Tax, and the exemption does not apply.

2.5.6 Specifications Supplemental

All materials, equipment, supplies or services shall conform to federal and State laws and regulations and to the specifications contained in this solicitation. See Appendix 3 – Commodity

Supplemental for additional Specifications pertaining to this Solicitation.

2.5.7 Delivery and Acceptance

Delivery shall be made in accordance with the solicitation specifications. The State, in its sole discretion, may extend the time of performance for excusable delays due to unforeseeable causes beyond the Contractor’s control. The State unilaterally may order in writing the suspension, delay or interruption of performance hereunder. The State reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met. The materials listed in the bid or proposal shall be delivered FOB the point or points specified prior to or on the date specified in the bid or proposal. Any material that is defective or fails to meet the terms of the solicitation specifications shall be rejected. The Bidder/Offeror shall promptly replace Rejected materials. The State reserves the right to purchase replacement materials in the open market. Contractors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement, plus applicable expenses, if any.

2.5.8 EPA Compliance

Materials, supplies, equipment, and other services shall comply in all respects with the Federal

Noise Control Act of 1972, where applicable.

2.5.9 Occupational Safety and Health Act (OSHA)

All materials, supplies, equipment, or services supplied as a result of this contract shall comply with the applicable U.S. and Maryland Occupational Safety and Health Act Standards.

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2.5.10 Returned Goods

Contractor(s) shall be entitled to recover reasonable compensation for any and all goods shipped in accordance with authorized agency orders, meeting all contract requirements, and returned by the agency for reasons other than the Contractor’s failure to meet contract requirements.

Compensation shall be limited to costs allowable, reasonable and allocable to the returned goods in accordance with COMAR 21.09. Contractors must provide written proof of the claimed costs.

A return of goods covered by this section shall be deemed a partial termination for convenience as to the returned goods, and other contract provisions and principles applicable to a partial termination for convenience shall apply.

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3 Standard Terms and Conditions

3.1 Contract Initiation Requirements

Once all approvals have been obtained and the Contract is fully executed, the Procurement Officer may schedule a kickoff meeting to be held prior to commencement of Contract performance.

3.2 End of Contract Transition

This section is inapplicable to this IFB.

3.3 Invoicing

Submission of an invoice constitutes the Contractor’s verification that the information in the invoice is accurate as of the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) will not be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

A. Contractor name and address;

B. Remittance address;

C. Federal taxpayer identification (FEIN) number, social security number, as appropriate;

D. Invoice period (i.e. time period during which services covered by invoice were performed);

E. Invoice date;

F. Invoice number;

G. State assigned Contract number;

H. State assigned (Blanket) Purchase Order number(s);

I. Goods or services provided;

J. Amount due; and

K. Any additional documentation required by regulation or the Contract.

Invoices that contain both fixed price and labor hour or time and material items shall clearly identify each item as either fixed price, labor hour, or time and material billing.

The State reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of

Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed, and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

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3.3.1 Invoice Submission Schedule

The Contractor shall submit invoices in accordance with the following schedule:

A. Invoices for deliverables shall be submitted upon completion and acceptance of the deliverables as defined in Section 2 of the IFB.

3.3.2 Deliverable Invoicing

A. Deliverable invoices shall be accompanied by a Deliverable Product Acceptance

Form (DPAF) signed notice(s) of acceptance issued by the State for all invoices submitted for payment. Payment of invoices will be withheld if a signed DPAF is not submitted (see online example at http://doit.maryland.gov/contracts/Documents/_procurementForms/DeliverableProdu ctAcceptanceForm-DPAFsample.pdf).

Payment for deliverables will only be made upon completion and acceptance of the deliverables as defined in Section 2 of the IFB.

3.3.3 Travel Reimbursement

Travel will not be reimbursed under this IFB.

3.4 Liquidated Damages

3.4.1 MBE Liquidated Damages

Inapplicable because there is no MBE goal for this IFB.

3.4.2 Liquidated Damages other than MBE

This section is inapplicable to this IFB.

3.4.3 Problem Escalation Procedure

No later than ten (10) Business Days after notice of recommended award or after the date of the

Notice to Proceed, whichever is earlier, the Contractor must provide, and thereafter, maintain a

Problem Escalation Procedure (PEP) for both routine and emergency situations. The PEP must state how the Contractor will address problem situations as they occur during the performance of the Contract, especially problems that are not resolved to the satisfaction of the State within appropriate timeframes and must include:

A. Contact information

B. The process for establishing the existence of a problem;

C. Names, titles, and contact information for progressively higher levels of personnel in the Contractor’s organization who would become involved in resolving a problem;

D. For each individual listed in the Contractor’s PEP, the maximum amount of time a problem will remain unresolved with that individual before the problem escalates to the next contact person listed in the Contractor’s PEP;

E. Expedited escalation procedures and any circumstances that would trigger expediting them;

F. The method of providing feedback on resolution progress, including the frequency of feedback to be provided to the State;

G. Contact information for persons responsible for resolving issues after normal business hours (e.g., evenings, weekends, holidays) and on an emergency basis; and

H. A process for updating and notifying the Contract Monitor of any changes to the PEP.

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I. The PEP must be updated within ten (10) Business Days after any change in circumstance which changes the PEP but not less than annually within ten (10)

Business Days after the start of each Contract year .

Nothing in this section shall be construed to limit any rights of the Contract Monitor or the

State which may be allowed by the Contract or applicable law.

3.5 Work Orders

The Blanket Purchase Order (BPO) issued as a result of this solicitation, and any subsequent amendments, modifications or options issued relevant to this solicitation or BPO, complies with all the terms, conditions and specifications issued with this solicitation and is incorporated in and made part of the Contract – see Appendix 5 – Terms and Conditions.

3.6 Payments by Electronic Funds Transfer

By submitting a Bid in response to this solicitation, the Bidder, if selected for award:

Agrees to accept payments by electronic funds transfer (EFT) unless the State Comptroller’s

Office grants an exemption. Payment by EFT is mandatory for contracts exceeding $200,000. The successful Bidder shall register using the COT/GAD X-10 Vendor Electronic Funds (EFT)

Registration Request Form.

Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form, must include the business identification information as stated on the form, and must include the reason for the exemption. The COT/GAD

X-10 form may be downloaded from the Comptroller’s website at:

https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf.

3.7 Prompt Payment Policy

This procurement and the Contract(s) to be awarded pursuant to this solicitation are subject to the

Prompt Payment Policy Directive issued by the Governor’s Office of Small, Minority & Women

Business Affairs (GOSBA) and dated August 1, 2008. Promulgated pursuant to Md. Code Ann., State Finance and Procurement Article, §§ 11-201, 13-205(a), and Title 14, Subtitle 3, and

COMAR 21.01.01.03 and 21.11.03.01, the Directive seeks to ensure the prompt payment of all subcontractors on non-construction procurement contracts. The Contractor shall comply with the prompt payment requirements outlined in the Contract, Section 31 “Prompt Pay Requirements”

(see Exhibit 2 - Sample Contract). Additional information is available on GOSBA’s website at:

http://www.gomdsmallbiz.maryland.gov/documents/legislation/promptpaymentfaqs.pdf.

3.8 Federal Funding Acknowledgement

This Contract does not contain federal funds.

3.9 Conflict of Interest Affidavit and Disclosure

The Bidder shall complete and sign the Conflict-of-Interest Affidavit and Disclosure (Attachment I) and submit it with its Bid.

By submitting a Conflict-of-Interest Affidavit and Disclosure, the Contractor shall be construed as certifying that all Contractor Personnel and subcontractors are also without a conflict of interest as defined in COMAR 21.05.08.08A.

https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf

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Additionally, a Contractor has an ongoing obligation to ensure that all Contractor Personnel are without conflicts of interest prior to providing services under the Contract. For policies and procedures applying specifically to Conflict of Interests, the Contract is governed by COMAR

21.05.08.08.

Participation in Drafting of Specifications: Disqualifying Event: Bidders are advised that Md. Code

Ann. State Finance and Procurement Article §13-212.1(a) provides generally that “an individual who assists an executive unit in the drafting of specifications, an invitation for bids, a request for proposals for a procurement, or the selection or award made in response to an invitation for bids or a request for proposals, or a person that employs the individual, may not: (1) submit a bid or proposal for that procurement; or (2) assist or represent another person, directly or indirectly, who is submitting a bid or proposal for that procurement.” Any Bidder submitting a Bid in violation of this provision shall be classified as “not responsible.”

3.10 Non-Disclosure Agreement

3.10.1 Non-Disclosure Agreement (Bidder/Offeror)

A Non-Disclosure Agreement (Bidder/Offeror) is not required for this procurement.

3.10.2 Non-Disclosure Agreement (Contractor)

A Non-Disclosure Agreement (Contractor) is not required for this procurement.

3.11 Maryland Healthy Working Families Act Requirements

On February 11, 2018, the Maryland Healthy Working Families Act went into effect. All Bidders should be aware of how this Act could affect your potential contract award with the State of

Maryland. See the Department of Labor, Licensing and Regulations website for Maryland

Healthy Working Families Act Information: https://dllr.state.md.us/paidleave/.

3.12 The State of Maryland’s Commitment to Purchasing Environmentally

Preferred Products and Services (EPPs)

Maryland’s State Finance & Procurement Article §14-410 defines environmentally preferable purchasing as “the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose.” Accordingly, Bidders are strongly encouraged to offer EPPs to fulfill…