Amendment 1 - Pre-Bid Meeting Minutes, Revision to IFB.pdf

AMENDMENT ONE

TO THE INVITATION FOR BIDS

DATE ISSUED: January 14, 2026 eMMA NUMBER: BPM052413

OFFICE OF STATE PROCUREMENT

SOLICITATION TITLE: Vans and SUVs, Types 9 - 18

This Amendment is issued to clarify, add to, delete from, correct and/or change the BID documents to the extent indicated and is hereby made a part of the said BID documents on which the contract will be based. This Amendment becomes part of the BID package. COMAR 21.05.02.08 requires all Amendments issued to be acknowledged.

Issued by:

State of Maryland

Department of General Services

Office of Procurement and Logistics

301 W. Preston Street - Room M-3

Baltimore, Maryland 21201

Tierra Ali-Said

Tierra Ali-Said

DGS Procurement Officer

Acknowledgment Date

Company Name

AMENDMENT ONE TO THE INVITATION FOR BIDS

EMMA NUMBER: BPM052413

Issued: January 14, 2026

Amendment One – Statewide: Vans and SUVs, Types 9 - 18

PRE-BID MEETING MINUTES

Department of General Services

Office of State Procurement

Vans and SUVs, Types 9 – 18

Date: January 14, 2026 Time: 11:00 AM

The Procurement Officer greeted all attendees and welcomed them to the Pre-Bid Conference for the

Department of General Services, Office of State Procurement’s “Vans and SUVs, Types 9 - 18

Solicitation”. The Procurement Officer introduced herself and additional attendees.

The Procurement Officer confirmed the solicitation number for this contract is eMMA# BPM052413

Department of General Services, Attendees:

Maryland Department of General Services, Office of State Procurement:

Tierra Ali-Said, DGS OSP Procurement Officer

Matthew Smith, DGS OSP Lead Procurement Officer

Vendor(s):

See Attendance Report

Pre-Bid Meeting Minutes:

The purpose of this pre-bid is to clarify any questions or concerns bidders may have with regard to the specifications of this solicitation prior to submission of their bid on eMMA. Changes to the specifications or to the Scope of Work will be published as an Amendment and will supersede the original published document as per COMAR 21.05.02.07. The Pre-Bid Meeting minutes will be published as an

Amendment and become part of this solicitation in eMMA. Nothing stated at the Pre-Bid Meeting may change the Invitation for Bids unless a change is made by myself, the DGS Procurement Officer, by written Amendment. All Amendments must be acknowledged by signing the acknowledgement forms for each Amendment. These acknowledgement forms must be submitted with your Bid.

Specifications and other Bid Documents can be examined without charge at the eMaryland Marketplace

Advantage (eMMA) website at https://procurement.maryland.gov/. In addition, you may email the eMMA help desk at emma.helpdesk@maryland.gov, if you need assistance with eMMA-related matters. In order to receive a contract award, a vendor must be registered on eMMA and have an “Active” status.

Please print out all forms and attachments and carefully review the entire solicitation.

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing to the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not at the time of bid or during the term of the contract become in arrears if selected for the contract award. It will be the bidder's responsibility to timely clear https://procurement.maryland.gov/ mailto:emma.helpdesk@maryland.gov any outstanding issues upon notification. In addition, please note that the company name you submit your bid must match exactly as your company is registered in the State of Maryland with the Office of the

Comptroller and Department of Assessments and Taxation.

If you are an out of State Business please make sure you are registered with the Comptroller’s Office.

Also, if you are an out of State business you must have a State of Maryland business license and a resident business office in the State of Maryland.

The references you provide in your Company Profile will be contacted and will be considered in the determination of bidder responsibility. The Procurement Officer is not responsible for incorrect or outdated information, or for references that fail to respond within three (3) working days. Please ensure that your references can speak about your ability to perform the elements of work described in the specifications.

The deadline for submitting additional questions, or for informing the Procurement Officer of any possible restrictive elements, is January 23, 2026, at 3:00 PM Local Time. If additional questions are submitted after this date, the Procurement Officer will, based on time and availability, attempt to answer the question, but a response cannot be guaranteed after the Questions’ Due Date has passed. The Bids in response to this Solicitation are due February 3, 2026, at 3:00 PM Local Time.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer. This provision on Electronic Funds Transfer applies to contracts of over $200,000 for which payments are made through the State Comptroller’s Office. Electronic funds transfer will be used by the

State to pay the Contractor for this Contract and any other State payments due to the Contractor unless the

State Comptroller’s Office grants the Contractor an exemption.

The Procurement Officer opened the floor to Bidders to ask Questions. One Question was received and will be submitted in writing.

Pre-Bid Meeting Attendance Report:

End of Pre-Bid Meeting: 11:10 AM

Section 2.2, Background, revision:

1. Now Reads: “The purpose of this Indefinite Quantity, Indefinite Delivery Contract is to obtain a source of supply for Statewide Vans and SUVs, Types 9 - 18 at a firm fixed price for the term shown herein, The State may award multiple Contract to all lowest responsive and responsible Bidders.

Successful Vendor(s) shall be responsible for ensuring that the Vans and SUVs Types 9 -

18 are supplied in accordance with the Product Specifications listed in Section 2.4 –

Product Specifications. The State reserves the right to inspect each vehicle prior to acceptance, for compliance with the specifications listed. Inspections may be made by an authorized representative of the State, at the source of supply, point of delivery, or both.”

2. Revised to Read: “The purpose of this Indefinite Quantity, Indefinite Delivery Contract is to obtain a source of supply for model year 2026 Vans and SUVs, Types 9 - 18 at a firm fixed price for the term shown herein, The State may award multiple Contract to all lowest responsive and responsible Bidders.

Successful Vendor(s) shall be responsible for ensuring that the Vans and SUVs Types 9 -

18 are supplied in accordance with the Product Specifications listed in Section 2.4 –

Product Specifications. The State reserves the right to inspect each vehicle prior to acceptance, for compliance with the specifications listed. Inspections may be made by an authorized representative of the State, at the source of supply, point of delivery, or both”

- End of Amendment One -