Statement of Objectives for HelioCon.pdf

Page 1 of 6 RG II-001, Exhibit A (09/30/2020)

APPENDIX A

STATEMENT OF OBJECTIVES

“Heliostat Technology Advancement”

December 1, 2023

<STATEMENT OF OBJECTIVES IS FOR SOLICITATION ONLY.

THIS LANGUAGE IN COMBINATION WITH THE FINAL,

NEGOTATED PROPOSAL WILL CREATE THE PERFORMANCE

WORK STATEMENT THAT WILL BE INCLUDED IN THE

SUBCONTRACT. >

1.0 BACKGROUND

The Heliostat Consortium (HelioCon) is led by the National Renewable Energy Laboratory (NREL) and includes partners Sandia National Laboratories (Sandia) and the Australian Solar Thermal Research Institute (ASTRI). HelioCon is a U.S. consortium to support research, development, validation, commercialization, and deployment of low-cost heliostats for concentrating solar power (CSP) and concentrating solar thermal (CST) applications. Heliostats are a critical component of CSP power tower technologies. A heliostat field represents 30%–50% of the direct system cost and can be a large component of plant operations and maintenance (O&M) costs. To meet the U.S. Department of Energy Solar Energy Technologies Office’s (DOE-SETO) target of 5 cents/kWh for baseload CSP configurations or 0.8 cents/kWh for thermal production, significant techno-economic improvements for heliostats will need to be realized—both a reduction in costs and an improvement in performance and reliability.

HelioCon works closely with DOE and a board of advisors composed of CSP developers, component suppliers, utilities, and international experts to achieve the DOE-SETO 2030 objectives for U.S.-manufactured heliostat cost, performance, and reliability. To further advance U.S. heliostat technologies, HelioCon engages with subject matter experts and general stakeholders for direct, project-level collaboration, external consulting, and mission-specific panels or workshops.

2.0 STATEMENT OF OBJECTIVES

In the next five years, HelioCon aims to create:

• An engaged, active heliostat community to further advance heliostat technologies.

• A fully validated third-party performance assessment platform for an integrated heliostat and its components

• A series of modeling and testing guidelines and standards

• A publicly available, easily accessible suite of tools, models, and resources for the public

3.0 SCOPE OF WORK

<RESERVED> Final Scope of Work will be inserted upon Award Selection to fit each successful Awardee’s specific project following that proposal’s selection through the solicitation process. Based upon the Statement of Objectives and expected

Page 2 of 6 RG II-001, Exhibit A (09/30/2020) activities presented herein, the Offeror will propose a Scope for the work which upon selection as the successful Offer, will be converted to a Performance Work Statement (PWS) Scope by NREL. The SOW will be transmitted to the Successful Offeror for Agreement and the PWS will be mutually agreed upon and incorporated into the proposed Subcontract.

If a multi-year project is proposed, the project shall be proposed in Phases, Phase 1 representing the Year One work and Phase Two representing the Out Year’s work. The Deliverables shall tie to these 2 Phases. Upon completion of Phase 1, NREL will make a go/no go decision, based upon its sole judgement, whether or not authorize a Phase 2.

The go/no go decision will depend on the availability of Federal Funds and the successful outcome of Phase 1 to include project performance, project schedule adherence, the extent milestone objectives are met, compliance with reporting requirements, and overall contribution to the program goals and objectives.

Subcontractor shall conduct research, development, validation, and deployment of low-cost heliostats for concentrating solar power (CSP) and solar thermal (CST) applications.

Subcontractor shall address the critical gaps identified by industry member, stakeholders and suppliers during the 2022 Helicon road map workshop (provide a link where they can get the results)

4.0 TASKS

<RESERVED> Tasks will be finalized upon selection of the proposal for subcontract award. Tasks will designed to fit each successful Awardee’s specific project based on the final, negotiated proposal. These Tasks will be based upon the NREL Statement of Objectives and Tasks proposed by the Offeror. Upon selection as the successful Offeror, these Tasks will be converted to PWS Tasks by NREL. The PWS will be mutually agreed upon and incorporated into the proposed Subcontract.

<Note: if you need a hold point. The language can be modified as needed.

Upon completion of Tasks x through x, NREL will make a go/no go decision, based upon its sole judgement, whether or not to authorize Tasks x through x. The go/no go decision will depend on the availability of Federal Funds and the outcome of Tasks x through x. If NREL should decide not to authorize Tasks x through x, the subcontract shall be considered complete upon submittal of the final deliverables for Tasks X through X. Note: If it’s easier to call this Phase I and II then you may do that as well. If the hold point technique is used, then a limit of obligation equal to the deliverables for the initial tasks or phase should be set. >

5.0 REVIEW MEETINGS AND TRAVEL REQUIREMENTS

<RESERVED> This Section will be defined upon Award Selection to fit each successful Awardee’s specific project. These Review Meetings and Travel Requirements will be based upon the NREL Statement of Objectives and Review Meetings and Travel Requirements proposed by the Offeror. Upon selection as the successful Offeror, these will be converted to SOW Review Meetings and Travel Requirements by NREL. The SOW will be transmitted to the Successful Offeror for Agreement and incorporated into the proposed Subcontract.

Page 3 of 6 RG II-001, Exhibit A (09/30/2020)

6.0 DELIVERABLES

<RESERVED> Deliverables will be defined upon Award of the proposal for subcontract award. Deliverables will be specifically defined to fit each successful Awardee’s specific project. These deliverables will be based upon the NREL Statement of Objectives and deliverables proposed by the Offeror. Upon selection as the successful Offeror, these will be converted to PWS deliverables. The PWS will be mutually agreed upon and incorporated into the proposed Subcontract.

The Subcontractor shall provide the following deliverables by the due date as indicated:

Example Deliverable Table

Deliverable No.

(Year.#)

Associated Task(s) No.

Deliverable Description

Due Date (Quarter, Year)

Proposed Deliverable

Payment

1.1 1 Initial Report Q1, Y1 $200,000

1.2 1 Quarterly Report Q1, Y1 $10,000

1.3 1 Quarterly Report Q2, Y1 $10,000

1.4 1, 2 Quarterly Report Q3, Y1 $10,000

1.5 1, 2 Quarterly Report Q4, Y1 $30,000

2.2 1 Project Specific Deliverable

Q2, Y1 $50,000

2.6 1 Project Specific Deliverable

Q4, Y1 $10,000

3.4 1, 2, 3 Final Project Report

Q4, Y3 $10,000

3.4 1, 2, 3 Final Project Deliverable

Q4, Y3 $100,000

[The following types of Deliverables are provided as samples, Upon award selection, those needed will be added to the list of deliverables (in table above or similar format)]

Quarterly Technical Progress Report: The subcontractor shall prepare and submit to consortium leadership and copy NREL by the 30th day of each quarter end a technical progress report. This report shall communicate an assessment of subcontract status, explain variances and problems, report accomplishment of performance milestones and/or deliverables, and discuss any other areas of concern or achievement.

Final Technical Report: The subcontractor shall prepare and submit to consortium leadership and copy NREL a final technical report, both in draft and final version. The draft version shall be due 7 days prior to the completion date of the subcontract. NREL will have 7 days to review the draft version and provide written comments to the subcontractor. The subcontractor shall make any corrections or revisions per NREL’s written comments no later than the subcontract period of performance end date and submit the final version to NREL with a reproducible master.

Page 4 of 6 RG II-001, Exhibit A (09/30/2020)

A deliverable that describes the current state of research, development, and/or product at the subcontracting institution is due within the first month.

Participation in meetings. These are held at approximately annual intervals with specific time and locations to be determined. Successful participation requires attendance, presentation (oral or poster), and submission of a project summary report.

DELIVERY OF COMPUTER SOFTWARE CODE (AS APPLICABLE)

[This section is required for all non-commercial services unless there will be computer software code developed under this work effort that will all be released as open source code, in which case the “Delivery of Open Source Software” section below should be used instead, and this section can be deleted.]

All object, source, or other code (including all applicable data sets) developed under this subcontract effort shall be provided to the technical monitor as a condition of final payment, in accordance with the subcontract. It is expected that all delivered source code shall be original and the subcontractor shall provide a written certification to the Technical Monitor that all source, or other code developed and delivered under this subcontract does not contain any open source code - as a condition of final payment in accordance with the subcontract. The subcontractor’s (including all lower tier subcontractors, as applicable) certification shall specify that “All source, or other software code developed and/or delivered under this Subcontract No. is original and does not contain any 3rd party or other open source software.”

[The following Sections 7.0, 8.0 and 9.0 are boilerplate and should not be altered.]

7.0 ELECTRONIC REPORTING REQUIREMENTS FOR SUBCONTRACT

REPORT DELIVERABLES

It is NREL’s intention to publish subcontract report deliverables containing publicly available information (e.g. non-confidential, non-protected, non-proprietary information) for distribution on the internet.

The subcontractor shall provide the final approved version of report deliverables in accordance with the electronic reporting requirements described below.

The technical monitor may specifically direct the subcontractor to provide reports in one or more of the file format standards provided below:

7.1 The subcontractor shall submit all report deliverables (including status, annual, or final reports) as electronic files in Adobe .pdf format, preferably with all graphics and images embedded within the document.

7.2 All final approved version submissions shall be delivered to NREL via e-mail to the

NREL Technical Monitor.

Page 5 of 6 RG II-001, Exhibit A (09/30/2020)

7.3 If it is not possible to include all of the graphics and images (figures, illustrations, and photographs) in the same file as the text, NREL will accept the text in Adobe .pdf formats and the graphics and images as separate electronic graphic or image files*.

The accepted standard for page layout and graphics is the Adobe Creative Suite of programs.

*The acceptable graphic or image file formats are: .eps, .tif, .gif, .jpg, .wmf, .emf, .pct, .png, .bmp, .psd, .ai, .fh, .qif, .fpx, cdr. The preferred resolution for graphics or images is 300 dpi. Include all fonts used in creating the file.

7.4 For animation, video, or multi-media elements, CD-ROM, DVR and thumb drive are acceptable technical deliverable media.

7.5 For all calculations in support of subcontract reports that are conducted in ASPEN+, an electronic copy of INPUT, REPORT and BACKUP (if Model Manager is used) must be submitted with all reports. Additionally, if costing or sizing calculations are conducted in a spreadsheet [no process calculations (heat and material balances) in spreadsheet format are permitted], a copy of the fully documented MS Excel file shall be supplied.

7.6 A fully executed model release shall be supplied to NREL with all photographs and images, regardless of whether such photographs or images are delivered to NREL electronically or in hard copy. Such model release shall certify that the Alliance for Sustainable Energy, LLC, Management and Operating Contractor for the National Renewable Energy Laboratory for the U.S. Department of Energy is granted a non-exclusive, paid-up, irrevocable, worldwide license to publish such photographs in any medium or reproduce such photographs or allow others to do so for United States Government purposes. Model releases are required in all situations in which a reasonable person would respond in the affirmative to the question – could someone, other than the model himself/herself, recognize the person in this photograph or image? All model releases shall be provided to the subcontract associate as a condition of final payment, in accordance with the subcontract. To obtain a Subcontractor Model Release form, please contact images@nrel.gov.

8.0 ACKNOWLEDGEMENTS IN SUBCONTRACTOR PUBLICATIONS

In any scientific or technical report or article, conference paper, journal article, etc. based on or containing data first produced in the performance of this subcontract and published in academic, technical or professional journals, symposia proceedings or similar works, the subcontractor shall use this acknowledgement stating, “This [article, conference paper, journal article, etc.] was developed based upon funding from the Alliance for Sustainable Energy, LLC, Managing and Operating Contractor for the National Renewable Energy Laboratory for the U.S. Department of Energy.”

9.0 COPYRIGHT PERMISSION/AUTHORIZATIONS

The subcontractor is responsible for obtaining copyright permissions and/or authorizations for all information and/or data, as applicable that is incorporated into all final technical reports. Electronic copies of these copyright permissions and/or authorizations shall be provided to the at the email address provided below. The subcontractor shall also provide a written certification to the Technical Monitor as to such permissions and/or authorizations as a condition of final payment. The subcontractor’s (including all lower tier mailto:images@nrel.gov

Page 6 of 6 RG II-001, Exhibit A (09/30/2020) subcontractors, as applicable) certification shall specify that “I have obtained all necessary and legally required copyright permissions and/or authorizations for any and all information, data, graphs, images, etc., as applicable, that is incorporated into the final Technical Report titled , delivered under this Subcontract No. . Copies of these permissions and/or authorizations are attached.”

10.0 DELIVERABLE ADDRESS:

The subcontractor shall clearly label all deliverables to include:

• The subcontractor’s name

• NREL’s subcontract number

• NREL Technical Monitor’s name

• Deliverable date, and

• Deliverable description.

Electronic deliverables shall be sent via email to the Technical Monitor as follows:

Technical Monitor e-mail: @nrel.gov

• One (1) master electronic version, including graphics

[If there are any deliverables that need to be physically sent to NREL, use the below section to send through NREL’s Shipping and Receiving facility. If all deliverables can be sent electronically, please delete the below section]

Deliverable(s) No. ****** shall be shipped to:

National Renewable Energy Laboratory

Attn: Recipients’ Name *, Building * / Room * / Lab * 16253 Denver West Parkway Golden, CO 80401