STATEMENT_OF_NO_BID.pdf

This is a Statement of No Bid document related to Hillsborough County Public Schools (HCPS) Invitation to Bid (ITB) 26031-MST for supplemental maintenance and repair services of non-proprietary communication system failures. The procurement encompasses maintenance, repair, renovations, and upgrades for Nortel/Avaya telephone systems and Honeywell Vista Series security panels, including all associated labor, materials, supervision, equipment, and incidentals. Technical questions were due by February 5, 2026, at 5:00 PM EST, with final bid submissions required by February 19, 2026, at 5:00 PM EST through the VendorLink vendor portal. The initial contract term begins upon School Board approval and automatically renews for up to four additional one-year periods contingent on appropriations, contractor performance, continued need, and mutual agreement.

Compensation is structured as firm fixed hourly labor rates for telephone systems, security systems, and non-proprietary communications across standard and non-standard hours, plus cost-plus markups not exceeding 15 percent for materials, rental equipment, and vendor-sourced items with F.O.B. Destination terms. Qualified vendors must demonstrate a minimum of five years of maintenance and repair experience with both system types, maintain at least one certified technician dedicated to each system type, and be physically located within Hillsborough County or adjacent counties (Polk, Pasco, Pinellas, and Manatee). Required 24-hour emergency response capability includes service response timeframes ranging from four hours for Priority 1 emergencies to 15 business days for Priority 3 installations. HCPS encourages utilization of certified small businesses through its Small Business Encouragement Program with an established district reinvestment goal of 20 percent of net eligible expenditures. Contractors must carry comprehensive insurance including workers' compensation and general liability coverage ranging from $500,000 to $1,000,000 per occurrence, with price increases at contract renewal limited to the lesser of three percent or the Consumer Price Index inflation rate for the Tampa-St. Petersburg area.