Notice_of_Rejection.pdf

This is a Notice of Non-Award issued by Hillsborough County Public Schools (HCPS) Procurement Services Department dated February 24, 2026, regarding Invitation to Bid (ITB) 26031-MST for Infrastructure Communications Failure Systems. The solicitation sought competitive bids for supplemental maintenance and repair services for non-proprietary communication system failures, specifically targeting Nortel/Avaya telephone systems and Honeywell Vista Series security panels. Technical questions were due by February 5, 2026, at 5:00 PM EST, with final bid submissions required by February 19, 2026, at 5:00 PM EST through the VendorLink vendor portal. The contract term was to begin upon School Board approval and automatically renew for up to four additional one-year periods contingent on appropriations, contractor performance, continued need, and mutual agreement. HCPS has determined that it is in its best interest to reject all received proposals and cancel the competitive solicitation due to the lack of complete proposals.

Qualified vendors were required to demonstrate a minimum of five years of maintenance and repair experience with both Nortel/Avaya telephone systems and Honeywell Vista Series security panels, with at least one certified technician dedicated to each system type and physical office locations within Hillsborough County or adjacent counties. Compensation was structured as firm fixed hourly labor rates across standard and non-standard hours, plus cost-plus markups not exceeding 15 percent for materials and equipment. HCPS encouraged utilization of certified small businesses through its Small Business Encouragement Program with a district reinvestment goal of 20 percent of net eligible expenditures. Vendors were required to carry comprehensive insurance including workers' compensation and general liability coverage ranging from $500,000 to $1,000,000 per occurrence, with price increases at contract renewal limited to the lesser of three percent or the Consumer Price Index inflation rate for the Tampa-St. Petersburg area.