Addendum_1.pdf
PDF 162 KB Posted
- Attached to
- Infrastructure Communications Failure Systems State and local contract opportunity
- Solicitation number
- 26031-ITB-MST
- Issued by
- Florida
About this file
This is Addendum 1 to a competitive solicitation issued by Hillsborough County Public Schools (HCPS) for Infrastructure Communications Failure Systems maintenance and repair services. The addendum, issued February 16, 2026, modifies the original Invitation to Bid 26031-ITB-MST and clarifies technical specifications for vendors providing supplemental maintenance and repair services for Nortel/Avaya telephone systems and Honeywell Vista Series security panels. Technical questions were required to be submitted by February 5, 2026, with final bid submissions due February 19, 2026, at 5:00 PM EST through the VendorLink vendor portal. The contract term begins upon School Board approval and automatically renews for up to four additional one-year periods contingent on appropriations, contractor performance, continued need, and mutual agreement.
The addendum provides critical clarifications in response to bidder inquiries regarding system specifications and replacements. HCPS confirmed it currently uses Vista-20P and Vista-20IP security panels, with some Vista-20SE systems still in service, supported by 4219 8-zone hardwired expanders, Wireless High Security 5881 modules, and Ademco Honeywell 6160 alpha numeric keypads. Systems range from 1 to 20 years old. The addendum explicitly states that HCPS will not consider alternative solutions such as Microsoft Teams phone migration proposals and that any functionally equivalent replacement parts must receive approval from the Controls and Electrical (C&E) department, with replacement parts available through HCPS's warehouse for vendor use in completing repairs. All bidders must acknowledge receipt of this addendum with their bid submission.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Notice_of_Rejection.pdf | ||
| VENDOR_AFFIDAVIT_REGARDING_THE_USE_OF_COERCION_FOR_LABOR_AND_SERVICES.pdf | ||
| 26031_Price_Sheet.xlsx | XLSX spreadsheet | |
| Vendor_Registration_Form_07.10.25.pdf | ||
| 26031-ITB-MST_Infrastructure_Communications_Failure_Systems.pdf | ||
| Vendor_Registration_Form_07.10.25.pdf | ||
| 26031-ITB-MST_Infrastructure_Communications_Failure_Systems.pdf | ||
| VENDOR_AFFIDAVIT_REGARDING_THE_USE_OF_COERCION_FOR_LABOR_AND_SERVICES.pdf | ||
| 26031_Price_Sheet.xlsx | XLSX spreadsheet | |
| CONTRACTING_WITH_ENTITIES_OF_FOREIGN_COUNTRIES_OF_CONCERN_PROHIBITED_AFFIDAVIT.pdf | ||
| STATEMENT_OF_NO_BID.pdf | ||
| CONTRACTING_WITH_ENTITIES_OF_FOREIGN_COUNTRIES_OF_CONCERN_PROHIBITED_AFFIDAVIT.pdf | ||
| STATEMENT_OF_NO_BID.pdf |
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Text version
HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES
ADDENDUM TO COMPETITIVE SOLICITATION
February 16, 2026
Competitive Solicitation No. and Name: 26031-ITB-MST Infrastructure Communications Failure Systems
Addendum #: 1
NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS
The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.
1. Questions and Answers
The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.
Questions and Answers
Question Since this is antiquated telephone systems which you are experiencing failures, would the district be open to a presentation and migration proposal if we can get available Microsoft funding, possibly covering the entire migration to Teams phone?
Answer No.
Question
To ensure accurate labor planning and material pricing, can HCPS provide additional detail regarding the Honeywell Vista security systems currently in service, including: • Panel model numbers (e.g., Vista- 20P, 128BPT, etc.). • Typical expansion modules and keypad models in use. • Approximate age or generation of installed systems.
Answer
HCPS currently uses Vista-20P and Vista-20IP panels. We are phasing out the Vista 20SE but there are still some of those systems in service. Expansion Modules: 4219 8 zone hardwired expander, Wireless High Security 5881. Keypad: Alpha numeric Ademco Honeywell 6160. Age of systems range from 1-20 years old.
Question If parts are end-of-life or unavailable, are functionally equivalent replacements acceptable with approval?
Answer C&E would have to approve any deviation from listed product. These replacement parts are also housed in our warehouse and available for our vendors to complete repairs.
This Addendum shall be construed and governed by the laws of the State of Florida.
Sincerely, Rebecca Baez, Procurement Officer
Hillsborough County Public Schools Page 2 of 2 26031-ITB-MST Infrastructure Communications Failure Systems
THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR
BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.
1. Questions and Answers
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