SS Justification Form.pdf
PDF 1 MB Posted
- Attached to
- FY27 Payroll Tax Q Series Solution
- Solicitation number
- 18186-26
- Issued by
- Florida
About this file
This is a Justification for Single Source (JSS) form submitted by the Information Technologies Department of the City of Jacksonville, Florida, to procure technical support and maintenance services for Payroll Tax Q Series software from Vertex, Inc. The Payroll Tax Q Series software interfaces with Oracle HRMS to calculate state and federal taxes for the City's payroll operations. The requested renewal period runs from October 1, 2026, through September 30, 2027, with a total not-to-exceed amount of $21,184.00. The request was submitted on August 26, 2026, in accordance with the City of Jacksonville Procurement Code sections 126.206 and 126.312.
The justification for single source procurement is based on Vertex, Inc.'s status as the sole developer and authorized provider of technical support and maintenance for Payroll Tax Q Series software. Market research conducted by David Klages, IT Contract Administrator, confirmed that no alternative sources are available to provide these specialized services. Vertex, Inc. submitted a sole source letter affirming that the software, related documentation, data, and application updates are developed exclusively by Vertex and that no other supplier is authorized to distribute or support the product. The requesting agency has affirmed that no actual, potential, or perceived conflicts of interest exist regarding this single source award.
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Other files
| File | Type | Posted |
|---|---|---|
| 7-1-24 Protest Procedures.pdf | ||
| 18186-26_SUPPLIER.pdf | ||
| Quote #111252.pdf | ||
| SS Confirmation Letter 2026.pdf |
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Text version
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 09/2023 Page 1
5. Summary of Market Research [Provide a description of the market research performed, how it was performed, by whom, and market research results. Please spell out acronyms.] [ Internet research conducted by David Klages, IT Contract Administrator, has confirmed that there are no other sources available to purchase technical support and maintenance services for Payroll Tax Q Series software. In addition, Vertex, Inc. submitted a sole source letter to confirm its status to the City. ]
6. Conflict of Interest (Must Check) √ By checking this box, I affirm that there are no actual, potential, or perceived conflicts of interest with the entity in which I am requesting a single source award. Conflict of Interest shall be interpreted consistent with Chapter 112, Florida Statutes.
7. Other Documentation (Check and attach all that apply) √ Supplier Quote
√ Single Source Memo signed by Director - N/A
JUSTIFICATION FOR SINGLE SOURCE (JSS)
Pursuant to the City of Jacksonville Procurement Code§ 126.206 & § 126.312, when requesting a purchase from a vendor subject to the referenced sections, please complete this form to justify your request and submit to Procurement with applicable attachments.
1. Requesting Agency: Information Technologies
2. Nature and/or description of the requirement being requested.
Identify each item, component or service being procured. (Attach quote/proposal):
Why does the city need these particular goods or services?
The Technology Solutions Department (TSD) requests approval of the annual renewal for technical support and maintenance of the Payroll Tax Q Series software solution from Vertex, Inc. Payroll Tax Q Series interfaces with Oracle HRMS to calculate state and federal taxes for the City's payroll. The period coverage for this renewal will be from October 1, 2026 through September 30, 2027. The total not-to-exceed amount of this request is $21,184.00.
3. Provide a detailed justification as to why the requested goods/services can only be efficiently and effectively procured through the recommended Single Source vendor:
Vertex, Inc. is the developer of Payroll Tax Q Series software and is the only source that provides technical support and maintenance. Vertex submitted a Single Source letter which confirms that Payroll Tax Q Series software, together with all related documentation, data, and application updates, is developed solely by Vertex and that no other supplier is authorized to distribute or support the software.
4. Date of Request 8/26/26
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 09/2023 Page 2
☐ Other [SS Confirmation Letter ]
| 6. Conflict of Interest (Must Check) |
| 7. Other Documentation (Check and attach all that apply) |
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