Pre-Prop_Instr_(synopsis).pdf

Pre-Proposal Conference Instructions

(a) A pre-proposal conference will be held as follows:

PRE-PROPOSAL CONFERENCE

Date: 3 May 2017 Time: 08:00 AM Location: Susquehanna Club (Bldg. 79) – DDSP

SITE VISIT

Date: 3 May 2017 Time: 10:30 AM & 2PM (If necessary) Location: DLA Distribution Susquehanna

All participants must be registered for the conference and site visit.

Prospective offerors are encouraged to attend this conference and site visit. Interested parties must register with Michael R. Smith by e-mail at michael.smith3@dla.mil NLT 20 April 2017.

Registration can be done prior to solicitation issuance, and is recommended.

Requests shall provide the following information for each representative attending:

Name, company name, e-mail address, phone number, social security number, driver license number and state of issuance.

Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.

Directions to DLA Distribution:

Interstate Rt. 83, exit #39A, Rt. 114 East. Left on Old York Road, Right on Ross Avenue.

All registered participants are required to arrive the Post #1 gate entrance, (off of Ross Avenue), New Cumberland, PA. Individuals are to enter the parking lot adjacent to the Susquehanna Club (Bldg. 79). When registered participants arrive at the Installation Susquehanna Club (Bldg. 79), they will be required to present proper photo identification (i.e. driver’s license, passport, etc.). Security Officers will perform a physical check of each participant’s photo identification against the list of pre-registered participants. A Defense Logistics Agency (DLA) Police Officer will be on site to facilitate the security check. Entry to the site will be denied if participants are not registered and/or do not provide proper identification. It is imperative that registered participants arrive on time. If a situation arises whereby a registered participant cannot arrive on time or will not be attending, the participant should contact Gene Burgess at

(717) 770-7878 to note that the individual will not be attending mailto:michael.smith3@dla.mil

The approximate agenda is as follows:

08:00-08:30 Registration / Check in Susquehanna Club (Building 79) 08:30-10:30 Solicitation Presentation and Overview for Custodial Services at Defense

Logistics Agency (DLA) Distribution Susquehanna, Pennsylvania.

10:30 am Group 1 bus departs the Susquehanna Club for site visit (Time approximate) 1:30 pm Group 1 bus returns to Susquehanna Club 2:00 pm Group 2 bus departs the Susquehanna Club for site visit (If necessary) 5:00 pm Group 2 bus returns to the Susquehanna Club

A bus will provide shuttle service from the conference location (Susquehanna Club) to DLA Distribution building site visits. All site visit participants are required to utilize the shuttle service. Once the Site Visit is completed, the shuttle will return participants to building 79.

Participants are advised that the Site Visit involves walking through the buildings. Please indicate any special needs to Acquisition Specialist, Michael R. Smith, when requesting registration to ensure that proper accommodations can be arranged.

Dress code for the conference and Site Visit is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking throughout the installation.

Cell phones with digital cameras or cameras of any kind are strictly prohibited. Cell phones with digital cameras shall be left at the Susquehanna Club during the site visit.

Each company is restricted to two (2) attendees per organization per event.

Security clearances are not required. However, registration is required, as described above.