Attachment_J2_-_Site_Specific_Requirements_(11-4-15).docx

SP3300-16-R-5001

Attachment J2 – Site Specific Requirements section c – performance work statement (pws)-SITE SPECIFIC REQUIREMENTS General Conditions and Requirements A. This Section provides general information relating to the conditions of operation and general requirements that are site specific to each be DLA Aviation Site and are to be performed in addition to the requirements in Attachment J1 Performance Work Statement.

Hazardous Materials Storage

5.8.3 bulk and compressed gases A. The Contractor shall provide services in support of the inventory, procurement, issues, sales, and maintenance tracking for various bulk and cylinder gasses, and dry ice. This LOE will be for procurement and inventory management support but will not require handling any bulk gases or pumping anything into tanks. The Contractor shall serve as the ordering office and as such will negotiate the price with commercial vendors to ensure DLA Aviation customers receive best value for product and services as required for 3PL support. The support effort will not include any type of fuels. The Contractor shall:

1. Solicit bids and conduct price evaluations with potential vendors to ensure the best value is achieved without compromising the quality of the product or the delivery schedule.

2. Perform readings of liquid levels of bulk gas tanks as a minimum three (3) times each week and gas yard inventory levels two (2) times each week. The Contractor shall provide copies of the delivery tickets to the TPOC within two (2) working days of receipt of the gases.

3. Schedule bulk delivery(s) when tanks are at refill levels.

4. Upon receipt of bulk deliveries, ensure the delivery ticket or receipt and/or invoice is signed, and input the required product data and inventory information into HMMS.

5. Coordinate re-orders and empty container collection with vendors to ensure product is always available upon request by the customer.

6. Upon receipt of dry ice deliveries, sign vendor delivery ticket and invoices and enter data into HMMS.

7. Contact vendors to arrange tank refills if needed outside the normal delivery schedule.

8. Ensure all customer issues and sales are recorded into HMMS; prices are validated, and included in the total issues and sales amount reported on the monthly DD Form 250, Material Inspection and Receiving Report submitted to the KO or designee.

9. The Contractor shall report all leaks, spills, and ruptured valves to the KO or designee immediately upon discovery.

B. DLA Aviation customers will compensate the Contractor for any lost, damaged, or unserviceable Contractor-Furnished tanks and cylinders. The Contractor will not be financially liable for any leased tank issued but not returned by the customer. The Contractor shall not be held liable or responsible for disposal of damaged or unserviceable Government-Owned cylinders but may facilitate these transactions upon written request to the KO or designee.

5.8.4 HANDLING OF PERFORMANCE BASED LOGISTICS (PBL)/INCIDENTAL HM

A. The Contractor shall receive and process PBL HM. Although the Contractor can receive HM on behalf of the Government, the Contractor is not authorized to accept HM on behalf of the Government. The Contractor shall notify the Government of any PBL HM received and provide documentation for the Government to verify and sign for acceptance. The Contractor shall provide courtesy storage for PBL HM and ensure that this HM is recorded in HMMS. The Contractor shall segregate PBL HM in courtesy storage and, as space allows, separately from all other HM. All HM shall be separated from all other HM by HCC and identify the owner of the HM by placard and the date stowed. If any incidental HM accompanies any PBL HM received or accompanies material received in conjunction with procurements made with the confines of existing Cherry Point purchasing systems (not from existing PBL contracts), the contractor will notify the Government immediately. The Government will research this incidental material and if the material is not already in HMMS, it will be entered into HMMS by the Government. The Government will then notify the contractor that the incidental material is in HMMS and at that point, the contractor will be responsible for receiving and providing courtesy storage for this incidental material and they would for the PBL HM as reflected above.

1Line: A separate item of supply by NSN or LSN. Each item of supply is identified by a different NSN/LSN. Each line may consist of one of more pieces (serial numbers).

Hazardous Materials Storage

5.9.3 hazardous materials locker management A. The Contractor shall manage designated HM lockers at DLA Aviation Jacksonville. A locker is defined as an approved location where HM may be stored. This includes, but is not limited to metal HM storage lockers, approved storage closets or storerooms (also referred to as bulk locations), conforming HM storage containers.

B. Each locker requirement will vary significantly in types of HM and quantities stocked and stored. The Contractor shall manage HM lockers by performing shelf-life management, rotating stocks to comply first-in, first-out processes, inventorying, recording items in “EM” status in HMMS when they are consumed or wasted, stocking, and restocking with specific authorized HM in the appropriate quantities as required by the artisans.

C. For buildings J8 and K8, the Contractor shall double barcode the material to allow artisans to quickly pull material and report usage by pulling the second barcode and placing it in a designated container for HMMS close-out.

D. The Contractor shall determine the appropriate working inventory levels and replenishment criteria in collaboration with the customer(s) and DLA TPOC to prevent inventory outages and work stoppages. The Contractor shall inventory and replenish lockers IAW the scheduled frequency unless a schedule for replenishment based on customer’s usage has been approved by the FRCSE, DLA TPOC, and DLA COR.

E. The Contractor shall visit each locker and inventory and record the on hand balances on a storage locker inventory sheet maintained at the locker. The inventory sheet shall include:

1. Shop code

2. NSN/LSN

3. High limits/Low limits for each NSN/LSN

4. On hand balances F. The Contractor shall communicate weekly with the customer shop supervisor or designated representative to make adjustments as needed to the locker stockage levels and to identify any potential production surges or work stoppages.

G. The Contractor shall develop written standard operating procedures and processes to fulfill the customer’s requirements to prevent work stoppages and submit to the KO or designee NLT 30 calendar days after the beginning of full performance. (See CDRL A022 Standard Operating Procedures (SOP) for Carts and/or Locker Management.

H. The lockers to be managed by the Contractor are as follows:

*Bulk location has five pallets in one area. Could be listed as 6 Bulk locations.

**Bulk location is in one hangar. Could be listed as 1 bulk location. These 55 gallon drums are on pallets.

5.9.4 BULK AND COMPRESSED GASES

A. The Contractor shall provide services in support of the inventory, procurement, issues, sales, and maintenance tracking for various bulk and cylinder gasses, and dry ice. This LOE will be for procurement and inventory management support but will not require handling any bulk gases or pumping into tanks. The Contractor shall serve as the ordering office and as such will negotiate the price with commercial vendors to ensure DLA Aviation customers receive best value for product and services as required for 3PL support. The support effort will not include any type of fuels. (See TE 5.X for Historical Bulk and Compressed Gases Purchases).

B. The Contractor shall:

1. Solicit bids and conduct price evaluations with potential vendors to ensure the best value is achieved without compromising the quality of the product or the delivery schedule.

2. Perform readings of liquid levels of bulk gas tanks as a minimum three (3) times each week and gas yard inventory levels two (2) times each week. The Contractor shall provide copies of the delivery tickets to the TPOC within two (2) working days of receipt of the gases.

3. Schedule bulk delivery(s) when tanks are at refill levels.

4. Upon receipt of bulk deliveries, ensure the delivery ticket or receipt and/or invoice is signed, and input the required product data and inventory information into HMMS.

5. Coordinate re-orders and empty container collection with vendors to ensure product is always available upon request by the customer.

6. Upon receipt of dry ice deliveries, sign vendor delivery ticket and invoices and enter data into HMMS.

7. Contact vendors to arrange tank refills if needed outside the normal delivery schedule.

8. Ensure all customer issues and sales are recorded into HMMS; prices are validated, and included in the total issues and sales amount reported on the monthly DD Form 250, Material Inspection and Receiving Report submitted to the KO or designee.

9. The Contractor shall report all leaks, spills, and ruptured valves to the KO or designee immediately upon discovery.

C. DLA Aviation customers will compensate the Contractor for any lost, damaged, or unserviceable Contractor-Furnished tanks and cylinders. The Contractor will not be financially liable for any leased tank issued but not returned by the customer. The Contractor shall not be held liable or responsible for disposal of damaged or unserviceable Government-Owned cylinders but may facilitate these transactions upon written request to the KO or designee.

5.9.5 ISSUES TO OFF-BASE FRCSE ACTIVITIES

A. The Contractor shall issue HM to non-local off-base FRCSE activities (i.e. FRCMA at Norfolk and Oceana, VA). The Contractor shall arrange Government transportation through DLA Distribution Jacksonville, FL. The Contractor shall seek approval from the KO or designee if shipment by non-Government commercial transportation methods (i.e., FedEx) is required to meet an RDD.

B. The Contractor shall prepare HM for shipment that includes packaging, packing, unitization, consolidation, and palletization; marking, labeling, and preparing hazardous certification. The Contractor shall pack HM to applicable modal regulations. All Contractor personnel who sign any documentation for transportation, including shipping documentation, shall have HM Preparer Certification Training (and refresher training) IAW DoD 4500.9-R, Defense Transportation Regulation (DTR), Part II, Cargo Movement, Chapter 204, Hazardous Material. The Contractor shall be responsible for any fines, penalties, and/or costs associated with improper classification, description, marking, or labeling of HM certified by Contactor personnel.

C. The Contractor shall pack and certify all HM shipments to meet UN POP requirements. Civil and criminal penalties apply to the willful and negligent falsification of the packaging and packing regulations and certification forms.

D. The Contractor shall mark HM shipments as prescribed in MIL-STD 129 Military Marking for Shipment and Storage and the applicable modal regulation.

E. The Contractor shall not ship any HM without the appropriate MSDS/SDS.

F. The Contractor shall prepare and submit a report IAW the requirements in CDRL A024 Report of Issues to Non-local Off-base FRCSE Activities.

5.9.6 DISPENSING AND DECANTING

A. The Contractor shall dispense HM from larger drums or bulk storage containers into smaller daily use containers. Dispensing and decanting processes include but are not limited to:

1. Dispensing the HM into smallest unit of use containers (e.g., application bottles, syringes).

2. Properly sealing the containers upon completion.

3. Ensuring MSDS/SDS and other Product Hazard Data (PHD) is available to customers as required by ESOH regulations.

4. Updating HMMS and generating tracking labels.

5. Entering transactional data for financial posting, if required for 3PL HM.

6. Gathering all “properly emptied” plastic containers that have been cleared for re-filling and reuse as required and updating HMMS.

B. The following types of HM are currently dispensed/decanted:

Issues to FRCMA

1Line: A separate item of supply by NSN or LSN. Each item of supply is identified by a different NSN/LSN. Each line may consist of one of more pieces (serial numbers).

A. The Contractor shall be required to provide manning to cover both pre and post shift hours on a continuous basis to ensure services are provided during the hours worked by the FRCSW. The Contractor shall determine the best approach for providing coverage IAW the customer’s requirements.

Mon-Fri 0600-1430 2nd Shift Mon-Fri 1430-2300

1430-2300

0600-1430 Mon-Fri

Sat 0600-2300

0600-1430 Mon-Fri

Sat

0600-1430 Mon-Fri

Sat

0600-1430 Mon-Fri

Sat

0600-1430 Mon-Fri

Sat

0600-1430 Mon-Fri

Sat

0600-1430 Mon-Fri

Sat

0600-1430 1st Shift Mon-Fri 0400-0600 2nd Shift Mon-Fri – 1430 – 0045 1st Shift Sat – 0400-1430 2nd Shift Sat – 1430 - 2300

5.10.3 ISSUE CENTERS, CARTS, KITS, AND LOCKER MANAGEMENT SUPPORTING PRODUCTION LINES A. The Contractor shall manage and operate the issues centers which include managing HM carts, kits, and lockers. The Contractor shall stock and replenish the issue centers, carts, and lockers with HM on the approved AUL in the appropriate quantities as required by the artisans. The Contractor shall manage the issue centers IAW customer requirements and schedules and determine appropriate working inventory levels and replenishment criteria in collaboration with the customer. The Contractor shall operate the issue centers IAW C-5.10.1 Current Work Schedules including all shifts.

B. The Contractor shall replenish products on each and every HM cart and kit at the end of each shift and ensure they are ready for re-issue to the artisans, NLT the beginning of the next shift.

C. The Contractor shall develop written standard operating procedures and processes to fulfill the customer’s requirements to prevent work stoppages and submit to the KO or designee NLT 30 calendar days after the beginning of full performance. (See CDRL A022 Standard Operating Procedures (SOP) for Carts and/or Locker Management).

D. The HM carts/kits to be managed by the Contractor are as follows:

HM Carts and Lockers /Kits Managed by Issue Center

HM Lockers in Issue Centers

HM Lockers Managed per Satellite Site (Not Issue Center Lockers)

5.10.3.1 DISPENSING AND DECANTING

A. The Contractor shall dispense HM from larger containers into smaller daily use containers. Dispensing and decanting processes include but are not limited to:

1. Dispensing the HM into smallest unit of use containers (e.g., application bottles, syringes).

2. Properly sealing the containers upon completion.

3. Ensuring MSDS/SDS and other Product Hazard Data (PHD) is available to customers as required by ESOH regulations.

4. Updating HMMS and generating tracking labels.

5. Entering transactional data for financial posting, if required for 3PL HM.

6. Gathering all “properly emptied” plastic containers that have been cleared for re-filling and reuse as required and updating HMMS.

5.10.4 BULK COMPRESSED GASES

A. The Contractor shall provide services in support of the procurement, issues, and sales for various bulk gasses. Gases include: Liquid Argon, Liquid Nitrogen, Carbon Dioxide and Propane. This LOE will be for procurement and inventory management support but will not require handling any bulk gases or pumping anything into tanks. The Contractor shall serve as the ordering office and as such will negotiate the price with commercial vendors to ensure DLA Aviation customers receive best value for product and services as required for 3PL support. The support effort will not include any type of fuels. The Contractor shall:

1. Solicit bids and conduct price evaluations with potential vendors to ensure the best value is achieved without compromising the quality of the product or the delivery schedule.

2. Perform daily readings of liquid levels of bulk gas tanks and email results to the TPOC.

3. Schedule bulk delivery(s) when tanks are at re-order levels.

4. Upon receipt of bulk deliveries, ensure the delivery ticket is accompanied by a certificate of conformance from vendor, receipt and/or invoice is signed, and input the required product data and inventory information into HMMS.

5. Coordinate re-orders with vendors to ensure product is always available. Failure to maintain required tank levels causing any work stoppages at FRCSW may be cause for an affirmative claim and/or default under the Default Clause, incorporated herein by reference.

6. Contact vendors to arrange tank refills if needed outside the normal delivery schedule.

7. Ensure all customer issues and sales are recorded into HMMS; prices are validated, and included in the total issues and sales amount reported on the monthly DD Form 250, Material Inspection and Receiving Report submitted to the KO or designee.

8. Certificate of Conformance shall be provided to the TPOC for each delivery.

9. The Contractor shall report all leaks, spills, and ruptured valves to the TPOC immediately upon discovery.

10. The Contractor will not be held responsible for the maintenance or repair of the bulk compressed gas tanks. FRCSW will be responsible for all maintenance and repair of the bulk tanks.

5.10.5 BULK HAZARDOUS MATERIALS

A. When a requirement is submitted by FRCSW for bulk tank replenishments the Contractor shall contact the FRCSW POC after order has been placed and provide the scheduled delivery date of the product.

B. The Contractor shall escort bulk tank deliveries to designated tanks IAW the individual delivery orders submitted by the Government. The Contractor shall meet the FRCSW POC at the tank area for delivery of the product.

C. Locations for bulk tanks are as follows with frequencies:

*Source:

GF – Government-Furnished CF - Contractor-Furnished

5.10.6 LASER CARTRIDGE PROGRAM

A. The Contractor shall accept and/or pick-up empty or obsolete printer toner cartridges from FRCSW customers for recycling.

B. The Contractor shall store and transfer cartridges to the recycling facility at North Island when two (2) pallets have been accumulated or sooner, if required.

5.10.7 LEASE AND RECYCLE PROGRAM

A. After notification from FRCSW Environmental POC, the Contractor shall contact the manufacturer to arrange scheduled pick-up dates and time for “spent” material.

B. The Contractor shall contact the manufacturer when “Excluded Recyclable Material” labels are required. The Contractor shall assist with loading spent material onto the transporter truck.

C. The Contractor shall ensure a Bill of Lading (BOL) accompanies every pick-up of “spent” material and the Contractor shall ensure FRCSW Environmental receives a copy of the BOL.

D. The Contractor shall process receipts for plastic media, glass beads, garnet sand, and aluminum oxide in HMMS, maintain a receipt file for all orders and provide original documents to the KO or designee within 24 hours after every delivery. Receipt paperwork shall have quantity received, date material was received, and the signature of personnel accepting the shipment.

E. The Contractor shall pick-up spent material from FRCSW Point Loma customers and deliver to the FRCSW Chemical Yard for processing.

5.10.8 HM SHIPMENT TO OTHER GOVERNMENT INSTALLATIONS/ACTIVITIES INCLUDING FRCSW FIELD SERVICES TEAMS A. The Contractor shall transport Government-Owned HM to the Government designated shipping office for shipment IAW customer requests including HM shipments to FRCSW Field Service Teams located throughout the CONUS and OCONUS.

B. The Contractor shall prepare a DD Form 1149 and attach the MSDS for all HM shipments.

C. The Contractor shall provide daily shipping status to the TPOC and customer for all HM shipped from the Government designated shipping office until HM is received at the destination.

1Line: A separate item of supply by NSN or LSN. Each item of supply is identified by a different NSN/LSN. Each line may consist of one of more pieces (serial numbers).

(11-4-15)