Attachment_J.4_TE_2.1_Definitions.pdf

SP3300-16-R-5001

TECHNICAL EXHIBIT 2.1

GENERAL DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 DEFINITIONS

Acceptable Performance Level (APL): The minimum performance of each requirement before the Government considers performance unsatisfactory.

Contractor-Generated Hazardous Waste: Waste resulting from or caused by Contractor operations (e.g., Contractor damaged HM that no longer can be issued or redistributed and/or any HM item (regardless of ownership) spilled by the Contractor and the resultant clean-up material that has to be disposed of.

Contracting Officer (KO): The person with the authority to enter into, administer, and/or terminate a contract and make related determinations and findings.

Contracting Officer’s Representative (COR) An individual designated and authorized in writing by the KO to perform specific technical or administrative functions.

Contractor-Owned Third Party Logistics (3PL) Inventory: HM purchased by the Contractor and stored in Government-Furnished Facilities, but not yet sold to the Government.

Cost Avoidance (C/A)/Reuse: Previously Government paid for material that is received and re-issued at no charge to the customer.

Courtesy Storage: Inventory owned by the customer in excess to their immediate needs turned into the HM Center for temporary storage.

Customer: Any person or activity authorized by AUL to receive material from the Contractor.

Directed Material Inventory (DMI): Material designated for a specific projected and reserved for a specific customer, unless released for reuse.

Emergent Order: Refers to a high priority unplanned requirement that dictates expedited acquisition and distribution support by the Service Provider to meet or sustain mission readiness.

Excess Material: Material that has not had any demand within a pre-determined period of time, is approaching shelf-life expiration, or container degradation threatens disposal action.

Government-Generated Waste: HW produced as a result of Government industrial process or Government-Owned HM which can no longer be shelf-life extended, redistributed, or used due to banned chemicals, or is rejected by DLA Disposition Services for resale.

Government-Owned Inventory: Any HM or property bought with Government funds.

Hazardous Material (HM): Any item or chemical which is a “health hazard” or “physical hazard” IAW 49 CFR, Transportation, that identifies HM as a substance or material that the Secretary of Transportation has determined to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce. This is expanded to include items of supply (substances or material) that, because of its quantity, concentration, physical, chemical, or infectious characteristics, may either cause

10/07/2015

Attachment J.4

GENERAL DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

or significantly contribute to serious, irreversible, incapacitating illness, or an increase in mortality. HM may also pose an environmental threat when improperly treated, stored, transported, disposed of, or otherwise managed.

Hazardous Material Information Resource System (HMIRS): A DoD automated system developed and maintained by DLA. HMIRS is the central repository for Safety Data Sheets (SDS) for the US Government military services and civil agencies. It also contains value-added information input by the service/agency focal points. This value-added data includes HAZCOM warning labels and transportation information. HMIRS provides data for hazardous materials purchased by the Federal Government through the DoD and civil agencies. The system assists Federal Government personnel who handle, store, transport, use, or dispose of HM.

Hazardous Substance: Any substance designated under the Clean Water Act and the Comprehensive Conservation Recovery Act (CERCLA) as posing a threat to waterways and the environment when released (see 40 CFR, Environment, Volume I, Chapter I, Environmental Protection Agency, Part 302.4, Designation of Hazardous Substances).

Hazardous Waste (HW): An item that is regulated under Resource Conservation and Recovery Act (RCRA) or by state regulation as HW. HW is regulated by 40 CFR, Environment, Parts 260-265. From a practical standpoint, if an Environmental Protection Agency (EPA) or state HW code can be assigned, the item is HW.

Major Violation: A procedural or operational error discovered during an outside regulatory agency inspection or an internal inspection that would result in a Notice of Violation (NOV).

Minor Violation: A procedural or operational error discovered during an external or internal inspection that results in a Notice of Finding (NOF).

Not in Stock (NIS): An a demand supported AUL item that is not available to satisfy a customer demand when it occurs.

Point of Sale: When material ownership and physical accountability transfers from the 3PL Service Provider to the customer at a Point of Use (POU).

Quality Assurance: The functions and associated actions performed by the Government to ensure that contract requirements are performed and that an appropriate level of Contractor quality control activities are in place and operational.

Quality Control: Those internal management functions that include, but are not limited to, training, documented procedures, inspections, and tests (taken at the point of performance) necessary to ensure that Contractor products and services conform to contract requirements, specifications, and APLs.

Redistribution: The process by which serviceable (useable) excess chemical products are turned in to a CMS facility for management and subsequent issue (see Reuse Inventory) to satisfy customer requirements.

Reuse Inventory: Previously purchased chemical products that have been determined to be in excess of customer’s immediate need and returned to a consolidated inventory facility for management and redistribution. Reuse products must be serviceable material in good condition with shelf-life remaining and may consist of new unopened or partially used containers. Reuse is also known as Cost Avoidance inventory as it may be issued to fulfill customer orders at a significantly reduce price to avoid paying full price for buying new products and helps avoid waste stream disposal costs through redistribution.

Shelf-Life Items: An item of supply possessing deteriorative or unstable characteristics to the degree that a storage time period must be assigned to ensure that it will perform satisfactorily in service.

Examples of shelf-life items received are chemicals, packaged petroleum, personal safety items, etc.

Technical Point of Contact (TPOC): An individual designated and authorized in writing by the KO to perform specific technical or administrative functions.

Warehouse Refusal: See Not in Stock.

Web Requisitioning (WEBREQ): Allows users with Web access to submit requisitions and receive status transactions; requisitions can be submitted interactively from the Web or input via ASCII file.

Request for access to WEBREQ by sending e-mail addressed to daashelp@dla.mil.

1.1 ACRONYMS AND ABBREVIATIONS

Acronyms and abbreviations as used throughout this contract are listed for information and reference:

Acronym/ Abbreviation

Clear Text

3PL Third Party Logistics

AMD Aircraft Maintenance Department

AOG Aircraft on Ground

APL Acceptable Performance Level

AT/FP Antiterrorism/Force Protection

AUL Authorized Use List

AUL Authorized User(s) List

C/A Cost Avoidance

CAC Common Access Card

CAGE Contractor and Government Entity

CDL Commercial Driver’s License

Clear Text

CDRL Contract Data Requirements List

CERCLA Comprehensive Environmental Response Compensation and Liability Act

CFR Code of Federal Regulations

CHRIMP Consolidated Hazardous Material Reutilization and Inventory Management Program

CI Counterintelligence

CIL Critical Items List

CLIN Contract Line Item Number

CMS Chemical Management Services

COB Close of Business (Day)

CONUS Continental United States

COR Contracting Officer’s Representative

COSIS Care of Supplies in Storage

COTS Commercial Off-the-Shelf

CSR Contractor Security Request

DAAS Defense Automated Addressing System

DFARS Defense Federal Acquisition Regulation Supplement

DLA Defense Logistics Agency

DLAD Defense Logistics Agency Directive

DLAI Defense Logistics Agency Instruction

DLAM Defense Logistics Agency Manual

DLAR Defense Logistics Agency Regulation

DMI Directed Managed Inventory

DoD Department of Defense

DoDAAC Department of Defense Activity Address Code

Clear Text

DoDAAD Department of Defense Activity Address Directory

DoDI Department of Defense Instruction

DOT Department of Transportation

DTO Direct Turnover

DTR Defense Transportation Regulation

ECE Environmental Compliance Evaluation

E-FORMS Electronic Forms

EMS Environmental Management System

EO Executive Order

EPA Environmental Protection Agency

EPCRA Emergency Planning and Community Right-to-Know Act

EPSQ Electronic Personnel Security Questionnaire

ESOH Environment, Safety, and Occupational Health

ESOHMS Environment, Safety, and Occupational Health Management System

FAR Federal Acquisition Regulation

FAX Facsimile

FEDSPEC Federal Specification

FIFO First In First Out

FLIPL Financial Liability Investigation of Property Loss

FLIS Federal Logistics Information System

FPCON Force Protection Condition

FRCE Fleet Readiness Center East

FRCSE Fleet Readiness Center Southeast

FRCSW Fleet Readiness Center Southwest

Clear Text

FSC Federal Supply Class

FSS Federal Supply System

GFE Government-Furnished Equipment

GFF Government-Furnished Facilities

GFM Government-Furnished Material

GFP Government-Furnished Property

GHS Global Harmonized System

GMS Grocery Manufacturer Association

GPP Green Procurement Program

GSA General Services Administration

HAZCOM Hazard Communication

HAZMIN Hazardous Minimization

HAZWOPER Hazardous Waste Operations and Emergency Response

HCC Hazardous Characteristics Code

HCS Hazard Communication Standard

HM Hazardous Material

HMIRS Hazardous Material Information Resource System

HMMS Hazardous Materials Management System

HW Hazardous Waste

HWAP Hazardous Waste Accumulation Point

IATA International Air Transport Association

IAW In Accordance With

IC Incident Commander

ID Identification

Clear Text

IMDGC International Maritime Dangerous Goods Code

INFOSEC Information Security

IT Information Technology

JIT Just-in-Time

JTR Joint Travel Regulations

KO Contracting Officer

LAN Local Area Network

LSN Local Stock Number

MCAS Marine Corps Air Station

MHE Material Handling Equipment

MILSPEC Military Specifications

MILSTD Military Standard

MILSTRAP Military Standard Transaction Reporting and Accounting Procedures

MILSTRIP Military Standard Requisitioning and Issue Procedures

MSDS Material Safety Data Sheet

MSL Military Shipping Label

NACI National Agency Check with Inquiries

NACLC National Agency Check with Local Credit Check

NAS Naval Air Station

NC Not Carried

NIS Not in Stock

NLT No Later Than or Not Later Than

NSN National Stock Number

OCONUS Out of CONUS

Clear Text

ODC Other Direct Costs

OJT On-the-Job Training

OPSEC Operational Security

OSHA Occupational Safety and Health Administration

P2 Pollution Prevention

PCS Permanent Change of Station

PHD Product Hazard Data

PM Project Manager

POA&M Plan of Action and Milestones

POC Point-of-Contact

POV Privately Owned Vehicle

PPE Personal Protective Equipment

PSI Personnel Security Investigations

PWS Performance Work Statement

QASP Quality Assurance Surveillance Plan

QC Quality Control

QSL Quality Status Listing

RCRA Resource Conservation and Recovery Act

RDD Required Delivery Date

RFI Ready for Issue

R-FORM Reproducible Forms

SAAR System Access Authorization Request

SDS Safety Data Sheet

SLC Shelf-Life Code

Clear Text

SLES Shelf-Life Extension System

SRT Spill Response Team

SSSCP Site Specific Spill Contingency Plan

SSDR Surge, Sustainment, and Disaster Recovery

TE Technical Exhibit

TOC Total Ownership Costs

TPOC Technical Point of Contact

TPQ Threshold Planning Quantities

UNPOP United Nations Performance Oriented Packaging

US United States

USC United States Code

USN United States Navy

USMC United States Marine Corps

VMI Vendor Managed Inventory

VPP Voluntary Protection Program

WEBFLIS Web-Federal Logistics Information System

1.1 Acronyms and Abbreviations