SP0600-13-R-0513_Amd_0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

The Solicitation is hereby amended to incorporate the attached Questions and Answers

DLA Energy-FESAB/ ATTN: Wing Yi Wong 8725 John J. Kingman Road, Suite 2495 Ft. Belvoir, Va, 22060-6222 Phone: 703-767-9327 Fax: 703-767-9338 Wing.Wong@dla.mil

Same As Block 6

SP0600-13-R-0513

Edwards AFB, CA

1 14

04/12/2013

03/05/2013

SP0600-13-R-0513

Amendment 0004

1. There are at least 5 government self-service automated service stations. Is there a primary (“…Operate and Maintain the service station”), or are all needed 24/7 (para 1.5)?

ANSWER: There is no “primary” service station, each services a particular area of the base. All operate 24/7 except for the Precision Impact Range Area (PIRA) service station which is not accessible during weekends or holidays.

2. The “Chilled Fuel” refuelers are painted with special paint. What are the technical specifications as to what is to be maintained? For example, cracks in paint or corrosion – how can you tell when needed to be repainted?

ANSWER: The SP is not expected to perform any repairs to the thermal insulated white paint on the four R- 11s. Any cracks or observed corrosion will be reported to the Refueling Maintenance shop and annotated utilizing the AF Form 1807, Operator’s Inspection Guide and Trouble Report (Fuel Servicing Vehicles).

3. Are the “Chilled Fuel” refuelers considered to be used for only Chilled Fuel? Can they also be used for normal JP8 operations? Do they need to be considered or segregated from fleet i.e. special fuel (para 1.6)?

ANSWER: The four R-11s with thermal insulated white paint are not “segregated” from the normal JP-8 refuelers. They may be used in day-to-day ambient JP-8 operations when chilled fuel operations are not being conducted.

4. Are there any required response times for ground fuel or Demineralized Water (DM) Trucks (p. 1.7.1)?

ANSWER: There are no established response times for ground fuel or Demineralized Water issue requests.

Normally any requirements are coordinated 24-48 hours in advance to establish a servicing time.

5. During the visit, it was briefed that DM wasn’t being made or tested IAW TO 42C-1-16, due to “thrust Augmentation” not a requirement. Can we get copies of the two Waivers? Also, since test are waivered, what test are being performed in the lab, to include frequency requirements, and name of testing apparatus (para 1.8 & 1.11)?

ANSWER: Demineralized Water is tested for Total solids and pH range every 6 months. (See Tab 1 Demineralized Water Waiver)

6. There is a requirement to maintain (AIT) equipment. However, during site visit, APOSD and ADC are not being utilized due to unknown problem effecting required frequency to operate. Is there a waiver or work Order that can be provided (para 1.10)?

ANSWER: This is an ongoing issue being worked by the Air Force Petroleum Agency (AFPA).

7. Escort requirements where vaguely stated? Since there are many controlled or restricted areas, exactly where does escort responsibility start and stop? Main gates or from Fuels Admin Building to sites? Do commercial drivers have clearances (para 1.12)?

ANSWER: All commercial tank trucks (fuel & cryogenics) are in-checked at Fuels Management, building 1416. From building 1416 they are escorted to their delivery point. Fuels Management possesses commercial vehicle passes allowing escort of commercial vehicles within restricted areas. (See Tab 2 412 MSG Entry Exit and Control of DLA Energy Transports)

8. During site visit, briefed construction projects would be completed prior to start of new contract period. Exactly, what projects or activities require workaround plan for using FMSE equipment (R-14, R-22, and FFU-15) (para 1.17)?

ANSWER: FMSE equipment is used during non-standard specific fuel handling requirements for specialized aircraft testing, i.e. synthetic fuel tests, B-52 reduced FSII tests, and DiEGME FSII test.

Four ongoing construction projects were briefed as scheduled to be completed prior to 1 Oct, however, those four projects are not the only upgrades/construction projects in work at Edwards AFB.

Construction/upgrade projects are ongoing until at least CY2016. There are no current projects planned for the use of FMSE as a workaround. It has been pre-positioned at Edwards AFB as a contingency if required due to an unforeseen infrastructure failure.

9. PWS Section 4, General Information: What are the location and number of generators required to be trained on. No generators were noted during the site visit? Is this still a requirement (para 4.4.3)?

ANSWER: Currently there are no generators installed at fuels facilities, however, there will be a fixed generator installed in the new bulk storage facility planned for completion in CY 2016 requiring key SP personnel to attend emergency generator training.

10. PWS Section 4, General Information: Chilling operations are specific to Edwards AFB, CA. Request copy of operating instructions and or operational inspection requirements for Chiller (para 4.10.5)? Are there any AFMC or base supplements to TO 37-1-1? Are the two “Chiller tanks” connected to Fuels Manager, and are temperatures required to be tracked? If so, how often?

ANSWER: FT-FCSL-001, Fuel Chiller Systems Operating Checklist will be posted for all to review. There are no AFMC or base supplements to T.O. 37-1-1 that DLA Energy is aware of. The two “Chiller tanks” are not currently connected to FMD 8. Chiller temperatures are tracked every two hours when the chiller is being operated to support test aircraft.

11. PWS Section 4, General Information: What is the scope of the WRM program? Are there deployment requirements (para 4.10.6)

ANSWER: The WRM program requires maintaining the WRM continuity book, participating in annual SAV inspections of the fuels WRM program, and attending two on-base WRM meetings annually. There are no deployment requirements.

12. Appendix A: Request to validate number of refueling units? There are 26 listed here, briefed only 25 assigned (see p.52).

ANSWER: There are 26 R-11s currently assigned to Edwards AFB.

13. Appendix A: Also, request to identify R-11’s by grade of fuel as more than one grade of jet fuel is noted (JP8, JP8+100, JP5, Drop-in Fuels, AVGAS)?

ANSWER: R-11s are not identified by grade of fuel as all are interchangeable for different grades. Which R- 11s are used for what grades is a SP management decision and can vary depending on requirements.

14. Appendix A: Please validate “How” 5K water trailer is moved? Briefed it was a SP responsibility. However, is the tractor truck “Rented” or a coordinated move with the LRS vehicle management section? Where is it moved to?

ANSWER: Demineralized Water requests requiring use of the 5K water trailer are normally from Det 7, Air Force Research Laboratory (AFRL) and fuels management is provided a minimum 48 hour notice. A Semi-tractor will not be required. A task order will be issued to move the trailer when needed and to rent a Semi-tractor. The SP should ensure a California qualified/licensed driver is available to complete this task over the road to the AFRL when needed.

15. Appendix A: If APOSD equipment isn’t being utilized, can it be removed and sent back?

ANSWER: No, APOSD equipment will remain on the vehicles. This is an ongoing issue being worked by the Air Force Petroleum Agency and is currently considered “mandatory” for use. Once issues to the APOSD devices are corrected, the SP will utilize the system.

16. Appendix C: 2. Storage a. Receipts; Please validate 164 tank trucks annually for jet fuel. Briefed tank trucks were only exercised/demonstrated once every 6 months (p.52).

ANSWER: As stated in Appendix C “The workload estimates in this technical exhibit are for planning purposes only. THESE ARE ESTIMATES ONLY.” Exercising offload headers frequency may increase and the 164 estimate includes commercial tank truck direct deliveries to the engine test stand facility and JP-5 deliveries.

17. Appendix C: How often are pipeline receipts? Length or number of hours for at least 10K BBLs and frequency i.e.

once per week, bi-monthly, monthly, etc.

ANSWER: Minimum Pipeline receipts after conversion to Jet A (F-24) will be 10,000 bbls. A 10,000 bbl pipeline receipt at Edwards AFB will require the Service Provider to provide manpower to receive for 24 hours continuously. Frequency of receipts will be a SP management decision to maintain sufficient inventory.

18. Appendix C: P2. Storage c.; Please validate only 1-ground product fill stand per month.

ANSWER: As stated in Appendix C “The workload estimates in this technical exhibit are for planning purposes only. THESE ARE ESTIMATES ONLY.” Ground fuels fillstand estimate of one per month is correct.

19. During the phase-in period, will the schools listed as required as per section 4.4 be available to start and complete?

ANSWER: The SP is required to have employees that are fully qualified at the start of the contract. The phase-in period is scheduled to be 1-30 Sep 13, there are no school slots available to Edwards AFB for that specific timeframe.

20. How many organizational tanks and radar sites will the Fuels Flight be required to provide fuel support? How many organizational tanks and radar sites are off-base? What are the distances for the off-base sites from the Fuels Operations Bldg?

ANSWER: There are 82 organizational/generator tanks. One is located outside Edwards AFB property 34 miles from the Fuels Management building. Eight are approximately 25 miles away, five are approximately 5 miles away and the remaining 68 tanks are within a 3 mile radius of the Fuels Management building. (See Tab 3 Edwards ORG & GEN Tanks Map)

21. Ref: PWS paragraph 1.3 Fuels Service Center Operations states: “FSC will be manned at all times.” Is this statement saying that someone is “physically” present “in” the Service Center at all times, or can they have collateral responsibilities such as driving a refuel on a slow shift as long as radio contract is maintained and the primary requirements are met?

ANSWER: The FSC is the focal point for all fuels related tasks and must be physically manned at all times.

There are no exceptions permitted.

22. Ref: Appendix C.2 Storage: What is the flow rate of the pipeline?

ANSWER: Currently the Kinder-Morgan average pipeline delivery is 19,500 gallons per hour.

23. Ref: PWS paragraph 1.6: Please clarify the extent of Refueler maintenance that the SP is responsible for.

ANSWER: Operator maintenance on refueling vehicles will be IAW T.O. 37A-1-101 USAF Fuel, Water, and Lubricant Dispensing Equipment, and AFI 24-302 Vehicle Management. Maintenance on refuelers, other than operator maintenance, will be the responsibility of the 412 MSG/LGRVM, Refueling Maintenance Shop.

24. RFP Clause 52.245-1 paragraph (d)(iii) states “The government may, at its option, furnish property in an “as-is” condition. The Contractor will be given the opportunity to inspect such property being provided. In such cases, the Government makes no warranty with respect to the serviceability and/or suitability of the property for contract performance. Any repairs, replacement, and/or refurbishment shall be at the Contractor’s expense.”

ANSWER: The SP will not be required to replace any R11s unless it is due to the SP’s neglect. An amendment to the PWS is currently being worked and will be provided NLT the award of the contract that will break the equipment into three separate categories. The “as is” was only meant for items such as office furniture etc. The large equipment (i.e. R-11’s etc.) will continue to be the property of the Government.

25. RFP Clause 52.245-2, paragraph (a) states the government property listed in paragraph (e) of the clause is furnished in an “as-is, where-is” condition. Paragraph (e) of this clause doesn’t list items individually, but simply includes the phrase “Appendix A PWS.” Appendix A to the PWS lists a variety of government furnished property, including refueling units, fixed fuels facilities, laboratory equipment, automated data processing equipment, etc.

ANSWER: The SP will not be required to replace any R11s unless it is due to the SP’s neglect. An amendment to the PWS is currently being worked and will be provided NLT the award of the contract that will break the equipment into three separate categories. The “as is” was only meant for items such as office furniture etc. The large equipment (i.e. R-11’s etc.) will continue to be the property of the Government.

26. Included in the solicitation is Clause 52.245-1 Government Property w/Alternate I (Apr 2012). Paragraph (d)(2)(iii) on page 24 of the solicitation states, “The Government may, at its option, furnish property in an “as‐is” condition.

The Contractor will be given the opportunity to inspect such property prior to the property being provided. In such cases, the Government makes no warranty with respect to the serviceability and/or suitability of the property for contract performance. Any repairs, replacement, and/or refurbishment shall be at the Contractor’s expense.”

27. Is it DLA’s intention that the service provider will be responsible for replacing R11s or any other Government furnished equipment as they become unserviceable at the contractor’s expense (the contractor then retains title to the equipment)?

ANSWER TO 26 and 27: The SP will not be required to replace any R11s unless it is due to the SP’s neglect.

An amendment to the PWS is currently being worked and will be provided NLT the award of the contract that will break the equipment into three separate categories. The “as is” was only meant for items such as office furniture etc. The large equipment (i.e. R-11’s etc.) will continue to be the property of the Government.

28. Ref: PWS paragraph 4.4.2 Organizational Fuel Tanks states: “The SP will provide tank custodian training and implement an organizational tank inspection program IAW applicable Air Force Instructions.” PWS 4.4.2.1 states:

“The SP will prepare and forward initial and biennial organizational tank inspection reports to the LRS QA through the COR for filing and routing to the inspected organizations.

ANSWER: We are not able to determine the question. However, for clarification, the SP will follow AFI 23- 204 in regards to the Organizational Fuel Tank Custodian Program. All inspection reports (including initial and biennial) will be provided to the COR to distribute to the individual organizations and LRS/ QA. Any changes/updates to AFI 23-204 the SP will follow throughout the contract.

29. Is the service provider responsible for performing Organizational Fuel Tank inspections? If so, please provide the number of tanks to be inspected, their location and when they were last inspected.

ANSWER: Yes, the SP is responsible for performing Organizational Fuel Tank inspections on 82 tanks. All tanks are spread over a recurring two year period. For locations see answer to #20.

30. Will the government please release the Site Visit attendee list and presentation slides?

ANSWER: The attendee list has been posted with amendment 0001.

31. Ref: PWS paragraph 4.10.5: Please provide additional information regarding the chilled fuel process.

ANSWER: The FT-FCSL-001, Fuel Chiller Systems Operating Checklist will be posted for all to review.

32. Ref: PWS Appendix B: Please provide a copy of FT-FCSL-001, Fuel Chiller Systems Operating Checklist.

ANSWER: The FT-FCSL-001, Fuel Chiller Systems Operating Checklist will be posted for all to review.

33. Ref: PWS paragraph 1.6: Is the SP responsible for the purchase and replacement of refueling vehicle and FFU-15E Filters?

ANSWER: Only operator maintenance is performed by the SP on the refuelers and FFU-15E. The local installation is responsible for the purchase and replacement of filters in the refuelers and FFU-5E.

34. Ref: PWS paragraph 1.11: As there is no FDSM position in the incorporated Collective Bargaining Agreement, please clarify what extent the SP’s responsibilities are for “Maintaining operational, fuel, demineralized water, and cryogenic facilities and equipment, to ensure they can meet mission requirements.”

ANSWER: Operator maintenance responsibilities are required from the SP. Any maintenance above and beyond this level is the responsibility of the local installation and will not be directed for the SP to complete.

The SP will only ensure any maintenance above the operator level is reported to the COR and proper local installation agency.

35. Is the one (1) C-300 provided a split pocket truck?

ANSWER: No. The one C-300 is Diesel Fuel.

36. Is the one (1) C-300 provided sufficient to accommodate all required deliveries?

ANSWER: Yes.

37. During the site visit, it appeared that the incumbent contractor owns one (1) fuel bowser, should this piece of equipment be considered a necessary piece of equipment?

ANSWER: No.

38. Please provide a list of all ground fuel delivery locations and frequency.

ANSWER: See question #20 for locations. No definitive frequency can be provided as it is dependent on preventive maintenance performed by BCE power production shop and usage during power outages.

39. Ref: PWS Appendix C: Please clarify the reference to Hot Defuels.

ANSWER: Hot Refueling/Defueling: The transfer of fuel into or out of the fuel tanks of an aircraft with one or more aircraft engine operating. Rapid Defueling: A means to rapidly off load fuel from aircraft either by operating an outboard engine or external hydraulic test stand to power on-board refueling pumps. Hot Defuel or Rapid Defuel is a routine operation for KC-135s.

40. Ref: PWS Appendix C: We wanted to confirm that the reference to “runs” is defined as aircraft servicings? If this is correct, what percentage of the servicing is handled by truck, hydrant and/or chilled fuel?

ANSWER: Correct. A “Run” is defined as a servicing. The percentages are supplied in Amendment 001 question #9, page 4.

41. Ref: PWS paragraph 4.10.4: What is the frequency of the Hot Pit training referenced in this PWS paragraph?

ANSWER: The frequency is dependent on 412 TW/MXG hot pit training schedule, historically the training has averaged about three classes per year.

42. Will the SP be required to provide a semi-tractor to pull the 5000 gallon water trailer included in the Government Furnished Equipment list? How much advance notice is provided prior to a water delivery?

ANSWER: A Semi-tractor will not be required. A task order will be issued to move the trailer when needed and to rent a Semi-tractor. The SP should ensure a California qualified/licensed driver is available to complete this task over the road to Det 7, Air Force Research Laboratory (AFRL) when needed.

Demineralized Water requests requiring use of the 5K water trailer are normally from the AFRL and fuels management is provided a minimum 48 hour notice.

43. Please define “Jet AM”. Will the conversion to Jet AM require any additional effort prior to loading the new fuel into a previous JP-8 refueler?

ANSWER: Jet AM was a terminology used to identify commercial Jet A with military additive package (FSII, SDA, & CI). Jet AM has been replaced by Jet A (F-24), the NATO code F-24 identifying commercial Jet A fuel with the military additives package. There will be no additional effort required to convert a refueler from JP-8 to Jet A (F-24). The refueler JP-8 markings will be changed to Jet A (F-24) and the refueler can be filled with Jet A (F-24).

44. Ref: PWS Appendix C.2.a: Please confirm that Ground Fuel Tank Truck quantities are accurate. The receipt quantities show that approximately 12,000 gallons of DS2/BDI are received a month and approximately 16,300 gallons of MRR/E85 are received a month, while the referenced section shows 6 DS2/BDI tank trucks per month and only one MRR/E85.

ANSWER: Appendix C, 2. a. 3) should read Unleaded Oxygenated Gasoline (MRR)/E-85 - 5 Tank Trucks Monthly.

45. In the event that +100 is defueled, where does this fuel get stored as we do not see a tank dedicated for this, or is it left temporarily in the R-11?

ANSWER: JP-8+100 defuels are handled IAW T.O. 42B-1-1, Para 3.16b and Fuels Technical Letter (FTL) 11-01, Procedural Guidance for Air Force bases Implementing JP-8/Jet A+100.

46. Are there any current waivers in place that will carry over into the new contract?

ANSWER: Yes. (See Tab 5 Edwards Deviations and Waivers)

47. Does the Government expect the SP to maintain an organization that mirrors the “Fuels Management Flight Structure” found in AFI23-201, Figure A4.1?

ANSWER: No. However, the SP should structure personnel to provide full compliance with the PWS.

48. Ref: Appendix C: It is stated that the SP will provide vehicle inspection and operator maintenance Monday – Friday for 34 vehicles. Does the Government expect the SP to perform the team concept inspection consisting of four people at a special purpose vehicle checkpoint as defined in AFI23-201, 7.9 Duties of the Refueling Maintenance Supervisor.

ANSWER: Fuels checkpoint will be conducted IAW Fuels Technical Letter (FTL) 13-02, Establishing Use of Air Force Checkpoint Checklists. (See Tab 6 FTL 13-02 with Checklists)

49. Ref: PWS paragraph 3.1.3: This paragraph states that the SP will “perform all minor maintenance on government furnished equipment coded for SP maintenance listed in Appendix A.” Appendix A does not have any coding that would denote an SP maintenance requirement. Please clarify.

ANSWER: Operator maintenance on fuels facilities will be IAW T.O. 37-1-1 General Operation and Inspection of Installed Fuel Storage and Dispensing Systems and UFC 3-460-03 Operation and Maintenance:

Maintenance of Petroleum Systems. Operator maintenance on refueling vehicles will be IAW T.O. 37A-1-101 USAF Fuel, Water, and Lubricant Dispensing Equipment, and AFI 24-302 Vehicle Management.

50. Ref: PWS paragraph 3.1.9: This paragraph states that “The government will not provide ground fuels for SP provided equipment or vehicles.” Where does the incumbent refuel their vehicles and/or equipment? Will the SP have the ability to use the Base Service Station to refuel their vehicles and/or equipment?

ANSWER: CLIN 1006 - MUCG (Fuel). The contractor will provide fuel for all Contractor furnished equipment. Limited to those products stocked and issued on base, the Contractor may utilize base fuel facilities to purchase fuel for Contractor furnished equipment at established government rates. The contractor must first establish a Fuel Purchase Agreement (FPA) with DLA Energy to purchase government petroleum products in accordance with DLA Energy I-3 “DEFENSE ENERGY SUPPORT CENTER FUEL PURCHASE AGREEMENT PROGRAM.” Cost of fuel used in Fuel Servicing vehicles, tanker trucks, and refueling tractor trailers will be reimbursed using CLIN 1006. Contractor will submit monthly invoices for fuel used in fuel servicing vehicles under CLIN 1006 MUCG on a monthly basis. The invoices will be reviewed by the COR and sent to the Contract Officer accompanied by an itemized list of each claimed transaction to include vehicle ID number, date and amount of each transaction. The Service Provider shall not be reimbursed for fuel products for contractor furnished utility/administrative vehicles, golf carts, etc.

51. Ref: Appendix C, Workload Estimates: Offerors other than the incumbent have no valid means to analyze and assess staffing for the fuels workload provided because the workload is not broken down into activities occurring at the South Side and North Side airfield areas. As such, considering the commute time, only the incumbent has valid data to arrive a valid staffing estimate. Please provide the fuels workload broken down by transactions occurring at the South Side and North airfield areas.

ANSWER: Based on last 18 months of data; North Base JP-8 issues were <1% of total J-8 issued; South Base JP-8 issues were 10.1% of total J-8 issued.

52. Ref: Chilled Fuel: How long does it take from the time fuel is first received at the chiller until there is sufficient fuel to refuel an aircraft?

53. Ref: Chilled Fuel: How much fuel can be generated in a 24 hour period?

ANSWER to 52 and 53: The fuel chiller is designed to provide 20,000 gallons of chilled fuel per day.

54. Ref: Chilled Fuel: Is there a two man requirement whenever the Chiller is processing fuel?

55. Is the winning bidder to replace the 12 NON-DESC Owned computers listed on page 37 of the Performance Work Statement (PWS)? Additionally, is the winning bidder to replace the 12 NON-DLA-E Owned computers listed on page 39 of the PWS?

ANSWER: No to both. All NON-DLA/DESC owned equipment is Air Force Property that will remain on the contract.

56. For salary forecasting purposes, will you please provide the current SP’s Edwards AFB headcount including job classifications, e.g., Fuel Distribution System Operator, Fuel Distribution System Operator Lead, etc.

57. Page 4 of the PWS states “The government will not supply general purpose vehicles for the SP’s use in performing security checks and internal SP functions such as the SP’s quality control program, SP company administration, etc.”. Will you please advise how many such general purpose vehicles the current SP is supplying? Will the Government provide the SP with gasoline for these general purpose vehicles?

ANSWER for 56 and 57: The Government expects offerors to review the requirements and plan its staffing approach and provide for vehicles accordingly. The Government does not provide manning or incumbent contractor information on vehicles. See question #50 above for fuel support of SP administrative vehicles.

58. Page 51 of the (original) PWS provides annual volumes of various products including JP-8, JP-5, etc. Will you please advise whether there’s any off-specification jet, for instance un-useable daily sumps that must be transported off-site? If there are, what’s the typical annual volume, and is the SP is responsible for the cost of hauling and recycling the jet fuel, as well as reimbursing the Government for the cost of the off-specification jet fuel?

ANSWER: The SP will appoint a Hazardous Waste Initial & 90-Day Accumulation Point Manager and alternates IAW AFI 32-7042. The SP will be responsible for tracking/documenting any off-specification jet fuel, waste water, etc. collected in the waste bowser; however disposal is handled on base by 412 TW/EM. The SP is not responsible for the cost of hauling and recycling the jet fuel as well as reimbursing the Government for the cost of the off-specification jet fuel (unless determined to be caused by the SP).

59. Will you please advise the historical/anticipated annual volumes of lubricating oils, compressed gases and ground fuels that the winning SP will be required to purchase?

ANSWER: These items are a contractor responsibility in the current contract. Since these items are not reimbursable, the Government does not have access to historical usage; it is included in the current fixed priced contract.

60. Are there tools the winning SP is expected to purchase/replace if the incumbent SP departs?

ANSWER: Common hand tools used to perform operator maintenance are to be provided, such as, but not limited to, the expeditor tool kit for on-the-spot repairs to refueling vehicles and the “LOX Only” tools at cryogenics.

61. Reference PWS Paragraph 1.11: The PWS states that fuels facilities need to be maintained operationally by the

Contractor; however, we don’t see a count of low points that are to be inspected by the Contractor. Please provide a count and location listing of the low points to be inspected.

ANSWER: There are a total of 25 low point drains: 3 in bulk storage, 8 along the Martech gravity pipeline from bulk storage to the Chill Stand, 8 along the Hydrants III spur pipeline, 2 on Hydrants III loop, 1 along the South Base spur pipeline, 1 on the South Base tank truck offload header, and 2 on South Base Hydrants loop. (See Tab 7 Edwards Low Point Drain Locations)

62. Reference PWS Paragraph 1.13: The paragraph states that all processes identified in AFI 23-201 that are under the direct control and supervision of the Fuels Management Flight. Please elaborate on how expeditor duties are to be implemented on an installation with refueling operations across such a large area. Are expeditors allowed to periodically monitor at various locations where fuels operations are ongoing or is a single operator to monitor in a single area and monitor radio traffic in other areas and responding when needed?

ANSWER: A single expeditor would be allowed to periodically monitor at various locations where fuels operations are ongoing and available to respond to any area. The intent, for example, is not to have an expeditor on the main ramp and a second expeditor at South Base ramp if fuel servicing operations are being conducted at both areas.

63. Reference PWS Paragraph 15, Safety: Are there any unique safety issues when working with or around chilled fuels?

64. Reference PWS Appendix A: Are there any confined spaces that the Contractor will be required to enter i.e. bulk storage tanks?

ANSWER: The Contractor is responsible for determining confined space areas.

65. Reference PWS Appendix A: What safety equipment is stored on each fuel truck (i.e. fire extinguisher/spill kit)?

ANSWER: Fire extinguishers, FOD container, and a small spill kit are on the fuel trucks.

66. Reference PWS Appendix C: The table provides estimates on total runs for the period of being solicited. Please confirm that the total runs data includes both hydrant servicings as well as truck runs.

ANSWER: Yes, the total includes both hydrant servicings as well as truck runs.

67. Reference PWS Appendix J and Site Visi: The CLIN listing includes a Maintenance and Repair CLIN; however, the Government is providing LFM services for the installation as stated in the site visit. Please clarify the use of this CLIN in the resulting contract.

ANSWER: The local installation does provide maintenance on the system. However, during an emergency situation that requires immediate DLA Energy SRM funds ($3000-$50,000) to correct a problem after approval from the Contracting Officer after coordination with the DLA Program Manager and DLA SRM branch, the contractor may be tasked to obtain items/services to complete the emergency repair via Task Order Procedures and invoice to this CLIN. Any needed repairs above $50,000 are required to go through the normal SRM process.

68. Reference RFP 52.245-1, IX (RFP page 26) and Site Visit: The clause states that the Contractor will maintain Government property through preventative maintenance and repair; however, the Government stated during the site visit that LFM and refueler maintenance is Government-furnished. Please clarify the Contractor’s responsibility on repair and maintenance of Government-furnished property.

ANSWER: Preventative maintenance and repair is in regards to Operator Maintenance.

69. Reference Site Visit and PWS Appendix D: During the site visit, the Government stated that there were organizational tanks that are to be inspected by the Contractor; however, the list will be provided upon request. We formally request a copy of the organizational tank listing and location be provided to our firm.

ANSWER: See answer to question #20.

70. Reference Site Visit: During the site visit, we believe that the Government stated that CO2 costs associated with ATGs were the responsibility of the Contractor as a non-reimbursable cost. Please confirm our understanding of cost responsibility and, if correct, provide an estimate on the number of cylinders consumed annually for all CO2 ATGs on Edwards.

ANSWER: The Barton ATG systems require Nitrogen bottles. Empty bottles are exchanged for full bottles in Lancaster, CA. The SP will be responsible for the cost of the gas. Currently three Barton ATG systems remain with all tentatively scheduled for replacement with ENRAF systems by 2016. Each Barton ATG system averages 3-4 months between exchange when in use.

71. Reference Site Visit: During the visit, the Government pointed out that the current contractor is providing one fuel bowser for operations. What is the purpose of this bowser and is it provided because the Government furnished equipment is insufficient for mission requirements?

ANSWER: It was utilized for a specific project. See question 37.

72. Reference Site Visit: During the site visit, we were briefed on the pipeline route from the Kinder Morgan entry at Edwards and transfer patterns from bulk to the two hydrant locations. Does the Contractor have the responsibility to travel pipeline between Kinder Morgan and bulk or bulk to hydrant systems during transfer to confirm that there are no leaks?

ANSWER: There is no requirement to travel the pipeline during fuel transfers.

73. Reference Site Visit: During the visit, the Government briefed that the demil trailer did not have a tractor provided for moving it, but we also understood that use of the trailer would be done via task order. Please confirm our understanding of the Government’s intent to reimburse costs of these operations outside the FFP CLIN.

ANSWER: See question #14

74. Reference Site Visit: During the visit, the Government stated that there was only 1 C-300 that was used for diesel product only. We do not see a recurring delivery schedule for ground product in the PWS. Are there recurring requirements or is the Government going to cover non-recurring delivery via task order?

ANSWER: The C-300 is to support organizational/generator tanks. There is no recurring delivery schedule;

it is an “as needed” requirement. This will not be handled under the Task Order process.

75. During the site visit the Government said that the Service Provider will need to supply the filters for the demineralized water. However the water filtration unit is not listed in the supplied GFE. Will the Government provide the make and model of the unit and the estimated number of filter used per year?

ANSWER: The Demineralized Water system is a fixed system within facility 1430. The SP only monitors the system control panel and when a filter change is indicated on the panel Base Civil Engineering division is responsible for the filter change out.

76. Does the Government supply replacement light bulbs and top off fluids for the refueling units?

ANSWER: The local installation will provide replacement light bulbs and top off all fluids except engine oil and windshield washer fluid. The SP will be responsible, as part of operator maintenance IAW AFI 24-302, para 3.19.1.1., to service fuel, engine oil, and the windshield washer reservoir.

77. Is the Service Provider required to act as the BSME administrator? If so, is an A+ cert required?

ANSWER: The contractor will act as the BSME administrator as it pertains to the Fuels Manager Defense (FMD) programs only. A+ certification is not a requirement to perform these duties.

78. Will the Government provide the estimated number or runs performed on weekends?

ANSWER: Appendix C has “Total Runs – A Shift 70% B Shift 25% C Shift 5% Weekends 4% of Total Runs”