YPG_PWS_UPDATES_8_July.doc

SECTION C

PERFORMANCE WORK STATEMENT (PWS)

FOR

FUEL OPERATIONS

AT

YUMA PROVING GROUND, ARIZONA

(As of 8 July 2013)

TABLE OF CONTENTS

SECTION

C-1.0 INTRODUCTION 3

C-2.0

BACKGROUND 3

C-2.1 Terminal Statement 3 C-2.2 Mission Statement 3

C-3.0 SCOPE 3

C-4.0 APPLICABLE DIRECTIVES 3

C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Provide Fuels Operations 3

C-5.1.1 Receive Fuel 4

C-5.1.2 Store and Handle Fuel 4

C-5.1.3 Issue Fuel 4

C-5.1.4 Ensure Fuel Quality 5

C-5.1.5 Account for Fuel 5

C-5.2 Provide Support Operations 7

C-5.2.1 Ensure Safety 7

C-5.2.2 Provide Security 7

C-5.2.3 Ensure Environmental Compliance 7

C-5.2.4 Perform Maintenance 8

C-5.2.5 Provide Automation 8

C-5.3 Provide Management and Administration 8

C-5.3.1 Provide Plans 8

C-5.3.2 Ensure Date Management Related to Quality of Service 8

C-5.3.3 Train Employees 9

C-5.3.4 Provide Government Furnished Equipment 9

C.6.0

DELIVERABLES 9

C-6.1 Service Provider Plans 10

C-6.1.1 Operations and Staffing Plan 10

C-6.1.2 Contract Quality Assurance Plan 10

C-6.1.3 Product Quality Control Plan 10

C-6.1.4 Safety Plan 10

C-6.1.5 Security Plan 11

C-6.1.6 Environmental Compliance Plan 11

C-6.1.7 Maintenance Plan 11

C-6.1.8 Training Plan 11

C-6.1.9 Property Management 12

C-6.2 Specific Local Deliverables 13 C-6.3 CLIN 1002 - Augmentation and Overtime 13 Appendix A

DEFINITIONS 18

Appendix B

ABBREVIATIONS AND ACRONYMS 19

Appendix C

APPLICABLE DIRECTIVES 20

Appendix D

PERFORMANCE REQUIREMENTS SUMMARY TABLE 22

Appendix E

TERMINAL SPECIFIC INFORMATION 27

C.1.0 INTRODUCTION: This Performance Work Statement (PWS) is the Government’s contracted requirement for Contractor- Owned Contractor- Operated (COCO) fuel services at Yuma Proving Ground, Arizona (YPG, AZ). Definitions, abbreviations, and acronyms lists are found in Appendices A through C, respectively.

C.2.0 BACKGROUND:

C.2.1 Terminal Statement: US Army Yuma Proving Ground (USAYPG) is a general-purpose desert environmental test facility. USAYPG is located 26 miles north of Yuma, Arizona on U.S. Hwy 95. This installation covers approximately 1,308 square miles and offers climate and terrain similar to major desert areas worldwide. YPG is primarily involved in developmental and operational testing of artillery weapons and ammunition, aircraft armament systems, mobility equipment, and air delivery systems. YPG is located adjacent to the Colorado River in the Sonora Desert of Southwest Arizona, one of the hottest and driest areas in the nation. Roughly the size of the state of Rhode Island, Yuma Proving Ground is 26 miles north of the city of Yuma, Arizona. It is approximately 180 miles east of San Diego, California, and approximately 185 miles southwest of Phoenix, Arizona.

C.2.2 Mission Statement: The Service Provider shall provide Contractor-owned, Contractor-Operated (COCO) bulk fuel, retail fuel, and alongside aircraft refueling services at YPG,AZ. The Service Provider shall be responsible for Above Ground Storage Tanks (AST’s) and associated systems to all sites determined by YPG and assume their operation and maintenance. Specific requirements for each site are listed in Appendix E.

C.3.0 SCOPE: The Service Provider shall perform services to include fuel operations, support operations, and management and administration pertaining to the receipt, storage and handling, and issue of Government fuel products.

C.4.0 APPLICABLE DIRECTIVES: The Service Provider shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix C provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive. In the event of conflicting guidance, contact the Contracting Officer and/or the Contracting Officer’s Representative (COR) for clarification.

C.5.0 PERFORMANCE REQUIREMENTS: The performance requirements are organized into a Performance Requirements Summary Table and described as “tasks”, “performance standards” and related metrics (see Appendix D). The Service Provider shall provide Fuel Operations, Support Operations, and Management and Administration as follows:

C.5.1 Provide Fuel Operations: The Service Provider shall safely receive, store and handle, and issue fuel. Fuel Operations shall be specific for YPG, AZ and shall include local operating instructions. During operations, fuel quality shall be maintained at all times. The fuel shall be accounted for by quantity received, stored, and issued according to directives and acceptable tolerance levels. The Service Provider shall immediately notify the COR or designated office of any issues that impact the quality, quantity, or availability of fuel in storage.

C.5.1.1 Receive Fuel: The Service Provider shall at all times safely receive product without causing delay, interruption, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at YPG, AZ. Site-specific response times and duty hours are in Appendix E.

C.5.1.1.1 Product Receipts: The Contractor shall receive all fuel via commercial fuel tanker trucks without causing operational delays or traffic congestion. The Contractor will order fuel using the appropriate DLA system. The Contractor shall immediately notify the DLA Energy Region office of any inventory/quantity discrepancies or the DLA Energy QAR and Army Petroleum Center (APC) of any quality discrepancies. All incoming product shall be sampled in accordance with the most current version of MIL STD 3004. Quantity determination shall be performed as outlined in DLA Energy DoD Manual 4140.25 Interim Policy P-2 and API Manual of Petroleum Measurement Standards (MPMS). The Contractor shall accomplish and submit all appropriate documentation to the DLA Energy Regional Office. The Contractor shall not receive and dispense fuel from the same tank simultaneously.

C.5.1.1.2 Custody and Risk of Loss: Custody and risk of loss is as stated unless otherwise agreed upon.

a. Transport Truck Receipts: Custody and risk of loss shall pass from the carrier to the Service Provider when the product passes from the end of the truck discharge hoses into the Service Provider’s receiving facility.

C.5.1.2 Store and Handle Fuel: The Service Provider shall at all times maintain product quantity, quality, and availability to meet its intended use. The Service Provider shall maintain the product storage facilities, as well as maintain product stock levels required to support the mission and planning requirements, within allowable limits.

C.5.1.2.1 Transfers: When directed by DLA Energy or as required for normal operations, the Service Provider shall transfer product between tanks to consolidate types or grades. The responsibility for preventing commingling or contamination rests solely with the Service Provider.

C.5.1.2.2 Additives: When directed by DLA Energy, the Service Provider shall purchase, store, maintain, and inject fuel additives in accordance with the contract requirements. The Government shall reimburse the Service Provider for any direct out-of-pocket cost incurred in the acquisition of additives directed by DLA Energy. All procedures for systems operation, storage, maintenance, and injection of additives shall be in conducted accordance with the Service Provider Product Quality Control Plan (PQCP).

C.5.1.3 Issue Fuel: The Service Provider shall at all times issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at YPG, AZ. Site-specific response times and duty hours are in Appendix E. Except for scheduled maintenance, and other occurrences of which DLA Energy has been notified, the Service Provider shall maintain a tank in ready-to-issue mode for bulk and retail dispensing at all times of the day, every day. The Service Provider shall coordinate bulk issues directly with receiving customers within duty hours outlined in Appendix E. Deviation from prescribed hours requiring overtime to execute bulk issues must be approved by DLA Energy Contracting Officer prior to execution.

C.5.1.3.1 Automated Dispensing System Key Management and Release.

C.5.1.3.1.1 Automated Dispensing System Key Management (FuelMaster®): the YPG COR shall provide the Contractor with a complete data list of vehicles and equipment authorized key access to automated fuel dispensing facilities. The list shall include all information required for the Contractor’s input to the FuelMaster database. The Automated facility shall consist of latest version of DOD standard source data collection equipment (Fuel Master) and shall be designed to interface all receipts, retail issues and accounting transactions to Fuels Manager Defense (FMD).

C.5.1.3.1.2 The Contractor shall be responsible for receiving maintaining, issuing, reprogramming and revoking keys as requested in writing from the YPG COR and in accordance with DLA Energy P-5. The Contractor shall issue replacement keys within two working days after receiving the written request from the COR, and the same day for emergencies as directed by the COR. Request for replacement keys shall be verified by signature of the COR. Additional keys shall be provided to the Contractor in accordance with the ordering instructions listed in DLA Energy P-5.

C.5.1.3.1.3 The Contractor shall maintain fuel key databases as necessary to provide all reports required by the contract, including but not limited to, customer account numbers, responsible office for keycard holders, keycard serial numbers, and other key/card information. The Contractor shall provide required reports as prescribed by the Contract Officer.

C.5.1.3.2 Billing: Unless otherwise directed, the Service Provider shall process all transactions in accordance with (IAW) DoD 4140.25-M and other applicable guidance into the Fuels Manager Defense System on a daily basis as outlined in the hours of operation set forth in Appendix E. Transactions from weekends or holidays will be processed the next normal duty day.

C.5.1.3.3 Custody and Risk of Loss: Custody and risk of loss is as stated unless otherwise agreed upon.

a. Custody of loss and risk of loss shall pass from the Service Provider to the customer when the issue nozzle is removed from the pump by the customer to initiate fuel flow.

C.5.1.4 Ensure Fuel Quality: The Service Provider shall at all times safely ensure product quality according to applicable product specifications, MIL-STD 3004 and the Product Quality Control Plan (PQCP). Quality control will be performed in accordance with the most current version of MIL STD 3004 and those additional tests listed in paragraph C.5.1.4.2. No petroleum product shall be received or issued until product quality determinations have confirmed conformance with specifications. The Contractor shall ship those requiring analysis to the Army fuels laboratory in New Cumberland, PA. Samples shall be shipped within 72 hours of being drawn.

C.5.1.4.1 Inspection Responsibility: The PQCP will describe how the Service Provider shall designate personnel, facilities, and equipment on-site to accomplish routine tests and procedures. These resources may be provided by the Service Provider or by commercial source acting on behalf of the Service Provider. The Government/DLA Energy will not be responsible for performing any of these services.

C.5.1.4.2 Additional Samples: The Service Provider shall provide to a certified lab, the following representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the Quality Assurance Representative (QAR) or COR. These samples shall be provided in addition to samples required elsewhere in the contract and referenced in the PQCP. The packing, marking, shipping, and the associated costs, shall be the responsibility of the Service Provider, except that direct shipping costs are eligible for reimbursement from the DLA Energy Contracting Officer.

SAMPLE TYPE

FREQUENCY

Aqua-Glow (Aviation)

Daily

Filter-Effectiveness

Every 30 days

Visual Inspection/API Gravity

Every Receipt

Receipt Sample- 1 Gallon All Levels

2-5 Random Samples Annually

Storage Tank- 1 Gallon All Levels

Semi-annually

Storage Tank- 1 Gallon Bottom

Annual The COR, APC and DLA Energy QAR shall be notified immediately of any suspected fuel quality issues prior to fuel receipts, transfers or issues. Product will be re-circulated daily through dispensing system to ensure lines are flushed. The Contractor shall take retention samples when directed by the Contract Officer. Samples representing receipts of capitalized products shall be properly marked by the Contractor as to product, source, and date taken for retention as determined by the COR/QAR.

C.5.1.5 Account for Fuel: The Service Provider shall account for fuel according to DoD 4140.25-M “Management of Bulk Petroleum Products, Natural Gas, and Coal,” the DoD

System of Record, and other applicable policies and procedures. Physical inventory management shall include:

a. Documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment,

b. Maintaining auditable product document control files,

c. Using inventory measurement practices that support product accountability and auditability.

C.5.1.5.1 Inventory: The Contractor shall account for fuel according to DLA Energy Instruction INT I119.04, DoD Manual 4140.25-M “Management of Bulk Petroleum Products, Natural Gas, and Coal,” the DoD System of Record, and other applicable DLA Energy policies and procedures. DLA Energy Policies are online at: https://www.us.army.mil/suite/page/656231 C.5.1.5.2 The Contractor shall be responsible for and perform all fuels inventory, accounting and administrative functions using Fuels Manager Defense® (FMD) and BSM-E software provided by the government. The Contractor will provide computer hardware in compliance with INT I119.04. Internet will be provided by the Contractor. The Contractor will reconcile all inventory transactions monthly within 2 days after the last day of the month. The Contractor shall process the required documentation for server access; as well as meet all YPG requirements for access to the DoD server.

C.5.1.5.3 The Contractor shall be responsible for determining reorder cycles and ensuring that adequate stocks are on hand to fully support mission requirements. The Contractor will coordinate with the Army Petroleum Center and DLA Energy-AME Americas West Region Office to re-order fuel as needed using the appropriate DLA system, as required. The contractor shall be prepared to convert to a process of re-ordering fuel supplies through the Enterprise External Business Portal (EEBP) once this system is fully implemented. The Contractor will coordinate with the DLA Energy Region Office for issues involving inventory and accountability.

C.5.2 Provide Support Operations. The Service Provider shall provide safety, security, environmental compliance, maintenance, and automation for fuel dispensing at YPG. The Service Provider shall promptly report to the DLA Energy Contracting Officer Representative (COR) the receipt of any Notice of Violations (NOVs) or other notifications for alleged noncompliance with any environmental, safety, security, labor laws or regulations. Support Operations are further defined as follows:

C.5.2.1 Ensure Safety. The Service Provider shall ensure safety in all operations according to the Safety Plan. The safety of the workforce, facilities, equipment, and practices shall be preserved while supporting the customer mission requirements.

C.5.2.2 Provide Security. The Service Provider shall provide access control for US Government property (fuel products, facilities, equipment, and information systems) according to the Security Plan.

C.5.2.3 Ensure Environmental Compliance. The Service Provider shall follow the YPG Environmental Compliance and Spill Control Plan(s) for COCO operations. The contractor's work under this contract shall conform with all operational controls identified in the Yuma Proving Grounds Environmental Management Systems (EMS) and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the EMS.

C.5.2.4 Perform Maintenance. The Service Provider shall maintain the COCO fuel systems, e.g., facilities and equipment according to manufacturer specifications, best commercial practices, and the Maintenance Plan.

C.5.2.5 Provide Automation. The Service Provider shall connect to and use the DoD System of Record for fuels inventory, accounting, and administrative functions according to DoD 4140.25-M and other applicable guidance, unless otherwise agreed upon. The Service Provider shall provide appropriate internet connectivity to process transactions as required for accounting purposes.

C.5.2.5.1 BSME Training Service Provider personnel who process daily information using the FMD automation equipment shall have successfully completed the formal Fuels Manager Defense (FMD) Course. Employees who have completed both the Fuels Automated System (FAS) Basic and FAS Inventory Manager Course will satisfy the FMD course requirement. The Contractor shall pay all travel and per diem expenses for required training courses.

C.5.2.6 Notification of Correspondence and Visits: The Contractor shall immediately provide the Contracting Officer (CO) and COR copies of all correspondence and notification of any visits relating to federal, state, or local officials or agencies and other personnel or Contractors that visit the retail fuel facility.

C.5.2.7 Uniforms, Clothing, and Safety Equipment: All contract personnel, including site managers, shall wear a professional distinctive company uniform in performance of their duties. The Contractor will provide any required safety equipment for their employees; such as, but not limited to, eye protection, gloves, and required PPE as required by the applicable regulations and directives.

C.5.3 Provide Management and Administration. The Service Provider shall provide the plans, quality of service data management, training, and property management for the COCO operating systems at YPG. Management and Administration is defined as follows:

C.5.3.1 Provide Plans. The Service Provider shall have plans that meet applicable statutory and regulatory requirements. Other accredited documentation, as agreed to by DLA Energy, to assess fuel operations and support capabilities (e.g., certifications, certificates or licenses to operate) is authorized. The plans and other documentation must be acceptable and approved by DLA Energy. At a minimum, the plans shall include:

a. Operations and Staffing – provided with proposal

b. Contract Quality Assurance – provided within 60 days after award

c. Product Quality Control –provided within 60 days after award

d. Safety – provided with proposal

e. Security – provided within 60 days after award

f. Environmental Compliance - provided within 60 days after award

g. Maintenance- provided within 60 days after award

h. Training - provided within 60 days after award

i. Property Management- provided within 60 days after award

j. Aviation Refueling Plan- provided with proposal

k. Phase In/Out plans - provided with proposal NOTE: With the understanding that some vital plan information cannot be obtained until after contract award, the initial plans provided with the proposal shall be revised within 60 days after contract award to include the additional information. Once all plans are finalized, the Service Provider shall update the specific plans within 30 days after changes occur.

C.5.3.2 Ensure Data Management Related to Quality of Service. Unless exempted by law, the Service Provider, when requested by DLA Energy, shall promptly provide all records (electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training, and property management.

C.5.3.3 Train Employees. The Service Provider shall ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required by Federal, state and local statutory and regulatory requirements, and each employee receives the requisite certifications or licenses. The Service Provider is responsible for maintaining copies of requisite certifications and licenses.

C.5.3.3.1 AT Level I training requirements: The Service provider shall comply with Department of Defense Instruction (DODI) 2000.16, "DoD Antiterrorism (AT) Standards," paragraph E3.18. DoD STANDARD 18: AT Measures for Logistics and Other Contracting, subparagraph E3.18.6 and Table E3.T2. Minimum Level I AT Awareness Training Requirements.

C.5.3.3.2 Training Courses: The SP will ensure employees are fully qualified at the performance start date of the contract. The Government (DLA Energy) will provide the following classroom instructions; Fuels Terminal Manager/Property Administrator/Responsible Officer course, (7 days), and the Fuels Manager Defense (FMD) course, (21 days). The SP will submit requests for classroom slots to the COR who will approve or disapprove requests based on contract requirements. Once approved, the SP will make a written request accompanied by an indemnification statement to the Contracting Officer for scheduling. The contractor will pay all travel and per diem expenses for required training courses.

C.5.3.4 Provide Government Furnished Equipment (GFE) Management. When Government property is provided, the Service Provider will provide management, accountability and reasonable care for it according to conditions listed in the solicitation and the Service Provider’s Property Management Plan. The Service Provider will afford the Government access to Government property for inspection and accountability as specified in the solicitation. (Radios and charging base will be GFE)

C.6.0 DELIVERABLES.

C.6.1 Service Provider Plans. The description of the plans below is guidance and not all inclusive. Plans will comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by DLA Energy, to assess fuel operations and support capabilities (e.g., international certifications, certificates or licenses to operate) is authorized. 60 days after award, the Service Provider shall provide to the DLA Energy Contracting Officer the following plans or other accredited documents for review and acceptance unless otherwise specified below:

C.6.1.1 Operations and Staffing Plan. The plan shall include the procedures covering all requirements specified in C.5.1. The plan shall be provided with the proposal.

C.6.1.2 Contract Quality Assurance Plan (CQAP). The plan shall include an inspection system acceptable to the Government for monitoring overall contract performance. It shall specifically state all the work requiring inspection by the Government/DLA Energy and the place and manner of that inspection. The Service Provider shall submit the CQAP to the DLA Energy Contracting Officer for review, coordination with stakeholders, and approval within 60 days after contract award.

C.6.1.3 Product Quality Control Plan (PQCP). The plan shall describe how the Service Provider intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The Service Provider shall submit the PQCP to the DLA Energy Contracting Officer for review, coordination with stakeholders, and approval within 60 days after contract award. The plan shall include procedures for the following operations, as they affect quality control, and an organizational chart that identifies responsible parties for these operations:

a. Receiving

b. Blending

c. Sampling

d. Testing

e. Calibration

f. Storage and Handling

g. Loading and Shipping

h. Quantity Determination

i. Records and Reports

j. Corrective Action

C.6.1.4 Safety Plan. The plan shall include the following areas:

a. Confined space entry

b. Disaster preparedness

c. Fire prevention and protection

d. Personal protective equipment

e. Hazardous waste operations

f. Emergency response

g. Safety and health standards

h. Hazardous communications

i. Lockout/tagout and fuel handling operations

j. Placards for tank cars and trucks

The Plan shall be provided to the Government initially as a part of the offeror’s technical proposal IAW the solicitation.

C.6.1.5 Security Plan. The plan shall identify the staffing and procedures necessary to maintain access control. The plan will address at a minimum the following areas:

a. The means to deter unauthorized access

b. The method for visitor and entry control with a way to account for each visitor,

c. The facility internal self-powered communication system to link all critical points.

The Contractor shall submit the security plan to the DLA Energy Contracting Officer for review and approval within 60 days after contract award.

C.6.1.6 Environmental Compliance and Spill Control Plan. The Service Provider shall prepare and implement Spill Control and Countermeasures Plan in accordance with 40 CFR 112 and provide a copy to YPG Environmental Sciences. SPCC must be stamped by an Arizona state certified Professional Engineer. This plan shall be submitted to the DLA Energy Contracting Officer 60 days after contract award and shall be effective at the start of the contract performance period.

C.6.1.6.1 Environmental Compliance. The environmental compliance portion of the plan will describe how the Service Provider will comply with all applicable Federal, State, local Yuma Proving Ground policies, environmental guidance, and consent orders.

C.6.1.6.2 Spill Control. The spill control portion of the plan will describe measures the Service Provider will take to address the following areas:

a. Fuel spills and contingencies, including any spilling, leaking, pumping, pouring, emitting, emptying or dumping into or onto any land or water,

b. Spill prevention control and countermeasures,

c. Creation of an oil pollution operations manual,

d. Service Provider response to containment, cleanup, and disposal,

e. Spill reporting procedures,

f. Telephone notification procedures to the QAR, Defense Energy Region/Office, COR, and appropriate Federal and State officials.

C.6.1.7 Maintenance Plan. The maintenance plan shall include facilities, equipment, and system components. The plan shall identify the frequencies, methods, and procedures for accomplishing the maintenance objectives. The plan shall be developed according to applicable directives, manufacturer’s recommendations, best commercial practices and industry standards. The Service Provider shall provide all plans, drawings, and system modification diagrams to the DLA Contracting Officer prior to construction at YPG and ensure compliance with the Installation Design Guide.

C.6.1.8 Training Plan. The plan shall identify length of training, training sources, and a brief description of courses, such as safety, security, environmental protection and job qualification training.

C.6.1.8.1 Personnel Qualifications: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. They shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials, and shall be able to compose reports which convey complete information. Alcohol and Drug testing is required for all Contractor personnel.

C.6.1.9 Property Management Plan. The plan shall identify real, expendable and non-expendable property receipt, storage, inventory, records, and disposition instructions for Service Provider and GFE. It will address the following areas concerning protecting Government property from damage and/or contamination. This plan shall be submitted 60 days after contract award and shall be effective at the start of the contract performance period:

a. Management practices for using and maintaining existing buildings, equipment, asphalt pavement, soil, or vegetation (such as trees, shrubs, and grass) on the Government installation.

b. Reconciliation in the event of damage or contamination.

C.6.1.10 Aviation Refueling Plan. The plan shall identify operational, staffing, and equipment requirements to successfully meet the requirements (normal and surge) for Laguna Army Airfield as stated in Appendix E. The Plan shall be provided to the Government initially as a part of the offeror’s technical proposal IAW the solicitation.

C.6.1.11 Phase-In Plan: To ensure a smooth transition in the change of work effort, the Contractor shall develop a Phase-In Plan. The Contractor’s Phase-In Plan shall describe in detail the transition between outgoing and incoming Contractor and how responsibility for services changes over with no interruption in services.

C.6.1.12 Phase-Out Plan: The incumbent Contractor recognizes that the services provided by this contract are vital to DLA Energy’s overall effort, that continuity thereof must be maintained at a consistently high level without interruption. Upon expiration of this contract, a successor, either the government or another Contractor, may continue these services. The successor shall require assistance from the incumbent Contractor who shall give their best efforts and cooperation in order to effect an orderly and efficient transition. The Phase-Out Plan shall include provisions for incumbent Contractor actions to assist and coordinate with the government and the successor Contractor in the changeover of all functions on the contract performance start date. The plan shall be coordinated with all affected activities and managed to minimize any adverse impact on the flying training mission. The incumbent SP shall provide sufficient numbers of personnel to conduct a joint inventory of all (GFE) provided facilities, publications, accounts, records, etc., with the successor Contractor and government representatives to ensure inventories/accounts are accurate and complete. The incumbent Contractor shall ensure shortages, equipment/tool condition issues, and other contract requirement issues are rectified prior to relinquishing (GFE) accounts to the government.

C.6.2 Specific Local Deliverables. See Appendix E for local deliverable details.

C.6.3 CLIN 1002 - Augmentation and Overtime C.6.3.1 General: Augmentation and overtime may be requested by government agencies or the contractor. Any requirement for augmentation and overtime shall be validated by the COR prior to Contracting Officer’s authorization. The contractor shall not retain employees or calling additional personnel to work without prior approval. In emergency or short- notice situations; the Contracting Officer can verbally authorize augmentation and overtime. The contractor will be reimbursed for the direct cost plus allowable and allocable fringe benefits and payroll taxes for overtime work by employees pursuant to the provisions of the contract and FAR 52.222-2 PAYMENT FOR OVERTIME PREMIUMS.

Actions directed by the Government or taken by the contractor that do not result in additional labor or extended hours of operation will not be considered overtime or augmentation. For example, increased sampling within established duty hours or the continued manning of bulk storage during specified duty hours to observe and assist a third party maintenance contractor is not considered augmentation. Furthermore, scheduled or unscheduled workload spikes, work required for seasonal demands, short term contingencies, and training exercises previously identified in the PWS will not be authorized as augmentation or overtime. The contractor will not be reimbursed for overtime expenses for emergency repairs or cleanup when those emergencies resulted from the fault, negligence, or misconduct of the contractor.

C.6.3.2 Augmentation: Augmentation is defined as temporary duty positions required to supplement the assigned workforce to meet increased mission requirements, such as; extended operating hours, increased workload, contingencies, and special projects not currently listed in the Performance Work Statement (PWS). Adjusting work schedules is the recommended method to meet known increased mission requirements. For unforeseen increased mission requirements, augmentation may be used if approved. All augmentation shall be approved prior to retaining employees or calling additional personnel to work. Extended hours for assigned workforce do not qualify as augmentation. A failure to relieve personnel at the end of a normal shift for which there are available oncoming personnel or because scheduled personnel fail to show up on time shall not be considered augmentation time. Furthermore, the recall or retention of personnel with specialty licenses, i.e., a CDL holder, to undertake an infrequent but contracted function, shall not constitute augmentation.

C.6.3.3 Overtime: Overtime is defined as compensation for continuous unscheduled work that falls outside the normal hours of operation, and for which assigned contractor personnel must be retained beyond specified duty hours. The contractor personnel shall not work nor shall be reimbursed for overtime without prior approval of the Contracting Officer. Units requesting services outside the normal hours of operation will be required to provide the funding for the support The Service Provider will be informed of the CLIN number at the time of the overtime approval to submit the invoice for the services to DLA Energy against.

C.6.3.4 Augmentation/over time request: All requests for augmentation and/or overtime work by the contractor shall include the following:

Agency/activity requesting the augmentation/overtime

Purpose of augmentation/overtime

Anticipated dates and times when augmentation/overtime will be performed

Anticipated hours of augmentation/overtime to be performed position and labor category.

Total number of augmentation/overtime hours to be performed.

NOTE 1: During the Annual End-of-Year (EOY) Closeout, the contractor shall adjust their normal work schedule in order to meet the requirements of DLA Energy Policy Letter’s P-1 and I-4 End-of-Month Physical Inventory and Operating Gain/Loss Adjustment.

NOTE 2: Contractor personnel shall successfully complete a background investigation which includes, as a minimum, a National Agency Check (NAC), before operating a computer workstation that has access to a government server. The Contractor is responsible for submitting documentation to the appropriate government office for applicable employees and shall comply with the DOD 5200.2-R, Personnel Security Program.

C.6.3.5 Invoicing:

The contractor/contractor providing the augmentation and/or overtime will invoice in accordance with FAR 32.905, PAYMENT DOCUMENTATION AND PROCESS. Invoices will contain the following:

Name and address of the contractor

Invoice date and invoice number

Contract number or (other authorization for supplies/services such as a delivery or task order)

Contract line item number (CLIN)

Description, quantity, unit of measure, and unit price of supplies delivered or services performed, and

Point of contact to notify in the event of a defective invoice

The COR will provide support documentation for the invoiced services or products. If multiple items have been invoiced for a summary should be submitted and include:

The line items, Description of each line item (e.g. Environmental-Terminal Ops), Price, and

Total price of all invoiced items.

Support documentation for products received under the contract would be copies of the receipt(s) for the item(s). Documentation for services provided should be for should include the following:

Employee(s) name

Position (labor category)

Dates and times worked by each employee

Total number of augmentation/overtime hours worked.

Rate in accordance with the current contract wage rate for the employee position/labor category

The COR will sign and date each support document to validate it. The contractor’s invoice and all support documents will then be submitted by the COR to DLA Energy for acceptance and submission to DFAS for payment.

C.6.3.6 Labor Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecrnra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecrnra.mil.

C.6.4 Facility Requirements: The Contractor shall perform all operations from the COCO facility to include contractor’s utility vehicles operations and maintenance. The Government will provide land free of contamination for the contractor’s facility and utility stub out to the facility perimeter.

C.6.4.1 The Contractor shall provide all manpower, equipment, and material resources as necessary to provide these services. No Government facilities are available for use at this location. All facilities, equipment or materials furnished by the Contractor shall be suitable for the intended petroleum products. The Contractor’s technical proposal will identify the type of material that will be used throughout the fuel distribution system.

C.6.4.1.1 The contractor shall provide fuel for all Contractor furnished equipment. Limited to those products stocked and issued on base, the Contractor may utilize base fuel facilities to purchase fuel for Contractor furnished equipment at established government rates. The contractor must first establish a Fuel Purchase Agreement (FPA) with DLA Energy to purchase government petroleum products in accordance with DLA Energy I-3 “DEFENSE ENERGY SUPPORT CENTER FUEL PURCHASE AGREEMENT PROGRAM”.

C.6.4.2 All tanks and facilities used to provide the services shall meet the requirements of the current American Petroleum Institute (API) Standards, National Fire Protection Association (NFPA) Codes, National Electric Codes, Unified Facilities Code (UFC), and all local, (to include YPG Technical Design Guide), state, federal laws (including but not limited to 40 CFR 280, 281 and 112) and regulations applicable to tanks and facilities. These facilities shall meet best commercial standards with components and fixtures that allow proper service interface with military tactical and non-tactical vehicles and equipment.

C.6.4.3 The Contractor shall be responsible for obtaining all permits necessary for operating, and constructing these facilities, including, but not limited to hot work permits, dig permits, tank registrations, air emission permits, erosion and sediment control, underground injection control or sanitary permits, storm water discharge, and aboveground storage tanks when required. The Contractor shall be responsible for obtaining all inspections by state and local authorities addressing fire and electrical codes prior to operation. A copy of all environmental permits when issued new or upon update will be provided to the YPG Directorate of Public Works, Environmental Division.

C.6.4.4 The Contractor shall coordinate with state and local fire authorities to address fire and electrical codes. Fire Alarm and Suppression systems will be approved and accessible by the YPG Fire Department.

C.6.4.5 Retail dispensing pumps shall be equipped with in-line filters capable of sediment removal to 10 mg/1 or less and water removal to 10 ppm or less. Filters will be replaced in accordance with manufacturer’s recommendations and as needed.

C.6.4.6 Bulk dispensing of JP8 (aviation) shall be equipped with filter separators that meets API 1581. JP8 shall be maintained to aviation quality standards in accordance with MIL STD 3004.

C.6.4.7 The bulk and retail pump dispensing areas shall be provided with a weather canopy and lighting. The retail/bulk dispensing area, canopy, and tarmac area lighting shall be configured with Energy Efficient Lighting for 24-hour operations.

C.6.4.8 The Contractor shall provide weekly project status reports during construction to the Contracting Officer, DLA Energy Program Manager and COR throughout construction and prior to the start of performance.

C.6.4.9 The facility shall provide for safe access and exit and a safe and marked traffic pattern within the facility. Traffic flow pattern to and from the facility shall be provided by the installation during the pre- solicitation conference.

C.6.4.10 The Contractor shall ensure all fuel control meters are calibrated annually or as needed.

C.6.4.11 Bulk stands shall be provided with a weather cover. Bottom bulk loading is required for JP-8 and diesel. As a minimum single bulk loading point for aviation grade JP-8 and single bulk loading point for Diesel. Bulk loading shall only be performed under the Contractor’s supervision. The facility must be capable of simultaneous loading.

C.6.4.12 The Contractor shall provide an auxiliary power source with automatic switch gear to enable the facility to be operational 24 hours per day during power outage and emergency situations. The power source will be tested monthly under full operating conditions.

C.6.4.13 Utility tie-in points will be provided by the installation near the perimeter of the proposed site. The installation will provide for utilities. The Contractor is responsible for installation of all utility infra-structure within the perimeter of the site.

C.6.4.14 The facility will have security fencing in accordance with the Installation Design Guide preventing access to the above ground tanks and pipeline manifolds which will provide adequate anti-terrorism protection.

C.6.4.15 The Contractor shall ensure the fuel system has the capability to recover product used for sampling operations back into the usable inventory.

C.7.0

MAINTENANCE

C.7.1 The Contractor shall maintain the fuel systems, e.g., facilities and equipment according to manufacturer specifications, best commercial practices, all state and federal guidelines and directives, and the Maintenance Plan at contractor expense. The facility will be maintained in such a manner that it remains capable of providing all services required on this contract. This may include but not limited to API 653/STI inspections, API 570, API 510, etc. Grass and weeds will be maintained at less than 4 inches at all times. Housekeeping, signs, spot painting and grounds will be maintained to ensure a clean, well-kept, and esthetically pleasing appearance. The Contractor will be responsible for snow removal in order to maintain freedom of movement and access to retail and bulk dispensers.

The AQL is the Contractor shall provide the manpower, materials, tools, and equipment to establish and implement a maintenance program. The facilities and equipment in-commission rate shall be at 90% or better with mandatory preventive maintenance conducted in a timely manner and properly recorded. The “in- commission rate” shall be defined in the Maintenance Plan.

C.8.0 Storage Tanks Cleaning:

C.8.1 The Contractor shall empty, inspect, and clean each bulk petroleum storage tank and dispose of all tank bottom waste for each tank covered under this contract. The Contractor shall transfer remaining product to alternate tanks during tank cleaning. The time for cleaning will be measured from the date of the last cleaning regardless of whether the tank was under contract with the Government. Tanks requiring cleaning will be removed from revenue unless Government owned. Samples will be taken and tested at Government expense. If tank cleaning is required earlier than the criteria listed below and the Government is shown to be responsible, then the Government will incur cleaning, sampling, and testing costs. Tanks shall be cleaned in accordance with INT E18.

APPENDIX A

DEFINITIONS

A.1 Acceptable Quality Level - The level at which the service performed is considered to be of satisfactory quality.

A.2 Contract Quality Assurance Plan - A detailed plan that includes an inspection system for the monitoring of overall contract performance.

A.3 DoD System of Record - A DoD System of Record is an information storage and retrieval system which is the source for data elements, transaction records or specific methods for processing such elements or records.

A.4 Issue Fuel - Shipping of fuel, crediting of fuel or sale of fuel.

A.5 Product - Petroleum and/or additives that will be stored in a bulk storage facility.

A.6 Product Quality Control Plan - A detailed plan setting forth the process that will be used to measure the Service Provider's performance as defined by the PWS.

A.7 Service Provider - The government or non-government entity responsible for fulfilling the terms of the contract, typically the contractor individual, person, or group of persons, company or corporation, specifically named and contracted by or with the Government to fulfill the terms of this contract document. The term “Service Provider” as used herein refers to the company or corporation as a whole and any individual, subcontractor, or other entity who may be acting on behalf of the Contractor.

A.8 Other Definitions - An extensive listing of other official petroleum operational definitions can be found in the latest edition of DoD 4140.25-M located at:

http://www.dtic.mil/whs/directives/corres/pub1.html.

APPENDIX B

ABBREVIATIONS AND ACRONYMS

B.1 AFSS – Automated Fuel Service Station B.2 ATEC – Army Test and Evaluation Command

B.3 ATG – Automatic Tank Gauge

B.4 AST – Above Ground Storage Tank B.5 AZ - Arizona

B.6 COCO – Contractor Owned Contractor Operated

B.7 COR - Contracting Officer's Representative

B.8 COTR - Contracting Officer's Technical Representative

B.9 CLIN – Contracting Line Item Number

B.10 CQAP - Contract Quality Assurance Plan

B.11 DLA- Energy - Defense Logistics Agency- Energy formerly DESC B.12 DoD - Department of Defense B.13 FES - Fuels Enterprise Server

B.14 GFE - Government Furnished Equipment

B.15 IAW - In Accordance With B.16 NOV - Notice of Violation B.17 PQCP - Product Quality Control Plan

B.18 PWS - Performance Work Statement

B.19 QAR - Quality Assurance Representative

B.20 USAYPG – U S Army Yuma Proving Ground

B.21 YPG – Yuma Proving Ground

*NOTE: An extensive list of Acronyms may be found at the following web address:

http://www.dla.mil/Documents/acronyms.pdf

APPENDIX C

APPLICABLE DIRECTIVES

This list is not all-inclusive and is only intended to call the offeror/ Service Provider’s attention to certain potentially applicable requirements. This list may change over time or vary according to the location of the terminal facility. The Service Provider remains responsible for knowing and complying with all applicable federal, state, and local laws and/or regulations throughout the term of this contract. Use current editions.

C.1 Federal Acquisition Regulation

C.2 Defense Federal Acquisition Regulation Supplement

C.3 DoD 4140.25-M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal

C.4 DoD 4140.25-M, DESC Interim Guidance

C.5 DoDD 4140.25, DoD Management Policy for Energy Commodities and Related Services

C.6 DoDI 4170.11, Installation Energy Management Fuels, Lubricants, and Related Products

C.7 DoDD 5202.1, DoD Executive Agent

C.8 DoDD 5101.8, Department of Defense (DoD) Executive Agent (EA) for Bulk Petroleum

C.9 DESC-B Policy on Funding of Filters for Fixed-Place Filtration Vessels, July 6, 2004

C.10 Guidebook for Performance-Based Services Acquisition (PBSA) in the Department of Defense

C.11 MIL-HDBK-201B, Notice 1, Petroleum Operation

C.12 MIL-STD – 161, Military Standard Identification Methods for Bulk Petroleum Products Systems

C.13 MIL-STD- 3004B, DoD Standard Practice Quality Surveillance for Fuels, Lubricants and Related Products

C.14 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response

C.15 29 CFR 1910.132, Personal Protective Equipment

C.16 29 CFR 1910.134, Respiratory Protection Program

C.17 29 CFR 1910.146, Confined Space Entry

C.18 29 CFR 1919.147, Energized Equipment, Lockout/Tagout

C.19 29 CFR 1910.1025 Toxic Substances - Lead

C.20 29 CFR 1910.1200, Hazardous Communication Program

C.21 29 CFR 1904, Reporting of Occupational Injuries and Illnesses

C.22 29 CFR 1925, Safety & Health Standards for Federal Service Contracts

C.23 33 CFR 154, Oil Pollution Prevention Operations Manual

C.24 40 CFR 63 Subpart CCCCCC (40 CFR 63.11110-63. 11132 C.25 40 CFR 63, Subpart BBBBBB (40 CFR 63. 11080-63. 11100

C.26 40 CFR 60, Subpart Kb (40 CFR 60. 110b-60. 117b

C.27 40 CFR 112, Oil Pollution Prevention

C.28 40 CFR 122, NPDES Permit Plan

C.29 40 CFR 260-268, EPA Hazardous Waste Management System Plan (2nd link)

C.30 40 CFR 280, Underground Storage Tanks

C.31 41 CFR 50-204, Safety & Health Standards for Federal Supply Contracts

C.32 49 CFR 171, Hazardous Materials Regulations

C.33 49 CFR 172, Hazardous Materials Regulations

C.34 49 CFR 195 (Pipeline Safety – Where Applicable)

C.35 Oil Pollution Act of 1990

C.36 National Fire Protection Association (NFPA)/Uniform Fire Code (UF) NFPA 30, Flammable and Combustible Liquids Code

C.39 API 510, Pressure Vessel Inspection Code: Maintenance Inspection, Rating, Repair, and Alteration

C.40 API 570, Pipeline Inspection Code

C.41 API 620, Design and Construction of Large, Welded, Low-Pressure Storage Tanks

C.42 API 650, Welded Steel Tanks for Oil Storage

C.43 API 653, Tank Inspection, Repair, Alteration and Reconstruction

C.44 API 2610, Design, Construction, Operation, Maintenance, and Inspection of Terminal & Inspection of Terminal & Tank Facilities

C.45 API Manual of Petroleum Measurement Standards (MPMS) Chapter 3, Method…