ATT_I_YPG_PWS_.pdf

SECTION C

PERFORMANCE WORK STATEMENT (PWS)

FOR

FUEL OPERATIONS

AT

YUMA PROVING GROUND, ARIZONA

(As of 22 April 2013)

TABLE OF CONTENTS

SECTION

C-1.0 INTRODUCTION 3

C-2.0 BACKGROUND 3

C-2.1 Terminal Statement 3

C-2.2 Mission Statement 3

C-3.0 SCOPE 3

C-4.0 APPLICABLE DIRECTIVES 3

C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Provide Fuels Operations 3

C-5.1.1 Receive Fuel 3

C-5.1.2 Store and Handle Fuel 4

C-5.1.3 Issue Fuel 4

C-5.1.4 Ensure Fuel Quality 5

C-5.1.5 Account for Fuel 5

C-5.2 Provide Support Operations 6

C-5.2.1 Ensure Safety 6

C-5.2.2 Provide Security 6

C-5.2.3 Ensure Environmental Compliance 6

C-5.2.4 Perform Maintenance 6

C-5.2.5 Provide Automation 6

C-5.3 Provide Management and Administration 6

C-5.3.1 Provide Plans 6

C-5.3.2 Ensure Date Management Related to Quality of Service 7

C-5.3.3 Train Employees 7

C-5.3.4 Provide Government Furnished Equipment 7

C.6.0 DELIVERABLES 7

C-6.1 Service Provider Plans 7

C-6.1.1 Operations and Staffing Plan 7

C-6.1.2 Contract Quality Assurance Plan 7

C-6.1.3 Product Quality Control Plan 7

C-6.1.4 Safety Plan 8

C-6.1.5 Security Plan 8

C-6.1.6 Environmental Compliance Plan 8

C-6.1.7 Maintenance Plan 9

C-6.1.8 Training Plan 9

C-6.1.9 Property Management 9

C-6.2 Specific Local Deliverables 9

C-6.3 CLIN 1002 - Augmentation and Overtime 9

Appendix A DEFINITIONS 10

Appendix B ABBREVIATIONS AND ACRONYMS 11

Appendix C APPLICABLE DIRECTIVES 12

Appendix D PERFORMANCE REQUIREMENTS SUMMARY TABLE 14

Appendix E TERMINAL SPECIFIC INFORMATION 19

C.1.0 INTRODUCTION: This Performance Work Statement (PWS) is the Government’s contracted requirement for fuel services at Yuma Proving Ground, Arizona (YPG, AZ).

Definitions, abbreviations, and acronyms lists are found in Appendices A through C, respectively.

C.2.0 BACKGROUND:

C.2.1 Terminal Statement: US Army Yuma Proving Ground (USAYPG) is a general-purpose desert environmental test facility. USAYPG is located 26 miles north of Yuma, Arizona on U.S.

Hwy 95. This installation covers approximately 1,308 square miles and offers climate and terrain similar to major desert areas worldwide. YPG is primarily involved in developmental and operational testing of artillery weapons and ammunition, aircraft armament systems, mobility equipment, and air delivery systems. YPG is located adjacent to the Colorado River in the Sonora Desert of

Southwest Arizona, one of the hottest and driest areas in the nation. Roughly the size of the state of Rhode Island, Yuma Proving Ground is 26 miles north of the city of Yuma, Arizona. It is approximately 180 miles east of San Diego, California, and approximately 185 miles southwest of Phoenix, Arizona.

C.2.2 Mission Statement: The Service Provider shall provide Contractor-owned, Contractor-

Operated (COCO) bulk fuel, retail fuel, and alongside aircraft refueling services at YPG,AZ.

The Service Provider shall be responsible for Above Ground Storage Tanks (AST’s) and associated systems to all sites determined by YPG and assume their operation and maintenance.

Specific requirements for each site are listed in Appendix E.

C.3.0 SCOPE: The Service Provider shall perform services to include fuel operations, support operations, and management and administration pertaining to the receipt, storage and handling, and issue of Government fuel products.

C.4.0 APPLICABLE DIRECTIVES: The Service Provider shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix C provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive. In the event of conflicting guidance, contact the

Contracting Officer and/or the Contracting Officer’s Representative (COR) for clarification.

C.5.0 PERFORMANCE REQUIREMENTS: The performance requirements are organized into a Performance Requirements Summary Table and described as “tasks”, “performance standards” and related metrics (see Appendix D). The Service Provider shall provide Fuel

Operations, Support Operations, and Management and Administration as follows:

C.5.1 Provide Fuel Operations: The Service Provider shall safely receive, store and handle, and issue fuel. Fuel Operations shall be specific for YPG, AZ and shall include local operating instructions. During operations, fuel quality shall be maintained at all times. The fuel shall be accounted for by quantity received, stored, and issued according to directives and acceptable tolerance levels. The Service Provider shall immediately notify the COR or designated office of any issues that impact the quality, quantity, or availability of fuel in storage.

C.5.1.1 Receive Fuel: The Service Provider shall at all times safely receive product without causing delay, interruption, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at YPG, AZ. Site-specific response times and duty hours are in Appendix E.

C.5.1.1.1 Notification: The Service Provider shall schedule inbound fuel shipments and receipts from wholesale distribution sites. Receipt notification shall include the quantity received, mode of delivery, delivery date, shipment source, grade or type of product, and any special instructions.

C.5.1.1.2 Custody and Risk of Loss: Custody and risk of loss is as stated unless otherwise agreed upon.

a. Transport Truck Receipts: Custody and risk of loss shall pass from the carrier to the Service Provider when the product passes from the truck discharge hoses into the Service Provider’s receiving facility.

C.5.1.2 Store and Handle Fuel: The Service Provider shall at all times maintain product quantity, quality, and availability to meet its intended use. The Service Provider shall maintain the product storage facilities, as well as maintain product stock levels required to support the mission and planning requirements, within allowable limits.

C.5.1.2.1 Transfers: When directed by the Government or as required for normal operations, the Service Provider shall transfer product between tanks to consolidate types or grades. The responsibility for preventing commingling or contamination rests with the Service Provider.

C.5.1.2.2 Additives: When directed by the Government, the Service Provider shall purchase, store, maintain, and inject fuel additives in accordance with the contract requirements. The

Government shall reimburse the Service Provider for any direct out-of-pocket cost incurred in the acquisition of additives directed by the Government. All procedures for systems operation, storage, maintenance, and injection of additives shall be in conducted accordance with the

Service Provider Product Quality Control Plan (PQCP).

C.5.1.3 Issue Fuel: The Service Provider shall at all times issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at YPG, AZ. Site-specific response times and duty hours are in

Appendix E. Except for scheduled maintenance, and other occurrences of which the

Government has been notified, the Service Provider shall maintain a tank in ready-to-issue mode for bulk and retail dispensing at all times of the day, every day. The Service Provider shall coordinate bulk issues directly with receiving customers within duty hours outlined in Appendix E.

Deviation from prescribed hours requiring overtime to execute bulk issues must be approved by the

Government/Contracting Officer prior to execution.

C.5.1.3.1 Automated Dispensing System Key Management and Release.

C.5.1.3.1.1 The Government shall provide the Service Provider with a data file containing the fuel keys currently in service on YPG that the Service Provider will upload into the automated fuel dispensing system.

C.5.1.3.1.2 The Government shall be responsible for issuing and revoking keys as requested in writing from the customers. The Government shall provide the Service Provider with fuel key data files updates as changes occur to issued fuel keys. The Service Provider shall update their automated fuel dispensing system within 24 hrs of receipt of an updated fuel key data file.

C.5.1.3.1.3 The Service Provider shall maintain databases as necessary to provide all reports required by the contract, including but not limited to, customer account numbers, responsible office for key/card holders, key/card serial numbers, and other key/card information. The

Contractor shall provide required reports as prescribed by the Government.

C.5.1.3.2 Billing: Unless otherwise directed, the Service Provider shall process all transactions in accordance with (IAW) DoD 4140.25-M and other applicable guidance into the Fuels

Automated System or other approved government system on a daily basis as outlined in the hours of operation set forth in Appendix E.

C.5.1.3.3 Custody and Risk of Loss: Custody and risk of loss is as stated unless otherwise agreed upon.

a. Custody of loss and risk of loss shall pass from the Service Provider to the customer when the issue nozzle is removed from the pump by the customer to initiate fuel flow.

C.5.1.4 Ensure Fuel Quality: The Service Provider shall at all times safely ensure product quality according to applicable product specifications and the Product Quality Control Plan

(PQCP).

C.5.1.4.1 Inspection Responsibility: The PQCP will describe how the Service Provider shall designate personnel, facilities, and equipment on-site to accomplish routine tests and procedures.

These resources may be provided by the Service Provider or by a commercial source acting on behalf of the Service Provider. The Government will not be responsible for performing any of these services.

C.5.1.4.2 Additional Samples: The Service Provider shall provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the Quality Assurance Representative (QAR).

These samples shall be provided in addition to samples required elsewhere in the contract and referenced in the PQCP. The total number of these samples to be provided during any 12 month period shall not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, shall be the responsibility of the Service Provider, except that direct shipping costs are eligible for reimbursement from the Contracting Officer.

C.5.1.5 Account for Fuel: The Service Provider shall account for fuel according to DoD

4140.25-M “Management of Bulk Petroleum Products, Natural Gas, and Coal,” the DoD

System of Record, and other applicable policies and procedures. Physical inventory management shall include:

a. Documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment,

b. Maintaining auditable product document control files,

c. Using inventory measurement practices that support product accountability and auditability.

C.5.2 Provide Support Operations. The Service Provider shall provide safety, security, environmental compliance, maintenance, and automation for fuel dispensing at YPG. The

Service Provider shall promptly report to the US Government Representative the receipt of any

Notice of Violations (NOVs) or other notifications for alleged noncompliance with any environmental, safety, security, labor laws or regulations. Support Operations are further defined as follows:

C.5.2.1 Ensure Safety. The Service Provider shall ensure safety in all operations according to the Safety Plan. The safety of the workforce, facilities, equipment, and practices shall be preserved while supporting the customer mission requirements.

C.5.2.2 Provide Security. The Service Provider shall provide access control for US

Government property (fuel products, facilities, equipment, and information systems) according to the Security Plan.

C.5.2.3 Ensure Environmental Compliance. The Service Provider shall follow the YPG

Environmental Compliance and Spill Control Plan(s) for COCO operations. The contractor's work under this contract shall conform with all operational controls identified in the Yuma Proving

Grounds Environmental Management Systems (EMS) and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the EMS.

C.5.2.4 Perform Maintenance. The Service Provider shall maintain the COCO fuel systems, e.g., facilities and equipment according to manufacturer specifications, best commercial practices, and the Maintenance Plan.

C.5.2.5 Provide Automation. The Service Provider shall connect to and use the DoD System of Record for fuels inventory, accounting, and administrative functions according to DoD

4140.25-M and other applicable guidance, unless otherwise agreed upon. The Service Provider shall provide appropriate software and connectivity up to the fence line of the COCO facility.

C.5.3 Provide Management and Administration. The Service Provider shall provide the plans, quality of service data management, training, and property management for the operating systems at YPG. Management and Administration is defined as follows:

C.5.3.1 Provide Plans. The Service Provider shall have plans that meet applicable statutory and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g., certifications, certificates or licenses to operate) is authorized. The plans and other documentation must be acceptable and approved by the Government. At a minimum, the plans shall include:

a. Operations and Staffing

b. Contract Quality Assurance

c. Product Quality Control

d. Safety

e. Security

f. Environmental Compliance

g. Maintenance

h. Training

i. Property Management

j. Aviation Refueling Plan

C.5.3.2 Ensure Data Management Related to Quality of Service. Unless exempted by law, the Service Provider, when requested by the Government, shall promptly provide all records

(electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training, and property management.

C.5.3.3 Train Employees. The Service Provider shall ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required by statutory and regulatory requirements, and each employee receives the requisite certifications or licenses. The Service Provider is responsible for maintaining copies of requisite certifications and licenses.

C.5.3.3.1 AT Level I training requirements: The Service provider shall comply with

Department of Defense Instruction (DODI) 2000.16, "DoD Antiterrorism (AT) Standards," paragraph E3.18. DoD STANDARD 18: AT Measures for Logistics and Other Contracting, subparagraph E3.18.6 and Table E3.T2. Minimum Level I AT Awareness Training

Requirements.

C.5.3.4 Provide Government Furnished Equipment (GFE) Management. When

Government property is provided, the Service Provider will provide management, accountability and reasonable care for it according to conditions listed in the solicitation and the Service

Provider’s Property Management Plan. The Service Provider will afford the Government access to Government property for inspection and accountability as specified in the solicitation.

C.6.0 DELIVERABLES.

C.6.1 Service Provider Plans. The description of the plans below is guidance and not all inclusive. Plans will comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g., international certifications, certificates or licenses to operate) is authorized. 60 days after award, the Service Provider shall provide to the CO the following plans or other accredited documents for review and acceptance unless otherwise specified below:

C.6.1.1 Operations and Staffing Plan. The plan shall include the procedures covering all requirements specified in C.5.1. The plan shall be provided with the proposal.

C.6.1.2 Contract Quality Assurance Plan (CQAP). The plan shall include an inspection system acceptable to the Government for monitoring overall contract performance. It shall specifically state all the work requiring inspection by the Government and the place and manner of that inspection. The Government may either prepare the CQAP or require the Service

Provider to submit a proposed CQAP for the Government’s consideration in development of the

Government’s plan. The Contractor shall submit the CQAP to the CO for review, coordination with stakeholders, and approval within 60 days after contract award.

C.6.1.3 Product Quality Control Plan (PQCP). The plan shall describe how the Service

Provider intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The Contractor shall submit the PQCP to the CO for review, coordination with stakeholders, and approval within 60 days after contract award. The plan shall include procedures for the following operations, as they affect quality control, and an organizational chart that identifies responsible parties for these operations:

a. Receiving

b. Blending

c. Sampling

d. Testing

e. Calibration

f. Storage and Handling

g. Loading and Shipping

h. Quantity Determination

i. Records and Reports

j. Corrective Action

C.6.1.4 Safety Plan. The plan shall include the following areas:

a. Confined space entry

b. Disaster preparedness

c. Fire prevention and protection

d. Personal protective equipment

e. Hazardous waste operations

f. Emergency response

g. Safety and health standards

h. Hazardous communications

i. Lockout/tagout and fuel handling operations

j. Placards for tank cars and trucks file://bel1s-1112.use4.ad.dla.mil/dusers1$/FNC1049/LOCATIONS/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/Fort%20Knox%20PWS%20Draft%2010-10a.doc%23AP1 file://bel1s-1112.use4.ad.dla.mil/dusers1$/FNC1049/LOCATIONS/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/Fort%20Knox%20PWS%20Draft%2010-10a.doc%23AP1

The Plan shall be provided to the Government initially as a part of the offeror’s technical proposal IAW the solicitation.

C.6.1.5 Security Plan. The plan shall identify the staffing and procedures necessary to maintain access control. The plan will address at a minimum the following areas:

a. The means to deter unauthorized access

b. The method for visitor and entry control with a way to account for each visitor,

c. The facility internal self-powered communication system to link all critical points.

The Contractor shall submit the security plan to the CO for review and approval within 60 days after contract award.

C.6.1.6 Environmental Compliance and Spill Control Plan. The Service Provider shall prepare and implement Spill Control and Countermeasures Plan in accordance with 40 CFR 112 and provide a copy to YPG Environmental Sciences. SPCC must be stamped by an Arizona state certified Professional Engineer. This plan shall be submitted 60 days after contract award and shall be effective at the start of the contract performance period.

C.6.1.6.1 Environmental Compliance. The environmental compliance portion of the plan will describe how the Service Provider will comply with all applicable Federal, State, local Yuma

Proving Ground policies, environmental guidance, and consent orders.

C.6.1.6.2 Spill Control. The spill control portion of the plan will describe measures the Service

Provider will take to address the following areas:

a. Fuel spills and contingencies, including any spilling, leaking, pumping, pouring, emitting, emptying or dumping into or onto any land or water,

b. Spill prevention control and countermeasures,

c. Creation of an oil pollution operations manual,

d. Service Provider response to containment, cleanup, and disposal,

e. Spill reporting procedures,

f. Telephone notification procedures to the QAR, Defense Energy Region/Office, COR/COTR, and appropriate Federal and State officials.

C.6.1.7 Maintenance Plan. The maintenance plan shall include facilities, equipment, and system components. The plan shall identify the frequencies, methods, and procedures for accomplishing the maintenance objectives. The plan shall be developed according to applicable directives, manufacturer’s recommendations, best commercial practices and industry standards.

The Service Provider shall provide all plans, drawings, and system modification diagrams prior to construction to YPG and ensure compliance with the Installation Design Guide.

C.6.1.8 Training Plan. The plan shall identify length of training, training sources, and a brief description of courses, such as safety, security, environmental protection and job qualification training.

C.6.1.9 Property Management Plan. The plan shall identify real, expendable and non-expendable property receipt, storage, inventory, records, and disposition instructions for Service

Provider and GFE. It will address the following areas concerning protecting Government property from damage and/or contamination. This plan shall be submitted 60 days after contract award and shall be effective at the start of the contract performance period:

a. Management practices for using and maintaining existing buildings, equipment, asphalt pavement, soil, or vegetation (such as trees, shrubs, and grass) on the Government installation.

b. Reconciliation in the event of damage or contamination.

C.6.1.10 Aviation Refueling Plan. The plan shall identify operational, staffing, and equipment requirements to successfully meet the requirements (normal and surge) for Laguna Army

Airfield as stated in Appendix E. The Plan shall be provided to the Government initially as a part of the offeror’s technical proposal IAW the solicitation.

C.6.2 Specific Local Deliverables. See Appendix E for local deliverable details.

C.6.3 CLIN 1002 - Augmentation and Overtime

C.6.3.1 General: Augmentation and overtime may be requested by government agencies or the contractor. Any requirement for augmentation and overtime shall be validated by the COR prior to Contracting Officer’s authorization. The contractor shall not retain employees or calling additional personnel to work without prior approval. In emergency or short- notice situations; the Contracting Officer can verbally authorize augmentation and overtime. The contractor will be reimbursed for the direct cost plus allowable and allocable fringe benefits and payroll taxes for overtime work by employees pursuant to the provisions of the contract and FAR 52.222-2 PAYMENT FOR OVERTIME PREMIUMS.

Actions directed by the Government or taken by the contractor that do not result in additional labor or extended hours of operation will not be considered overtime or augmentation. For example, increased sampling within established duty hours or the continued manning of bulk storage during specified duty hours to observe and assist a third party maintenance contractor is not considered augmentation. Furthermore, scheduled or unscheduled workload spikes, work required for seasonal demands, short term contingencies, and training exercises previously identified in the PWS will not be authorized as augmentation or overtime. The contractor will not be reimbursed for overtime expenses for emergency repairs or cleanup when those emergencies resulted from the fault, negligence, or misconduct of the contractor.

C.6.3.2 Augmentation: Augmentation is defined as temporary duty positions required to supplement the assigned workforce to meet increased mission requirements, such as;

extended operating hours, increased workload, contingencies, and special projects not currently listed in the Performance Work Statement (PWS). It is the first and recommended method to meet unforeseen increased mission requirements. All augmentation shall be approved prior to retaining employees or calling additional personnel to work. Extended hours for assigned workforce do not qualify as augmentation. A failure to relieve personnel at the end of a normal shift for which there are available oncoming personnel or because scheduled personnel fail to show up on time shall not be considered augmentation time.

Furthermore, the recall or retention of personnel with specialty licenses, i.e., a CDL holder, to undertake an infrequent but contracted function, shall not constitute augmentation.

C.6.3.3 Overtime: Overtime is defined as compensation for continuous unscheduled work that falls outside the normal hours of operation, and for which assigned contractor personnel must be retained beyond specified duty hours. The contractor personnel shall not work nor shall be reimbursed for overtime without prior approval of the Contracting Officer.

C.6.3.4 Augmentation/over time request: All requests for augmentation and/or overtime work by the contractor shall include the following:

Agency/activity requesting the augmentation/overtime

Purpose of augmentation/overtime

Anticipated dates and times when augmentation/overtime will be performed

Anticipated hours of augmentation/overtime to be performed position and labor category.

Total number of augmentation/overtime hours to be performed.

C.6.3.5 Invoicing:

The contractor/contractor providing the augmentation and/or overtime will invoice in accordance with FAR 32.905, PAYMENT DOCUMENTATION AND PROCESS.

Invoices will contain the following:

Name and address of the contractor

Invoice date and invoice number

Contract number or (other authorization for supplies/services such as a delivery or task order)

Contract line item number

Description, quantity, unit of measure, and unit price of supplies delivered or services performed, and

Point of contact to notify in the event of a defective invoice

The COR will provide support documentation for the invoiced services or products. If multiple items have been invoiced for a summary should be submitted and include:

The line items, Description of each line item (e.g. Environmental-Terminal Ops), Price, and

Total price of all invoiced items.

Support documentation for products received under the contract would be copies of the receipt(s) for the item(s). Documentation for services provided should be for should include the following:

Employee(s) name Position (labor category)

Dates and times worked by each employee

Total number of augmentation/overtime hours worked.

Rate in accordance with the current contract wage rate for the employee position/labor category

The COR will sign and date each support document to validate it. The contractor’s invoice and all support documents will then be submitted by the COR to DLA Energy for acceptance and submission to DFAS for payment.

C.6.3.6 Labor Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecrnra.mil.

Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecrnra.mil.

http://www.ecrnra.mil/ http://www.ecrnra.mil/

APPENDIX A

DEFINITIONS

A.1 Acceptable Quality Level - The level at which the service performed is considered to be of satisfactory quality.

A.2 Contract Quality Assurance Plan - A detailed plan that includes an inspection system for the monitoring of overall contract performance.

A.3 DoD System of Record - A DoD System of Record is an information storage and retrieval system which is the source for data elements, transaction records or specific methods for processing such elements or records.

A.4 Issue Fuel - Shipping of fuel, crediting of fuel or sale of fuel.

A.5 Product - Petroleum and/or additives that will be stored in a bulk storage facility.

A.6 Product Quality Control Plan - A detailed plan setting forth the process that will be used to measure the Service Provider's performance as defined by the PWS.

A.7 Service Provider - The government or non-government entity responsible for fulfilling the terms of the contract, typically the contractor individual, person, or group of persons, company or corporation, specifically named and contracted by or with the Government to fulfill the terms of this contract document. The term “Service Provider” as used herein refers to the company or corporation as a whole and any individual, subcontractor, or other entity who may be acting on behalf of the Contractor.

A.8 Other Definitions - An extensive listing of other official petroleum operational definitions can be found in the latest edition of DoD 4140.25-M located at http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=699.

http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=699

APPENDIX B

ABBREVIATIONS AND ACRONYMS

B.1 AFSS – Automated Fuel Service Station

B.2 ATEC – Army Test and Evaluation Command

B.3 ATG – Automatic Tank Gauge

B.4 AST – Above Ground Storage Tank

B.5 AZ - Arizona

B.6 COCO – Contractor Owned Contractor Operated

B.7 COR - Contracting Officer's Representative

B.8 COTR - Contracting Officer's Technical Representative

B.9 CLIN – Contracting Line Item Number

B.10 CQAP - Contract Quality Assurance Plan

B.11 DLA- Energy - Defense Logistics Agency- Energy formerly DESC

B.12 DoD - Department of Defense

B.13 FES - Fuels Enterprise Server

B.14 GFE - Government Furnished Equipment

B.15 IAW - In Accordance With

B.16 NOV - Notice of Violation

B.17 PQCP - Product Quality Control Plan

B.18 PWS - Performance Work Statement

B.19 QAR - Quality Assurance Representative

B.20 USAYPG – U S Army Yuma Proving Ground

B.21 YPG – Yuma Proving Ground

APPENDIX C

APPLICABLE DIRECTIVES

This list is not all-inclusive and is only intended to call the offeror/ Service Provider’s attention to certain potentially applicable requirements. This list may change over time or vary according to the location of the terminal facility. The Service Provider remains responsible for knowing and complying with all applicable federal, state, and local laws and/or regulations throughout the term of this contract. Use current editions.

C.1 Federal Acquisition Regulation

C.2 Defense Federal Acquisition Regulation Supplement

C.3 DoD 4140.25-M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal

C.4 DoD 4140.25-M, DESC Interim Guidance

C.5 DoDD 4140.25, DoD Management Policy for Energy Commodities and Related Services

C.6 DoDI 4170.11, Installation Energy Management Fuels, Lubricants, and Related Products

C.7 DoDD 5202.1, DoD Executive Agent

C.8 DoDD 5101.8, Department of Defense (DoD) Executive Agent (EA) for Bulk Petroleum

C.9 DESC-B Policy on Funding of Filters for Fixed-Place Filtration Vessels, July 6, 2004

C.10 Guidebook for Performance-Based Services Acquisition (PBSA) in the Department of

Defense

C.11 MIL-HDBK-201B, Notice 1, Petroleum Operation

C.12 MIL-STD – 161, Military Standard Identification Methods for Bulk Petroleum Products

Systems

C.13 MIL-STD- 3004B, DoD Standard Practice Quality Surveillance for Fuels, Lubricants and

Related Products

C.14 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response

C.15 29 CFR 1910.132, Personal Protective Equipment

C.16 29 CFR 1910.134, Respiratory Protection Program

C.17 29 CFR 1910.146, Confined Space Entry

C.18 29 CFR 1919.147, Energized Equipment, Lockout/Tagout

C.19 29 CFR 1910.1025 Toxic Substances - Lead

C.20 29 CFR 1910.1200, Hazardous Communication Program

C.21 29 CFR 1904, Reporting of Occupational Injuries and Illnesses

C.22 29 CFR 1925, Safety & Health Standards for Federal Service Contracts

C.23 33 CFR 154, Oil Pollution Prevention Operations Manual

C.24 40 CFR 63 Subpart CCCCCC (40 CFR 63.11110-63. 11132

C.25 40 CFR 63, Subpart BBBBBB (40 CFR 63. 11080-63. 11100

C.26 40 CFR 60, Subpart Kb (40 CFR 60. 110b-60. 117b

C.27 40 CFR 112, Oil Pollution Prevention

C.28 40 CFR 122, NPDES Permit Plan

C.29 40 CFR 260-268, EPA Hazardous Waste Management System Plan (2nd link)

C.30 40 CFR 280, Underground Storage Tanks

C.31 41 CFR 50-204, Safety & Health Standards for Federal Supply Contracts

C.32 49 CFR 171, Hazardous Materials Regulations

C.33 49 CFR 172, Hazardous Materials Regulations

C.34 49 CFR 195 (Pipeline Safety – Where Applicable)

C.35 Oil Pollution Act of 1990

C.36 National Fire Protection Association (NFPA)/Uniform Fire Code (UF) NFPA 30, Flammable and Combustible Liquids Code

C.39 API 510, Pressure Vessel Inspection Code: Maintenance Inspection, Rating, Repair, and

Alteration

C.40 API 570, Pipeline Inspection Code

C.41 API 620, Design and Construction of Large, Welded, Low-Pressure Storage Tanks

C.42 API 650, Welded Steel Tanks for Oil Storage

C.43 API 653, Tank Inspection, Repair, Alteration and Reconstruction

C.44 API 2610, Design, Construction, Operation, Maintenance, and Inspection of Terminal &

Inspection of Terminal & Tank Facilities

C.45 API Manual of Petroleum Measurement Standards (MPMS) Chapter 3, Method of

Gauging Petroleum Products

C.46 API MPMS Chapter 4, Proving Systems

C.47 API MPMS Chapter 5, Metering

C.48 API MPMS Chapter 7, Methods of Measuring the Temperature of Petroleum Products

C.49 API MPMS Standards Chapter 8, Sampling

C.50 API MPMS Chapter 9, Section 1 Density Determination

C.51 API MPMS Chapter 11.1, Vol Correction Factors

C.52 API MPMS Chapter 12, Calculation of Petroleum Quantities, Section1 – Calculation of

Static Petroleum Quantities, Part 1 – Upright Cylindrical Tanks and Marine Vessels

C.53 API MPMS Chapter 17 Marine Measurement, All Sections

C.54 Environmental Management System Plan, U.S. Army Garrison, YPG, AZ

C.55 Spill Prevention, Control, & Countermeasures Plan (SPCCP), YPG, AZ

C.56 FM 10-67-1, Concepts and Equipment of Petroleum Operations

C.57 NFPA 407, Aircraft Serving

C.58 ATA 103, Aviation Jet Fuel Standards

C.59 AR 190-51 Army Physical Security Program

APPENDIX D

PERFORMANCE REQUIREMENT SUMMARY TABLE

***This Summary Will be Used by the US Government Representative and Contracting Officer to assess Service Provider performance. See note 2 ***

TASK

TASK

PERFORMANCE

STANDARD

ACCEPTABLE

QUALITY

LEVEL

SURVEILLANCE

MEASURE

PERFORMANCE

MEASURE

5.1 PROVIDE FUEL

OPERATIONS

5.1.1 Receive Fuel At all times safely, without causing

delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations.

100% of receipt requirements fulfilled on time.

Periodic observation of ops and sampling of reports and customer satisfaction data.

QAR input.

Customer feedback, US Government surveillance and demurrage. (See note 1)

5.1.2 Store and Handle Fuel At all times safely

maintain product quantity, integrity and availability to meet the intended use. Shall maintain storage facilities, and stock levels.

100% of inventory goals achieved within allowable stock levels.

Periodic observation of ops and sampling of reports and customer satisfaction data.

QAR input.

100% DoD System of Record compliant. (See

5.1.3 Issue Fuel At all times safely, without causing

delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations.

100% of issue requirements fulfilled on time and within allowable stock levels.

Periodic observation of ops and sampling of reports and customer satisfaction data.

QAR input.

Customer feedback, US Government surveillance and demurrage. (See

5.1.4 Ensure Fuel Quality At all times safely

ensure fuel quality according to the applicable product specs. and the

Product Quality

Control Plan.

100% on specification.

Periodic sampling and review of lab reports.

Lab test reports.

Quality Deficiency

Reports (QDRs).

QAR visits. (See

5.1.5 Account for Fuel Account for

product according to DoD 4140.25-M, DoD System of

Record and other applicable policies and procedures.

100% inventories in tolerance. 100% timeliness. 100% of daily transactions posted on time.

100% account transactions within tolerance. 100% of

Monthly sampling and review of reports and System of Record.

Auditable DoD

System of Record

(See note 1) accounts reconciled within two business days following the last calendar day of each month, regardless if a zero quantity condition exists or if other transactions have not successfully processed into the Fuels

Enterprise Server

(FES).

5.2 PROVIDE SUPPORT

OPERATIONS

5.2.1 Ensure Safety Ensure safety in all

operations according to the

Safety Plan.

No lost time due to injury or accidents.

No accidents causing physical damage greater than

$100.

Monthly review of safety records and accident/incident reports.

Number of preventable safety accidents/incidents.

(See note 1)

5.2.2 Provide Security According to the

Security Plan, provide for access control for US

Government

Property (fuel products, facilities, equipment, information systems) required for contract performance.

No security violations that result in loss of product, property or unauthorized access. Three minor violations of security regulations allowed during the assessment period.

Monthly review according to the

Security Plan.

Number of security violations. Number of information system violations.

Number of antiterrorist violations. (See

5.2.3 Ensure Environmental

Compliance

Follow the

Environmental

Compliance and

Spill Control

Plan(s).

No NOV environmental violations or noncompliance.

Monthly review of environmental records

Number of NOVs and noncompliance violations.

5.2.4 Perform Maintenance Maintain the fuel

systems, e.g.

facilities and equipment according to manufacturers’ specifications, best commercial practices and the

Maintenance Plan.

The Service

Provider shall provide the manpower, materials, tools and equipment to establish and implement a maintenance program. The facilities and equipment in

Monthly review of maintenance reports, and periodic visual inspections.

Number of opened, scheduled or programmed projects. (See note

1) commission rate shall be at 90% or better, with mandatory preventive maintenance conducted in a timely manner and properly recorded.

The “in commission rate” shall be defined in the

Maintenance Plan.

5.2.5 Provide Automation The Service

Provider shall connect to and use the DoD System of

Record for fuels inventory, accounting and administrative functions according to DoD 4140.25-M and other applicable guidance, unless otherwise agreed upon. This action needs to commence prior to the actual operational start date.

No deviation to the

DoD System of

Record requirement of 90% or greater system up-time.

Monthly review of ledger.

Number of days for account reconciliation. (See

5.3 PROVIDE

MANAGEMENT &

ADMINISTRATION

5.3.1 Provide Plans The Service

Provider shall have plans that meet applicable statutory and regulatory requirements.

Other accredited documentation, as agreed to by the

Government, to assess fuel operations and support capabilities

(e.g. international certifications, certificates or licenses to operate) are authorized. The plans or other documentation, and any changes, must

100% of plans or other accredited documentation is provided to and accepted by the

Government within the specified timeframe. They are kept current for the duration of this contract.

Periodic review of plans and as required by each type of plan.

100% acceptable plans delivered and kept current.

be acceptable to the

Government and kept current at all times for the duration of the contract. The plans included:

· Operations &

Staffing

· Contract Quality

Assurance

· Product Quality

Control

· Safety

· Security

· Environmental

Compliance and

Spill Control

· Maintenance

· Training

5.3.2 Ensure Data

Management Related to Quality of Service

Unless exempted by law, the Service

Provider, when requested by the

Government, shall promptly provide to the Government all records (electronic and otherwise) related to operations and staffing, contract quality assurance, product quality control, safety, security, environmental compliance and spill control, maintenance, training and property management.

100% of records provided as requested.

Monthly review of

Quality of Service

(QOS) data.

Service Provider fully complies with

US Government requests.

5.3.3 Train Employees Workforce

successfully completed, or scheduled for job specific and mandatory training required by statutory and regulatory requirements and receives the requisite certifications and

100% of statutory and regulatory certifications and licenses received and current. 100% of employees successfully completed or scheduled in a timely manner for job specific and mandatory training.

Periodic sampling of training, certification and licensure records

100% of statutory and regulatory training requirements are met.

licenses.

Note 1: Financial liability assigner for failure to adhere to contract terms unless the failure is beyond the control and without the fault or negligence of the Service Provider.

Note 2: The methodology will be defined in the CQAP, to include the definition of the level of impact.

APPENDIX E

TERMINAL SPECIFIC INFORMATION

E.1 BULK/ RETAIL TERMINAL REQUIREMENTS

YTC Retail Service Station (COCO) Product

Type

Facility /

Tank #

Capacity in

Gallons

Tank Type

(UST/AST)

Primary

Receipt

Mode and # of receipt headers

Average

# of receipts per month

Total

Annual

Throughput in gallons

ATG

(Y or N)

AFSS

(Y or N)

Total # of

Dispensers

GUR New (1) 15,000 AST Tnkr Trk / 1 2 200,000 Y Y (2) dual

DS2 New (1) 15,000 AST Tnkr Trk / 1 1 120,000 Y Y (2) dual

JP8 New (1) 15,000 AST Tnkr Trk/ 1 1 200,000 Y Y (2) dual

Hours of Operation:

24/7 unmanned

Limitations: Please list any limitations of this facility:

The JP8 dispensers shall be at least 35 feet from GUR/DS2 dispensers

Largest vehicle to receive fuel will be 50 feet long and weigh up to 60 tons. JP8 dispensers will be supporting tactical equipment like HEMTTs, Stryker’s, MRAP etc.

List all Government Furnished Equipment (Buildings/computers/radios/computers/equipment/furniture) to be signed over to the contractor

Item Nomenclature / QTY Item Nomenclature / QTY Item Nomenclature / QTY Item Nomenclature / QTY

N/A

KOFA Range/TMP Retail Service Station (COCO)

Type

Facility /

Tank #

Capacity in

Gallons

Tank Type

(UST/AST)

Primary

Receipt

Mode and # of receipt headers

Average

# of receipts per month

Total Annual

Throughput in gallons

ATG

(Y or

N)

AFSS

(Y or

N)

Total # of

Dispensers

JP8 New (1) 15,000 AST Tnkr Trk / 1 2 160,000 Y Y (2) Dual

DS2 New (1) 15,000 AST Tnkr Trk / 1 2 150,000 Y Y (2) Dual

GUR New (2) 15,000 AST Tnkr Trk/ 1 1 400,000 Y Y (3) Dual

Hours of Operation:

24/7 unmanned

The JP8 dispensers shall be at least 35 feet from GUR/DS2 dispensers

Largest vehicle to receive fuel will be 50 feet long and weigh up to 60 tons. JP8 dispensers will be supporting tactical vehicles like HEMMT, Stryker, and MRAPs.

List all Government Furnished Equipment (Buildings/computers/radios/computers/equipment/furniture) to be signed over to the contractor Item Nomenclature / QTY Item Nomenclature / QTY Item Nomenclature / QTY Item Nomenclature / QTY

Laguna AAF Bulk Fuel Facility (COCO) Product Type Facility /

Tank #

Capacity in

Gallons

Tank

Type

(UST/AS

T)

Annual

Throughput in gallons

Average # of receipts monthly

Primary

Receipt Mode and # of receipt headers

Alternate

Receipt

Mode and # of headers

Total # of

Tanker

Truck Fill

Stands

Average

# of

Bulk issues per month

ATG

Y / N

JP8 New (2)50,000 ** AST 1,600,000 15 Tkr Trk/Grav 2 N/A 2 20 Y

DS2 New (1) 20,000 AST 35,000 0 Tkr Trk/Grav 1 N/A 1 1 Y

Hours of

Operations:

Monday – Friday 0730-1700 Saturday/Sunday on call; 2 hour recall from notification for after hours support

** - this facility must be able to store a minimum of 100,000 gallons with a minimum of two bulk tanks. JP8 fuel on hand should not fall below

14 days of supply

Surge Data: List expected Surges/Operations and/or Special Requirements: 50 days a year to support YTC Test Support Center JP8 field site retail issues

Along Side Aircraft refueling mission will be co-located with Bulk fuel facility.

Contractor must provide along-side aviation mobile refueling vehicles; mission will require overwing and underwing refueling, contractor will hookup nozzle to aircraft. Contractor must be able to conduct refueling and defueling simultaneously. There are only 10 home station aircraft with 90% of refuel transactions for transient and aviation assets training at YPG. Contractor will perform approximately 7-10 defuels a month.

Aircraft refuelers will stay on Laguna AAF. Types of aircraft to be refueled (but not limited to) UH-1/UH-60/UH-72/CH-47/CH-46/ C-17/C-

130/DC9/C27/C-31/UV-18/UV-22/C-12/CH-53

Aircraft Refuelers should be able to refuel up to 5,000 gallons and defuel up to 1,000 gallons simultaneously. Airfield averages 220 refuels a month.

Contractor Provided Test Area Support Refueling

Type

Facility Locations Tank

Type

Primary

Issue Mode

Average gallons per day

Total Annual

Throughput in gallons

Days of

Week

Total # of

Locations

DS2 From COCO 8-10 daily

YTC

AST Retail by nozzle

750 180,000 MO-SA Y 25

JP8 From COCO 2-5 daily

YTC

AST Retail by nozzle

300 63,500 MO-SA Y 20

Hours of

Operation:

Monday through Friday, 0730-1700; Saturday/Sunday on call; 2 hour recall from notification for after hours support.

Delivery routes are combination of improved and paved roads. Large trucks not advisable. A combination of utility vehicles with saddle tanks, trailer mounted pods, etc and or low profile split load trucks may suffice. Contractors will be escorted through a daily sequence at pre-proposal conference. All delivery conveyances must have spill kits available while delivering fuel and maintain radio contact with Base Ops. Radio will be provided by government.

All Saturday and Sunday deliveries (if requested) will use overtime CLIN with reimbursement from requesting organization to DLA-Energy for documented hours.

List all Government Furnished Equipment (Buildings/computers/radios/computers/equipment/furniture) to be signed over to the contractor

Item Nomenclature /

QTY

Item Nomenclature /

QTY

Item Nomenclature / QTY Item Nomenclature /

QTY

Motorola Radio