South Beach PC - Water Chlorination Disinfection System #C202556 Bid Quote Sheet.xlsx
XLSX spreadsheet 78 KB Posted
- Solicitation number
- 2118884
- Issued by
- Richmond County, New York
About this file
This is a bid quote sheet for a Water Chlorination Disinfection System maintenance contract (#C202556) issued by South Beach Psychiatric Center and the Office of Mental Health (OMH). The contract involves providing preventive maintenance services for water chlorination disinfection systems and ancillary equipment, including SOP development, chlorine analyzer reagents, chlorine chemicals, and system maintenance. The contract term is scheduled to run from May 1, 2025, through April 30, 2030, with services beginning only after the approved startup and beneficial use acceptance of the disinfection system by the facility and OMH.
The bid sheet includes detailed pricing tables for preventive maintenance tasks and time/material rates, with a fixed material markup of 10%. Mechanical technician work is subject to NYS DOL Prevailing Wage requirements, while chemical treatment and testing services are exempt. The sheet includes a pre-set material allowance of $5,000 per year ($25,000 total), with estimated service frequencies for straight time (40 hours), overtime (8 hours), and training (8 hours) annually. Bidders must provide hourly rates for both mechanical and water treatment technicians, with no reimbursement allowed for travel time or expenses. Emergency service response is required within two hours of facility request.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
WATER CHLOR. FILT. #C202556
| ATTACHMENT D - BID QUOTE SHEET: SOUTH BEACH PSYCHIATRIC CENTER #OMH01-C202556-3650614 |
| Provide Preventive Maintenance Service for the Water Chlorination Disinfection Systems and Ancillary Equipment per Appendix D of the Contract. The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. |
Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE/SDVOB participation goals.
| NOTE: The FACILITY has a project to install the Water Chlorination Disinfection System at the campus. The contract is anticipated to begin on May 1, 2025, through April 30, 2030. No services will begin until the approved startup of the disinfection system and beneficial use of the system has been turned over and accepted by the FACILITY and OMH. | |||||
| Important Contract Note: Mechanical Technician labor rates pertain to any PM tasks, installations, and/or repairs related to the mechanical equipment listed in the contract (i..e., Chemical Metering & Feeding System, Piping, Valves, etc.) The NYS Department of Labor has ruled that the equipment and associated tasks are mechanical in nature and are therefore subject to NYS DOL Prevailing Wage per the applical Mechanical Technician Wage Scale provided in the Contract - Appendix D. Only chemical treatment and testing services are excluded from the NYS DOL Prevailing Wage requirements in this contract. | |||||
| Directions: 1) Insert the Unit Cost in the Unit Cost ($) column for each preventive maintenance service task listed (unless blocked); 2) The Annual Cost for each Contract Year, which is equal to the Bid Unit x Service Frequency per Year x Unit Cost will be calculated automatically; 3) The Total Amount (Years 1 – 5) for each preventive maintenance service task listed, which is equal to the total sum of the Annual Costs for each Contract Year (1 through 5) will be calculated automatically; 4) The Subtotal Bid for Preventive Maintenance Tasks, which is equal to the sum of the Total Amount (Years 1 – 5) column will be calculated automatically. | |||||
| Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||
| Page 1: Preventive Maintenance Services for Water Chlorination Disinfection Systems and Ancillary Equipment | |||||
| Item | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |
| Unit Cost ($) | Year 1 | ||||
| Annual Cost ($) | Year 2 | ||||
| Unit Cost ($) | Year 2 | ||||
| Annual Cost ($) | Year 3 | ||||
| Unit Cost ($) | Year 3 | ||||
| Annual Cost ($) | Year 4 | ||||
| Unit Cost ($) | Year 4 | ||||
| Annual Cost ($) | Year 5 | ||||
| Unit Cost ($) | Year 5 | ||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Standard Operating Procedure (SOP) Development for Facility | ||||||||||
| (LOT BY SYSTEM) | Initial Program Service | 1 | 1 | $0.00 | $0.00 | |||||
| Chlorine Analyzer Reagents | ||||||||||
| (LOT BY SYSTEM) | Monthly PM | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Chlorine Chemicals | ||||||||||
| (LOT BY SYSTEM) | Monthly PM | 1 | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Water Chlorination Disinfection System | ||||||||||
| (LOT BY SYSTEM) | Tri-Annual PM | 1 | 3 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |
| Page 1: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | |||||||||
| Page 2: Time and Material Rates | ||||||||||
| With respect to labor and material for repairs not covered under the routine maintenance (including emergency service), provide labor rate quote. If on-site emergency service is requested by the FACILITY, a CONTRACTOR Service Technician shall arrive on-site within two (2) hours of the FACILITY's request for an on-site CONTRACTOR Technician. Prior FACILITY approval is required for all repairs. Material markup will be fixed at 10%. Shipping costs are not to be included in the material markup. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. | ||||||||||
| Straight Time is defined as an eight (8) hour day Monday thru Friday. Overtime includes all other times except hours/days indicated as Straight Time, i.e.: NY State Holidays, weekends, etc. | ||||||||||
| Important Contract Note: The Mechanical Technician rates below pertain to any PM tasks, installations, and/or repairs related to the mechanical equipment listed in the contract (i..e., Chemical Metering & Feeding System, Piping, Valves, etc.). The NYS Department of Labor has ruled that the equipment and associated tasks are mechanical in nature and are therefore subject to NYS DOL Prevailing Wage per the applicable Mechanical Technician Wage scale link provided in the Contract - Appendix D. Only chemical treatment and testing services are excluded from the NYS DOL Prevailing Wage requirements in this contract. |
Do not leave any Unit Costs blank. The Unit Cost must be completed for each item listed (unless blocked) or the bid may be disqualified.
| Directions: 1) Insert the Hourly Labor Rate in the Unit Cost ($) column for Straight Time, Overtime, and Training. Do not enter any pricing for the Material Allowance; 2) The Annual Cost for the Contract Year, which is equal to the Estimated Service Frequency per Year x Unit Cost is calculated automatically; 3) The Total Amount (Years 1 – 5) for Straight Time, Overtime, and Training for each Contract Year (1 through 5) is calculated automatically; 4) The Time & Material Allowance Subtotal which is equal to the sum of the Total Amount (Years 1 – 5) column (Total Material Allowance + Total Straight Time + Total Overtime + Total Training) is calculated automatically. | |||||||||||||||
| The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||||||||||||
| Item | Bid Unit | Est. Service Freq. Per Year | Year 1 | ||||||||||||
| Unit Cost ($) | Year 1 Annual Cost ($) | Year 2 | |||||||||||||
| Unit Cost ($) | Year 2 Annual Cost ($) | Year 3 | |||||||||||||
| Unit Cost ($) | Year 3 Annual Cost ($) | Year 4 Unit Cost ($) | Year 4 Annual Cost ($) | Year 5 | |||||||||||
| Unit Cost ($) | Year 5 Annual Cost ($) | Total Amount (Years 1-5) | |||||||||||||
| Material Allowance | LOT | 1 | $5,000.00 | $5,000.00 | $5,000.00 | $5,000.00 | $5,000.00 | $5,000.00 | $5,000.00 | $5,000.00 | $5,000.00 | $5,000.00 | $25,000.00 | ||
| Mechanical Technician Straight Time | HRS. | 40 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Mechanical Technician Overtime | HRS. | 8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Water Treatment Technician Straight Time | HRS. | 40 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Water Treatment Technician Overtime | HRS. | 8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Training Rate | HRS. | 8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Page 2: Time and Material Allowance Subtotal ($) | $25,000.00 | ||||||||||||||
| Note: The material allowance and the number of straight time, overtime and training hours are estimated and are only used for purposes of determining the lowest responsible bidder and an estimated contract total cost. Payment will only be made on the actual number of hours for repairs and the cost of materials used. | |||||||||||||||
| Page 3: Bid Totals | |||||||||||||||
| Directions: When finished, be sure to sign and date the bottom of the Bid Totals sheet. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |||||||||||||||
| Preventive Maintenance Task Sub-Total (Page 1) | $0.00 | ||||||||||||||
| Time and Material Allowance Sub-Total (Page 2) | $25,000.00 | ||||||||||||||
| TOTAL BID | $25,000.00 |
| When applicable, | |
| -The bidder’s signature below attests that they have reviewed the prevailing wage rates that apply to this solicitation. | |
| -The bidder’s signature below attests to the receipt and understanding of the questions & answers associated with this solicitation. | |
| -The bidder’s signature below attests that they will inform the OMH in writing of the name(s) of any individual(s) who will provide any service under the resulting contract who has not been off the New York State payroll for at a minimum of two years from the start date of the resulting contract. The bidder must notify the OMH of such individual(s) prior to the start of the contract or prior to that individual(s) providing any service in accordance with resulting contract. | |
| -The bidder’s signature below attests they have reviewed and understand the requirements stated in the IFB (section 17) and the OMH contract boilerplate (Appendix C) regarding the necessity to accept Electronic Payments for all invoices if awarded this contract, and certifies that it has already applied to participate in the State Comptroller’s Electronic Payment system, or will do so within 10 days of receiving notification of contract selection. | |
| -If award is to an individual: | |
| □ | The signature below attests that I have not been on the New York State payroll during the last two years. |
| OR | |
| □ | The signature below attests that I have been on the New York State payroll during the last two years and the N.Y. State Ethics Commission Approval Letter is attached. |
Name of Firm_______________________________________________________ Date _________________________
Authorized Representative (Print):_____________________________________ Authorized Signature________________________________________
&"Arial,Regular"ATTACHMENT D - BID QUOTE SHEET
NAME PSYCHIATRIC CENTER #OMH01-C200XXX-3650XXX
File details come from the government source that posted it. Updated .