Secondary Disinfection System Operation & Maintenance

The New York State Office of Mental Health (OMH) and South Beach Psychiatric Center are seeking a contractor to provide Secondary Disinfection System Operation & Maintenance services through an Invitation for Bid (IFB). The procurement focuses on comprehensive water chlorination disinfection system maintenance at the South Beach Psychiatric Center located at 777 Seaview Avenue, Staten Island, NY. Required services include complete system maintenance, operation, and monitoring of tanks, metering pumps, controls, analytical equipment, pumps, filters, safeties, meters, piping, tubing, and fittings. Contractors must perform tri-annual preventive maintenance visits, provide monthly chlorine analyzer reagents and chemicals, and supply up to 30 gallons of Liquid Sodium Hypochlorite monthly. Key deliverables include developing standard operating procedures, maintaining system equipment, and responding to emergency service requests within two hours. Bidders must have at least three years of experience providing these services and meet specific insurance requirements. Critical procurement dates include a mandatory site visit on February 21, 2025, at 10:00 AM EST, with site visit registration due by February 20, 2025. Questions from bidders are due by February 28, 2025, with answers provided by March 7, 2025, and final bids must be submitted by March 19, 2025, at 3:00 PM EST.

The contract includes significant set-aside and participation goals for disadvantaged businesses, specifically 30% Minority and Women Business Enterprises (MWBE) with a breakdown of 16% Minority Owned and 14% Women Owned sub-contracting goals. Additionally, there is a 6% Service-Disabled Veteran-Owned Business (SDVOB) contracting goal. The contract term is set for five years, running from May 1, 2025, through April 30, 2030. New York State Department of Labor Prevailing Wage Rates will apply to this contract under PRC #2025001499. Bidders must provide labor rates for both straight time and overtime hours, with a fixed material markup of 10%. A pre-set material allowance of $5,000 per year ($25,000 total) is included in the contract. No incumbent vendors were identified as having been awarded an identical or substantially similar procurement contract within the past five years. The procurement is subject to the New York State Finance Law Sections 139-j and 139-k, which govern the Procurement Lobbying Act, and only designated points of contact may be communicated with during the restricted period of communication.