Proposal # 27-P-874

CITY COMMISSION

LARGO, FLORIDA

REQUEST FOR PROPOSAL

Solicitation #27-P-874 Date: September 25, 2026

Sealed proposals will be received electronically through DemandStar by the City of Largo Office of Performance and Budget, located at Largo City Hall, 440 West Bay Drive, Largo, Florida 33770, until:

October 30, 2026

11:00 a.m., local time for

Advocacy Services

Said proposals should conform to the minimum requirements outlined in the request for proposal. The City reserves the right to reject any and all offers and to waive minor informalities.

Submission and Receipt of RFP’s

Respondents must submit their response to this RFP by electronic submission through the free on-line services of PlanetBids. All documents and attachments must be uploaded by the date and time indicated.

Solicitation responses uploaded to PlanetBids after the solicitation response due date and time shall not be considered. It is the sole responsibility of the respondent to ensure that its solicitation response is uploaded and submitted before such date and time. The City of Largo is not responsible for delays caused by power outages or internet failures. No exceptions will be made. Late offers will be rejected.

Any questions regarding any portion of this Request for Proposal MUST be submitted through the Q&A function of PlanetBids. All questions will be answered through the Q&A function of PlanetBids. Deadline for questions end of business October 16, 2026. The opening will be held at the date and time listed above at the municipal building, Horizon West Bay, located at 440 West Bay Drive, Largo, FL.

BY ORDER OF THE CITY COMMISSION

LARGO, FLORIDA

Mecca Serfustini, Contracts & Procurement Manager Office of Performance and Budget

Proposal #27-P-874 Page | 2

REQUEST FOR PROPOSAL

TABLE OF CONTENTS

PROJECT SPECIFIC INFORMATION

Background

Scope of Services

Strategy

Appropriations

Legislative Advocacy

Communication & Meetings

Tracking & Reporting

Legislative Tracking & Real-Time Information Access

Evaluation and Selection Criteria

Period of Contract

Option of Renewal

Timeline of Events

SPECIFIC PROPOSAL REQUIREMENTS

Format

Section A – Proposer Information Form

Section B – Table of Contents

Section C – Introduction Letter

Section D – Qualifications & Experience

Section E – Appropriations Strategy

Section F – Value Measurement

Section G – Cost

Section H – Tracking and Reporting

Section I – Required Certifications

Section J – Local Preference Policy Form

GENERAL PROVISIONS

Definitions

Preparation of Request for Proposal

Submission and Receipt of Proposals

Acceptance of Offer

Discrepancies, Errors, and Omissions

Right to Reject Proposals

Proposal #27-P-874 Page | 3

Compensation

Payment

Fiscal Non-Funding Clause

Conflict of Interest

Public Entity Crimes

Options

Subcontracting

Failure to Submit Proposal

Default of Contract

Modification for Changes

Order of Precedence

Examination of Records

Proposals Received

Contacting or Soliciting from City Staff

Hold Harmless

Qualifications of Proposer

Disqualification of Proposer

Licenses and Permits

Provisions for Other Agencies

Applicable Law and Venue

Public Records Responsibilities

Attorney Fees

Additional Information

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Proposal #27-P-874 Page | 4

PART I

PROJECT SPECIFIC INFORMATION

FOR

ADVACACY SERVICES

RFP # 27-P-874

Background

Largo is located in the heart of Central Pinellas County at the crossroads of the peninsula that separates Tampa Bay from the Gulf of Mexico. It is the fourth largest city in the most densely populated urban county in the State of Florida. Similar to many other metropolitan cities along Florida's coast, Largo has experienced aggressive suburban growth through much of the second half of the 20th Century and is located in the 18th largest Metropolitan Statistical Area in the United States. The city encompasses 17.6 square miles and boasts more than 48,000 housing units.

Largo city government consists of 13 departments and over 990 employees that serve the city's 82,000 residents and 4,500 businesses. Among these are a 90,000+ square foot public library and an award-winning Recreation, Parks, & Arts Department with facilities that include three recreation centers, two aquatic centers, an executive golf course, a performing arts center, an environmental education nature center, and 640 acres of park land.

Scope of Services

The City of Largo intends to retain the services of a firm that will work with City Administration, on behalf of the Mayor and City Commission, to address matters before the State of Florida Legislature, the Federal Legislature and/or other quasi-governmental entities. The selected firm will assist with the scope of services outlined below:

Strategy

• Assist the city in development and implementation of an annual legislative agenda, political engagement plan, and any associated key proposals or policy positions.

• Inform the City Manager and relevant points of contact of any potential conflicts of interest that may arise in the course of representing the city and any other local governments or or-ganizations.

• Develop a plan for off-session activities and coordinate with city staff.

Appropriations

• Provide direction to the City Manager, Mayor, City Commission, and staff in preparing annual state legislative appropriations requests.

• Pursue, at the request of the city, funding for municipal projects outside of the regular state legislative appropriations process. This may include funding opportunities from federal, state, local, or quasi-governmental entities.

• Assist the City, on an annual basis and in advance of each legislative session, in identifying, vetting, and prioritizing candidate state appropriations, member-project, and grant funding requests for the City's projects and programs.

• Prepare, or assist City staff in preparing, the narrative justification, budget documentation, and supporting materials required for each appropriations request submitted through the Legislature's online appropriations system.

• Secure a sponsor in both the Florida House of Representatives and the Florida Senate for each of the City's priority appropriations requests and work to secure placement of each re-quest in the relevant substantive and appropriations subcommittee bills.

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• Track the status of each of the City's appropriations requests through the subcommittee, full appropriations committee, budget conference, and final budget process, and provide the City with timely updates on funding prospects, line-item veto risk, and any action needed from the City.

• Advise the City on veto risk for funded projects and, where applicable, assist in developing and executing a veto-response or veto-override strategy.

• Identify and pursue, at the City's direction, applicable federal appropriations/community pro-ject funding requests and state or federal agency grant programs relevant to the City's priori-ties (e.g., transportation, environmental, economic development, housing, and public safety funding sources).

• Provide a written summary, following the conclusion of each legislative session, of the out-come of every appropriations and grant request pursued on the City's behalf, funded, ve-toed, or not funded and the dollar amount secured for each.

Legislative Advocacy

• Meet directly as necessary with state legislators regarding the city's appropriations requests and appear and testify before legislative committees as needed.

• Develop and maintain ongoing working relationships, on the City's behalf, with the City's lo-cal legislative delegation, relevant committee and subcommittee chairs, legislative leader-ship staff, and key executive-branch and state-agency contacts.

• Continuously track, analyze, and report on all filed bills, amendments, and committee substi-tutes relevant to the City's legislative agenda and to municipal home-rule authority generally, including proactively monitoring for and flagging state preemption of local authority.

• Draft, or assist City staff in drafting, proposed bill language, amendments, and talking points in support of or in opposition to legislation affecting the City, and coordinate with the City's sponsor(s) on strategy and timing.

• Provide the City with a prioritized “bills to watch” list at the start of each legislative session, updated as bills move through the process, identifying the City's position (support, oppose, monitor) on each.

• Identify and pursue coalition-building opportunities with the Florida League of Cities, Florida Association of Counties, the Pinellas County legislative delegation, neighboring municipali-ties, and other stakeholder organizations to advance the City's shared legislative priorities and increase the City's collective influence.

• Represent and advance the City's interests during interim committee weeks and other off-session legislative activity, not solely during the regular legislative session.

• Monitor and, at the City's direction, engage in state agency rulemaking and administrative proceedings that affect the City's interests, in addition to legislative advocacy.

• Advise City Administration and the Mayor on strategic timing, framing, and messaging for legislative asks, testimony, and advocacy visits to Tallahassee, including preparing City offi-cials and staff for meetings and testimony.

Communication & Meetings

In addition to the written reporting required under Tracking & Reporting below, the Consultant shall meet regularly, in person, by telephone, or by videoconference, with City Administration and the Mayor (or their designees) to review the status of the City's legislative agenda, ongoing advocacy activities, and pending matters, as follows:

• When the Florida Legislature is NOT in regular, special, or extended session: no less frequently than bi-weekly (every two weeks), unless the City has a scheduling conflict, in

Proposal #27-P-874 Page | 6 which case the meeting shall be rescheduled to the next mutually available date, but in no event more than thirty (30) days from the originally scheduled date.

• When the Florida Legislature IS in regular, special, or extended session: no less fre-quently than weekly.

• Annual legislative agenda meeting: At least one of the meetings required above in each calendar year, occurring prior to the convening of the next regular legislative session, shall be designated in advance to specifically address development of the City's annual legislative agenda described under Strategy above, with the Consultant providing a draft agenda and supporting analysis to City Administration and the Mayor for review prior to that meeting.

These meetings are in addition to, and not a substitute for, the written updates required below. The Consultant shall provide reasonable advance notice to schedule each meeting and shall accommodate the availability of City Administration and the Mayor.

Tracking & Reporting

• Provide written updates to the city no less than once per month during the interim and no less than once weekly during the legislative session on appropriations requests and other legislative matters of consequence to the city.

• Provide a formal end-of-session (regular, special, or extended) report to the city outlining specific advocacy activities conducted on behalf of the city and the resulting outcomes, in-cluding the dollar amount of appropriations, grants, and other funding secured for each suc-cessful request.

• Organize state and federal lobby registration and compliance reporting.

Legislative Tracking & Real-Time Information Access

At no additional cost to the City beyond the Agreement's compensation, the Consultant shall provide the City with real-time access to legislative and appropriations information, through one of the following options, at the Consultant's election:

• Option A — Platform Access: Provide the City with a user license or seat, for a minimum of two (2) designated City staff, on a professional legislative tracking and intelligence platform (e.g., LobbyTools, FastDemocracy, Quorum, FiscalNote, or an equivalent commercial ser-vice) providing, at minimum: (i) bill identification and keyword monitoring; (ii) real-time or daily alerts on bill status changes, committee action, and floor votes; (iii) an integrated House/Senate committee and floor calendar; (iv) vote history; and (v) legislative and staff contact information.

• Option B — Direct Query Service: If the Consultant does not provide direct platform ac-cess, the Consultant shall designate a staff contact who will respond to the City's ad hoc re-quests for legislative or appropriations information (e.g., a bill's current status, committee schedule, vote history, or amendment language) within one (1) business day, or the same business day during the legislative session, in substantially the same form and level of detail as would be available through a commercial legislative tracking platform.

Proposers shall state which option they will provide and, if proposing Option A, shall identify the specific platform, the number of City user seats included, and any limitations on access.

Evaluation and Selection Criteria

Proposals will be evaluated by the City based on how comprehensively the following criteria are addressed. Please see Part III of this document for additional standardized documentation and submission formatting requirements.

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Evaluation Criterion Maximum Points

Qualifications and Experience Clearly demonstrated experience, ability, capacity, and skill to perform the required service. Experience working in a collaborative team environment with City staff and other stakeholders.

Appropriations Strategy 10

Value Measurement 10

Cost 10

Tracking and Reporting 10

Local Preference Policy +10 points

Period of Contract

Contract shall be for a period of three (3) years of Effective Date.

Option of Renewal

This agreement may be renewed for up to two one-year increments based on the expiration of the initial term by mutual agreement of the parties.

Timeline of Events

Dates are tentative and subject to change at City’s sole discretion.

TASK COMPLETION DATE

Release of RFP September 25, 2026

Deadline to receive questions (to City) October 16, 2026

RFP Responses Due by 11:00 am local time October 30, 2026

Evaluation Committee Meeting November 16, 2026

Oral Presentations/Interviews December 9, 2026

City Commission Award Approval (effective date) January 5, 2027

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PART II

SPECIFIC PROPOSAL REQUIREMENTS

FOR

ADVACACY SERVICES

RFP # 27-P-874

Format

To assure consistency, proposals must conform to the following format:

Section A – Proposer Information Form Use the document provided.

Section B – Table of Contents Identify proposal material by section and page number.

Section C – Introduction Letter Summarize the key points of the proposal; understanding of the scope of work and team’s capacity and availability to deliver on the proposed scope of work; signed by an authorized official of the firm.

Section D – Qualifications & Experience

A. List and describe the active registrations, professional memberships, and recognitions associated with your Company and staff.

B. List and describe the existing relationships with Florida Legislature, State agencies, and key support staff.

C. Describe your firm’s experience with Florida state appropriations requests, including project types and dollar values.

D. List all local governments in Florida your firm has represented. Include a point of contact and number of years engaged with the government.

E. Describe any specialized areas of expertise offered by your firm.

F. Describe the experience of principal staff to be assigned to engagement. Include a description of prior positions held (former legislator, state agency experience, etc.)

Section E – Appropriations Strategy Describe your proposed approach to appropriations strategy, including experience securing sponsors in both chambers and tracking requests through the subcommittee and conference process.

Section F – Value Measurement Describe your firm’s approach to measuring and communicating the value it delivers to your client.

Section G – Cost Provide your fee for service.

Section H – Tracking and Reporting Describe your tracking and reporting strategy.

Section I – Required Certifications Use the document provided.

Section J – Local Preference Policy Form Use the document provided.

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PART III

GENERAL PROVISIONS

FOR

ADVACACY SERVICES

RFP # 27-P-874

Definitions (as used herein)

a. The term "Request for Proposal" means a solicitation of proposals. The acronym "RFP" means Request for Proposal.

b. The term "proposal" means the offer of qualitative evaluations by the proposer.

c. The term "professional services" means those services of architects, auditors, dentists, engineers, landscape architects, lawyers, physicians, psychologists, surveyors, and any other professional service as determined by the City.

d. The term "proposer" means the one making an offer.

e. The term "Change Order" means a written order signed by the Office of Performance &

Budget or authorized representative directing the Proposer to make changes to a contract or purchase order resulting from the RFP.

f. The term "City" means the City of Largo, Florida.

g. The term "City Commission" means the governing body of the City of Largo.

Preparation of Request for Proposal

a. Proposers are expected to examine the minimum requirements and all special and general conditions. Omission on the part of the proposer to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract document, will not be accepted as a basis for varying the requirements of the City or the compensation to the Proposer. Failure to do so is at the proposer's risk. The proposer shall sign the Request for Proposal and print or type his/her name, address, and telephone number on the face page.

b. The apparent silence of any supplemental minimum requirements as to any details or the omission from it of a detailed description concerning any point will be regarded as meaning that only the best commercial practices are to prevail. All workmanship is to be first quality.

All interpretations of the minimum requirements shall be made upon the basis of this statement.

c. Respondents must submit their response to this RFP by electronic submission through the free on-line services of DemandStar. All documents and attachments must be uploaded by the date and time indicated. Respondents who are e-bidding for the first time are strongly encouraged to contact DemandStar at Support@demandstar.com. Solicitation responses uploaded to DemandStar after the solicitation response due date and time shall not be considered. It is the sole responsibility of the respondent to ensure that its solicitation response is uploaded and submitted before such date and time. The City of Largo is not responsible for delays caused by power outages or internet failures. No exceptions will be made.

d. The firm should retain a copy of all documents for future reference.

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e. All proposals must be signed with the firm name and by an officer or employee having authority to bind the firm by his/her signature as indicated by the Florida Department of State, Division of Corporations (www.sunbiz.org). Proof of corporate signer must be included with the submittal with the proposal. Use Sunbiz website screen shot or include a copy of Corporate Resolution.

f. Failure to follow the instructions in the Request for Proposal is cause for rejection of offer.

Submission and Receipt of Proposals

a. Proposals must be received before the specified time as designated in the RFP. A list of firms who submitted proposals will be furnished, upon request.

b. Proposals shall be submitted electronically through the on-line services of DemandStar.

c. Email and Facsimile (fax) proposals will not be considered however, proposals may be modified by email and fax notice, provided such notices are received prior to the hour and date specified.

d. Late proposals will be rejected.

e. Proposals having any erasures or corrections must be initialed by the offeror in ink.

Proposals shall be signed in ink. All amounts shall be typewritten or completed in ink.

f. Debarment Form must be completed and attached to proposal.

g. Foreign Countries of Concern Affidavit must be completed and attached to proposal.

Acceptance of Offer

The signed proposal shall be considered an offer on the part of the proposer; such offer shall be deemed accepted upon issuance by the City of a Purchase Order, Blanket Purchase Order, or other contractual document.

The contract will be awarded to the most responsible and responsive proposer whose proposal best meets the minimum requirements, and criteria set forth in this RFP.

The City reserves the right to accept or reject any and all proposals or parts of proposals, waive minor informalities, and to request clarification of information from any proposer.

The City reserves the right to award the contract on a split-order, lump-sum, or individual-item basis, or such combination as shall best serve the interest of the City unless otherwise specified.

Discrepancies, Errors, and Omissions

Any discrepancies, errors, or ambiguities in the Request for Proposals or addenda (if any) should be reported in writing to the City's Contracts & Procurement Administrator. Should it be found necessary, a written addendum will be incorporated in the Request for Proposals and will become part of the Purchase Agreement (contract documents). The City will not be responsible for any oral instructions, clarifications, or other communications.

Right to Reject Proposals

Right is reserved to reject any or all proposals and to disregard typographical, mathematical, or http://www.sunbiz.com/ http://www.sunbiz.com/

Proposal #27-P-874 Page | 11 obvious errors. The City will not pay costs incurred by any proposer in the preparation of proposals.

Compensation

Compensation, which is determined to be fair, competitive, and reasonable will be considered during the negotiations of a final contract with the selected proposer.

Payment

Billing to the City will be no more frequently than monthly and no less frequently than quarterly for the portion of work completed.

Fiscal Non-Funding Clause

In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the Proposer of such occurrence and contract shall terminate on the last day of the current fiscal period without penalty or expense to the City.

Conflict of Interest

Proposer acknowledges and certifies that this Agreement does not violate any ethics provision found in Chapter 112, Florida Statutes or Chapter 2, City of Largo Code of Ordinances, including but not limited to the prohibition against gratuities and kickbacks in Section 2-279, City of Largo Code of Ordinances.

The proposer certifies that, to the best of their knowledge or belief, no elected/appointed official or employee of the City of Largo, a spouse thereof or other person residing in the same household, is financially interested, directly or indirectly, in providing the goods or services specified in this proposal. Financial interest includes ownership of more than five percent of the total assets or capital stock or being an officer, director, manager, partner, proprietor, or agent of the business submitting the proposal or of any subcontractor or supplier thereof providing goods or services in excess of ten percent of the total proposal amount.

Additionally, the proposer, on company letterhead, must divulge at the time of proposal submittal, any relative, other than those already specified, of an elected /appointed official or employee of the City of Largo who has a financial interest, as defined herein, in providing the goods or services specified in the proposal. The City, at its sole discretion, will determine whether a conflict exists and whether to accept or reject the proposal.

Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

Options

When the City requests proposals with options regarding the extent of services to be provided, the City requests all proposers to provide a cost breakdown for each option proposed. Although all

Proposal #27-P-874 Page | 12 options may be purchased, some may not. The City reserves the right to decide, at its discretion, which options shall be purchased.

The City reserves the right to engage more than one firm if it is believed that different firms might best serve the City's interests in performing different segments of the work (e.g., one firm to provide building estimates, and another to provide infrastructure estimates).

Subcontracting

Where proposers do not have the "in-house" capability to perform work desired in the Request for Proposal, subcontracting may be permitted with prior knowledge and approval of the City. The City must be assured and agree that any proposed subcontractor(s) can perform work of the desired quality and in a timely manner. Therefore, the name(s) of any intended subcontractor(s) should be given in the Proposal.

Failure to Submit Proposal

If you do not wish to submit a proposal, return the RFP and state reason; otherwise, your name may be removed from our mailing list.

Default of Contract

In case of default by the proposer, the City may procure the services from other sources and hold the proposer responsible for any excess costs occasioned or incurred thereby.

Modification for Changes

No agreement or understanding to modify this RFP and resultant purchase order or contract shall be binding upon the City unless made in writing by the Office of Performance and Budget.

Order of Precedence

In the event of an inconsistency between provisions of the RFP, the inconsistency shall be resolved by giving precedence in the following order: (a) General Provisions; and (b) the minimum requirements.

Examination of Records

The proposer shall keep adequate records and supporting documentation applicable to the subject matter of this RFP to include, but not be limited to, records of costs, time worked, working paper and/or accumulations of data, and criteria or standards by which findings or data are measured.

Said records and documentation shall be retained by the proposer for a minimum of one year from the date the contract is completed and accepted by the City. If any litigation, is started before the expiration of the one-year period, the records shall be retained until all litigation, claims, or audit findings, involving the records have been resolved, unless otherwise instructed by the City. Should any questions arise concerning this contract, the City and its authorized agents shall have the right to review, inspect, and copy all such records and documentation during the record retention period stated above; provided, however, such activity shall be conducted only during normal business hours and shall be at City expense. Proposers shall be authorized to retain microfilm copies in lieu of original records if they so desire.

Any subcontractor(s) employed by a proposer who is subject to these requirements and the proposer is required to so notify any such subcontractor(s).

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Proposals Received

All proposals received in response to this RFP become the property of the City.

Contacting or Soliciting from City Staff

The proposer, including its agents and associates, shall refrain from contacting or soliciting any staff member or official of the City regarding this RFP upon the release of the RFP through the time of notification of award. Failure to comply with the provision may result in disqualification of the firm.

Hold Harmless

The parties recognize that the Proposer is an independent contractor. The Proposer agrees to assume liability for and indemnify, hold harmless, and defend the City, its commissioners, mayor, officers, employees, agents, and attorneys of, from, and against all liability and expense, including reasonable attorney’s fees, in connection with any and all claims, demands, damages, actions, causes of action, and suits in equity of whatever kind or nature, including claims for personal injury, property damage, equitable relief, or loss of use, arising out of the execution, performance, nonperformance, or enforcement of the terms and conditions of this Agreement, Invitation for Bid or Request for Proposal, whether or not due to or caused by the negligence of the City, its commissioners, mayor, officers, employees, agents, and attorneys excluding only the sole negligence of the City, its commissioners, mayor, officers, employees, agents, and attorneys. The Proposer's liability hereunder shall include all attorney’s fees and costs incurred by the City in the enforcement of this indemnification provision. This includes claims made by the employees of the Proposer against the City and the Proposer hereby waives its entitlement, if any, to immunity under Section 440.11, Florida Statutes. The obligations contained in this provision shall survive termination of this Agreement and shall not be limited by the amount of any insurance required to be obtained or maintained under this Agreement.

Qualifications of Proposer

A proposer may be required, before the award of any contract, to show to the complete satisfaction of the City that they have the necessary facilities, equipment, ability, and financial resources to perform the work in a satisfactory manner within the time specified.

Disqualification of Proposer

Any or all proposals will be rejected if there is any reason for believing that collusion exists among the proposers, and participants in such collusion will not be considered in future proposals for the same work.

Licenses and Permits

The Proposer shall secure all licenses and permits and shall comply with all applicable laws, regulations and codes as required by the State of Florida, or by the City of Largo. The Proposer must fully comply with all Federal and State Laws and County and Municipal Ordinances and Regulations in any manner affecting the performance of the work.

Provisions for Other Agencies

Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to the Government agencies, departments, and municipalities the prices submitted in accordance with said terms and conditions therein, should any said governmental entity desire to buy under the proposal.

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Applicable Law and Venue

This Agreement shall be governed by, construed, and interpreted in accordance with the laws of the State of Florida without regard to the conflicts or choice of law principals thereof. Each of the parties hereto: (a) irrevocably submits itself to the exclusive jurisdiction of the State of Florida, and agree that venue shall lie exclusively in the Sixth Judicial Circuit Court in and for Pinellas County, Florida for any state court action arising out of this Agreement, and exclusively in the United States District Court for the Middle District of Florida, Tampa Division, for any federal court action arising out of this Agreement; (b) waives and agrees not to assert against any party hereto, by way of motion, as a defense or otherwise, in any suit, action or other proceeding, (i) any claim that it is not personally subject to the jurisdiction of the above-named courts for any reason whatsoever, and (ii) any claim that such suit, action, or proceeding by any party hereto is brought in an inconvenient form or that venue of such suit, action, or proceeding is improper or that this Agreement or the subject matter hereof may not be enforced in or by such courts.

Public Records Responsibilities

Pursuant to section 119.0701, Florida Statutes, for any tasks performed by Proposer on behalf of the City, Proposer shall: (a) keep and maintain all public records, as that term is defined in chapter 119, Florida Statutes (“Public Records”), required by the City to perform the work contemplated by this Agreement; (b) upon request from the City’s custodian of public records, provide the City with a copy of the requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the costs provided in chapter 119, Florida Statutes, or as otherwise provided by law; (c) ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion or termination of this Agreement, if Proposer does not transfer the records to the City in accordance with (d) below; and

(d) upon completion or termination of this Agreement, (i) if the City, in its sole and absolute discretion, requests that all Public Records in possession of Proposer be transferred to the City, Proposer shall transfer, at no cost, to the City, all Public Records in possession of Proposer within thirty (30) days of such request or (ii) if no such request is made by the City, Proposer shall keep and maintain the Public Records required by the City to perform the work contemplated by this Agreement. If Proposer transfers all Public Records to the City pursuant to (d)(i) above, Proposer shall destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure requirements within thirty (30) days of transferring the Public Records to the City and provide the City with written confirmation that such records have been destroyed within thirty (30) days of transferring the Public Records. If Proposer keeps and maintains Public Records pursuant to (d)(ii) above, Proposer shall meet all applicable requirements for retaining Public Records. All Public Records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology of the City. If Proposer does not comply with a Public Records request or does not comply with a Public Records request within a reasonable amount of time, the City may pursue any and all remedies available in law or equity including, but not limited to, specific performance. The provisions of this section only apply to those tasks in which Proposer is acting on behalf of the City.

IF THE PROPOSER HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

PROPOSER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC

RECORDS AT: Telephone number: (727) 587-6710 ext. 7003 E-mail address: dbruner@largo.com callto:%28727%29%20587-6710

Proposal #27-P-874 Page | 15

Mailing address: City of Largo, Attn: City Clerk, P.O. Box 296, Largo, Florida 33779-0296

Attorney Fees

In the event of legal action or other proceeding arising under this Contract, the prevailing party shall be entitled to recover from the adverse party all its reasonable attorneys’ fees and costs incurred by the prevailing party in the prosecution or defense of such action, or in any post-judgment or collection proceedings and whether incurred before suit, at the trial level or at the appellate level. This shall include any bankruptcy proceedings. The prevailing party also shall be entitled to recover any reasonable attorneys’ fees and costs incurred in litigating the entitlement to attorneys’ fees and costs, as well as in determining the amount of attorneys’ fees and costs due to the prevailing party. The reasonable costs to which the prevailing party will be entitled include costs that are taxable under any applicable statute, rule, or guideline, as well as costs of investigation, copying costs, electronic discovery costs, mailing and delivery charges, costs of conducting legal research, consultant and expert witness fees, travel expenses, court reporter fees and mediator fees, regardless of whether such costs are taxable under any applicable statue, rule or guideline.

Additional Information

Additional information may be obtained from the Office of Performance and Budget, (727) 587- 6740, or from the individual listed on the RFP cover letter.

Proposals received in response to this Request for Proposals are exempt from disclosure under the Public Records Law until such time as an award decision has been made known or until thirty days after the Proposal opening, whichever occurs earlier. Each proposer shall clearly mark each page of its proposal that contains trade secrets or other information which the proposer believes is exempt from disclosure pursuant to Article I, Section 24 of the Florida Constitution and Chapters 119 and 286, Florida Statutes (commonly referred to as the “Sunshine Laws”). Disclosure of information marked according to the requirements of this section in response to a public records request will be determined by the City in its sole and absolute discretion and in accordance with the Florida laws, rules, and regulations. If there is no information marked as exempt by the proposer, the City will assume that the proposer does not claim that any portion of its proposal is exempt from disclosure under the Sunshine Laws.