Sol_140P2122R0006.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2122R0006 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2022-04, effective January 20, 2022. This is a small business set-aside. The North American Industry Classification System (NAICS) code is 337212, Custom Architectural Woodwork and Millwork Manufacturing, and the related small business size standard is 500 employees.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit and lighting elements for Selma to Montgomery National Historic Trail, in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2122R0006. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Questions shall be sent via email to sheila_spring@nps.gov by 10:00am ET February 16, 2022.

Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Sheila Spring, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All quotation information shall be submitted for receipt no later than 10:00 am ET on March 2, 2022.

Offerors are hereby notified that if your quotation is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2122R0005 – Exhibit Design/Fabrication Services for Selma Interpretive Center/Selma to Montgomery National Historic Trail.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/ http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/02/2022 1000 ES

02/01/2022

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2122R0006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 102 0040563227OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Selma to Montgomery National Historic Trail

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for the Selma Interpretive Center at Selma to Montgomery National Historic Trail in accordance with the specifications as detailed in the Scope of Work and its attachments.

Legacy Doc #: NPS

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

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SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

Delivery: 01/24/2024

00010 HAFC SEMO EX Design/Fabrication

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 04/01/2022 to 01/24/2025

00020 HAFC SEMO EX Design/Fabrication

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 04/01/2022 to 01/24/2025

00030 HAFC SEMO EX Design/Fabrication

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 04/01/2022 to 01/24/2025

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

102 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 102

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P2122R0006

00040 HAFC SEMO EX Design/Fabrication Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 04/01/2022 to 01/24/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation 140P2122R0006

EXHIBIT DESIGN-FABRICATION SERVICES

SELMA INTERPRETIVE CENTER

Selma to Montgomery National Historic Trail

1. PROJECT BACKGROUND

On March 7th, 1965, having marched over 54 miles on foot, 600 voting rights marchers were violently confronted by law enforcement personnel on the Edmund Pettus Bridge in Selma, Alabama. The day became known as Bloody Sunday. Prior to 1965, counties in Alabama used preventive measures in order to prevent African Americans from registering to vote. The march resumed on Sunday, March 21, with court protection through Federal District Court Judge Frank M. Johnson, Jr., who weighed the right of mobility against the right to march and ruled in favor of the demonstrators. "The law is clear that the right to petition one's government for the redress of grievances may be exercised in large groups...," said Judge Johnson, "and these rights may be exercised by marching, even along public highways." This time, 3,200 marchers headed east out of Selma and on to Montgomery. By the time they reached the capitol on Thursday, March 25, they were 25,000 strong. Less than five months later, President Lyndon Johnson signed the Voting Rights Act of 1965.

Selma to Montgomery National Historic Trail (SEMO) was established by Congress in 1996 to commemorate the events, people, and route of the Selma to Montgomery Voting Rights March of 1965. The park has three visitor centers: the Selma Interpretive Center in Selma, the Lowndes Interpretive Center in White Hall, and the Montgomery Interpretive Center in Montgomery. The existing Selma Interpretive Center is being enlarged and shall feature approximately 3000 square feet for interpretive exhibits. Exhibits will be featured in a main exhibit hall, lobby, and exterior waysides.

Close coordination shall be required between the infrastructure required to support the interpretive exhibits and new construction of the building interior.

2. GENERAL REQUIREMENTS.

The project shall be the planning, design, fabrication, and installation of new exhibits for the Selma Interpretive Center in Selma, Alabama. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), park staff, the architectural firm responsible for the new building construction documents, and the building contractor (TBD).

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for the Selma Interpretive Center in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical vignettes, sculpted models, lighting design, and information desk. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the models, props, and artwork required in this contract. Work requires coordination, through the Contracting Officer’s Representative (COR), with staff at the park, the building architectural design firm and building construction contractor (TBD) to coordinate the exhibit design/build effort with any necessary building infrastructure improvements. The park is responsible for the removal of existing exhibits.

Work shall also include moveable, stackable seating for a 75 person Theater/Multipurpose Room, and providing and installing all required equipment for presentation and display of the government-furnished 4K Ultra High Definition (UHD) park film in the Theater/Multipurpose Room. Equipment shall include all media playback devices, connectivity between components, video projectors, and projection screens as appropriate for the size and configuration of the Theater/Multipurpose Room, including 5.1 surround sound amplifiers and speakers, control systems, and ability to interface, schedule, and control the architectural lighting in the Theater/Multipurpose Room for dimming at show start and illumination at show end. Equipment shall also include all necessary hardware to deliver synchronous audio description for the park film. Audio description for the film shall be delivered via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets the contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

The contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this scope of work; track work progress to ensure that the project is completed according to the schedule; and coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

The contractor shall provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3 Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site, Prior to beginning installation the contractor shall provide a detailed installation schedule, indicating the day, start and end times for each day of the installation of exhibits.

2.5. Meetings, Travel, and Presentations

The contractor shall meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or Type

Required Contractor Attendees

Duration/Days on site

Project coordination, planning, comment discussion and reconciliation

Conference Call or Virtual Meeting

Project Manager, Exhibit Developer, and Exhibit Designer

Bi-weekly, 1-hour meetings

(or as needed)

Post-award meeting and Pre-design

At Park Project Manager, Exhibit Developer, and Exhibit Designer, subject matter expert, and AV Producer three, 8-hour days

Schematic Design and Value Analysis

At Park Project Manager, Exhibit Developer, Exhibit Designer, Certified Value

Specialist, and AV Producer

Three, 8-hour days

Schematic Design 2 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer, Subject Matter Expert, and AV Producer

One, 2-hour meeting

Design Development

At park Project Manager, Exhibit Developer, and Exhibit Designer, subject matter expert, and AV Producer

Two, 8-hour days

Programmatic Accessibility workshop

Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer, subject matter expert, two professional accessibility consumers

Two 8-hour days.

Design Development

Virtual Meeting Project Manager, Exhibit Developer, Exhibit Designer, subject matter expert, and AV Producer

One, 3-hour meeting

Design Development

At Park Project Manager, Exhibit Developer, Exhibit Designer, subject matter expert, and AV Producer

Two, 8-hour days

Production Design

Virtual Meeting Project Manager, Exhibit Developer, Exhibit Designer, and AV Producer

One, 2-hour meeting

Production Design

Virtual Meeting Project Manager, Exhibit Developer, Exhibit Designer, and AV Producer

One, 2-hour meeting

Production Support Meetings

Conference Call or Virtual Meeting

Project Manager, and Exhibit Designer

Six, 1-hour meetings

Building Prep Site Visit

At Park Project Manager One, 8-hour day

Preliminary Shop Inspection

At contractor facility

Project Manager, and Exhibit Designer, two professional accessibility consumers

Two, 8-hour days

Final Shop Inspection

At contractor facility

Project Manager One, 8-hour day

Primary Installation

At Park Project Manager, and Installation Crew

(TBD)

TBD

Audio Description Installation

At Park Project Manager, and Audio Describer

One, 8-hour day

2.6. Submittals

At any point in the exhibit planning, design, and fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1 Acceptances and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. Three (3) printed copies and one (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. One (1) electronic MP4 file (1920 x 1080 resolution) of each video submittal is required.

5. One (1) electronic MP3 file of each audio-only submittal is required.

6. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

7. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

8. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, or e-mail along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

"From" (Contractor's name and contact information);

"To" (COR's name);

Date submittal was shipped;

Project name and park name;

Itemized list of contents; and

List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits planned, designed, and fabricated for the National Park Service shall comply with the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Attachment 4_Architectural Barriers Act (ABA) Standards. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws.

Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the design build process. Universally designed exhibits and environments can be accessed, understood, utilized and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal design are detailed in Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), additional attention shall be paid to a full description of the accessibility solutions. See Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Attachment 4_Architectural Barriers Act (ABA) Standards.pdf for requirements addressed under specific disabilities.

2.7.1 Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1 Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2 Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3 Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4 Navigation Buttons

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

2.7.2 Accessibility Specialist Review

Provide two (2) visually impaired consumers. Consumers shall include one person who is blind and one person who has low vision, both of whom have experience reviewing museum exhibits. At least one consumer shall be able to read Braille.

Accessibility specialists shall have knowledge and experience in review and evaluation of museum exhibits, including audiovisual components; knowledge and experience with Sections 504 and 508 of the Rehabilitation Act of 1973 as amended, and the Architectural Barriers Act; and the ability to apply the Programmatic Accessibility Guidelines for National Park Service Interpretive Media to their review. The Accessibility Team shall also demonstrate an emphasis on working with potential museum visitors who are blind or have low vision. The Accessibility Team shall conduct the following work:

2.7.2.1 Accessibility Workshops

The accessibility team shall attend a programmatic accessibility workshop after the Design Development 1 phase and shall be responsible for recommendations of programmatic accessible exhibit elements to be identified and incorporated as part of Design Development 2.

The accessibility team shall attend the preliminary shop inspection to make recommendations to enhance and improve accessible exhibits including definition and clarity of touch for tactile samples, use of color, size and clarity of typography, and graphic layouts, Braille quality, physical interactives, and computer interactive hardware systems submitted by the contractor.

2.7.2.2 Touchscreen and Interactive AV Program Review

Review and provide comments regarding touchscreen and AV interactive program planning, design, and production submitted by the contractor.

2.7.2.2 Review of Audio Description

Review and provide comments regarding preliminary drafts for audio description scripts submitted by the contractor. In addition, provide one member of the Accessibility Team and one visually impaired consumer to attend a site visit consisting of one eight-hour workday to be held at the Selma Interpretive Center, Selma, AL, after installation of the exhibits to review and provide feedback on the content and functionality of the draft audio description script.

2.7.2.4 Accessibility Review Report

All Accessibility Specialist findings and reports shall be submitted to the COR. Known sources for the Accessibility Specialist consultant include:

National Center on Accessibility 501 North Morton Street, Suite 109 Bloomington, Indiana 47404-4732 Tel: 812-856-4422

Museum Partners Consulting, LLC claudia@museumpartnersconsulting.com Tel: 973 539 9001

2.8 Design Parameters

The contractor shall plan and design exhibits for the Selma Interpretive visitor center in accordance with the project attachments, in close consultation with the COR, the SEMO Visitor Center, subject matter experts, and stakeholders, which shall make up the project team.

mailto:claudia@museumpartnersconsulting.com

2.8.1 Space Allocation

The contractor shall comprehensively evaluate the Selma Interpretive visitor center’s construction drawings, and coordinate with the park to identify areas to be used for interpretive exhibits.

Specifically, the contractor shall plan and design the following areas in accordance with Attachment 20: SEMO Space Allocation Plan and as follows:

1st Floor Rm 117 : Multipurpose Room 1218 sqft (Low Complexity)

Rm 102 : Lobby Area 1760 sqft (Low Complexity) Rm 102A : Reception Desk (Low Complexity) Outdoor Area : 200 sqft (Low Complexity)

2nd Floor Rm 202 : Exhibit Area 2100 sqft (High Complexity)

Rm 209 : Exhibit Area 621 sqft (High Complexity)

Rm 210 : Exhibit Area 667 sqft (High Complexity)

2.8.2 Themes and Goals

The contractor shall design interpretive exhibit that address the following themes and Goals as described in Attachment 21: Foundation Document and Attachment 22: SEMO Long Range Interpretive Plan

The exhibits shall also incorporate design and fabrication of the following components

Oral history research/Acquisition/Recording area A Reflection Area A Mid-20th Century Voting Booth

A Mid-20th Century Jail Cell

The exhibits shall include a “Primary visitor exhibit experience” or “Wow” moment in the exhibit. The contractor will work with the project team to create exhibits that provide an engaging and powerful experience for visitors to foster a deep emotional connection, understanding and apreciation for the importance of the SEMO story.

The exhibits shall utilize multiple methods of engagment to welcome and connect with visitors who have many different ways of learning, ages, interests, backgrounds and abilities.

This may be accomplished through numerous approaches and levels of technology including physical and digital electronic interactives and /or media presentation technologies, opportunities to ask questions, test assumptions and empathize with people directly involved in the SEMO story.

The exhibits shall be unique and become a primary destination and departure point for other exhibits about the Selma to Montgomery march.

2.8.2.1 Themes

Today, the causes and outcomes of the March reverberate locally, nationally and around the world, in the media of today and the televised coverage of the events, and the times leading up to the march, the protestors, and the confrontations with the status quo. The actions of official representatives, Soldiers, Policemen, and the efforts of individuals, adults, children, and entire families, and those who supported and gave aid and opened their homes, create a meaningful and historic shaping of the voting rights law, complexities, and interconnections that shall be incorporated but may not be limited to the following themes:

The events resulting in the Selma to Montgomery voting rights marches significantly influenced the passage of the Voting Rights Act of 1965, which empowered citizens previously denied the right to vote. The Voting Rights Act continues to change the political, economic, educational, and social fabric of American society. This exhibit will ask key questions including:

Why is Selma important?

The right to vote Why were people arrested?

Although those opposing change tried to maintain the status quo through intimidation and violence, many more committed individuals, working together, fought against racism, fear, and hatred, often risking their lives and livelihoods to bring about vast change by ensuring the right to vote for present and future generations.

The efforts of those individuals involved in the Selma to Montgomery voting rights marches are part of the long continuum within the civil and human rights struggle, a struggle that continues today.

The historic places, key march locations, cultural landscapes, and natural environments along the Selma to Montgomery National Historic Trail served as the backdrop for and provide a window into the social, economic, and legal systems that resulted in the Selma to Montgomery voting rights marches, images of which shaped the national reaction and response, and memory of the civil rights movement.

Importance of Location Marion Brown Chapel Edmund Pettus Bridge George Washington Carver Neighborhood Campsites St Jude Alabama State Capital

Through the use of nonviolent protest during the Selma to Montgomery voting rights marches, ordinary people worked to mobilize and sustain the modern civil rights movement, one of the most recognized and well-organized nonviolent protests, that continues to serve as an example for other worldwide democratic movements.

2.8.2.2 Goals

The exhibit shall incorporate park provided materials, Government Furnished Property.

Additional materials such as images, objects, and audiovisual media shall be required for the exhibit. Additional media shall be identified through research, which shall be conducted by the contractor, identification shall include determining ownership, location or repository, use rights requirements, and cost for use in the exhibits. Final selection of researched materials shall be determined by the project team.

Oral Histories. The park has an extensive collection of oral history interviews in a variety of formats, both audio and video, including approximately 43 interviews that were shot in 4K UHD for the park film. New exhibits shall feature the oral history interviews and shall provide access to the oral history collection for research. There shall be the ability to gather new 4K UHD video oral history interviews for the exhibits.

Collection Objects. The park has a collection of approximately 565 artifacts including photographic prints, historic documents and ephemera, and historic objects, that may be featured in the exhibit. Additional objects may be needed to be used in the exhibits, these shall be identified through contracted research and if selected for use by the design team shall be coordinated for use in the exhibit, AV Programs, park media through incoming loan agreements, or direct purchase by the park.

Collection Images. The park has a collection of imagery that may be featured in the exhibit, including photographic prints and printed documents. Additional imagery shall need to be acquired for the exhibit. The contractor shall identify these additional assets through research, and if approved for use by the park, the contractor shall secure all necessary use rights for use in the exhibit (including all new AV Programs produced under this contract) for the life of the exhibit.

Collections that may contain additional media that may be suitable for use in the exhibit include but are not limited to the following:

Martin Luther King, Jr. National Historical Park Tuskegee University Alabama State University Ruth Carter Collection (costumes) Voting Rights Museum (Selma) Rosa Parks Museum (Montgomery) The Legacy Project (Montgomery) National Museum of African American Museum of History and Culture (DC) Brown Chapel A.M.E. Church (Selma) Tabernacle Baptist Church (Selma) Southern Poverty Law Center Dexter Avenue King Memorial Baptist Church (Montgomery) Alabama Department of Archives and History (Montgomery) Alabama Law Enforcement Agency Library of Congress

National Archives and Records Administration Spider Martin, Civil Rights Era Photographer Birmingham Civil Rights Institute

Exhibits shall include stories, context, and highlights of Historic Areas and Locations, including but not limited to:

Marion, AL Brown Chapel Edmund Pettus Bridge George Washington Carver Neighborhood Campsites St Jude Alabama State Capital

The Contractor shall use authentic voices to communicate the content, the contractor shall avoid a monolithic or single voice style narrative. Exhibit media shall include Park provided Oral Histories, and Interviews. Preference shall be given to the display of authentic original collection materials.

2.8.3 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Section 17. The contractor shall budget 15% of the Planning & Design budget for the acquisition of use rights and production quality images and other IP used in the exhibits.

This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Back up information will be required with invoices requesting payment for this work.

2.8.4 Production Budget

1. For this project, the contractor shall design to a Production Budget between

$1,214,525.00 and $1,314,525.00The Production Budget shall include:

a. All costs for purchasing, fabricating, transporting, and installing all exhibit elements, and Electronic Equipment, seating and acoustical control for the Multipurpose Room, and as specified in Attachment 1: Exhibit Planning, Design, and Fabrication Specifications and its references.

b. Related fabrication costs: project management, shop drawings, samples, packing, shipping, and project closeout.

c. Production of all original audiovisual and electronic interactive programs.

d. Acquisition and installation of all electronic equipment, including audiovisual equipment, and sound control equipment.

e. Acquisition and installation of all exhibit-specific lighting, including exhibit casework, thematic lighting, and exhibit lighting control systems.

f. Production of original artwork: illustrations, maps, and photographs.

g. Production or acquisition of all custom elements: topographic maps, architectural models, custom electronic elements, exhibit lighting, mechanical and electromechanical devices.

h. Production of the Exhibit Audio Description program, including script development and hardware purchase and installation.

i. Production of Information Desk.

2. The Production Budget shall not include:

a. Demolition of current exhibits.

b. Purchase and installation of house and architectural lighting.

c. Infrastructure improvements such as carpet, paint, and electrical wiring.

d. Non-interpretive elements in the Sales Area (e.g. furniture and fixtures).

3. DESIGN/BUILD SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide SEMO with exhibit design/build services for the Selma Interpretive Center. Work includes: the development of Schematic Design 1 & 2; Design Development 1, 2, & 3; Production Design 1 & 2;

Production Support; Pre-Fabrication and Fabrication; Shop Inspections; Building Preparation;

Installation, Punch List, and Audio Description; and Closeout.

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.1.2. Design Considerations

In planning, designing, and fabricating exhibits for the Selma Interpretive Center, the contractor shall take into account as essential design considerations the following: life safety, barrier-free design, accessibility/universal design, sustainability, energy conservation, artifact conservation including exposure to and protection from direct daylight, modulation from skylights and windows, if applicable, control of sound-spill from AV programs, security provisions, integration and compliance with existing architecture where relevant, lamping, functionality, maintenance, conservation, and durability restrictions. The contractor shall coordinate with the COR where conflicts or scenarios that will impact the successful installation and visitor use will be negatively impacted.

Exhibit lighting design and installation shall prioritize artifact conservation, energy conservation, sustainability, and maintenance, and shall be appropriate to the exhibition space. LED track lighting shall be the default standard. Other lighting systems may be used where indicated by design or functional requirements and as approved by the COR.

3.1.3. Codes and Standards

All exhibits shall be designed in accordance with applicable codes, standards, design parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.1.4. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Pre-Design

In Pre-design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

Review government furnished materials (all contract attachments).

1. The Project Manager, Exhibit Developer, and Exhibit Designer, SME (Subject Matter Expert) and AV Producer shall travel to the Selma Interpretive Center, in Selma, AL, for the post-award meeting and exhibit planning workshop. The meeting shall consist of three, 8-hour days and the contractor shall complete the following work:

a. Orientation to park experience

b. Identify and document media and object resources at park

c. Orientation to and documentation of architectural space

d. Conduct Exhibit Planning Workshop, including:

Analyze space and propose recommendations

Review existing planning documents

Review and/or develop design criteria

e. Review and/or develop themes, goals, and objectives, including:

Define target audience

Define the desired visitor experience

Document results of workshop

2. Identify sources for existing media resources and develop Resource Package Abstract.

3. Develop Project Brief, including:

a. Current overview of project, including updated information and understandings

b. Interpretive themes and objectives

c. Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibit

d. Analysis of the project budget, including review and/or development of a Class C

Production Estimate

e. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

f. Summary report or project narrative (Subject Matter Expert)

i. Report should highlight possible subjects and/or areas to target for further research

3.3. Schematic Design

Work in this phase is organized into two (2) sub-phases: Schematic Design 1 (SD1) and Schematic Design 2 (SD2). SD1 includes development of several alternative schemes for organizing both the interpretive content and physical layout of the exhibits. SD 2 includes development of a preferred alternative. Major stories, exhibit elements, and presentation techniques are illustrated and described.

3.3.1. Schematic Design 1

During this phase, the contractor shall:

1. Conduct Content Research, including:

a. Survey repositories of relevant resources

b. Develop Resource Package Level 1

2. Develop Schematic Design 1, including three (3) schematic design exhibit alternatives:

a. Bubble diagrams that identify themes and concepts, placed in relationship to each other and to the physical space

b. One (1) preliminary sketch for each alternative that communicates the overall design intent

c. A title for each alternative, with written descriptions of how each scheme accomplishes the established project goals, including working titles and narrative of all exhibit scenes

d. A narrative addressing preliminary Universal Design and accessibility approaches, including proposed approach for audio description

e. Class B Production Cost Estimate and life-cycle cost estimates for each alternative.

3. Present Schematic Design 1 / Conduct Design Charette and Value Analysis:

a. The Project Manager, Exhibit Developer, Exhibit Designer, and Certified Value Specialist, and AV Producer shall travel to the Selma Interpretive Center, in Selma, AL.

b. The meeting shall consist of three (3), 8-hour days. The Project Manager, Exhibit Developer, Exhibit Designer, Certified Value Specialist and AV Producer shall attend all three (3) days of the meeting.

c. The Certified Value Specialist shall facilitate the Value Analysis process to select a Preferred Alternative.

d. The Contractor shall prepare and present supporting materials for Value Analysis.

e. The design, distribution, and adjacencies of functional spaces, including programmatic and barrier free design, within the visitor center shall be a primary evaluation criteria of exhibit alternatives during the scaling of and weighting of priorities and Choosing by Advantages exercise of the Value Analysis.

4. Develop Value Analysis Report:

The contractor shall provide a Draft Value Analysis Report to the COR within no more than 3 weeks of the SD1 / Value Analysis meeting.

3.3.2. Schematic Design 2

During this phase the contractor shall:

1. Develop and submit Schematic Design 2 with Preferred Design Alternative including:

a. Written exhibit walkthrough

c. Overall design approach, including:

d. Resource Package Level 2, with its content integrated into exhibit walkthrough description

e. Class B Production Estimate and revised life-cycle cost estimates for preferred alternative.

f. Final Value Analysis Report.

2. Present Schematic Design 2 as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Schematic Design 2.

b. The Project Manager, Exhibit Developer, Exhibit Designer and AV Producer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4. Design Development

Work in this phase is organized into three (3) sub-phases: Design Development 1 (DD1), Design Development 2 (DD2), and Design Development 3 (DD3). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses on the two-dimensional exhibit content, including the first full drafts of graphic layouts and all exhibit text. Design Development 3 focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit.

3.4.1. Design Development 1

During this phase the contractor shall:

1. Develop and submit the following:

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings that communicate design intent of each Scene and

Content Group.

c. Exhibit Design Drawings that shall serve as the basis for Production Design drawings in later phases.

d. Sample graphic layouts/graphic approach/typography.

e. Text Level 1.

f. Preliminary material, finish, and color selections.

g. AV Concept Treatment, and proposed program type and display format for each proposed Electronic Program.

h. Revised Audio Description Production Plan, to include proposed audio description trigger types, trigger locations, and Table of Contents main menu selections.

i. Preliminary Content Management Database including entries for the following:

AO - accessioned objects

CE - custom elements, including any non-accessioned objects

EE and EP - audiovisual and digital interactive elements

IM - images

LA - text labels

j. Updated Class B Production Cost Estimate and life-cycle cost estimate.

k. A constructability report indexed to the Class B Production Estimate. The report consists of a narrative description of the exhibit design to include:

Anticipated fabrication techniques Anticipated material selections Anticipated treatments and proposals for improvements to the physical design that may reduce construction cost (ie, value engineering)

Durability of proposed components Identification of maintenance issues Identification of any overly complex designs that may require complex exhibit production and installation requirements.

2. Provide recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., floor and wall…