Attachment14_AV_Completion_Report.doc
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- Attached to
- HAFC SEMO EXHIBIT DESIGN/BUILD Federal contract opportunity
- Solicitation number
- 140P2122R0006
About this file
This document is an audiovisual production completion report template to be used for federal contracts with the National Park Service. It requests detailed information on all elements of video productions including footage, music, narration, interviews and clearances. Attachments should include licenses, credits, scripts, footage logs, and a source material list providing details on all visual and audio content in timecode order with thumbnails, sources and usage rights. The completion report is required to account for all content and ensure proper permissions for government use and distribution of the finished program.
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Attachment 14
COMPLETION REPORT FOR AUDIOVISUAL PRODUCTION
PROGRAM INFO:
Title:
Full title of program
** A separate completion report is required for each program
MEDIA NUMBER:
Park acronym and assigned NPS AV media number (i.e. JODA AV-1234) ** provided by COR at start of project
TRT:
Total running time of program
CONTRACT NO.:
Assigned NPS contract number Client:
Official NPS site name—i.e. John Day National Monument
Completed:
Date program completed Formats:
List of Master files delivered of final program, including file format, file size, and accessibility features (such as subtitles, audio description, assistive listening, etc.) on each master.
NPS PRODUCER/COR: List name of NPS Contracting Officer’s Representative
CONTRACTOR:
List full name and contact info of contracted production company
DESCRIPTION OF
SHOW:
A brief paragraph stating overall theme of program and where it is being shown.
RESTRICTIONS:
A brief statement discussing the final program restrictions and what the cleared distribution is. (i.e. unrestricted; non-profit sales; web; broadcast; etc.)
USE RIGHTS:
A brief statement of what source material is restricted (i.e., music, historical images, some stock footage, etc). Licenses and release forms to be provided in Attachment A. Detailed information to be provided in Attachment B)
SOURCE INFO:
Licenses and release forms to be provided in Attachment A. Detailed information to be provided in Attachment B.
FOOTAGE:
State the type of footage used (original and/or stock) and general restrictions, if any, and term (i.e. for the life of the project, etc.). Also state the format used for capture of all original footage.
STILLS AND
GRAPHICS:
State the type of stills, archival photos, graphics used and general restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).
NARRATION:
State names of all narrators and voice actors and restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).
MUSIC:
State music used—i.e. original composition, library music, already recorded music and general restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).
OTHER TALENT:
State any other talent used, including interviews, and restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).
TOTAL NUMBER
OF DRIVES
DELIVERED:
List number of hard drives delivered. (Each hard drive delivered should be labeled with the park acronym and media number and include an index of hard drive contents.)
ATTACHMENTS:
A Licenses/Release Forms, and Permission Letters All elements of this program need to be accounted for, such as footage, music, narration, additional talent, and interviews. Attachment A should include all licenses, release forms, and/or permission letters necessary for use of every element.
B Source Material List This is a detailed listing of ALL footage and stills used in the program, listed in timecode order. This list also includes thumbnails, source information and use rights. See the attached sample under Attachment B for the correct table format.
C Credits A listing of credits as they appear in the production.
D Final Scripts A copy of the final script, including program scripts, foreign language, subtitle scripts, and audio description scripts E Sequence Information This section should include the Edit Decision List (EDL) of the completed show.
F Original Footage and Sound Logs Detailed footage and audio logs created during the production phase, including:
Date of filming/recording, location, ID of anyone on screen or speaking, description of scenes including discrete scene numbers, camera(s) used, type of audio recorded, and any other information pertinent to identifying the footage.
G Music Cue Sheet State all music used (i.e. original composition, library music, etc.) and timecode of the selection within the program. Identify music title, artist, and copyright owner, restrictions, if any, and type of license acquired (i.e. license, permission letter, clearances).
Attachment B “Program Title”
PARK AV-1234
Source Material List Below is an example of the types of things that should be included in each entry. Material should be entered in the timecode order they appear in the show. This list may be provided in spreadsheet form.
Attachment B - Source Material List
MIIN TV-1500 — An American Concentration Camp
| Thumbnail |
| Timecode in |
| Timecode out |
| Title/Description |
| File Name |
| Format |
| Source/Location of Original |
| Source ID |
| Use Rights |
| License File Name |
| Credits |
| 00:00:17:00 |
| 00:00:23:14 |
| Formal portrait of Maeda family 1930s |
| C-193_Edit |
| PSD |
| Manzanar National Historic Site or Arnold Maeda |
| C-193 |
| Digital Rights Granted per Manzanar NHS Filemaker Pro database |
| Maeda Family_digital rights granted per NPS Filemaker.png |
| Maeda Family and the Manazanar National Historic Site |
| 00:00:23:14 |
| 00:00:27:21 |
| Group of young adult men |
| BI- |
Picnic_1940_UnknownPeople_Portrait _Edit
| PSD |
| Bill Nakao |
| n/a |
| All rights selected on signed Harpers Ferry Release Form |
| Material Release_William Nakao.pdf |
| William Nakao |
| 00:00:27:21 |
| 00:00:32:05 |
| Seattle Asahi Baseball Team 1920. |
| UW39545@300ppi_16x20 |
| PSD |
| University of Washington Libraries |
| UW39545 |
| Rights for this film project granted per University of Washington Libraries Permission Form |
| UW_Permission_letter.pdf |
| University of Washington |
| 00:00:32:05 |
| 00:00:35:22 |
| Guard at Minidoka gate |
| George Koyama Family Collection304 |
| PSD |
| George Koyama/Friends of Minidoka |
| n/a |
| MIIN NPS images provided via Friends of Minidoka |
| MIIN_list of images provided by FOM_FINAL |
| George Koyama Family and Friends of Minidoka |
| 00:00:35:22 |
| 00:00:39:01 |
| Kyoshi Matsuda on ice skates |
| KyoshiMatsuda_IceSkates_PostWar |
| PSD |
| Larry Matsuda |
| n/a |
| All rights selected on signed Harpers Ferry Release Form |
| Material Release_Larry Matsuda.pdf |
| Larry Matsuda |
| 00:00:39:01 |
| 00:00:42:14 |
| Young children running |
| Kogita prewar034_Edit |
| PSD |
| Kogita/Friends of Minidoka |
| n/a |
| MIIN NPS images provided via Friends of Minidoka |
| MIIN_list of images provided by FOM_FINAL |
| Dorothy Kogita Beagley and Friends of Minidoka |
| 00:00:47:00 |
| 00:00:51:02 |
| Minidoka tower and gate |
| Mitsuoka_062_Minidoka_entrance_wit h_guard tower_1944_2 |
| PSD |
| Richard Mitsuoka |
| n/a |
| All rights selected on signed Harpers Ferry Release Form |
| Material Release_Richard Mitsuoka_Norio Mitsuoka Collection_02.pdf & Material Release_Richard Mitsuoka_Norio Mitsuoka Collection.pdf |
| Norio Mitsuoka and the Mitsuoka Family |
| 00:00:51:02 |
| 00:00:55:11 |
| Barbed wire and barracks |
| Hideo Hoshide Slides002_smaller-Edit |
| PSD |
| Hideo Hoshide/Friends of Minidoka/Japanese Baptist Church |
| n/a |
| NPS images provided via Friends of Minidoka |
| MIIN_list of images provided by FOM_FINAL |
| Japanese Baptist Church and Hideo Hoshide and Friends of Minidoka |
| 00:01:24:21 |
| 00:01:29:01 |
| "The World at War" Pearl Harbor footage - planes flying over head |
| 208-145 |
| MOV |
| National Archives and Records Administration |
| National Archives Identifier: 38726 Local Identifier: 208.145 |
| No restrictions, |
Public Domain, Created/Published by Federal Government (Office of War
National Archives
| audio |
| 00:01:25:21 |
| 00:01:50:11 |
| Franklin Delano Roosevelt Day of Infamy Speech |
| FDR_pearlharborspeech |
| MP3 |
| Franklin D. Roosevelt Presidential Library and Museum |
| 201-210 [dig]. 71- |
10:4
| No restrictions, Public Domain |
| FDR Library Inquiry_public domain confirmation email.pdf and LP15-25, Copyright and Use of Archival Materials in the Presidential Libraries.pdf |
| Franklin D. Roosevelt Presidential Library and Museum |
| 00:01:29:01 |
| 00:01:32:17 |
| "The World at War" Pearl Harbor footage - burning and sinking ships |
| 208-145 |
| MOV |
| National Archives and Records Administration |
| National Archives Identifier: 38726 Local Identifier: 208.145 |
| No restrictions, |
Public Domain, Created/Published by Federal Government (Office of War
National Archives
| 00:01:32:17 |
| 00:01:35:00 |
| "The World at War" Pearl Harbor footage - bombed Peal Harbour |
| 208-145 |
| MOV |
| National Archives and Records Administration |
| National Archives Identifier: 38726 Local Identifier: 208.145 |
| No restrictions, |
National Archives
| 00:01:35:00 |
| 00:01:38:00 |
| "The World at War" Pearl Harbor footage - sinking ships |
| 208-145 |
| MOV |
| National Archives and Records Administration |
| National Archives Identifier: 38726 Local Identifier: 208.145 |
| No restrictions, |
National Archives
| 00:01:38:00 |
| 00:01:40:20 |
| "The World at War" Pearl Harbor footage - destroyed blimp sinking in water |
| 208-145 |
| MOV |
| National Archives and Records Administration |
| National Archives Identifier: 38726 Local Identifier: 208.145 |
| No restrictions, |
National Archives
| 00:01:40:20 |
| 00:01:44:17 |
| "The World at War" Pearl Harbor footage - destruction from bombing |
| 208-145 |
| MOV |
| National Archives and Records Administration |
| National Archives Identifier: 38726 Local Identifier: 208.145 |
| No restrictions, |
National Archives
| 00:01:44:17 |
| 00:01:52:15 |
| Pearl Harbor Headline: "Japan, U.S. at War" Dec. 8, 1941 |
| Seattle Post Intelligencer 2008871639 |
| PSD |
| Seattle Post-Intelligencer |
| December 8, 1941 Seattle Post- Intelligencer front page |
| Rights for this film |
project granted per Seattle PI/Hearst Seattle Media, LLC Permission Form
| Hearst Seattle Media_Seattle Post Intelligencer_Release_Pea rl_harbor.pdf |
| Seattle Post- Intelligencer |
| 00:01:52:15 |
| 00:01:58:07 |
| Kay Fukuma's father in front of house |
| NSP0215_01 |
| PSD |
| Fukuma Family |
| n/a |
| All rights selected on signed Harpers Ferry Release Form |
| Material Release_Martha Murakawi.pdf |
| Martha (Fukuma) Murakami and Kay Fukuma |
Completion Report Template revised March 2020
File details come from the government source that posted it. Updated .