Sol_1305M326Q0387.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

1901 SOUTH STATE ROUTE 134

(WILMINGTON) OH /

WAD-OAR

325 BROADWAY, SOU6

BOULDER CO 80305

1305M326Q0387

JAMIE ROSALES

CINCINNATI WFO

45177

08/03/2026

08/14/2026 1200 MD

WILMINGTON

OH

1 45

1305M326Q0387 BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments Section XII - Instructions, Conditions, and Notices

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

0001 4 QF

BASE YEAR - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Quarterly HVAC preventative maintenance at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2026 through 09/17/2027.

Award Type: Firm-fixed-price

0002 2 JA

BASE YEAR - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Semi-annual HVAC preventative maintenance at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2026 through 09/17/2027.

Award Type: Firm-fixed-price

BASE YEAR - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2026 through 09/17/2027. Please provide an hourly rate.

Award Type: Firm-fixed-price

BASE YEAR - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2026 through 09/17/2027. Please provide an hourly rate.

Award Type: Firm-fixed-price

1001 4 QF

Item Number Description Quantity Unit Unit Price Amount

OPTION YEAR 1 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Quarterly HVAC preventative maintenance at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2027 through 09/17/2028.

Award Type: Firm-fixed-price

(Option Line Item)

1002 2 JA

OPTION YEAR 1 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Semi-annual HVAC preventative maintenance at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2027 through 09/17/2028.

Award Type: Firm-fixed-price

(Option Line Item)

OPTION YEAR 1 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2027 through 09/17/2028. Please provide an hourly rate.

Award Type: Firm-fixed-price

(Option Line Item)

OPTION YEAR 1 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2027 through 09/17/2028. Please provide an hourly rate.

Item Number Description Quantity Unit Unit Price Amount

(Option Line Item)

2001 4 QF

OPTION YEAR 2 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Quarterly HVAC preventative maintenance at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2028 through 09/17/2029.

Award Type: Firm-fixed-price

(Option Line Item)

2002 2 JA

OPTION YEAR 2 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Semi-annual HVAC preventative maintenance at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2028 through 09/17/2029.

Award Type: Firm-fixed-price

(Option Line Item)

OPTION YEAR 2 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2028 through 09/17/2029. Please provide an hourly rate.

Award Type: Firm-fixed-price

(Option Line Item)

OPTION YEAR 2 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2028 through 09/17/2029. Please provide an hourly rate.

Item Number Description Quantity Unit Unit Price Amount

Award Type: Firm-fixed-price

(Option Line Item)

3001 4 QF

OPTION YEAR 3 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Quarterly HVAC preventative maintenance at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2029 through 09/17/2030.

Award Type: Firm-fixed-price

(Option Line Item)

3002 2 JA

OPTION YEAR 3 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Semi-annual HVAC preventative maintenance at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2029 through 09/17/2030.

Award Type: Firm-fixed-price

(Option Line Item)

OPTION YEAR 3 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2029 through 09/17/2030. Please provide an hourly rate.

Award Type: Firm-fixed-price

(Option Line Item)

OPTION YEAR 3 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work. Period of Performance

Item Number Description Quantity Unit Unit Price Amount

09/18/2029 through 09/17/2030. Please provide an hourly rate.

Award Type: Firm-fixed-price

(Option Line Item)

4001 4 QF

OPTION YEAR 4 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Quarterly HVAC preventative maintenance at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2030 through 09/17/2031.

Award Type: Firm-fixed-price

(Option Line Item)

4002 2 JA

OPTION YEAR 4 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Semi-annual HVAC preventative maintenance at the Next Generation Weather Radar (NEXRAD) site in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2030 through 09/17/2031.

Award Type: Firm-fixed-price

(Option Line Item)

OPTION YEAR 4 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Weather Forecast Office (WFO) and Maintenance Annex in Wilmington, OH in accordance with the Statement of Work.

Period of Performance 09/18/2030 through 09/17/2031. Please provide an hourly rate.

Award Type: Firm-fixed-price

(Option Line Item)

OPTION YEAR 4 - Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for unscheduled emergency repairs at the Next Generation Weather Radar (NEXRAD)

Item Number Description Quantity Unit Unit Price Amount site in Wilmington, OH in accordance with the Statement of Work. Period of Performance 09/18/2030 through 09/17/2031. Please provide an hourly rate.

(Option Line Item)

Section III - Description/Specifications

STATEMENT OF WORK SOW

HVAC PREVENTATIVE MAINTENANCE SERVICES

1.0 GENERAL

1.1 BACKGROUND

The National Weather Service (NWS) Eastern Region (ER) has a requirement for HVAC (Heating, Ventilation and Air Conditioning) Preventative Maintenance Services. This includes equipment, control systems, variable frequency drives (VFDs), and water filtration at select Weather Forecast Offices (WFO), Maintenance Annexes, and Next Generation Radar (NEXRAD) locations.

The NWS ER provides critical weather forecasts and warnings for the eastern portion of the United States, including adjacent waters and ocean areas, for the protection of life and property and the enhancement of the national economy. This Weather Forecast Office (WFO) and Next Generation Radar (NEXRAD) locations are used to make timely meteorological observations which aids in this effort. These locations operate 24x7 with staffing and critical equipment to provide the forecasts and warnings.

Preventive maintenance is a strategy in which maintenance work is performed ahead of time to prevent asset failures that can result in downtime, safety issues, and shutdowns. Preventive maintenance boosts uptime, reduces costs, and simplifies labor, part, and resource planning for maintenance planners.

Preventive maintenance is a powerful strategy for maximizing asset lifespan and optimizing production, labor, and resource efficiency across NWS facilities. Scheduling of preventive maintenance is to prevent failures and shutdowns.

The purpose of this contract is to maintain HVAC and associated equipment, replace control system and VFD batteries, and replace humidification cylinders and water filters. In order to ensure continuity of operations, maintain environmental setpoints for personnel and equipment, and prevent asset failures, we require a planned maintenance schedule per industry standards. Specifically, the contract involves:

· HVAC Maintenance: routine servicing of equipment to maximize asset lifespan and prevent downtime.

· Battery Replacement: replacing batteries for control systems and VFDs to maintain system programming logic during electrical disruptions.

· Filtration: replacing humidification cylinders and water filters at designated locations.

1.2 SCOPE

1.2.1 The scope of this contract is to perform preventative maintenance at one (1) WFO, (1) Maintenance Annex, and one (1) NEXRAD location.

The preventative maintenance work includes: a scheduled service (performed quarterly or as noted) at the component level for HVAC equipment which includes all internal parts/components (filters, belts, etc.), plus associated fire alarm, smoke, and heat or CO/CO2 detectors. In addition, this scheduled service includes humidity controls and cylinders, system backup batteries (control systems & VFDs) and water filter replacements. All HVAC equipment shall be serviced and maintained under this agreement including, but not limited to, the following: Air Handler Units, Electronic Duct Heaters, Condensing Units, Humidifier Systems, Heat Pumps, VAV Boxes, Dampers and Louvers, Exhaust Fans, Control Systems including sensors, transmitters, Differential Pressure Switches and all other components.

This preventive maintenance program includes all HVAC equipment and associated equipment.

The selected locations under this contract are as follows:

· Wilmington, OH

1.2.2 Any standard industry preventative maintenance activities not specifically mentioned to be addressed herein or included in the manufacturer’s maintenance manual, but for which are obviously necessary to ensure 24x7 equipment operation or for work which comes within the intent of this contract, is to be included as though specified.

1.2.3 The type of equipment and work procedures varies between locations. The equipment by location is as follows:

WFO location:

· TRANE Air Handling Units

· TRANE Condensing Units

· BARD 6.0 Ton 460V Wall Mount HVAC Units

· BARD Lead/Lag Controller

· NORTEC Humidifiers

· CARNES Humidifier

· TRANE Tracer Controls

· TRANE Power Supply Module

· Fan Terminal Units

Maintenance Annex location:

· BRYANT Heat Pump Units

· BRYANT Furnace

· PAYNE Furnace

NEXRAD location:

· BARD 6.0 Ton 208V Wall Mount HVAC Units

· BARD 3.0 Ton 208V Wall Mount HVAC Unit

· BARD Lead/Lag Controller

Additional details of the specific equipment at each location is provided in Section 4.3 PLACE OF PERFORMANCE AND Section 4.6 EQUIPMENT SCHEDULE.

1.3 OBJECTIVE

The objective is to provide 100% reliable operation of all equipment, associated equipment and components through a scheduled preventative maintenance service plan.

The HVAC preventative maintenance service plan will be an annual plan performed on a quarterly basis or as noted to ensure all equipment is operating within factory specifications and performs as designed.

The HVAC preventive maintenance plan is a set of regular scheduled inspections and preventative maintenance services performed on HVAC systems and associated equipment to ensure the system(s) and equipment run efficiently, lasts longer, and does not need expensive repairs or replacement.

Other planned tasks are to ensure 100% reliable operation of systems and/or equipment.

1.4 APPLICABLE DOCUMENTS

1.4.1 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

NFPA 70E, Standard for Electrical Safety in the Workplace (National Fire Protection Agency 2024)

29 CFR 1910, Occupational Safety and Health Standards and 29 CFR Part 1926 (Occupational Safety and Health Administration 1970)

ASHRAE Standard 15-2022, Safety Standard for Refrigeration Systems Applications (American Society of Heating, Refrigerating and Air-Conditioning Engineers 2022)

2.0 SPECIFIC REQUIREMENTS AND TASKS

All prospective bidders are encouraged to request a site visit to clarify the actual scope of work to be performed under this contract. Failure of a bidder to arrange a site visit shall not constitute grounds for a later claim against the Government. A pre-proposal site visit to the location is encouraged, but NOT a requirement in order to respond to this request for proposal. Any contractor request for a site visit must be coordinated in advance with the Government by contacting the Contracting Officer (CO) directly. The CO will notify the Technical Point of Contact (TPOC). The TPOC will coordinate a site visit for prospective bidders with the Local Point of Contact (LPOC).

The contractor is to supply all needed ladders, stepladders, flashlights and any other required miscellaneous equipment during the site visit for their own use.

The contractor shall evaluate existing conditions on-site prior to any work being performed. The contractor is to perform a visual inspection of all HVAC equipment and associated equipment and site conditions prior to the start of work (including submittals and ordering materials); field verification will take precedence over any discrepancy within the Statement of Work. The TPOC is to be contacted and briefed prior to starting any work. The contractor is not to make any modifications to Government owned equipment under this contract without advance approvals.

The contractor shall provide the labor, tools, supplies, materials, transportation, services, and supervision required to perform all work outlined in this Statement of Work (SOW).

The contractor shall provide signed typewritten copies of all reports to the Technical Point of Contact (TPOC), as outlined in Section 9.0 DELIVERABLES.

If there are discrepancies in this document, the Contactor shall ask for clarification from the TPOC prior to bid. If no clarification is requested, the Contracting Officer’s (CO) judgement shall rule.

The contractor shall discuss their sequence of work with the Local Point of Contact (LPOC) to ensure when HVAC equipment can be taken off-line, and minimize the time equipment remains off-line. Also, the LPOC will make all internal notifications to those affected by any planned tasks. Only one (1) HVAC system can be worked on at any given time.

The NWS has no designated area to store maintenance materials onsite at any location.

The NWS has no designated area to store any hazardous or flammable chemicals used in the course of the contractor’s work tasks and these are never to be left on site.

The contractor shall clean up all work areas at the end of each day.

2.1 HVAC PREVENTATIVE MAINTENANCE TASKS

2.1.1 Heat Pumps and A/C Condensing Units

Quarterly (4x)

· Check bearings and compressor for proper lubrication.

· Check all safety/operating controls; calibrate as needed.

· Check coils.

· Check all operating conditions and adjust as needed.

Semi-Annually (2x)

· Check thermostats; calibrate as needed.

· Check condition of condenser coils; clean coils two (2) times per year. Plan cleaning activities near Spring timeframe, and then again mid-season or later.

· Provide status of coil condition in Field Activity Report.

· Check and record temperature differences across the condenser and evaporator coils.

Annually (1x)

· Install gauges and check and record refrigerant pressures.

· Check and tighten all electrical connections.

· Check and record compressor voltage and running amps.

· Check and record super heat temperature.

· Check and record sub-cooling temperature.

· Check condition of blower wheels and drive belts; re-tension, clean and replace as necessary.

· Leak test refrigerant circuits.

2.1.2 Fans and Air Handling Units

Quarterly (4x)

· Check belts and sheaves.

· Check motor mounts and vibration pads; check for excessive vibration or noise. Check motor operating conditions.

· Inspect electrical connections and conductors annually.

· Lubricate and adjust associated dampers, motors and linkage.

· Check all fan operations.

· Check heating and cooling coils.

· Lubricate fan and motor bearings per manufacturer’s recommendation.

· Check and tighten locking collars and bolts; torque per manufacturer’s specifications.

· Check coils.

· Check all operating conditions and adjust as needed.

· Check pleated air filters.

Semi-Annually (2x) or more frequent as needed.

· Tighten all nuts and bolts.

· Change pleated air filters semi-annually at a minimum.

o AHUs 1, 2 & 3 § Follow manufacturer’s recommendation for replacement schedule; adjust replacement frequency (if manufacturer recommends a more frequent replacement) or if field conditions dictate replacement.

Each location’s equipment operates on a different run cycle due to its physical location and/or local weather conditions.

o Fan Terminal Units (FTUs) § Follow manufacturer’s recommendation for replacement schedule; apply a sooner replacement frequency (if manufacturer recommends a more frequent replacement) or if field conditions dictate replacement.

· Provide status of filter condition and/or replacement in Field Activity Report.

· Check motor operating conditions.

· Check and clean fan blades.

· Check fan belt tension and adjust as needed.

Annually (1x)

· Check condition of AHU coils; inspect and clean coils one (1) time per year.

· Provide status of coil condition in Field Activity Report.

· Inspect and clean condensate drain pans and piping to ensure proper drainage; clean drains and drain pans annually, or more frequent as needed.

· Humification Cylinders (canisters); see section 2.1.6

· Clean external surfaces as needed.

· Inspect for leaks.

· Replace all belts annually. Check fan belt tension and adjust as needed.

· Inspect operating and safety controls.

2.1.3 Self Contained Package Units (BARD Wall Mount HVAC Units)

NOTE: all locations with redundant wall mount HVAC units require 24x7 availability of the backup equipment.

Semi-Annually (2x) or more frequent as needed.

· Change pleated air filters semi-annually at a minimum.

o BARD Wall Mount HVAC Units § Follow manufacturer’s recommendation for replacement schedule; adjust replacement frequency (if manufacturer recommends a more frequent replacement) or if field conditions dictate replacement.

Each location’s equipment operates on a different run cycle due to its physical location and/or local weather conditions.

§ Clean washable aluminum filter for the economizer. This filter requires washing and drying semi-annually.

§ Check condition of condenser coils; clean coils two (2) times per year. Plan cleaning activities near Spring timeframe, and then again mid-season or later. Coordinate activity with TPOC and LPOC.

· Provide status of coil condition in Field Activity Report.

· Provide status of filter condition and/or replacement in Field Activity Report.

· Inspect fan belts, replace as needed.

· Check fan belt tension and adjust as needed.

· Inspect condensate drain piping semi-annually to ensure proper drainage; clean as necessary.

· Inspect refrigerant piping and fittings for leaks.

· Check motor operating conditions.

· Check and clean fan blades.

· Verify sequence of operation for Lead/Lag controller interface between units. Note: redundant wall mount HVAC units require 24x7 availability, each serves as backup equipment.

2.1.4 Additional HVAC Equipment tasks

Annually (1x)

· Replace all fan belts. Check fan belt tension and adjust as required.

· Inspect condition of evaporator coils.

· Check fan motor bearings for proper lubrication per manufacturer’s recommendations.

· Check and tighten locking collar bolts; torque per manufacturer’s specifications.

· Check compressor oil pressure and level.

· Check compressor amperage draw with ammeter and record readings.

· Check and record compressor motor windings with a megohm meter.

· Install pressure gauges and check and record refrigerant pressures.

· Check operation of heating section at the beginning of each heating season.

· Check vessel connections for leaks.

· Check condenser and receiver relief valves for leaks.

· Check refrigeration systems and piping for problems.

· Calibrate pressure gauges and thermometers.

· Check safety controls for proper settings and operation.

· Check and tighten electrical connections.

· Monitor compressors to determine integrity of motor windings and record readings.

· Change oil filters and clean strainers as needed.

· Take oil sample for laboratory analysis as needed.

· Check oil heaters and controls.

· Remove condenser heads and brush/clean tubes as needed.

· Inspect condensers for signs of corrosion.

· Check evaporator coils.

· Clean inlet vanes/linkage and IGV ring.

· Verify proper operation of inlet vane assembly.

· Inspect fan motor control.

· Inspect and clean condensate drain pans and piping to ensure proper drainage; clean drains and drain pans annually, or more frequent as needed.

· Tighten set screws on fan assembly locking collar; torque per manufacturer’s specifications.

2.1.5 Water Filter(s) WFO Equipment Room

Annually (1x) or more frequent as needed.

· Different types of equipment on site by manufacturer: (1) CARNES and (2) Nortec

· Check for leaks.

· Replace filter cartridges annually at a minimum.

· Provide status of water filter condition in Field Activity Report.

2.1.6 Humidifier Cylinders (canisters) WFO Equipment Room

Annually (1x) or more frequent as needed.

· Different types of equipment on site by manufacturer: (1) CARNES and (2) Nortec

· Check for leaks.

· Replace humidification cylinders annually at a minimum.

· NOTE: Humidification System requires draining and securing it from operation during summer months when air conditioning is in use.

· Provide status of cylinder condition in Field Activity Report.

2.1.7 Batteries for Controllers and VFDs

Annually (1x)

· Inspect and replace batteries.

2.1.8 The contractor is to advise both the TPOC and LPOC of any deficiencies noted during the above inspections and make recommendations to correct the deficiencies. This includes recommended repairs to replace either failing or failed components which were noticed during their visit.

2.2 SCHEDULING

The scheduling for this contract shall coordinate with Spring, Summer, Fall, and Winter periods.

Additional visits may be required within these three (3) month windows.

Site visits and preventative maintenance tasks/activities shall be performed: quarterly on all identified building HVAC equipment located at a WFO, at minimum.

Site visits and preventative maintenance tasks/activities shall be performed: semi-annual on all BARD Wall Mount units (WFOs and NEXRADs), at minimum.

2.3 UNSCHEDULED EMERGENCY REPAIRS

2.3.1 The contractor shall provide qualified service personnel and parts to provide non-routine, unscheduled emergency repairs as necessary to sustain continuous operation of HVAC equipment at these buildings. Estimates shall be provided to the TPOC for review.

Unscheduled emergency repairs will be invoiced, and include labor, parts, and components required to troubleshoot, diagnose or repair faulty equipment. Emergency repairs shall not exceed the amount(s) listed within the schedule of the contract without the written authorization of the Contracting Officer.

2.3.2 The contractor shall provide a 24-hour telephone number and respond within four (4) hours of any call for service. Normal working hours are 8:00 AM to 5:00 PM Eastern Time, Monday thru Friday, excluding federal holidays. The WFO is a 24/7 working environment, and the contractor shall provide a four (4) hour response time during normal working hours, and an eight (8) hour response time outside of normal working hours for any other needed unscheduled repairs.

2.4 REFERENCE DOCUMENTS

The following documents may be helpful to the contractor in performance of their work:

· ATTACHMENT 1: TRANE condensing units

· Operation & Maintenance Manuals

· ATTACHMENT 2: TRANE air handling units

· Operation & Maintenance Manuals

· ATTACHMENT 3: NORTEC HUMIDIFER

· Operation & Maintenance Manuals

· ATTACHMENT 4: CARNES HUMIDIFER

· Technical Data

· ATTACHMENT 5: Fan Terminal Units

· drawing - locations

· ATTACHMENT 6: BRYANT heat pump

· Product Data

· ATTACHMENT 7: BARD wall mount HVAC

· Application Guide and Technical Product Overview

· ATTACHMENT 8: BARD Lead/Lag Controller

· Data Sheet MC-4002

· ATTACHMENT 9: Photos

· Equipment Name Plate Data Information

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

3.1.1 The contractor shall provide qualified personnel to perform all of the requirements specified in this SOW.

3.1.2 HVAC Technicians shall hold a professional certification that confirms they're skilled in the fundamentals of heating and refrigeration or in special HVAC topics.

3.1.3 Qualification of Field Service personnel: each worker shall be licensed, trained and certified as a HVAC Technician.

3.1.4 HVAC technician(s) must have a valid HVAC refrigerant license, formally known as the EPA Section 608 Certification, which is federally mandated for any technician who maintains, services, repairs, or disposes of equipment that could release refrigerants into the atmosphere.

3.1.5 All HVAC Technicians and any other workers on-site must be trained in lockout / tagout (LOTO) procedures.

3.1.6 Field Service personnel shall be trained in NFPA 70E, OSHA 29 CFR 1910 and the proper use of

PPE.

3.1.7 Field Service personnel on-site must be trained in hazard recognition and working around operating equipment.

3.1.8 Only qualified personnel may work on electric circuit parts or equipment that has not been deenergized. NEC 70 defines “qualified person” as one who has skills and knowledge related to the construction and operation of the electrical equipment and installations and received safety training to recognize and avoid hazards involved. The qualified personnel shall be properly trained regarding working safely on energized circuits and shall be familiar with the proper use of special precautionary techniques, personal protective equipment (PPE), insulating and shielding materials and insulated tools as stated in 29 CFR 1910.333(c)(2).

3.1.9 All work shall be performed and completed in a workmanship-like manner and in accordance with the latest proven practices of the trade by thoroughly skilled and experienced workers.

3.2 PROJECT MANAGER

3.2.1 The contractor shall provide one (1) Project Manager who shall be responsible for all contractor https://www.google.com/search?q=EPA+Section+608+Certification&rlz=1C1GCOT_enUS1158US1158&oq=hvac+refrigerant+license&gs_lcrp=EgZjaHJvbWUyCQgAEEUYORiABDILCAEQABgWGB4YsQYyCwgCEAAYFhgeGLEGMgsIAxAAGBYYHhixBjILCAQQABgWGB4YsQYyCwgFEAAYFhgeGLEGMgsIBhAAGBYYHhixBjIQCAcQABiLAxiiBBiJBRixBjITCAgQABiGAxiLAxiABBiKBRixBjITCAkQABiGAxiLAxiABBiKBRixBtIBCjEzNTY2ajFqMTWoAgiwAgHxBTetUofoJS_z8QU3rVKH6CUv8w&sourceid=chrome&ie=UTF-8&ved=2ahUKEwjR3rCxhK-SAxWULFkFHbbWLQwQgK4QegQIARAB https://www.google.com/search?q=EPA+Section+608+Certification&rlz=1C1GCOT_enUS1158US1158&oq=hvac+refrigerant+license&gs_lcrp=EgZjaHJvbWUyCQgAEEUYORiABDILCAEQABgWGB4YsQYyCwgCEAAYFhgeGLEGMgsIAxAAGBYYHhixBjILCAQQABgWGB4YsQYyCwgFEAAYFhgeGLEGMgsIBhAAGBYYHhixBjIQCAcQABiLAxiiBBiJBRixBjITCAgQABiGAxiLAxiABBiKBRixBjITCAkQABiGAxiLAxiABBiKBRixBtIBCjEzNTY2ajFqMTWoAgiwAgHxBTetUofoJS_z8QU3rVKH6CUv8w&sourceid=chrome&ie=UTF-8&ved=2ahUKEwjR3rCxhK-SAxWULFkFHbbWLQwQgK4QegQIARAB work performed under this SOW.

3.2.2 The Project Manager shall be a single point of contact for the Contracting Officer (CO) and the Technical Point of Contact (TPOC). The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the contractor in the absence of the Project Manager, shall be provided to the Government as part of the contractor's proposal. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the contractor shall not replace the Project Manager without prior approval from the CO.

3.2.3 The Project Manager shall be available to the TPOC via telephone between the hours of 8:00 a.m. and 5:00 p.m. EST, Monday through Friday, and shall respond to a request for discussion or resolution of any technical problems within two (2) hours of notification.

3.3 EMPLOYEE IDENTIFICATION

3.3.1 Contractor employees visiting Government facilities shall wear a Company identification badge that, at a minimum, displays the contractor’s name, the employee’s photo, the employee’s name, and badge expiration date. Contractor employees shall comply with all Government escort rules and requirements. All contractor employees shall identify themselves as contractor employees when their status is not readily apparent and shall display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractors shall sign in and out of each location upon their arrival and departure daily.

3.4 EMPLOYEE CONDUCT

3.4.1 The contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Project Manager shall ensure contractor employees understand and abide by Department of Commerce (DOC) established rules, regulations and policies concerning safety and security.

3.5 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

3.5.1 The Government may, at its sole discretion (in coordination with the CO where practical), direct the contractor to remove any contractor employee from DOC facilities for misconduct or security reasons. Removal does not relieve the contractor of the responsibility to continue providing the services required under the contract. The CO will provide the contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 GOVERNMENT POINT OF CONTACT (POCs)

4.1.1 Name(s) of the Technical Point of Contact (TPOC) and Local Point of Contacts (LPOCs).

Point of Contact (POC) List (provided for coordination after award of contract)

4.1.2 The LPOC is assigned for site access, escort, and face to face coordination only. All contract related questions, interpretations, project coordination, technical interaction and direction shall be through the TPOC and CO only.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is 365 calendar days from the date of award.

Option years will be approved in advance.

4.3 PLACE OF PERFORMANCE

4.3.1 The primary place of performance will be at Department of Commerce locations; commercial buildings, or an airport. NEXRAD location will be co-located with the WFO or remote.

4.3.2 The address of the Weather Forecast Office is as follows:

· National Weather Service Wilmington, OH

Weather Forecast Office (ILN) 1901 South State Route 134 Wilmington, OH 45177

Note: The WFO and Maintenance Annex are on co-located properties.

4.3.3 The address of the Maintenance Annex is as follows:

· National Weather Service Wilmington, OH

Maintenance Annex (ILN) 1901 South State Route 134 Wilmington, OH 45177

Note: This Maintenance Annex and WFO are on co-located properties.

4.3.4 The address of the NEXRAD Radar Site is as follows:

· National Weather Service Wilmington, OH

NEXRAD Location (ILN) 1901 South State Route 134 Wilmington, OH 45177

Note: This radar location is co-located with WFO ILN.

4.4 HOURS OF OPERATION

4.4.1 Contractor employees shall generally perform all work between the hours of 8:00 AM and 5:00 PM EST, Monday through Friday (except Federal holidays) unless otherwise approved by the CO, TPOC or LPOC.

4.4.2 Contractor is to plan all tasks with completion in mind; do not leave any equipment off-line at the end of day. Start/Stop of maintenance tasks shall be planned between the hours of 8:00 AM and 5:00 PM EST. Do not start work that cannot be finished within this window. Any exceptions must be approved in advance.

4.5 FEDERAL HOLIDAY SCHEDULE

Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation.

4.6 EQUIPMENT SCHEDULE

Weather Forecast Office (ILN)

· (2) TRANE RAUJC404BB0300D000C29 460V Condensing Units (ACU-1, ACU-2)

· (1) TRANE model TTA180E400AA 460V Condensing Unit (ACU-3)

· (2) TRANE model CSA035UBL00 460V Air Handling Units (AC-1, AC-2) o requires (18) 16”x25”x2” MERV 8 Pleated Air Filters per unit o requires (6) 16”x20”x8” MERV 8 Pleated Air Filters per unit

· (1) TRANE model CSAA012UBL00 460V Air Handling Unit (AC-3) o requires (6) 20”x20”x2” MERV 8 Pleated Air Filters

· (1) CARNES model HTHHGU125A 460V 3PH Humidifier o requires (2) Carnes C12 cylinders per unit o requires (2) 3M model HF60-S water filter (or equivalent) per unit

· TRANE model UC600 Tracer Controls

· (4) BARD model W70A2-C15WPXXXJ 6.0 Ton 460V Wall Mount HVAC Units (PAC-1, PAC-2, PAC-3, PAC-4) o requires (1) 20”x30”x2” MERV 8 Pleated Air Filter per unit

· (2) BARD model MC-4000 BC Lead/Lag Controllers

· (2) NORTEC model EL SPACE/RM 010/220-240V/1 Humidifiers o requires (1) Nortec 202 cylinder per unit o requires (1) 3M model HF60-S water filter (or equivalent) per unit

· (11) Fan Terminal Unit (FTU) Filters o requires (1) 16”x20”x1” MERV 8 Pleated Air Filter per FTU location o locations throughout building within drop ceiling Maintenance Annex (ILN)

· (1) BRYANT model 213RNA036-A Heat Pump Unit

· (1) BRYANT model FC4DNF042 Furnace o washable filter

· (1) BRYANT (model unknown) Heat Pump Unit

· (1) PAYNE model PF1MNC019 Furnace o washable filter

NEXRAD Location (ILN)

· (2) BARD model W72AC-B09ZXXXXJ 6.0 Ton 208V Wall Mount HVAC Units (AC-1, AC-2) o requires (1) 20”x30”x2” MERV 8 Pleated Air Filter each unit

· (1) BARD model MC-4002-BC Lead/Lag Controller

· (1) BARD model W36AB-B06ZXXXXJ 3.0 Ton 208V Wall Mount HVAC Unit (AC-3) o requires (1) 16”x30”x2” MERV 8 Pleated Air Filter each unit

The contractor shall validate all equipment in the field upon award; equipment models and field conditions shall take precedence over any discrepancy within the Statement of Work.

4.7 PROGRESS UPDATES AND FIELD ACTIVITY REPORT

4.7.1 The contractor shall issue to the COR and LPOC a brief daily verbal progress update (prior to leaving the site) summarizing all work performed, current condition of the HVAC system(s), and identification of any critical issues before leaving the customer site. Contractor shall also note any environmental concerns and off-line equipment. Contractor shall also note any environmental concerns, off-line equipment and any alarm conditions.

4.7.2 The contractor shall issue a typewritten Field Activity Report (on company letterhead) listing all tasks completed, along with any applicable notes and observations to the TPOC within three (3) business days of each site visit.

4.7.3 At the completion of all daily field work, the contractor shall remove from the area all trash, rubbish, packing material, and debris caused by its operations, leaving the job site clean.

No old parts, material, or consumables shall be left behind at the site.

4.8 ACCIDENT PREVENTION

4.8.1 Site Safety

· Any worker injuries shall be brought to the attention of the TPOC and LPOC immediately.

· Workers shall deposit soiled solvent cleaning rags and waste materials in metal containers approved for that purpose; dispose of such items off-site at end of each day’s work.

· Contractor shall apply lockout/tagout (LOTO) procedures to the equipment’s power source when applicable.

· Contractor shall not release refrigerant into the atmosphere.

· Contractor tools that exhaust fumes cannot be located near building intakes while in use.

· The contractor shall provide and maintain work environments and procedures which will:

o Safeguard the public and Government personnel, property, materials, supplies and equipment exposed to contractor operations and activities.

o Utilize appropriate safety barricades and signage.

5.0 GOVERNMENT TERMS & DEFINITIONS

CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer Representative DOC Department of Commerce EPA Environmental Protection Agency LOTO Lockout / Tagout LPOC Local Point of Contact

NEXRAD Next Generation Weather Radar NOAA National Oceanic and Atmospheric Administration NWS National Weather Service OEM Original Equipment Manufacturer P/N Part Number POC Point of Contact RDA Radar Acquisition Data RADAR Radio Detection and Ranging SOW Statement of Work TPMS Transition Power Maintenance Shelter TPOC Technical Point of Contact WFO Weather Forecast Office

6.0 GOVERNMENT FURNISHED RESOURCES

6.0.1 The Government will provide the contractor with access to the job site as necessary for performance of the work.

6.0.2 The Government will provide the contractor with electrical outlets for power tools use.

6.0.3 The Government will provide the contractor with any known system deficiencies prior to the site visit.

7.0 CONTRACTOR FURNISHED PROPERTY

The contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

8.0 GOVERNMENT ACCEPTANCE PERIOD

8.0.1 The CO will review deliverables prior to acceptance and provide the contractor with notification via electronic mail that provides documented reasons for non-acceptance.

8.0.2 The CO will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the contractor’s accepted proposal. In the event of a rejected deliverable, the contractor will be notified in writing by the CO of the specific reasons for rejection.

8.0.3 The CO will have three (3) business days to review deliverables and make comments. The contractor shall have seven (7) business days to make corrections and re-deliver.

9.0 DELIVERABLES

9.0.1 The contractor shall leave worksite(s) in a clean condition.

9.0.2 The Project Manager shall provide Field Activity Report(s) to the TPOC via electronic mail.

9.0.3 The contractor shall return the HVAC systems to operational status upon completion of all work.

Systems shall not to be left off-line with the exception of equipment failure which requires repair or replacement.

APPENDICES

The following documents may be helpful to the contractor in performance of their work:

· ATTACHMENT 9: Photos o Equipment Name Plate Data Information

*** END ***

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT-MAINTENANCE.

(OCT 2018) (Deviation JAN 2026)

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED. (JAN 2025) (Deviation JAN 2026)

52.209-10

PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS. (NOV 2015) (Deviation JAN 2026)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE. (NOV

2020) (Deviation JAN 2026)

52.219-28 Postaward Small Business Program Rerepresentation.

(JAN 2025) (Deviation JAN 2026)

52.222-3 Convict Labor. (JUN 2003)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND

REMEDIES. (JAN 2025) (Deviation JAN 2026)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES.

(JUN 2020) (Deviation JAN 2026)

52.222-41 Service Contract Labor Standards. (AUG 2018)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018)

52.222-50 COMBATING TRAFFICKING IN PERSONS. (OCT 2025)

(Deviation JAN 2026)

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (JAN 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706. (JAN 2022)

52.222-90 Addressing DEI Discrimination by Federal Contractors ((DEVIATION April 2026))

52.223-12

MAINTENANCE, SERVICE, REPAIR, OR DISPOSAL OF

REFRIGERATION EQUIPMENT AND AIR CONDITIONERS.

(MAY 2024) (Deviation JAN 2026)

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES. (MAY 2024)

(Deviation JAN 2026)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving. (MAY 2024)

52.232-18 Availability of Funds. (APR 1984)

52.232-33 Payment by Electronic Funds Transfer - System for Award Management. (OCT 2018)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN

Clause Number Clause Title 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

52.233-3 PROTEST AFTER AWARD. (AUG 1996) (Deviation JAN 2026)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM.

(OCT 2004) (Deviation JAN 2026)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS. (Deviation

JAN 2026)

52.244-6

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (OCT 2025) (Deviation JAN 2026)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

Standard Language UTILIZATION OF FEDCONNECT FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

RFO 52.212-4 TERMS AND CONDITIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. (NOV 2023) (Deviation JAN 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.

3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall-

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an…