Attached_to_Amendment_No._A003_-_Revised_Section_1_(P.4-P.34B).pdf

Attached to Amendment No. A003

Request for Quotations (RFQ) No. SJA800-16-Q-0024

Section 1: The Schedule

1.1 Continuation to SF-1449, Request for Quotations (RFQ) Number

SJA800-16-Q-0024, Blocks 23, Unit Price, and 24, Amount

1.1.1 Scope of Services

(a) The Contractor shall furnish painting services for real property owned or managed by the U.S. Government at the U.S. Embassy in Tokyo, Japan, in accordance with Schedule of Supplies/Services stated in subsection 1.2.

(b) The U.S. Government will order all work by issuing task orders.

(c) This is an indefinite-delivery indefinite-quantity (IDIQ) type contract under which may be placed firm-fixed price task orders.

1.1.2 Offers and Payment in U.S. Dollars

(1) U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in

U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the

United States.

(2) Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in Japanese Yen.

1.1.3 Contract Price – General

(a) The Contractor shall complete all work, including furnishing all labor, material, equipment, and services, required under this contract, for painting services. The price listed below shall include all labor, materials, overhead (including cost of Workers’

Compensation and War-Hazard Insurance, which shall not be a direct reimbursement), and profit.

(b) The U.S. Embassy is exempt from Japanese consumption taxes;

therefore, such taxes shall not be included in the price nor charged on invoices. After receipt of the Contractor’s invoice, the U.S.

Government will provide the Contractor with a signed Certificate of

Tax Exemption Purchase for Foreign Establishments. (For non-Designated Stores, please visit the following link for registration:

http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/annai/2312018

4.htm) http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm http://www.nta.go.jp/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm

1.1.4 Pricing

(a) Base Period. The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months.

The firm fixed estimated quantity, unit price, and estimated price for each category are:

(1) RESIDENCE INTERIOR – painting services priced by Apartment

Types (subsection 1.2.3 (1))

Apartment Type* Estimated** Unit Estimated and Wall Space Quantity x Price = Price _____

(Regular Apartment Unit – the square meters listed below are to be painted.)

PHG-1A, 325.1 m 1 ___________ _______________

P-1B, 346.2 m 1 ___________ _______________

P-1C, 312.6 m 1 ___________ _______________

P-1D, 325.1 m 1 ___________ _______________

PHG-2A, 450.9 m 3 ___________ _______________

PHG-2B, 411.7 m 3 ___________ _______________

PHG-2C, 478.8 m 3 ___________ _______________

PHG-2D, 441.0 m 3 ___________ _______________

P-2E, 522.7 m 2 ___________ _______________

PHG-2F, 586.6 m 1 ___________ _______________

PHG-2G, 576.1 m 1 ___________ _______________

PHG-3A, 606.7 m 4 ___________ _______________

PHG-3B, 682.6 m 1 ___________ _______________

P-3C, 620.5 m 1 ___________ _______________

PHG-3D, 646.8 m 2 ___________ _______________

HG-4A, 685.8 m 2 ___________ _______________

PHG-4B, 689.1 m 1 ___________ _______________

M-3, 885.9 m 3 ___________ _______________

M-4, 944.9 m 3 ___________ _______________

T-3, 737.0 m 3 ___________ _______________

T-4, 858.9 m

3 ___________ _______________

(Category Apartment Unit)

PHG-III, 1,222.1 m 1 ___________ _______________

PHG-IIA, 1,206.8 m 1 ___________ _______________

PHG-IIB, 1,319.9 m 1 ___________ _______________

HG-IIC, 1,325.8 m 1 ___________ _______________

PHG-I, 1,536.9 m

1 ___________ _______________

*P=Perry Tower; HG=Harris/Grew Towers; PHG=Perry/Harris/Grew

Towers; M=Mitsui Townhouse; T=Temple Townhouse

Sub-total of Estimated Price for (1) above: _______________

(2) RESIDENCE INTERIOR – painting services priced by painted areas

(subsection 1.2.3 (2))

Estimated** Unit Estimated

Description Quantity x Price = Price

Paint Type 1 [per subsection 1.2.3(2).a)]:

Per square meter 300 __________ ______________

Paint Type 2 [per subsection 1.2.3(2).b)]:

Per one door with doorframe

(two sides) 20 __________ ______________

Paint Type 3 [per subsection 1.2.3(2).c)]:

Per linear meter 100 __________ ______________

Sub-total of Estimated Price for (2) above: ______________

(3) OFFICE BUILDING INTERIOR – painting services priced by painted areas (subsection 1.2.3 (3))

Paint Type 4 [per subsection 1.2.3(3).d)]:

Per square meter 1,000 __________ ______________

Paint Type 5 [per subsection 1.2.3(3).e)]:

Per linear meter 200 __________ ______________

Paint Type 6 [per subsection 1.2.3(3).f)]:

Per linear meter 300 __________ ______________

Paint Type 7 [per subsection 1.2.3(3).g)]:

Per one door with associated doorframe 40 __________ ______________

Paint Type 8 [per subsection 1.2.3(3).h)]:

Per cover 20 __________ ______________

Paint Type 9 [per subsection 1.2.3(3).i)]:

Per pillar 80 __________ ______________

Paint Type 10 – Door plane work [per subsection 1.2.3(3).j)]:

Per one door of complete plane work 10 _________ __ ___________

Sub-total of Estimated Price for (3) above: ______________

(4) RESIDENCES / OFFICE BUILDINGS EXTERIOR - painting services priced by painted areas (subsection 1.2.3(4))

Handrail [per subsection 1.2.3(4).k)]:

Steel/metal surface [per subsection 1.2.3(4).l)]:

Per square meter 100 __________ ______________

Surfaces of balcony decks [per subsection 1.2.3(4).m)]:

Per square meter 200 __________ ______________

Balcony wall, header above window sash, dropped beam and ceiling

[per subsection 1.2.3(4).n)]:

Scaffolding, including transportation costs [per subsection

1.2.3(4).o)(1)]:

Scaffolding, without transportation costs [per subsection

1.2.3(4).o)(2)]

Per square meter 300 _________ _ ____________

Sub-total of Estimated Price for (4) above: ______________

**This estimated quantity is based on total estimated U.S. Government requirements for this period of performance.

(5) Grand total of estimated price [(1)+(2)+(3)+(4) above] for Base

Period is: ____________________.

(6) Contract Minimum and Maximum Amounts

(i) Contract Minimum. During the contract period, the U.S.

Government shall place orders for a minimum of $40,000 or its equivalent in Japanese Yen. This is the contract minimum for this period of performance.

(ii) Contract Maximum. During the contract period, the amount of all orders shall not exceed $700,000 or its equivalent in

Japanese Yen. This is the contract maximum for this period of performance.

(b) First Option Year. The Contractor shall provide the services shown below for First Option Year, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months. The firm fixed estimated quantity, unit price, and estimated price for each category are:

1 ___________ _______________

P-1B, 346.2 m 1 ___________ _______________

P-1C, 312.6 m 1 ___________ _______________

P-1D, 325.1 m 1 ___________ _______________

PHG-2A, 450.9 m 3 ___________ _______________

PHG-2B, 411.7 m 3 ___________ _______________

PHG-2C, 478.8 m 3 ___________ _______________

PHG-2D, 441.0 m 3 ___________ _______________

P-2E, 522.7 m 2 ___________ _______________

PHG-2F, 586.6 m 1 ___________ _______________

PHG-2G, 576.1 m 1 ___________ _______________

PHG-3A, 606.7 m 4 ___________ _______________

PHG-3B, 682.6 m 1 ___________ _______________

P-3C, 620.5 m 1 ___________ _______________

PHG-3D, 646.8 m 2 ___________ _______________

HG-4A, 685.8 m 2 ___________ _______________

PHG-4B, 689.1 m 1 ___________ _______________

M-3, 885.9 m 3 ___________ _______________

M-4, 944.9 m 3 ___________ _______________

T-3, 737.0 m 3 ___________ _______________

T-4, 858.9 m

1 ___________ _______________

PHG-IIA, 1,206.8 m 1 ___________ _______________

PHG-IIB, 1,319.9 m 1 ___________ _______________

HG-IIC, 1,325.8 m 1 ___________ _______________

PHG-I, 1,536.9 m

(5) Grand total of estimated price [(1)+(2)+(3)+(4) above] for

First Option Year is: ____________________.

(c) Second Option Year. The Contractor shall provide the services shown below for Second Option Year, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months. The firm fixed estimated quantity, unit price, and estimated price for each category are:

1 ___________ _______________

P-1B, 346.2 m 1 ___________ _______________

P-1C, 312.6 m 1 ___________ _______________

P-1D, 325.1 m 1 ___________ _______________

PHG-2A, 450.9 m 3 ___________ _______________

PHG-2B, 411.7 m 3 ___________ _______________

PHG-2C, 478.8 m 3 ___________ _______________

PHG-2D, 441.0 m 3 ___________ _______________

P-2E, 522.7 m 2 ___________ _______________

PHG-2F, 586.6 m 1 ___________ _______________

PHG-2G, 576.1 m 1 ___________ _______________

PHG-3A, 606.7 m 4 ___________ _______________

PHG-3B, 682.6 m 1 ___________ _______________

P-3C, 620.5 m 1 ___________ _______________

PHG-3D, 646.8 m 2 ___________ _______________

HG-4A, 685.8 m 2 ___________ _______________

PHG-4B, 689.1 m 1 ___________ _______________

M-3, 885.9 m 3 ___________ _______________

M-4, 944.9 m 3 ___________ _______________

T-3, 737.0 m 3 ___________ _______________

T-4, 858.9 m

1 ___________ _______________

PHG-IIA, 1,206.8 m 1 ___________ _______________

PHG-IIB, 1,319.9 m 1 ___________ _______________

HG-IIC, 1,325.8 m 1 ___________ _______________

PHG-I, 1,536.9 m

Second Option Year is: ____________________.

(d) Third Option Year. The Contractor shall provide the services shown below for Third Option Year, starting three years after the date stated in the Notice to Proceed and continuing for a period of

12 months. The firm fixed estimated quantity, unit price, and estimated price for each category are:

1 ___________ _______________

P-1B, 346.2 m 1 ___________ _______________

P-1C, 312.6 m 1 ___________ _______________

P-1D, 325.1 m 1 ___________ _______________

PHG-2A, 450.9 m 3 ___________ _______________

PHG-2B, 411.7 m 3 ___________ _______________

PHG-2C, 478.8 m 3 ___________ _______________

PHG-2D, 441.0 m 3 ___________ _______________

P-2E, 522.7 m 2 ___________ _______________

PHG-2F, 586.6 m 1 ___________ _______________

PHG-2G, 576.1 m 1 ___________ _______________

PHG-3A, 606.7 m 4 ___________ _______________

PHG-3B, 682.6 m 1 ___________ _______________

P-3C, 620.5 m 1 ___________ _______________

PHG-3D, 646.8 m 2 ___________ _______________

HG-4A, 685.8 m 2 ___________ _______________

PHG-4B, 689.1 m 1 ___________ _______________

M-3, 885.9 m 3 ___________ _______________

M-4, 944.9 m 3 ___________ _______________

T-3, 737.0 m 3 ___________ _______________

T-4, 858.9 m

1 ___________ _______________

PHG-IIA, 1,206.8 m 1 ___________ _______________

PHG-IIB, 1,319.9 m 1 ___________ _______________

HG-IIC, 1,325.8 m 1 ___________ _______________

PHG-I, 1,536.9 m

Third Option Year is: ____________________.

(e) Fourth Option Year. The Contractor shall provide the services shown below for Fourth Option Year, starting three years after the date stated in the Notice to Proceed and continuing for a period of

12 months. The firm fixed estimated quantity, unit price, and estimated price for each category are:

1 ___________ _______________

P-1B, 346.2 m 1 ___________ _______________

P-1C, 312.6 m 1 ___________ _______________

P-1D, 325.1 m 1 ___________ _______________

PHG-2A, 450.9 m 3 ___________ _______________

PHG-2B, 411.7 m 3 ___________ _______________

PHG-2C, 478.8 m 3 ___________ _______________

PHG-2D, 441.0 m 3 ___________ _______________

P-2E, 522.7 m 2 ___________ _______________

PHG-2F, 586.6 m 1 ___________ _______________

PHG-2G, 576.1 m 1 ___________ _______________

PHG-3A, 606.7 m 4 ___________ _______________

PHG-3B, 682.6 m 1 ___________ _______________

P-3C, 620.5 m 1 ___________ _______________

PHG-3D, 646.8 m 2 ___________ _______________

HG-4A, 685.8 m 2 ___________ _______________

PHG-4B, 689.1 m 1 ___________ _______________

M-3, 885.9 m 3 ___________ _______________

M-4, 944.9 m 3 ___________ _______________

T-3, 737.0 m 3 ___________ _______________

T-4, 858.9 m

1 ___________ _______________

PHG-IIA, 1,206.8 m 1 ___________ _______________

PHG-IIB, 1,319.9 m 1 ___________ _______________

HG-IIC, 1,325.8 m 1 ___________ _______________

PHG-I, 1,536.9 m

Fourth Option Year is: ____________________.

equivalent in Japanese Yen. This is the contract minimum for this period of performance.

(ii) Contract Maximum. During the contract period, the amount of all orders shall not exceed $700,000 or its equivalent in

(f) Grand Total Estimated Contract Amount

Base Period [1.1.4(a)(5)]: ______________________

First Option Year [1.1.4(b)(5)]: ______________________

Second Option Year [1.1.4(c)(5)]: ______________________

Third Option Year [1.1.4(d)(5)]: ______________________

Fourth Option Year [1.1.4(e)(5)): ______________________

Grand Total: ______________________

1.1.5 Effective Ordering Period. After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date on which performance shall start.

(a) The effective ordering period under this contract starts on date shown in the Notice to Proceed and continues for twelve months.

(b) The U.S. Government may extend this contract under FAR 52.217-8, “Option to Extend Services.”

1.1.6 Completion Dates under Task Orders

(a) The Contractor shall have a minimum of three days in order to commence work under each task order issued.

(b) The completion dates are identified in subsection 1.2.14

Completion of Work.

1.1.7 Acceptance of Schedule. When the U.S. Government has accepted any time schedule, this acceptance shall be binding on the Contractor.

The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision by the U.S. Government shall not:

(a) extend the completion date or obligate the U.S. Government to do so;

(b) constitute acceptance or approval of any delay, or;

(c) excuse or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

1.1.8 Working Hours. The Contractor shall perform the required work during the hours between 08:30 and 17:30 on –

(a) Saturdays, Sundays, and U.S./Japanese holidays observed by the

U.S. Embassy Tokyo (see DOSAR 652.237-72 Observance of Legal

Holidays and Administrative Leave under Section 2: Clauses for holiday reference) at the Chancery building; and

(b) Mondays through Fridays, except for the U.S./Japanese holidays observed by the U.S. Embassy Tokyo, at the Mitsui Housing Compound.

The Contracting Officer may approve other hours, if the Contractor gives at least 24 hours advance notice. Contractor initiated changes in work hours will not be a cause for a price increase.

1.1.9 Task Orders

(a) General. The U.S. Government will order all services under this contract on a Task Order form “Optional Form 347” (see Attachment

1 - Sample Task Order Form), issued by the Contracting Officer, as the need arises.

(b) Content of Task Orders shall include, but not limited to:

(1) Date of order;

(2) Contract number;

(3) Task Order number;

(4) Location of property;

(5) Amount of work expressed in measure of unit stated in the contract;

(6) Total cost; and

(7) required completion date.

(c) Procedures

(1) Before issuing a task order, the U.S. Government may issue a written request for quotation that includes the work to be performed and the required completion date. The Contractor shall respond to that request for quotation in writing within three working days to the GSO/Procurement Unit, U.S. Embassy in Tokyo.

Alternatively, the U.S. Government may simply issue a firm-fixed price task order, if it has the measurements of the work to be performed.

(2) If requested to submit a firm-fixed price quotation for a task order, the Contractor shall compute a price for the required work by multiplying the unit prices in Section 1: The Schedule by the amount of work required.

1.1.10 Reserved

1.1.11 Deliverables. The Contractor shall delivery the following items under this contract:

Description Quantity Delivery Date Deliver to

1.1.12 Insurance 1 10 days after award CO

1.1.14 Safety Plan 1 10 days after award COR

1.1.15(b) RSO Tokyo

Security Form 1 10 days after award COR

1.1.18 Payment 1 Monthly COR

1.1.12 Insurance

(a) Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary under Section 2, 52.228-5, "Insurance - Work on a Government Installation.” The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

(1) Bodily injury on or off the site stated in Japanese Yen or its equivalent in U.S. Dollars:

Per-Occurrence ¥30,000,000

Cumulative ¥90,000,000

(2) Property damage on or off the site stated in Japanese Yen or its equivalent in U.S. Dollars:

Per-Occurrence ¥3,000,000

Cumulative ¥9,000,000

The types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(1) any property of the Contractor,

(2) its officers,

(3) agents,

(4) servants,

(5) employees, or

(6) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

(b) U.S. Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this

(c) Insurance-Related Disputes. Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of FAR 52.233-1, Alternate I, "Disputes".

Nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

(d) Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within 10 calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting

Officer, may result in rescinding or termination of the contract by the Government.

1.1.13 Laws and Regulations

(a) Compliance Required. The Contractor shall, without additional expense to the Government, be responsible for complying with all host country laws, codes, ordinances, and regulations applicable to the performance of the work, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless directed by the

Contracting Officer, the contractor shall comply with the more stringent of:

(1) the requirements of such laws, regulations and orders; or

(2) the contract.

If a conflict among the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting

Officer of the conflict and recommend a proposed course of action for resolution by the Contracting Officer.

(b) Labor, Health and Safety Laws, and Customs. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this

(c) Evidence of Compliance. The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

1.1.14 Safety – Accident Prevention

(a) General. The Contractor shall provide and maintain work environments and procedures that will:

(1) safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities;

(2) avoid interruptions of Government operations and delays in project completion dates; and

(3) control costs in the performance of this contract. For these purposes, the Contractor shall:

(i) provide appropriate safety barricades, signs and signal lights;

(ii) comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues; and

(iii) take any additional measures the Contracting Officer determines to be reasonably necessary for this purpose.

(b) Records. The Contractor shall maintain an accurate record of exposure data on all accidents incident to work performed under this contract resulting in:

(1) death,

(2) traumatic injury,

(3) occupational disease, or

(4) damage to or theft or loss of property, materials, supplies, or equipment.

The Contractor shall report this data as directed by the

Contracting Officer.

(c) Subcontracts. The Contractor shall be responsible for its subcontractors' compliance with this clause.

(d) Written Program. Before starting the work, the Contractor shall:

(1) submit a written proposal for implementing this clause; and

(2) meet with the Contracting Officer to discuss and develop a mutual understanding of the overall safety program.

(e) The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. The Contractor shall immediately take corrective action after receiving the notice. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule for any suspension of work issued under this clause.

1.1.15 Construction Personnel

(a) Removal of Personnel. The Contractor shall:

(1) maintain discipline at the site and at all times;

(2) take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site; and

(3) take all reasonable precautions for the preservation of peace and protection of persons and property in the neighborhood of the project against unlawful, riotous, or disorderly conduct.

The Contracting Officer may require, in writing, that the

Contractor remove from the work any employee that the Contracting

Officer determines:

(1) incompetent,

(2) careless,

(3) insubordinate or

(4) otherwise objectionable, or

(5) whose continued employment on the project is deemed by the

Contracting Officer to be contrary to the Government's interests.

(b) Construction Personnel Security. After award of the contract, the Contractor has 10 calendar days to submit to the Contracting

Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 30 days to perform. Each individual shall complete and submit RSO Tokyo Security Form (see

Attachment 3).

Failure to provide any of the above information may be considered grounds for rejections and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site. These passes must be displayed visibly by all Contractor personnel working on site.

The Contractor shall inform its employees to be used under this contract that they may be subject to search by the Government when entering or leaving work. The Contractor shall return all passes upon conclusion of the contract.

1.1.16 Materials and Equipment

(a) General. The Contractor shall provide all necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texture sprayers if necessary to perform the work. No materials will be furnished by the Government.

(b) Selection and Approval of Materials

(1) Standard of Quality. All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the Contracting

Officer.

(2) Selection by Contractor. Where the contract permits the

Contractor to select products, materials or equipment to be incorporated into the work, or where specific approval is otherwise required by the contract, the Contractor shall give the Contracting

Officer, for approval:

(i) the names of the manufacturer;

(ii) model number;

(iii) source of procurement of each such product, material or equipment; and

(iv) other pertinent information concerning the:

(A) nature,

(B) appearance,

(C) dimensions,

(D) performance,

(E) capacity, and

(F) rating unless otherwise required by the Contracting Officer.

(3) The Contractor shall provide this information in a timely manner to permit the Government to evaluate the information against the requirements of the contract. The Contractor shall provide a submittal register ten (10) days after contract award showing when shop drawings, samples, or submittals shall be made. The

Contractor shall submit samples for approval at the Contractor's expense, with all shipping charges prepaid, when directed to do so by the Contracting Officer or COR. Installation or use of any products, materials or equipment without the required approval shall be at the risk of rejection.

(c) Custody of Materials. The Contractor shall be responsible for the custody of all materials received for incorporation into the project, including Government furnished materials, upon delivery to the Contractor or to any person for whom it is responsible, including subcontractors. The Contractor shall deliver all such items to the site as soon as practicable. If required by the Contracting Officer, the Contractor shall clearly mark in a manner directed by the

Contracting Officer all items of which the Contractor has custody but which have not been delivered or secured at the site, clearly indicating the use of such items for this U.S. Government project.

1.1.17 Warranties. Under FAR 52.212-4, Contract Terms and

Conditions-Commercial Items, the Contractor warrants items and services provided. The Contractor shall obtain and furnish to the

U.S. Government all information that is required in order to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit requirements specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

1.1.18 Payment. The Contractor shall submit invoices as instructed by FAR 52.212-4(g). The U.S. Government will make payment monthly for all work under an individual task order in a lump sum for all completed and accepted work.

U.S. Embassy

1-10-5 Akasaka

Minato-ku, Tokyo 107-8420

Attn: Financial Management Center

(Invoice)

1.2 Continuation to SF-1449, Request for Quotations (RFQ) Number

SJA800-16-Q-0024, Block 20, Schedule of Supplies/Services

1.2.1 General. The Contractor shall provide all labor, tools, equipment, materials, paints, supervision, and services, unless otherwise specified, to complete the work required herein. All the work and procedures in the contract shall be performed in conformity to the specifications and drawings. All local labor standards for occupational safety and health apply to this construction contract.

1.2.2 Scope of Work. The Contractor shall re-paint/re-varnish for residential interior surfaces, office interior surfaces, and residential/Office exterior surfaces as specified in the subsections

1.2.3.

Buildings for Residential interior and exterior painting services are located in:

(a) Mitsui Housing Compound (including, but not limited to, Mitsui

Townhouses, Temple Townhouses, Perry-Harris-Grew towers, Daly hall, Gym, Community Center, and Marine Security Guard Quarters (MSGQ)) located in Roppongi 2-1-1, Minato-ku, Tokyo.

(b) Deputy Chief of Mission (DCM) Residence, located in Nagasaka-cho

1, Minatoku, Tokyo.

(c) Ambassador Residence (EMR), located in Akasaka 1-10-5, Minato-ku, Tokyo.

(d) Director’s house in FYI Yokohama, located in Yamate-cho 152-3, Naka-ku, Yokohama-shi, Kanagawa.

Buildings for Office interior and exterior painting services are located in:

(e) Embassy building (Chancery), located in 1-10-5 Akasaka, Minato-ku, Tokyo.

(f) Language School in FYI Yokohama, located in Yamate-cho 152-3, Naka-ku, Yokohama-shi, Kanagawa.

Unless otherwise specified by each Task Order, contract work shall be conducted in accordance with the working hours stated in subsection 1.1.8 Working Hours.

1.2.3 Specifications and Work Requirements for Painting Services

(1)RESIDENCES INTERIOR - painting service priced by apartment type:

(a) More than 80 percent of the task orders would be ordered during make-ready* period using this subsection.

*Make-ready means when any apartment unit on the housing compound is vacated, the U.S. Government contracts other services such as painting, cleaning, and furniture replacement in preparation for the new occupant.

(b) Contractor shall paint on the existing painted surfaces including walls, ceilings, doors, casings, baseboard, closets, shelves, stair railings and any other parts already painted in the apartments. There are 26 different types of apartment units (Type:

1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 2E, 2F, 2G, 3A, 3B, 3C, 3D, 4A, 4B, T3, T4, M3, and M4, I, IIA, IIB, IIC, and III). Approximate painted areas for each apartment type are shown on the price chart in Section 1.1.4.

(c) Paint baseboards unless already replaced with new natural wood finished baseboard.

(d) The COR may request for various colors with various glossiness by apartment type.

(e) Following types of paint, color and glossiness are currently furnished for the Apartment painting service:

Paint model: Water base synthetic resin emulsion paint ARESU

ECO CLEAN series manufactured by KANSAI PAINT or its equivalent.

Walls: Semi-gloss Egg shell

Doors, Casings, Baseboards, Shelves: Gloss White

Ceiling: Flat white

(2)RESIDENCES INTERIOR - painting service priced by painted areas

(per square meter)

Task Orders for the following unit prices are issued mainly for limited/partial touch up paint areas of residential interior surfaces.

a) Paint Type 1:

-Paint surfaces: Interior walls, ceilings in Office spaces and interior walls, ceilings, closets, shelves, balustrade of stairs in residential spaces.

-Paint type: Water base synthetic resin emulsion paint, ARESU ECO

CLEAN series from KANSAI PAINT or its equivalent.

-Paint color and glossiness will be varied depending upon the rooms.

-Priced per square meter.

b) Paint Type 2:

-Paint surfaces: W900XH2000mm Doors with associated door frames in residential area

-Paint type: Water base synthetic resin emulsion paint, ARESU ECO

CLEAN series from KANSAI PAINT or its equivalent.

-Paint color and glossiness will be varied depending upon the

-Priced per door/door frame on both side

c) Paint Type 3:

-Paint surfaces: 70mm height Baseboard

-Paint type: Water base synthetic resin emulsion paint, ARESU ECO

CLEAN series from KANSAI PAINT or its equivalent.

-Paint color and glossiness will be varied depending upon the

(3)OFFICE BUILDING INTERIOR - painting services priced by painted areas (per square meter)

Task Orders of the following unit prices are issued for office interior painting services.

d) Paint Type 4:

-Paint surfaces: Interior walls, ceilings in Office spaces

-Paint type: Water base synthetic resin emulsion paint, ARESU ECO

CLEAN series from KANSAI PAINT or its equivalent.

-Paint color and glossiness will be varied depending upon the office locations.

-Priced per square meter.

e) Paint Type 5:

-Paint surfaces: Metal ceiling grids in the Office spaces

-Paint type: Urethane base gloss paint, ECOHOLSE (F4) II from

KANSAI PAINT or its equivalent.

-Paint color will be varied depending upon the rooms.

-Priced per linear meter

f) Paint Type 6:

-Paint surfaces: Wood baseboards in the Office spaces

-Paint type: Urethane base gloss paint, ECOHOLSE (F4) II from

KANSAI PAINT or its equivalent.

-Priced per linear meter

g) Paint Type 7:

-Paint surfaces: W900XH2100mm Doors with associated doorframes in the Office spaces

-Paint type: Urethane base gloss paint, ECOHOLSE (F4) II from

KANSAI PAINT or its equivalent.

-Priced per one door/doorframe on both sides

h) Paint Type 8:

-Paint surfaces: 1200X600mm Fan coil diffuser cover on ceiling in the Office spaces

-Paint type: Urethane base gloss paint, ECOHOLSE (F4) II from

KANSAI PAINT or its equivalent.

-Priced per one cover

i) Paint Type 9:

-Paint surfaces: 600mm diameter, 2750mm height Round shaped concrete pillars in the Office spaces

-Paint type: Urethane base gloss paint, ECOHOLSE (F4) II from

KANSAI PAINT or its equivalent.

-Priced per one pillar

j) Paint Type 10:

-Type of work: The Contractor shall remove an 900X2100mm interior door from the door frame and expose the bare wood surface of the door by using a power plane to eliminate the excess paint thickness on the door or to fix the warped shape of the door.

-Priced per one door of complete plane work priced by painted areas

k) Steel handrails and H=1100mm balusters installed at the balconies, the outside windows and balcony decks of Perry, Harris, Grew towers and at the balconies, the outside windows, balcony decks and courtyard of Temple, Mitsui townhouses and other handrails with balusters in Mitsui Housing Compound shall be re-painted with one coat of epoxy base – antirust primer paint

EPOSABI MILD or its equivalent and two coats of polyurethane base gloss paint CLEAN MILD URETHANE from SK KAKEN or its equivalent.

Apply de-natured caulking at the bottom of balusters. (Per linear meter of handrail)

l) Any steel/metal surface shall be re-painted with one coat of epoxy base – primer paint EPOSABI MILD or its equivalent and two coats of urethane base gloss paint CLEAN MILD URETHANE from SK KAKEN or its equivalent. (Per square meter)

m) Surfaces of balcony decks for Perry, Harris, Grew towers, Temple and Mitsui townhouses and other floor/deck surfaces in Mitsui

Housing Compound shall be re-painted with approved, weather-resistant, heavy-duty, waterproof polyurethane resin gloss paint, ARCHI FLOOR UC SN-C2 from SK KAKEN or its equivalent.

(Top coat only) (Per square meter)

Procedure: (when existing balcony slab is in a good condition and application of finish coat is required)

(1) Clean surface with brush and cloth.

(2) One coat of primer, ARCHI PRIMER.

(3) Two finish coats, ARCHI ROOF #2000 - 0.3kg/square meter.

n) Balcony wall, header above window sash, dropped beam and ceiling of Perry, Harris, and Grew towers and other exterior surfaces in

Mitsui Housing Compound shall be painted with water-base ceramic fluorine resin semi-gloss paint, CERATIGHT SG-F from SK KAKEN or its equivalent. Coarse roller finish is required. (Per square meter)

Procedure:

(1) Clean surface with brush and cloth.

(2) One coat of water base surfacer, SOFT SURF SG with wool roller.

(3) One coat of ceramic/fluoric base paint, CERATIGHT F with wool roller.

(4) One coat of ceramic/fluoric base paint, CERATIGHT F with coarse roller (fine roller for ceiling surface).

o) Scaffolding may be required in case of the Contractor needs to paint the high-wall or high-ceiling of a building that is unable to reach with a standard ladder. The Contractor must submit the sketch of scaffolding layout and receive an approval from COR before the assembling work.

(1) 600X1800mm platform with cross-braced scaffolding. The unit price shall include the scaffolding materials, delivery transportation by truck and initial assembling, final disassembling and truck for removing scaffolding materials from the site. The assembled scaffolding must be remained at the work site until the painting work in a particular area is substantially completed.

(2) 600X1800mm platform with cross-braced scaffolding. The unit price shall include disassembling scaffolding that are previously used in the same land site for the same type of work, relocate and re-assemble to another location/building in the same land site for continuous activities.

1.2.4 Paint and Other Materials

(a) The Contractor shall furnish all the paint and other materials, unless otherwise specified, to complete the work required herein.

All the materials to be used for the contracted work shall meet or exceed Japan Industrial Standards (JIS).

(b) The Contractor shall use synthetic resin emulsion paint, semi-gloss or gloss (JIS K-5663 or better), exterior paint (JIS A

6909), clear urethane (JIS K-5531) and weather resistant heavy-duty waterproof urethane resin paint (JIS A 6021). All materials should be lead-free. As requested, the Contractor shall submit the product data to the Contracting Officer’s Representative (COR) for approval and verification.

(c) The Contractor shall use the paint colors directed by the COR.

The paint colors may be changed during this contract period requested by the COR. Color of wall, ceiling, baseboard, doorjamb/header and door may not be the same.

1.2.5 Painting Work

(a) Lead-free painting material shall be used for all surfaces. VOC

(Volatile Organic Compound) must be less than 1% for the interior paint.

(b) The work shall meet the requirements of Japanese Architecture

Standard Specification (JASS).

(c) The painting work includes surface preparation, repair of defects in the existing surface.

(d) The selected portions of the interior and exterior surfaces shall be re-painted/re-varnished with two (2) coats at minimum. However, the additional coats will be required if the previous paint shows through the new paint layer.

1.2.6 Surface Preparation

(a) The Contractor shall remove all dirt, loose particles, contaminated coatings, grease, and oil from all surfaces to be re-painted.

(b) The Contractor shall repair scratches, nicks, cracks, and irregularities due to partial peeling of previous paint coatings.

(c) The Contractor shall sandpaper all the surfaces of the previously painted coatings before application of new paint/clear lacquer; and scrape as necessary to remove loose coatings.

(d) The Contractor shall remove metal hardware in the walls such as pins, hooks, screws, washers, etc. and patch the holes and smooth out with approved putty.

(e) The Contractor shall remove wall-mounted items such as telephone and power outlet covers readily detachable by removable fasteners as screws and bolts to expose the surfaces underneath for painting.

Following completion of painting, the Contractor shall reinstall removed items utilizing workmen skilled in the trades involved for such removal and reinstallation.

1.2.7 Protection of Work and Clean Up

(a) Work Protection. All work, either in progress or in a completed state under this contract, shall be continuously protected by the

Contractor against damage, and shall be so secured as to preclude any accident or damage to adjacent property or personnel, until turned over to and accepted by the U.S. Government.

(b) Furniture Protection. The Contractor shall be responsible for protecting furniture in the work area from any damages given in performing all work covered by this Contract. In advance of painting, the Contractor shall cover furniture in the work area with plastic sheet to protect from dirt, dust, paint splatter, and any other foreign particles.

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(c) Cleaning. On completion of re-painting/re-varnishing work of the interior and exterior surfaces, the Contractor shall thoroughly clean the entire work area in broom-clean conditions prior to turnover to the U.S. Government.

(d) Debris Disposal. The Contractor shall dispose of all debris generated/left over from the contracted work outside the Mitsui

Housing Compound in accordance with applicable local codes for industrial waste disposal.

1.2.8 Hazardous Materials. The Contractor shall provide the COR a hazardous material (HM) inventory and material safety data sheets

(MSDS), see Attachment 2 - Hazard Assessment Sheet, in English before such HM comes to the work site.

1.2.9 Contractor’s Personnel. The Contractor shall provide a

qualified work force capable of providing the services specified in this contract. The Contractor shall ensure that all personnel employed in the performance of this contract are qualified and possess the necessary licenses required in their respective trades.

1.2.10 Schedule of Work

a. Schedule of Work. Unless otherwise specified by the COR, normally the contracted work shall be performed for the buildings in the –

(1) Mitsui Housing Compound on Monday through Friday from 08:30 to 17:30 hours, excluding both U.S. and Japanese holidays observed by the U.S. Embassy Tokyo; and

(2) Chancery building on Saturday and Sunday from 08:30 to 17:30 hours, including both U.S. and Japanese holidays observed by the

U.S. Embassy Tokyo.

b. The Contractor shall paint up to four (4) units simultaneously during the busiest season.

1.2.11 Contractor’s Submittal

(a) Whenever proposing use of a new product, the Contractor shall submit paint material samples for the COR's approval at least 15 calendar days prior to the scheduled paintings.

(b) The Contractor shall submit the certificate stating lead-free content in the paint.

1.2.12 Completion of Work. The maximum allowable time for the completion of work on each Task Order shall be determined from the following specified timetable:

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Specified Timetable

Apartment Type (28 types) Maximum Allowable Workdays

HG-1A, P-1A, P-1B, P-lC, P-1D Four calendar days

PHG-2A/2B/2C/2D/2F/2G, P-2E Five calendar days

PHG-3A/3D, P-3B, HG-3B, P-3C Six calendar days

HG-4A, P-4B, HG-4B Seven calendar days

PHG-III, P-IIA, HG-IIA, P-IIB

HG-IIB, HG-IIC, PHG-I Eight calendar days

M-3 Six calendar days

M-4 Seven calendar days

T-3 Six calendar days

T-4 Seven calendar days

Legend: P - Perry Tower, HG - Harris and Grew Tower, PHG - Perry, Harris and Grew

Tower, M - Mitsui Townhouses, and T - Temple Townhouses.

1.2.13 Furniture Moving. The Contractor shall move furniture, if necessary, to the center of the room in order to create work spaces for painting walls, except for office modular furniture. The Contractor shall be responsible for protecting furniture in the work area from any damages given in performing all the contracted work.

1.2.14 The Contractor shall supply proper industrial blower(s) to forcefully exhaust the paint fumes out from the working space. Minimum one blower is required in one working space. The Contractor shall keep windows wide-open during the painting work. The Contractor shall read the attached “Healthy Indoor Painting Practices” and instruct it to the sub workers.

1.2.15 Quality Assurance and Surveillance Plan (QASP). This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the

Contractor of unsatisfactory performance, and notify the Contracting

Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Schedule of

Supplies/Services

Performance Threshold

Services.

The Contractor shall perform all painting services set forth in the

Schedule of

Supplies/Services under subsection 1.2.

Subsections 1.2.1 through 1.2.14.

All required services are performed and no more than two customer complaints are received per month.