Scope Part 2 Aircraft Maintenance Technician Ver III.pdf

PART 2: Table of Contents

Technical and Commercial

Request for Proposals Solicitation No.

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd., Ste 225

Phoenix, Arizona 85009

PART 2 of the SOLICITATION:

TABLE OF CONTENTS:

SECTION 2-A: SCOPE OF WORK (TECHNICAL DOCUMENT) 2

1.0 Background 2

Purpose Projected Contract Awards

2.0 General Specifications 3

3.0 General Requirements for Aircraft Maintenance Technician 3

4.0 Order Process: Purchase Order/Task Order 5

5.0 Travel 6

6.0 Performance Requirements 7

7.0 Exhibits to the Scope of Work 7

SECTION 2-B: COMPENSATION DOCUMENT 8

1.0 Compensation 8

Compensation Method

2.0 Pricing 10

3.0 Invoicing 10

4.0 Payments 12

5.0 Exhibits to the Compensation Document 12

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd., SECTION 2-A: Scope of Work Date: 8-31-21

Section 2-A:

Scope of Work

(Technical Document)

1.0 Background

The Arizona Department of Public Safety (ADPS) Aviation Bureau’s Air Rescue helicopter units provide an immediate, 24 hours per day, statewide response capability for critical occurrences and emergency situations. The ADPS Air Rescue unit mission includes; first responder emergency medical services, search operations, technical rescue operations, medical and disaster evacuation, fire suppression, as well as aerial and logistical support for law enforcement activities.

The services provided by the ADPS Air Rescue units, and the nature of law enforcement, search & rescue and emergency medical services, demand that the completed helicopter be capable of performing a wide variety of missions, at any time of the day and night, and in any of the state’s diverse environmental conditions; from high elevations in mountainous terrain and extreme cold, to the deserts and extreme heat.

Keys to the success of the ADPS Air Rescue program are: quick and decisive response; emphasis on providing definitive strategic support to user agencies, especially during emergencies and in times of natural disaster; and the ability to transport law enforcement, search & rescue, or emergency medical teams, and/or their equipment, to where they are needed at critical times on a moment’s notice.

The requirement to ensure the maintenance and overhaul of critical engines is be part of ADPS Aviation’s “Air Rescue” public safety mission. The specific Air Rescue flight and mission profiles are technical in nature and require specific aircraft performance capabilities.

The Arizona Department of Public Safety (ADPS) Aviation Bureau’s fixed wing unit provides immediate, 24-hour per day, statewide response capability for critical occurrences and emergency situations. The ADPS fixed wing unit mission includes; transport of state dignitaries, logistics transport of state agency personal and equipment, disaster assistance, as well as aerial and logistical support for law enforcement activities. Keys to the success of the ADPS fix wing program are: quick and decisive response; emphasis on providing definitive strategic support to user agencies, during emergencies and in times of natural disaster; the ability to transport executive staff, state dignitaries and law enforcement teams and/or their equipment, to where they are needed.

Purpose

1.1 The intent of this solicitation is to provide sufficient guidance and information for interested parties to submit offers for: Aircraft Maintenance Technician for the following ADPS aircraft; Beechcraft King Air model B300 N586BW, Beechcraft King Air model B200GT N922AZ, Beechcraft King Air model B200 N921AZ, Bell Helicopter Model 429 N911AZ, Bell Helicopter model 407 N58AZ, Bell Helicopter model 407 N52AZ, Bell Helicopter model 407 N54AZ and Bell Helicopter model 407 N56AZ.

Projected Contract Awards

1.2 The intent is to have multiple awarded contracts in part, to multiple suppliers based on their qualifications, expertise and capabilities. The awards will depend on the quality of the bids.

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd.,

2.0 General Specifications

2.1 Offeror to provide Aircraft Maintenance Technician/s for fixed wing and or rotary wing aircraft on an as needed basis during normal working hours, which are 6:00am to 5:00pm Mon-Fri.

2.2 Offeror shall provide Aircraft Maintenance Technician at agree to location. At ADPS facility or offeror’s location.

2.3 Offeror shall provide “on call” Aircraft Maintenance Technician within 24 hrs of request.

2.4 Offeror to make available Aircraft Maintenance Technician on an emergency basis.

2.5 Offeror shall provide an estimate of the hours required to complete the required maintenance if requested by DPS.

2.6 Offeror to provide Aircraft Maintenance Technician that has a minimum of three to five years of experience maintaining rotary wing and/or fixed wing aircraft. (experience on King Air and Bell aircraft preferred) Including experience for completing major and minor overhauls to return rotary wing and/or fixed wing aircraft to flight status.

2.7 Offeror to provide Aircraft Maintenance Technician to perform work as required under general direction of DPS Aviation supervisors. To include; repairs, overhauls, inspections, maintenance and cleaning.

2.8 Offeror shall provide Aircraft Maintenance Technician’s with valid technician license with airframe and power plant ratings issued by the FAA.

2.9 Offeror shall provide Aircraft Technician’s that have knowledge of and will adhere to Federal Aviation Regulations (FARS) to perform and document aircraft maintenance and repair procedures.

2.10 Offeror shall provide Aircraft Technician’s that do not have violations of FAA regulations.

2.11 For evaluation purposes, Offeror should submit certifications, licenses documentation and information that affirms compliance to this section with their offer.

2.12 Offeror shall supply their own tools and equipment to complete the required repairs/maintenance.

2.13 Offeror shall provide an estimate for time required for major repairs, maintenance and inspection if required by DPS. No work shall be performed without prior authorization from DPS.

2.14 Offeror’s Aircraft Maintenance Technician’s shall agree to utilize the DPS Aviation provided parts and components for repairs and maintenance.

3.0 General Requirements for Aircraft Maintenance Technician

3.1 Offeror shall have on their premises at least one full time factory trained technician to perform for fixed wing and or rotary wing aircraft maintenance.

3.2 Offeror to make available aircraft maintenance technician to agreed to location within 24 hrs of the request.

3.3 Offeror will provide the same aircraft maintenance technician to complete repair, maintenance work that they have started.

3.4 Offeror to provide Aircraft Maintenance Technician that will:

3.4.1 Troubleshoot aircraft malfunctions to accurately diagnose and repair problems.

3.4.2 Perform required maintenance and repair of aircraft systems and assemblies, including all hydraulic, electrical, and mechanical components, to maintain airworthiness of aircraft.

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd.,

3.4.3 Perform inspections of aircraft as directed by DPS supervision, to determine repair and maintenance work needed and to recommend feasibility of repairs.

3.4.4 Conducts and observes tests and system checks with pilot during test flights to functionally test aircraft systems.

3.4.5 Assists other personnel as required to manipulate large, heavy, or awkward aircraft parts (e.g.

the removal or replacement of the engine, main transmission assembly, ect.)

3.4.6 Maintains airframe and fuselage to control corrosion and preserve appearance.

3.4.7 Approves and returns aircraft to service after minor repairs and/or alternatives.

3.4.8 Offeror shall provide logbooks and other records as necessary, to provide required documentation of aircraft maintenance and repairs.

3.4.9 Ability to prepare detailed written documents.

3.4.10 Provide verbal communication with pilots and technicians to exchange technical information.

3.4.11 Ability to interpret complex technical information (e.g. parts manuals, maintenance manuals, manufacturers specifications, systems schematics, test data, ect.) to troubleshoot aircraft problems, prepare repair/modification estimates.

3.4.12 Utilize chemicals, detergents and paints to control aircraft corrosion.

3.4.13 Aircraft Maintenance Technician will understand and follow established programs and procedures of the AZDPS Aviation unit.

3.5 Contractor’s Location

3.5.1 Offeror to have and maintain a facility that is within a 250 mile radius from the DPS Aviation Bureau located @ 2615 East Air lane, Phoenix, AZ, that is capable of performing the work as specified in this Scope.

3.6 Required On-Site Contract Personnel Security Screening:

3.6.1 Pre-deployment criminal history; fingerprint background clearance; and drug screening clearance of all proposed, new and/or replacement on-site contract personnel shall be required during the term of the contract, in accordance with Special Terms and Conditions, section 4, paragraph 24. This requirement will be performed at DPS headquarters and at Offeror’s expense.

3.7 Safety:

3.7.1 Offeror shall be responsible for all on-site contract personnel’s training and employment of appropriate safety measures and fire prevention. On-site contract personnel shall report, to the Contract Coordinator and/or appropriate DPS/emergency personnel, situations such as: Fire, smoke, unusual odors, broken pipes or floods, and shall take appropriate safety measures.

Offer shall adhere to DPS Aviation Standard Operation Procedure, Safety Program: 5.1.10

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd.,

4.0 Order Process: Purchase Order/Task Order

4.1 Order Process: Purchase Order

4.1.1 DPS may purchase services through contract direct release purchase orders issued by DPS to an Offeror. No work shall be performed without a duly authorized/issued purchase order(s).

4.1.2 Additional Work: For use in cases requiring additional work, over and above the fixed total lump sum pricing contained in the price sheet(s) for unforeseen situations relating to the scope of work/specifications. All work performed under this section shall require submission of a written report of findings and a ADPS Aviation Bureau issued.

4.1.3 Any attempt to represent any material and/or service not specifically awarded under the contract is a violation of the contract and the Arizona Procurement Code. Any such action shall be subject to all legal and contractual remedies available to the state inclusive of, but not limited to, contract termination, cancellation, suspension and/or debarment of the Contractor

4.2 Order Process: Task Order

4.2.1 ADPS may, as its sole option, issue an individual Task Order to an Offeror of its selection or issue multiple Task Orders in accordance with the Scope of Work/Specifications. Task Orders shall be issued on an as needed when needed basis for major repairs/maintenance. Individual task order requests shall at a minimum specify:

(Example: Exhibit II)

4.2.2 The type of services (i.e. Scope of Work) to be performed.

4.2.3 Any equipment and materials to be provided by ADPS.

4.2.4 Project start date.

4.2.5 The due date and time for Offeror(s) response to the Task Order; and

4.2.6 Any other requirements specific to the Task Order.

4.3 Task Order Offer/Responses:

4.3.1 Upon receipt of a Task Order, Offeror shall submit a task order offer/response on or before the date specified on Task Order. Offered pricing under a task order offer shall be all inclusive for completion of the task order. Task order offers shall also, at a minimum:

4.3.2 Provide detailed pricing for labor and materials if requested.

4.3.3 Provide a detailed plan and schedule to complete the Task Order;

4.3.4 Specify the total number of hours times the hourly rate specified on the price sheet to complete the Task Order: and

4.3.5 Contain a list of key personnel

4.3.6 All cost associated with responding to individual task order offers shall be borne by the Offeror(s).

4.4 Task order offers/responses; review/acceptance by ADPS:

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd.,

4.4.1 Upon receipt and review of individual task order offers, ADPS may;

4.4.2 Select the individual task order offer determined to be fair and reasonable and in the best interest of ADPS for the specified task (selections may include, but may not be limited to lowest all-inclusive price offered, proposed schedules for completion of the specified task, offered resources and project start dates).

4.4.3 ADPS shall have the final authority to:

4.4.4 Review/approve all individual task order offers and any revisions thereto;

4.4.5 Approve all on-site Offeror personnel; subcontractors; safety equipment; materials; use of equipment, and services.

4.4.6 Determine Offeror’s personnel work hours and days.

4.4.7 Stop on-site services for reasons such as, but not limited to, jobsite safety.

4.4.8 Any modifications to the task order while work is in process, must be approved by ADPS before any work modifications begin.

4.5 Inspection and Buyoff of Task Order services:

4.5.1 Offeror to provide photo documentation of the completed work.

4.5.2 ADPS shall perform final inspections and buyoff of all task order services.

4.5.3 Offeror and ADPS shall review all deliverables as defined on the Task Order upon completion of work. Both parties will sign the Task Order representing an agreement of completion of work, and a copy shall be provided with the invoice.

4.5.4 All rework that may be needed as a result of ADPS inspections, shall be immediately corrected with all costs borne by the Offeror.

4.5.5 Final buyoff shall be done in writing signed by both parties.

4.6 ADPS is responsible for:

4.6.1 Direct and oversee work performed by Offeror’s Aircraft Maintenance Technician.

4.6.2 Ensure that all work is performed and documented in accordance with Federal Aviation Regulations (FARS) aircraft maintenance and repair procedures, meets DPS Aviation safety standards, best practices and ADPS task order requirements.

4.6.3 Be the final authority as to repair and completion and final buyoff of Offeror’s work.

5.0 Travel

5.1 For travel from Offeror’s location to DPS Aviation Bureau, 2615 East Air Lane, Phoenix, Arizona

85034 that exceeds 100 miles, Offeror shall be eligible for travel reimbursement.

5.2 Offeror and ADPS will confirm travel times and mileage as calculated from Offeror’s location to DPS Aviation Bureau as indicated on individual task orders. Mileage reimbursement rate is per:

https://www.azed.gov/sites/default/files/accounting/files/2019/08/Allowable-Reimbursement-Rates-rev.01.19.pdf

5.3 All lodging and meals incurred shall be reimbursed at current state of Arizona rates and per diem.

https://gao.az.gov/travel/welcome-gao-travel Offeror shall provide receipts for ADPS review and files.

Should lodging and meals exceed current state of Arizona rates and per diem, the contractor shall only be reimbursed state rates.

https://www.azed.gov/sites/default/files/accounting/files/2019/08/Allowable-Reimbursement-Rates-rev.01.19.pdf https://www.azed.gov/sites/default/files/accounting/files/2019/08/Allowable-Reimbursement-Rates-rev.01.19.pdf https://gao.az.gov/travel/welcome-gao-travel

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd.,

6.0 Performance Requirements

6.1 Performance Standards

6.1.1 Offeror will warranty all labor/craftmanship for a minimum period of one year.

6.1.2 Offeror shall provide written and verbal communication of any delays to DPS Aviation.

6.1.3 Offeror to repair or replace any work found to be defective during this period.

6.1.4 In the event the completed work is found to be not in compliance with current. Standards, the work shall be repeated at Offeror’s expense, until compliance is achieved.

6.1.5 Offeror shall provide quality services, meeting or exceeding the State-approved Industry standards.

6.1.6 Should AZDPS identify any deficiency in the Offeror’s performance of the Contract, Contractor shall take immediate corrective action and provide a written corrective action plan within fourteen (14) days, as requested by the State, with any such corrective action plan including at least the following:

(a) Reference to specific error or finding

(b) Root cause analysis

(c) Name and title of the person accountable for implementing and overseeing the action plan

(d) Corrective action items, including specific deliverables and anticipated completion date(s), or the reason corrective action is not necessary

(e) Disclosure of the metrics used to measure the success of each deliverable

(f) Notification upon completion of issue resolution.

6.2 Certificates

6.2.1 Any certification and other documentation required by these specifications shall be assembled by the Offeror and shall be included with the completed engine at the time of delivery

6.2.2 Other documentation shall minimally include:

(a) Any and all FAA Supplemental Type Certificates, FAA Form

(b) Any and all Service Bulletins and Air Worthiness Directives

7.0 Exhibits to the Scope of Work

Exhibit 1 Sample Task Order ................................................................................. dd-Mmm-yyyy

End of Section 2-A

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd., SECTION 2-B: Commercial Document

Section 2-B:

Compensation Document

1.0 Compensation

Compensation Method.

1.1 Contractor will be compensated for the satisfactorily carrying out its obligations under the Contract by the method indicated by the “” mark below:

Firm-Fixed-Price (refer to paragraph 1.2 below)

Unit Prices

Contracted Labor Rates (refer to paragraph 1.4 below)

Cost Reimbursable

Discount Off List or Catalog (refer to paragraph 1.6 below)

1.2 FIXED-PRICE. The firm-fixed price (interchangeably referred to as lump sum or stipulated sum) is the amount or amounts shown or scheduled as such in the Pricing Document (Exhibit 1 to this Commercial Document), each of which (a) will be Contractor’s complete and total compensation for carrying out the relevant portion of the Work that it covers and (b) will not be subject to any adjustment on the basis of Contractor’s cost experience in performing under the Contract. Any cost overruns are the responsibility of the Contractor.

1.2.1 Except as expressly stated otherwise in the Solicitation, Contractor is, on the basis in subparagraph 1.2.2, deemed to have allowed in each firm-fixed price correct and sufficient amounts to cover all its obligations under or arising from the Contract, at law, or otherwise, and to have allowed the necessary resources to enable it to carry out the relevant portion of the Work that it covers within any time for performance specified in the Scope of Work.

1.2.2 Contractor acknowledges that it has had the opportunity to visit those physical locations where the priced work is to be carried out and to understand and account for local conditions that might affect the Work, and has reviewed, verified, and interpreted for itself the necessary documents and information relevant to access, communications, climactic conditions, likelihood or risk of damage to adjacent property and occupants, possibility of interference by Persons other than State, and any necessary interfaces with others.

1.3 “reserved”

1.4 CONTRACTED LABOR RATES. The contracted labor rates are the fully-burdened and marked-up billing rates for Contractor’s labor scheduled in the Pricing Document (Exhibit 1 to this Commercial Document), which rates are be deemed to be inclusive of the actual gross wages plus: (1) all applicable payroll taxes, non-payroll employer burden, workers’ compensation contributions and health and welfare benefit contributions; (2) retirement or other pension contributions, vacation, sick time or other paid leave allowances and the like; (3) all required home office support, corporate or subordinate

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd., Technical and Commercial licenses or registrations, corporate insurance, professional association fees, advertising, time and travel by any of Contractor’s personnel other than billable personnel and any bonuses or other incentives for all personnel (including billable Personnel); (4) all insurance coverages to be provided by Contractor under the Contract; and (5) profit.

1.5 “reserved”

1.6 DISCOUNT OFF LIST OR CATALOG. A discount off list or catalog means a percentage discount to be applied to a base price for from one or more contractually-established price lists against published catalogs. The applicable discounts are scheduled in the Pricing Document (Exhibit 1 to this Commercial Document).

1.6.1 Unless specified otherwise in the Pricing Document, base price is the price that is most widely offered to general customers at the time of the Order.

1.6.2 The catalogs used to establish base price are specified otherwise in the Pricing Document. If nothing is so specified, then the commercially available catalogs published by Contractor or Subcontractor to a dealer or reseller network for the covered materials or services are to be used.

1.6.3 Each catalog must:

(a) bear the applicable State contract number;

(b) list all materials or services Contractor is authorized to sell under the Contract;

(c) not contain any items that are excluded from the Contract;

(d) provide ordering information and contact information for customer support.

1.6.4 Each catalog and its accompanying price list must include for each item:

(a) a part or model number, if applicable;

(b) a complete and accurate description of the item;

(c) the manufacturer’s suggested retail price (MSRP) or Contractor’s list price;

(d) a stock keeping unit (SKU) number (SKU) , if applicable;

(e) the item’s unit of measure (UOM), if applicable; and

(f) the quantity in the unit of measure (QUOM), if applicable.

1.6.5 Contractor shall provide and maintain concurrent and identical electronic and hardcopy versions of all contracted price lists and catalogs.

(a) The electronic versions are to be provided as URL..

i. State, at its discretion, may host Contractor's electronic price lists and catalogs directly, or may link through ProcureAZ as a punch-out.

ii. Regardless of the number and types of links to Contractor's electronic price lists and catalogs, Contractor shall ensure that all Eligible Agencies and Co-Op Buyers are only able to access one unified set of data.

(b) Contractor shall supply sufficient, current hardcopy catalogs and price lists price lists to applicable Eligible Agencies at Contract commencement, and provide prompt hardcopy notice of any changes to list/catalog holders as they occur. Contractor shall

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd., Technical and Commercial not change State or any Eligible Agency (or any Co-Op Buyer, if applicable) for lists/catalogs or updates.

2.0 Pricing

2.1 CONTRACTOR’S BEST PRICING. Supplier warrants that, for the term of the Contract, the prices and discounts set out in the Pricing Document, including any subsequent agreed amendment to it (the “Contract Pricing”), will be equal to or better than the lowest prices and largest discounts, both separately and in combination, at which it sells equivalent items of equipment and materials. That price-plus-discount equivalence (“Contractor’s Best Pricing”) is intended to be irrespective of whether or not those other sales have special purchase terms, conditions, rebates or allowances. If Contractor’s Best Pricing for equivalent items of equipment and materials is better than the Contract Pricing, then Contractor agrees to adjust the Contract Pricing to match the Contractor’s Best Pricing for all sales related to the Contractor made after the date when the Contractor’s Best Pricing was first better than the Contract Pricing. For clarification of intent, that date is intended to be the date when the difference first occurred, which might have been before the difference was first identified. If it was before, then Supplier agrees to charge at less than the Contract Pricing until the extended difference that would have been realized (i.e., if the Contractor’s Best Pricing had been applied when it should have been) has been settled.

2.2 NO ADJUSTMENT. All prices and rates in the Pricing Document (Exhibit 1 to this Commercial Document), or Orders if and to the extent they differ from those in the exhibit, will be valid for the entire term of the Contract, and will not be subject to revision for inflation or any changes to wages, taxes or other costs that Contractor may be obliged to incur that may be higher than those which it contemplated when proposing the relevant price or rate.

2.1 SHIPPING. Further to paragraph 4.2 of the Uniform Terms and Conditions, Shipping F.O.B.

Destination: Prices shall be F.O.B. Destination and delivered to DPS Aviation Bureau, 2615 East Air Lane, Phoenix, Arizona 85034 or the awarded contract customization vendor’s location by Bell Helicopter personnel as specified at the time of the order. Contractor shall retain title and control of all goods until they are delivered, received and contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the contractor. All claims for visible and concealed damage shall be filed by the contractor. The State will notify the contractor promptly of any damaged goods and shall assist the contractor in arranging for inspection.

2.2 TAXES. Further to paragraph 4.3 of the Uniform Terms and Conditions, Taxes: Contract prices shall not include applicable state and local taxes. If the Offeror is located outside of Arizona and part of NEXUS, the Offeror will need to pay an 8.6% sales tax to the State of Arizona. If Offeror is located outside of Arizona and not a part of NEXUS, the Offeror will need to file a transaction privilege request with the Arizona Department of Revenue and the State of Arizona will pay a 5.6% use tax rate.

2.3 “reserved”

3.0 Invoicing

3.1 INVOICES GO TO BUYING ENTITY. Contractor shall submit all billing notices or invoices to the ordering Eligible Agency or Co-Op Buyer at the address indicated on the Order document.

3.2 MINIMUM INVOICE REQUIREMENTS. Every invoice must include the following information:

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd., Technical and Commercial

Item Required Bill-to name and address

Contractor name and contact information

Remit-to address

State contract number

Order number (typically ProcureAZ PO #)

Invoice number and date

Date the items shipped or services performed

Applicable payment terms

Contract line item number

Contract line item description

Quantity delivered or performed

Line item unit of measure

Item price

Extended pricing

Discount off list or catalog

Taxes (as a separate invoice line item)

Upcharge shipping/freight, etc. (as a separate invoice line item) Materials only

Total invoice amount due

3.3 NO INVOICE WITHOUT AUTHORIZATION. Contractor shall not seek payment for: (a) any Materials or Services that have not been authorized on an acknowledged Order; (b) any expediting, overtime, premiums, or upcharges absent State’s express prior approval; or (c) any Materials or Services that are the subject of a Contract Amendment or Change Order that has not been signed.

3.4 PRE-INVOICE REVIEW. During the week before Contractor is scheduled to submit each invoice, the parties’ representatives shall meet informally to review any issues relevant to that upcoming invoice so that the formal invoice process is thereby facilitated and made more efficient.

3.5 SUBMITTING INVOICES. Contractor shall submit an invoice to the ordering Eligible Agency or Co-Op Buyer on [the first Friday of each State fiscal month, on the last business day of each calendar month, every second Friday, within 14 days after deliver, as specified on the Order, etc.], using the form provided or required by the ordering Eligible Agency or Co-Op Buyer. Every invoice must be signed by Contractor’s authorized representative and accompanied by all supporting information and documentation required by the Contract and laws.

3.6 DEFECTIVE INVOICES. Without prejudice to its other rights under the Contract or further obligation to Contractor, the ordering Eligible Agency or Co-Op Buyer may, at its discretion, reject any materially defective invoice.

3.6.1 The ordering Eligible Agency or Co-Op Buyer shall notify Contractor within 5 (five) business days after receipt if it determines an invoice to be materially defective.

3.6.2 Invoices will be deemed automatically rejected upon delivery if they:

(a) are sent to an incorrect address;

BPM003879

Description:

Aircraft Maintenance Technician

Arizona Department of Public Safety

2102 W. Encanto Blvd., Technical and Commercial

(b) do not reference the correct State contract number; or

(c) are payable to any Person other than the Contractor.

3.6.3 The ordering Eligible Agency or Co-Op Buyer will have no obligation to pay against a defective invoice until Contractor has re-submitted it free of defects.

3.7 INVOICING FOR TASK ORDERS. Invoices must include the following information as applicable to the task order being invoiced against:

a) substantiation of hours worked by a detailed daily timesheet, itemized to the task level and broken down by service area (if the Contract covers more than one area) and Contract Amendment (if any apply);

b) authorizations and receipts for all allowable reimbursable items being invoiced; and

c) Contractor’s certification that the invoice has been examined and to the best of Contractor’s knowledge and belief, the invoiced amounts are entitled, correct, and accurate as can be demonstrated by the contractually-required books and records.

4.0 Payments

4.1 PAYMENT. State shall pay undisputed amounts due to Contractor within the time period specified in

Article 4 of the Uniform Terms and Conditions

4.2 JOINT CHECKS OR DIRECT PAY. State may, but is under no obligation to, pay by joint check or to pay directly to any Subcontractor or other creditor to whom any portion of Contractor’s requested payment is owed.

4.3 RECOVERY OF OVER-PAYMENT. If State determines that an over-payment has been made to Contractor on any prior invoice, it shall inform Contractor of the amount and date of the over-payment and may deduct the over-paid amount from amounts then or thereafter due to Contractor.

4.4 PAYMENTS TO SUBCONTRACTORS. Contractor shall make payment of all undisputed amounts due to Subcontractors within thirty (30) days of receipt of funds from State applicable to their services.

4.5 AUTOMATED CLEARING HOUSE. . State may pay invoices for some or all Orders through an Automated Clearing House (ACH). In order to receive payments in this manner, Contractor must complete an ACH Vendor Authorization Form (form GAO-618) within 30 (thirty) days after the effective date of the Contract, which form is available online at:

https://gao.az.gov/afis/vendor-information

5.0 Exhibits to the Compensation Document

Exhibit 1 .................................................................................................................. dd-Mmm-yyyy Exhibit 2 [ ] ........................................................................................................... dd-Mmm-yyyy Exhibit 3 [ ] ........................................................................................................... dd-Mmm-yyyy Exhibit 4 [ ] ........................................................................................................... dd-Mmm-yyyy Exhibit 5 [ ] ........................................................................................................... dd-Mmm-yyyy Exhibit 6 [ ] ........................................................................................................... dd-Mmm-yyyy

End of Section 2-B

End of Part 2 https://gao.az.gov/afis/vendor-information