Attachment_B_-_Sample_Task_Order.docx

STATEMENT OF WORK:

Enhancing the Malian Armed Forces Military Medical Capabilities

1.0. BACKGROUND:

1.1. Mali is emerging from multiple crises that destabilized the country in 2012-2013, including a Tuareg rebellion, a coup, and violence carried out by Islamist militants. The United States Government resumed development assistance to Mali in 2013 following the return of a democratically elected government. A reformed and more effective Malian security sector is crucial for achieving U.S. political, development, security, and stability goals in Mali and the broader Sahel. The overall U.S. objective for assisting Malian security authorities is to improve their ability to manage internal and external security threats, contribute to national and regional stability, respond to civilian needs and authorities, and respect international law and human rights norms.

1.2. Rebuilding the Malian Armed Forces’ (MAF) medical capabilities is an important part of improving Mali’s ability to manage security threats, contribute to national stability, and respond to civilian health needs. The MAF requires better resources, infrastructure, qualified personnel, and institutional processes to enhance its ability to perform its medical responsibilities, ensure the health of its force and improve readiness to respond to national threats.

1.3. The intent of this Statement of Work is to outline the requirements for personnel training, equipment procurement, conducting a capability assessment, and the erection of medical warehouses, that would enhance the ability of the MAF to deliver timely medical services to soldiers and their families.

2.0. PLACE OF PERFORMANCE:

2.1. The primary place of performance will be Bamako, Mali. Travel to Mopti, Gao, Kidal, and other locations in Mali may be required.

3.0. TYPE OF FUNDING:

3.1 Peacekeeping Operations (PKO) will be applied to fund this task order.

4.0. TYPE OF CONTRACT:

4.1. Labor: Firm fixed price: All other CLINs: Cost Reimbursable.

5.0. PERIOD OF PERFORMANCE:

5.1. Base period: 12 months following task order award.

5.1.1. Option period one: 12 months following completion of base period.

5.1.2. Option period two: 12 months following completion of option period one.

5.1.3. Option period three: 12 months following completion of option period two.

6.0. SCOPE:

6.1. The contractor is to support the development of the Government of the Republic of Mali’s military medical capabilities throughout the MAF. The contractor should develop the capacity of the MAF to provide immediate critical and long term medical care and treatment for its soldiers, military families, and communities surrounding military facilities. The support shall include training of military staff and medical professionals, including emergency medical technicians, hospital administrators, and medical specialists. The support shall also include an assessment of current MAF medical capabilities, including their hospitals, clinics and personnel, the establishment of medical supply warehouses, procuring appropriate equipment and materials, the development of medical corps to conduct medical operational planning, and combat life-saving training. The support shall include trainers, medical specialists, and mentors.

6.1.1. TASK 1: Medical Technical Training School

6.1.1.1. Contractor shall develop and conduct a training program for military medical staff, technicians, hospital administrators, general medicine, a range of medical specialties, and tactical combat casualty care (TCC) training.

6.1.1.2. A cadre of instructors shall be identified from those assigned by the MAF. Contractor shall develop and conduct a train-the-trainer course for up to thirty (30) MAF instructors. MAF instructors shall be prepared to conduct combat medic and combat lifesaving functions.

6.1.1.3. Contractor shall provide and train primary refresher medical basic course curriculums and provide all materials required to facilitate the training courses for entry as well as advanced level training. All training courses shall run concurrently and have three iterations conducted over the base period and options identified herein.

6.1.1.4. Contractor shall be required to recruit and field U.S. or Western trained and licensed medical doctors and professionals, to train and mentor existing and assigned MAF medical personnel, up to ten (10) per specialty area unless otherwise noted, in the following areas:

6.1.1.4.1. Nutrition

6.1.1.4.2. Nursing (40 per option period)

6.1.1.4.3. Medical technician

6.1.1.4.4. Internal medicine

6.1.1.4.5. Community Medicine

6.1.1.4.6. Medicine and Preventative Care

6.1.1.4.7. OB/GYN

6.1.1.4.8. Cardiology

6.1.1.4.9. Immunology/infectious disease

6.1.1.4.10. Orthopedics and Physical Therapy

6.1.1.4.11. Trauma/Surgery

6.1.1.4.12. Psychology/Counseling (PTSD/Chemical Dependency)

6.1.1.5. Program of Instruction (POI) for each course shall be delivered to the COR and CO within 60 days after the award.

6.1.1.6. Prior to the start of training all participants must be vetted for human rights abuses based on Department of State Leahy Law guidelines. Contractor shall coordinate with the Department of State to ensure participants’ vetting status.

6.1.1.7. Prior to the start of any training, U.S. government representatives must approve curriculum and programs of instructions (POIs), and approve any schedules that are deliverables under this task order.

6.1.1.8. Contractor should include in the proposal the tasks, conditions and standards for each course, a listing of the –blocks of instruction, the length of the course in hours, required course material, and maximum student attendance for each course.

6.1.1.9. Contractor shall propose a training program and curriculum that will support the efforts identified in this statement of work.

6.1.1.10. All courses should assist in achieving a professional Malian military that is respectful of human rights and the rule of law, and provides the best quality care achievable.

6.1.1.11. Department of State encourages contractors to suggest additional modules that will improve the capability of the Mali’s military medical corps and hospital administration staff.

6.1.2. TASK 2: Medical Capability Assessment

6.1.2.1. Contractor shall propose a plan to conduct an assessment of the MAF medical hospitals and clinics.

6.1.2.2. The assessment will establish each division’s current medical capabilities, size and exact locations of the medical facilities, conditions of the infrastructure, and recommendations to increase their capabilities.

6.1.3. Task 3: Establishment of Medical Warehouse Facilities

6.1.3.1. Contractor shall establish two medical logistic warehouses in Bamako and Mopti, Mali.

6.1.3.2. The warehouses will be prefabricated buildings measuring 20 x 8 meters. Exact locations of the warehouses will be identified by the MAF and conveyed to the contractor by the COR and other designated personnel.

6.1.3.3. The warehouse shall be constructed on top of concrete foundations

6.1.3.4. Contractor shall provide pricing for these requirements as part of their proposal.

6.1.4. TASK 4: Combat Lifesaving (CLS) Training

6.1.4.1. Contractor shall develop and conduct CLS training pursuant to guidelines laid out in section C.4.1.2 of the IDIQ.

6.1.4.2. Contractor shall develop and conduct training for individual MAF soldiers to fulfill combat medic and combat lifesaving functions.

6.1.4.3. Contractor shall plan to conduct a two (2) week long training for up to fifty (50) students per iteration.

6.1.4.4. Contractor shall repeat training at up to twelve (12) locations- to be determined- throughout Mali for each period of performance.

6.1.5. TASK 5: Medical Operational Planning for Medical Service Corps Officers

6.1.5.1. The contractor shall propose a course on Medical Operational Planning for Medical Service Corps Officers that is designed to produce a cadre of medical service corps officers capable of planning operational medical support along the continuum of care, including medical logistics.

6.1.5.2. The course shall be four (4) weeks in length, with a maximum of ten (10) students rank-ranged Captain/Colonel.

6.1.5.3. The course shall be conducted at a Bamako military hospital.

6.1.5.4. The contractor shall provide mentors to work with the MAF planners.

6.1.6 TASK 6: Procurement of Field Vehicles

6.1.6.1 The contractor shall procure the vehicles needed to assist in routine medical operations as specified:

6.1.6.1.1 (10) Medium Trucks:

6.1.6.1.1.1 Painted olive green

6.1.6.1.1.2 4x4 or 6x6.

6.1.6.1.1.3 All-terrain tires.

6.1.6.1.1.4 Suitable for operating primarily off-road.

6.1.6.1.1.5 Diesel engine with high-sulfur African “dirty-diesel” capability.

6.1.6.1.1.6 Must include new spare tire fitted, wheel spanner, jack (suitable for vehicle), fire extinguisher, and a three person first aid kit.

6.1.6.1.1.7 Must include provisions for installation of a VHF radio, including rack and wiring harness.

6.1.6.1.1.8 Must include front-mounted winch for self-recovery.

6.1.6.1.1.9 Must include front and rear tow hooks/eyes, as well as a tow bar.

6.1.6.1.1.10 Must include bows and canvas canopy for cargo area.

6.1.6.1.1.11 Fold-down metal benches in the cargo area.

6.1.6.1.1.12 No wooden beds.

6.1.6.2 (2) Field Ambulances

6.1.6.2.1 The patient compartment shall be fully enclosed.

6.1.6.2.2 Vehicle shall be either 4x4 or 6x6 capability

6.1.6.2.3 Diesel engine with high-sulfur African “dirty-diesel” capability.

6.1.6.2.4 Vehicle exterior shall be painted tan/desert

6.1.6.2.5 Vehicle shall be capable of operating 25% of mission on paved roads, 25% on unpaved roads and 50% off road

6.1.6.2.6 Ambulances shall be fully equipped with life support capabilities including but not limited to the following:

6.1.6.2.6.1 Helicopter landing kit

6.1.6.2.6.2 Oxygen cylinders capable of supplying 2.64 gallons (10 liters) of oxygen

6.1.6.2.6.3 Suction pump

6.1.6.2.6.4 Emergency lighting

6.1.6.2.7 Ambulances shall be equipped with B6 armoring as defined in the CEN ballistic guidelines (European Normalization).

7.0. MATERIAL/ EQUIPMENT PLAN:

7.1 The contractor shall maintain a Property Management System in support of this TO and provide both a Procurement Status Report as well as a Property Book Report per guidelines of Section F.4 of the corresponding IDIQ.

8.0. KEY PERSONNEL:

8.1 The contractor shall assign to this order the following key personnel: Project Manager, Lead Trainer, and Construction Engineer

8.2 Key personnel roles and responsibilities shall be pursuant to the guidelines set forth under the IDIQ section H.8.

9.0 OTHER REQUIREMENTS:

9.1 The contractor shall be informed daily of the progress being made under this task order, and shall communicate current progress to the COR or CO as requested and/or required.

9.2 The contractor shall conduct all work and deliver all materials and equipment so as not to interfere or delay work performed by others.

9.3 The contractor shall perform work after regular hours, or on holidays, as may be necessary to execute the requirements for the training program and/or comply with the approved training schedules.

9.4 The government will not be obligated to reimburse the contractor for any overtime or work conducted on holidays if necessitated by delays or circumstances that are within the contractor’s control.

9.5 “The contractor shall adhere to the procurement restrictions noted in Attachment X. The contractor shall pay particular attention to the “Implementation Guidance for Offerors” when designing its procurement strategy.”

10.0 ADMINISTRATIVE INFORMATION:

10.1 Invoicing Procedures: The contractor shall adhere to the procedures prescribed in section F.7 of the IDIQ.

10.2 Contracting Officer’s Representative (COR): as defined in section I.3.5 of the IDIQ.

10.3 Travel: All travel will be conducted in accordance with the terms and conditions set forth in section H.10 of the IDIQ.

11.0 GENERAL SUBMISSION:

11.1 The contractor shall submit accurate and complete documents to the U.S. government. These reports will be submitted via electronic mail to the Department of State Acquisition Management Office, the Contracting Officer’s Representative (COR), the Site Coordinator (SC), Department of State’s Bureau of African Affairs Office of Regional and Security Affairs (AF/RSA), and U.S. Embassy Bamako representatives. The format of each report will be coordinated with the COR.

11.2 Procurement Status Report: Pursuant to the guidelines set forth in section F.4 of the IDIQ and submitted bi-weekly.

11.3 Property Book Report: Pursuant to the guidelines set forth in section F.4 of the IDIQ and submitted bi-monthly.

11.4 Material inspection and receiving report: Pursuant to the guidelines set forth in section F.4 of the IDIQ.

11.5 Quality Assurance Surveillance Plan: Quality Assurance Surveillance Plan (QASP) shall be developed to evaluate contractor actions and define the process by which the government will evaluate the contractor’s performance while implementing this SOW. The QASP shall be designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the SOW. The QASP shall provide a systematic method to evaluate the services and products the contractor is required to provide in support of this SOW. The QASP shall be based on the premise the government desires to maintain a quality standard in program management support services and that a clear transition and tracking plan is in place that describes handing over the efforts outlined in this SOW to the MAF. The QASP shall be submitted ten (10) days after award.

11.5.1 The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the SOW. The role of the government is quality assurance to ensure performance standards are achieved.

11.5.2 In this SOW, the QASP is the driver for product quality. The contractor is required to develop a comprehensive program of quality assurance and program surveillance.

11.5.3 In this SOW the QASP is the driver for product quality.

11.5.4 The contractor is required to develop a comprehensive QASP that implements quality control and monitoring actions. The first major step to ensuring a “self-correcting” project is to ensure that the QASP approved at the beginning of the contract provides risk and project management measures needed to lead the contractor to success.

11.6 Project Schedule and Work Breakdown Structure: The contractor shall prepare and maintain an automated Work Breakdown Structure (WBS) project schedule for the overall task order to include schedules for each subtask. The WBS shall be submitted one week after award. The WBS and schedules shall be base-lined; changes cannot be made without Department of State COR approval. Any anticipated changes to the WBS and schedules shall be communicated to the COR within five working days following the identification of the change. This notification shall include any identified causal factors and potential recovery mechanisms.

11.7 Task Management Plan: Pursuant to the guidelines set forth in section F.4 of the IDIQ submitted ten (10) days after award.

11.8 Situation Reports (sitreps): Pursuant to guidelines laid out in section F.4 of IDIQ and submitted weekly.

11.9 In Process Reviews (IPRs): Pursuant to guidelines set forth under section F.4 of the IDIQ and submitted monthly.