Round 2 Q and A Attachment 3.18.24~1.xlsx
XLSX spreadsheet 30 KB Posted
- Contract number
- 26-444DHS-MIS44-P-85550
- Issued by
- Illinois
About this file
The document is a Questions and Answers (Q&A) worksheet for the Illinois Department of Human Services (IDHS) OCAPS Pharmacy Request for Proposal (RFP), specifically identified by BidBuy number 24-444DHS-MIS44-B-39685. The worksheet captures vendor inquiries and official departmental responses regarding a pharmacy management system procurement, with the Q&A session being part of Round 2 of the solicitation process.
The RFP centers on procuring a new pharmacy management system to replace an existing in-house system. Key details include the department's desire to implement a new system with specific requirements around prescription order processing, label printing, dispensing fee management, and drug utilization review. The department aims to select a vendor within approximately 4 weeks of proposal submission, with implementation timelines outlined in Section D.3 of the RFP. While the exact budget is not disclosed, the procurement involves a comprehensive pharmacy management system solution. No oral presentations or product demonstrations will be allowed, and vendors are directed to carefully review the RFP sections and attached documentation for full procurement details.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Illinois Certifications V.23.1~7.docx | DOCX document | |
| DHS Pharmacy Mgmt Systm RFP.docx | DOCX document | |
| NOA 39685.pdf | ||
| PreBid Conference Meeting attachment.docx | DOCX document | |
| RFP Attachments~1.zip | ZIP file | |
| Round 1 Questions and Answers 3.8.24.xlsx | XLSX spreadsheet | |
| Amendment to post Q and A from Round 1 and Prebid info.docx | DOCX document | |
| Amendment to post Q and A from Round 2 and 2nd Prebid info~1.docx | DOCX document | |
| OCAPS RFP UPlan v.24.1.pdf | ||
| ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1~1.docx | DOCX document | |
| vendor-disclosure-(formerly-forms-a)-v.23.3~1.docx | DOCX document |
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Worksheet Information Questions and Answers Worksheet Information Illinois Department of Human Services OCAPS Pharmacy RFP BidBuy 24-444DHS-MIS44-B-39685
| Tabs in this Worksheet | |
| Worksheet Information | This tab includes the information about the contents of this worksheet. |
| Questions and Answers | Please use this tab in this format to submit questions on the solicitation. The Department will post answers in the same format and an Addendum on the Bulletin. |
| Columns in the Questions and Answers Tab | |
| Question ID | DHS will assigned # to track Questions and Answers. |
| RFP or Attachment Section | The DHS RFP Section Number, such as Section 1 A.7., or please name a specific Attachment and the Section Number of the Attachment. |
| Page Number | This is the page number of the RFP or Attachment. |
| Topic | This is a general topic of the question. |
| Specific Questions/Inquiry | Please enter your question here. |
| Department Answers | The Department will respond in this section. |
DCFS PO19-164 CCWIS Attachment U Questions and Answers Page &P of &N
Questions and Answers
STATE OF ILLINOIS
ROUND 2 QUESTIONS AND ANSWERS
Illinois Department of Human Services OCAPS Pharmacy RFP BidBuy 24-444DHS-MIS44-B-39685
| ID | RFP or Attachment Section Number | Page Number | Topic | Specific Question/Inquiry | Department Answer |
| QaA.001 | N/A | General | What is your existing system? Who is the vendor? | The current system is an in-house system. There is no vendor. | |
| QaA.002 | DHS Pharmacy Management System RFP - D.2.2.2 | 31 | Offeror describes how the system automatically prints labels for all outpatient prescription orders to meet requirements of 225 ILCS 85/22 and how it captures signature. If this is not an automatic function it should clearly state that and describe the process by which outpatient prescription orders are obtained and outpatient labels are printed | Can the Illinois DHS please elaborate on this requirement? | Vendors can access the details of the requirement as itemized in 225 ILCS 85/15.1, c,3,iv, pasting the following address in their browser: https://ilga.gov/legislation/ilcs/ilcs3.asp?ActID=1318&ChapterID=24 |
| QaA.003 | DHS Pharmacy Management System RFP - D.2.2.2 | 31 | Offeror describes how the system ensures a Single Dispensing fee | Can the DHS please elaborate: Is the requirement to have one dispensing fee per prescription? Per fill? Per month? | Long Term Care Pharmacy provider must bill a dispensing fee to the Medicare D payer once during |
any 30-day period for medications dispensed continuously (once every 7 days) over the course of a month (monthly quantity dispensed of a single drug of a single strength) for an eligible Medicare D beneficiary.
| QaA.004 | DHS Pharmacy Management System RFP - D.2.2.2 | 31 | Offeror describes the DUR process during claim adjudication | Is this referring to the third party's DUR process? | Yes, Drug Utilization Review messages appearing in claim response. |
| QaA.005 | N/A | N/A | Response due date | Will the Illinois DHS consider moving the response deadline for this solicitation by however long it takes from when Q&A are received by the DHS and answers are received by vendors? For example, if it takes the DHS two weeks to respond to all vendor questions, can the DHS then extend the deadline by two weeks? | IDHS will entertain requests to extend the due date. |
| QaA.006 | N/A | N/A | Timeline to decision | How long does the Illinois DHS expect to take after proposal submission before making a decision on a preferred vendor? | While several factors weigh into determining when the preferred vendor is announced, IDHS is hoping to make the determination in 4 weeks or less. |
| QaA.007 | N/A | N/A | Timeline to demo | Will the Illinois DHS be asking vendors to conduct oral presentations/demos of their solutions and if yes, when? | Any oral presentations or opportunities to demonstrate the products would be related in the RFP. As the RFP is silent to them, no oral presentation or product demonstration opportunity will be made available. |
| QaA.008 | N/A | N/A | Timeline to implementation | Can the Illinois DHS please share when would expect/prefer the new system to go live? | Please refer to Section D.3 of the RFP Milestones and Deliverables. |
| QaA.009 | N/A | N/A | Budget | What is the allotted budget for this project? | IDHS will not disclose the allotted budget for this project. |
| QaA.010 | N/A | N/A | Can you provide us with the pre-conference attendee list? | The pre-bid conference attendee list is disclosed in the documents titled Amendment to post Q and A from Round 1 and Prebid info.docx and Amendment to post Q and A from Round 2 and Prebid info.docx | |
| QaA.011 | What is the name of the current system's vendor? | The current system is an in-house system. There is no vendor. | |||
| QaA.012 | Can we have an opportunity to do a demo of our product? | Any oral presentations or opportunities to demonstrate the products would be related in the RFP. As the RFP is silent to them, no oral presentation or product demonstration opportunity will be made available. | |||
| QaA.013 | What is / Where is the Standard Illinois Certification form? | To access forms associated with this procurement, paste the following into your browser https://cpo-general.illinois.gov/solicitation-and-contract-templates.html |
The Illinois Standard Certifications form has been attached to the Bid.
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