Robbins-Key_-_Bid_Specs.pdf

Reclamation Project: Robbins-Key AML Reclamation Project

County: Walker County

Number of Workdays: 60

Supplier to furnish all labor, material, & equipment for work completed in accordance with Construction Drawings & Contract Specifications of the Alabama Department of Workforce (ADOW), Mining and Reclamation Division. Work shall commence immediately upon issuance of the purchase order and written notice to proceed from ADOW.

Work on the project is expected to begin by July 2026. The awarded supplier cannot begin work on the project until a purchase order has been issued.

A mandatory pre-bid conference for prospective bidders will be held at the date and time specified in the solicitation issued by the Division of Procurement.

You must attend the mandatory pre-bid conference to be eligible to bid. The location for the mandatory pre-bid conference is the access road entrance of the project site (lat. 33.9509; long.

-87.3288). The access road entrance is located on AL-195 approximately 0.25 miles south of the intersection with Bennett Road. The project site is located on the east side of AL-195.

Contact is Matt Coe, Mining and Reclamation Division, Department of Workforce: (205) 945- 8671 or matthew.coe@workforce.alabama.gov.

All bidders bidding in amounts exceeding $50,000.00 must be licensed under provisions of title 34, chapter 8, code of Alabama, 1975. Suppliers bidding more than $50,000.00, please submit a copy of your Alabama General Contractor’s License under the Questionnaire tab of the ITB.

A performance bond in the amount of 100% of the bid total, a material/labor bond in the amount of 100% of the bid total, Certificate(s) of Insurance for the limits provided below, transfer of ADEM stormwater Small Mining General Permit, and contractor information form for OSM applicant violator system (AVS) are required from successful supplier prior to award of contract.

Below is a summary of required minimum insurance coverage in accordance with General Conditions in the Contract Specifications. ADOW shall be named as additional insured on Certificate(s) of Insurance:

General Liability Insurance:

• Each occurrence limit shall be $1,000,000 for bodily injury and property damage.

• Personal and advertising injury coverage $1,000,000 each occurrence.

• General Aggregate shall be $2,000,000.

• Products/Completed Operations Aggregate shall be $2,000,000.

• Aggregate should be on a per project basis.

Professional Liability Insurance:

• Each occurrence limit shall be $2,000,000 for errors and omissions.

• General Aggregate shall be $2,000,000.

Automobile Liability Insurance:

• Combined single limit shall be $1,000,000 each accident.

• Coverage shall be for any auto including hired and non-owned auto coverage on a comprehensive basis.

• Protection shall include against uninsured motorist coverage.

Worker’s Compensation & Employer’s Liability Insurance:

• Each accident limit shall be $1,000,000.

• Disease – Policy Limit $1,000,000

• Disease – Each Employee $1,000,000.

Contractor’s Pollution Liability Insurance:

• Contractor’s Pollution Liability $1,000,000 each pollution condition.

• Onsite Cleanup $1,000,000 each pollution condition.

• Separate Defense Limit $1,000,000 each occurrence.

• General Aggregate $2,000,000.

Umbrella / Excess Liability Insurance:

• $5,000,000 each occurrence.

This is a combination lump sum/unit price contract.

Bid prices are to be furnished on the attached Principal Items of Work form. It is the responsibility of each bidder to ensure that he/she has covered all items of work in his/her unit bid prices. For comparison purposes, unit bid prices are used in conjunction with the ADOW’s given estimates of quantities to calculate total contract bid price. The contract will be awarded based on the total contract bid price. Quantities used in the field may be increased or decreased as conditions warrant.

Successful supplier will be paid for actual quantities used in the field as determined by the Department. Failure to submit unit prices for listed items could result in rejection of bid response.

Bids must not exceed $385,000.00.

Supplier, who is the successful low bidder, will be notified by ADOW in writing by letter or email.

Within ten (10) calendar days from the date of the written notification, the supplier shall provide all required documents to ADOW Vestavia Hills AML Office. If the supplier fails to submit all required documents to ADOW within ten (10) calendar days as noted above, the purchase order for the contract will be cancelled and the contract will be awarded to the next lowest bidder that meets all contract requirements. The ADOW Mining and Reclamation Division will oversee, inspect, and accept or reject the completed project. All necessary forms and/or documents required by the Construction Drawings & Contract Specifications, unless otherwise specified, shall be completed & submitted with this bid.