Q_A Response Form.pdf
PDF 3 MB Posted
- Attached to
- Multi-Functional Printer/Scanner Refresh PIMC Federal contract opportunity
- Solicitation number
- RFQ-25-PHX-008
About this file
This is a Questions and Answers Response Form for solicitation RFQ-25-PHX-008 from the Phoenix Area Indian Health Service regarding a Multi-Functional Printer/Scanner Refresh PIMC project. The response date is 1/16/25 with a post close date of 1/30/25.
Key details from the Q&A include: vendors must submit three past performance references for contracts over $500,000 within the last 5 years; approximately 40 HP units (models E82540, E82590, and E87660) will be traded in; maintenance will be billed annually; 50 desktop scanners will be purchased; HP Access Control Version 16.8.1 will be used; CPARS will be accepted for past performance; device pricing applies only to base year purchase with separate maintenance pricing for options years; and "next business day support" requires service delivery and consumables within 72 hours. The government has extended the offers due date to 1/30/2025. The document confirms that VPAT templates are required and clarifies that Attachment B (Business Associate Agreement) is needed only upon award.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| U00002 Q_A Part I.pdf | ||
| U00002 SF30-16c.pdf | ||
| U00002 Q_A Part II.docx | DOCX document | |
| Atch H -Provisions Clauses and Instructions.pdf | ||
| RFQ-25-PHX-008 SF1449.pdf | ||
| SF30-16c.pdf | ||
| RFQ-25-PHX-008 SF1449.pdf | ||
| Past Performance Questionnaire.pdf | ||
| Atch F - IEE Representation Form REV.pdf | ||
| Atch A - Rate Schedule.xlsx | XLSX spreadsheet | |
| Combined Synopsis Solicitation.pdf | ||
| Atch C - 2025 Tax Exemption.pdf | ||
| Atch D - SOW PIMC MFP Infrastructure Refresh.pdf | ||
| Atch B - Business Associate Agreement.pdf |
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Text version
Phoenix Area Indian Health Service Two Renaissance Square 40 North Central Avenue Phoenix, Arizona 85004
Questions and Answer Response Form
Agency Post Type: ____________________________
Post Identifier: ___________________________
Project Title: ______________________________________________
Response Date: _________________________
Post Close Date: ________________________
Vendor Question(s):
Phoenix Area Indian Health Service Two Renaissance Square 40 North Central Avenue Phoenix, Arizona 85004
Government Response(s):
| Post Identifier: RFQ-25-PHX-008 |
| Project Title: Multi-Functional Printer/Scanner Refresh PIMC |
| Dropdown1: [Solicitation] |
| Date2_af_date: 1/16/25 |
| Date3_af_date: 1/30/25 |
| Text4: 1. Could you please clarify how many past performance documents the Government prefers with each submission? |
2. Can the Government confirm it will accept a screenshot from the Common Criteria (CC) Portal showing the replacement Ricoh device as being "in evaluation" status if we respond with the latest MFD from our partner Ricoh USA (Ricoh)? Ricoh has consistently passed CC certification and has already received DoD Testing Certification for the replacement device, Ricoh Pro 8400s, which directly replaces the discontinued Ricoh Pro 8300s.
3. Can we get a copy of the current volume reports per machine per year?
4. Do you have a full list of trade-in devices (make/model/serial number)
5. Do you know what version of HP Access control you are using?
6. For the maintenance on the MFD Printers does IHS Contracting want them as yearly or quarterly to help reduce invoicing redundancy?
7. Sections 2 and 3 of the SOW call out the quantity (64) of MFDs, and the quantity (6) of high-volume scanners. However, it does not call out the quantity of Desktop scanners. Please confirm the number of Desktop scanners is (50) as indicated on "4)" page 4 of the SOW. Additionally, please confirm these (50) scanners will be a purchase.
8. Can the Government please confirm the acronym "VPAT" stands for Voluntary Product Accessibility Template?
9. For Device 1, 2, and 3, can the Government please clarify what consists of the quote "all startup supplies" with quantities?
10. Can the Government please confirm that "next business day support" is defined as the contractor acknowledges receipt of the maintenance service request and that consumables shall be received within 72 business day hours of being ordered?
11. How it will be evaluated, and the evaluation importance of each document?
12. With the approaching Government holiday and quick turnaround, will the government consider accepting CPARS in place of PPQs?
13. Will the Government please clarify what evaluation criteria will be utilized for this requirement (best value or LPTA?)
14. Will the government please clarify whether they are looking to lease or purchase equipment?
15. Will the Government please clarify the place of performance/number of locations applicable to this requirement?
16. Can the Government please clarify the number of PPQs required to be submitted?
17. Please clarify the pricing lines and/or need for lines: Fringe Benefit, Overhead, All ODC's, G&A, and Fee/Profit?
Please confirm a single all-inclusive device or service line price for Excel lines 7-15 is acceptable?
18. Will the government please post or provide Attachment H, or advise that Attachment H is N/A?
19. Will the government please clarify when Attachment B - Business Associate Agreement is required for submittal?
20. Will the government provide an extension to allow time for government Q&A responses to be received, reviewed, and acted upon by bidding contractors?
21. For Device 1, 2, and 3, can the Government please clarify what consists of the quote "all startup supplies" with quantities?
Text5: 1. It is recommended that three be included. If done properly, the vendor should submit a document with a summary of relevant and recent Past Performance contracts. Relevant is defined as any contract over $500,000.00 and recent is defined as having been performed or completed within the last five (5) years.
2. Yes
3. Current Volume reports will not be provided.
4. Yes. Approximately 40 units, mix of HP E82540, E82590, and E87660
5. HP Access Control Version 16.8.1
6. Maintenance will be billed annually
7. Desktop Scanners QTY 50 will be purchased
8. Confirmed VPAT "Voluntary Product Accessibility Templates"
9. All printer consumables except paper
10. "Next business day support" is defined as the requested support/service must be provided by the "Next Business Day" not just acknowledged. Consumables must be received within 72 hours of order.
11. See Attachment H, Provisions and Clauses.
12. Yes. CPARs will be accepted as valid past performance ratings.
13. See Attachment H, Provisions and Clauses.
14. Device Pricing is anticipated to only apply to the base year (the purchase of the devices). The anticipated carry over price for the options is for the maintenance services associated with the SOW. The offeror is free to break pricing down however they so choose. The SOW clearly states PIMC is seeking to purchase the devices.
15. Site location is clarified in the SOW. Typo on SF1449 has been removed.
16. There is no required number. The government would prefer at least three (3) references.
17. The offerors are free to include any pricing as applicable. The template has a broad scope of uses. If the section does not apply to the charges your entity typically includes, then consider it not applicable. The Government does not advise on quote submittals and offerors are free to include any fee they see fit for the purchase and maintenance of their products.
18. The Government will post Attachment H.
19. Attachment B is to be filled out upon notice of award.
20. The Government accepts the request to extend and extends the offers due date to 1/30/2025
21. 40 Units
File details come from the government source that posted it. Updated .