RFQ UD-25-255 Selection Letter~1.pdf
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- Attached to
- Various On-Call Engineering
- Solicitation number
- UD-25-255
- Issued by
- California
About this file
This document is a Statement of Selection and Award Recommendation from the Long Beach Utilities Department dated June 3, 2025, for RFQ UD-25-255 regarding various on-call engineering and inspection services. The RFQ was released on April 22, 2025, to solicit firms to provide on-call engineering and inspection services in natural gas distribution design, inspection and construction management, cathodic protection design, and regulatory compliance support. Three proposals were submitted by the May 27, 2025 deadline, with all three deemed responsive to the mandatory minimum requirements. A Selection Committee comprised of three representatives from the Long Beach Utilities Department evaluated the proposals according to five criteria: competence and familiarity with local, state, and federal regulations (15 points); experience and knowledge in relevant disciplines including sub-consultants (35 points); qualifications and experience of key personnel and staff availability (20 points); references and prior budget and schedule performance (15 points); and reasonableness of cost (15 points), for a total possible score of 100 points.
The selection committee selected SPEC Services, Inc. of Fountain Valley, California and EDM Services of Simi Valley, California as the most qualified firms, with final evaluation scores of 91 and 81 points respectively. SPEC Services achieved the highest scores in four of five criteria, particularly excelling in experience and knowledge (32 points) and references and prior performance (15 points). EDM Services demonstrated competitive qualifications with notable strength in cost reasonableness (14 points). The third proposer, ARGOS, scored significantly lower with a total of 34 points. Both selected firms demonstrated extensive experience in natural gas distribution design and a solid understanding of industry standards and best practices, with qualifications and project references well-aligned with the scope and technical needs of the anticipated work.
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Text version
Date: June 3, 2025
To: Kevin Tougas, Director of Gas Engineering
From: Deanna Rubalcaba, Administrative Analyst III
Subject: RFQ UD-25-255 Various On-Call Engineering & Inspection Services
A Request for Qualifications (RFQ) was released on April 22, 2025, to solicit firms to provide various on-call engineering and inspection services in natural gas distribution design, inspection & construction management, cathodic protection design, and regulatory compliance support. Three proposals were received by the May 27, 2025 deadline.
Of the three submissions received, all three were deemed responsive to meeting the mandatory minimum requirements of the RFP.
The proposals were further reviewed by a Selection Committee (Committee) comprised of three key representatives from the Long Beach Utilities Department. The proposals were evaluated in accordance with the following evaluation criteria:
SOQ EVALUATION CRITERA
1. Demonstrate competence, technical ability, and familiarity with local, state, and federal regulations (includes understanding of project and program needs, issues and implementation).
15 Points
2. Demonstrate experience & knowledge in all aspects of the relevant disciplines, including sub consultants, in the performance of comparable engagements and projects.
35 Points
3. Qualifications and experience of key personnel, and the current workloads and availability of proposed staff.
20 Points
4. References and record of prior budget and schedule performance of similar projects and assignments.
15 Points
5. Reasonableness of cost 15 Points
Total Possible Score 100 Points
2 | Long Beach Utilities
After a thorough review and evaluation of the submitted Statements of Qualifications (SOQ), the selection committee carefully assessed each vendor’s submission based on the five evaluation criteria outlined in the RFQ. Following this detailed review, the committee selected SPEC Services, Inc. of Fountain Valley, CA and EDM Services of Simi Valley, CA as the most qualified firms. Both demonstrated extensive experience in natural gas distribution design and a solid understanding of industry standards and best practices. Their qualifications and project references were particularly well-aligned with the scope and the technical needs of the anticipated work.
Averaged final scores for all evaluated proposals are shown in the table below:
SOQ EVALUATION CRITERA SPEC EDM ARGOS
1. Demonstrate competence, technical ability, and familiarity with local, state, and federal regulations (includes understanding of project and program needs, issues and implementation).
14 13 5
2. Demonstrate experience & knowledge in all aspects of the relevant disciplines, including sub consultants, in the performance of comparable engagements and projects.
32 29 7
3. Qualifications and experience of key personnel, and the current workloads and availability of proposed staff.
19 17 9
4. References and record of prior budget and schedule performance of similar projects and assignments.
15 8 4
5. Reasonableness of cost 10 14 9
Total Score 91 81 34
Deanna Rubalcaba, Administrative Analyst III Date June 3, 2025
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