RFQ_Services_Bid_Form_(Word).docx
DOCX document 54 KB Posted
- Attached to
- Tree Pruning and Removal Services
- Solicitation number
- 198038
- Issued by
- Santa Clara County, California
About this file
This is a Request for Quotation Services Bid Form for the City of Palo Alto, California, for Tree Pruning and Removal Services. The City of Palo Alto Department of Public Works Urban Forestry Section seeks contractors to provide comprehensive tree maintenance services for approximately 38,000 publicly maintained trees located along street corridors and throughout parks, open spaces, and facilities within the city. The contract covers six primary service categories: program pruning, palm pruning, demand pruning, basic hourly services, tree removal, and stump grinding. Program pruning quantities include 1,200 trees in the 4"-10" diameter breast height (DBH) class, 1,800 trees in the 11"-20" DBH class, 1,300 trees in the 21"-30" DBH class, and 250 trees of 31" DBH and larger. Palm pruning encompasses four species categories with 20 trees each for both date palms and Washingtonia palms under and over 55 feet working height. Demand pruning quantities total 100, 500, 500, and 200 trees across the four DBH size classes respectively. Basic services include hourly rates for three-person crews with bucket trucks during regular and emergency hours, 90-foot bucket rental, crane services, and additional root grinding. Tree removal covers 20, 40, 25, and 15 trees across size classes, while stump grinding addresses 100, 200, and 100 stumps across three diameter categories. The contract is structured as a five-year agreement reflecting the city's target seven-year pruning cycle for its urban forest.
The bid form requires contractors to submit unit prices for each service category and tree size class for each year of the contract, with all prices multiplied by estimated quantities to generate extended prices and annual subtotals that roll into a comprehensive five-year total bid. Pricing must be provided for all six service categories, with the final bid total representing the sum of five-year costs across program pruning, palm pruning, demand pruning, hourly services, tree removal, and stump grinding. The estimated work quantities in the bid form represent a typical seven-year maintenance cycle, though actual quantities for each bid item may differ and can be adjusted upward or downward following lowest bidder determination to align with available contract funding. Payment and performance bonds will be required for the final contract amount. The contract term is five years, with the work designed to maintain tree health, structure, and vigor while managing risks and ensuring safe conditions for pedestrians and motorists throughout the city's public spaces.
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Other files
| File | Type | Posted |
|---|---|---|
| Tree_Pruning_and_Removal_Services.pdf | ||
| Minor_Public_Works_Contract_Template_-_Includes_Insurance_Requirements_and_Bond_Forms.pdf | ||
| RFQ_Services_Bid_Form_(PDF).pdf | ||
| Streetlight_Drawing.pdf | ||
| CPA_Map_Zones.pdf | ||
| RFQ_Services_Bid_Form_(Excel).xlsx | XLSX spreadsheet | |
| 2026_Street_Tree_Contract_Scope_-_Dept_Approved.docx | DOCX document | |
| BID_ITEMS_SHEET.pdf | ||
| BID_ITEMS_2026.xlsx | XLSX spreadsheet | |
| BID_ITEMS_SHEET.docx | DOCX document | |
| Exhibit_A-2_-_Streetlight_Drawing_A6.pdf | ||
| Exhibit_A-1_-_CPA_Map_Zones.pdf |
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Text version
1. UNIT PRICES FOR PROGRAM PRUNING
SIZE CLASS
| FIRST YEAR OF CONTRACT |
| SECOND YEAR OF CONTRACT |
| THIRD YEAR OF CONTRACT |
| FOURTH YEAR OF CONTRACT |
| FIFTH YEAR OF CONTRACT |
| UNIT PRICE |
| X |
| QUANTITY |
| = |
| EXTENDED |
PRICE
| UNIT PRICE |
| X |
| QUANTITY |
| = |
| EXTENDED |
PRICE
| UNIT PRICE |
| X |
| QUANTITY |
| = |
| EXTENDED |
PRICE
| UNIT PRICE |
| X |
| QUANTITY |
| = |
| EXTENDED |
PRICE
| UNIT PRICE |
| X |
| QUANTITY |
| = |
| EXTENDED |
PRICE
4” - 10”
X
1,200
D.B.H.
11” - 20”
1,800
D.B.H.
21”-30”
1,300
D.B.H.
31” and up D.B.H.
| FIRST YEAR SUBTOTAL | |
| $ | - |
| SECOND YEAR SUBTOTAL | |
| $ | - |
| THIRD YEAR SUBTOTAL | |
| $ | - |
| FOURTH YEAR SUBTOTAL | |
| $ | - |
| FIFTH YEAR SUBTOTAL | |
| $ | - |
| FIVE-YEAR TOTAL FOR PROGRAM PRUNING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) | |
| $ | - |
2. UNIT PRICES FOR PALM PRUNING
| FIRST YEAR OF CONTRACT |
| SECOND YEAR OF CONTRACT |
| THIRD YEAR OF CONTRACT |
| FOURTH YEAR OF CONTRACT |
| FIFTH YEAR OF CONTRACT |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
DATE PALM SPECIES UNDER 55’ WORKING HEIGHT
DATE PALM SPECIES OVER 55’ WORKING HEIGHT
WASHINGTONIA PALM SPECIES UNDER 55’ WORKING HEIGHT
WASHINGTONIA PALM SPECIES OVER 55’ WORKING HEIGHT
| FIRST YEAR SUBTOTAL | |
| $ | - |
| SECOND YEAR SUBTOTAL | |
| $ | - |
| THIRD YEAR SUBTOTAL | |
| $ | - |
| FOURTH YEAR SUBTOTAL | |
| $ | - |
| FIFTH YEAR SUBTOTAL | |
| $ | - |
| FIVE-YEAR TOTAL FOR PALM PRUNING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) | |
| $ | - |
3. UNIT PRICES FOR DEMAND PRUNING
| FIRST YEAR OF CONTRACT |
| SECOND YEAR OF CONTRACT |
| THIRD YEAR OF CONTRACT |
| FOURTH YEAR OF CONTRACT |
| FIFTH YEAR OF CONTRACT |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
D.B.H.
D.B.H.
D.B.H.
| FIRST YEAR SUBTOTAL | |
| $ | - |
| SECOND YEAR SUBTOTAL | |
| $ | - |
| THIRD YEAR SUBTOTAL | |
| $ | - |
| FOURTH YEAR SUBTOTAL | |
| $ | - |
| FIFTH YEAR SUBTOTAL | |
| $ | - |
| FIVE-YEAR TOTAL FOR DEMAND PRUNING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) | |
| $ | - |
4. HOURLY RATES FOR BASIC SERVICES (OUTSIDE UNIT AND DEMAND PRUNING)
TASK
| FIRST YEAR OF CONTRACT |
| SECOND YEAR OF CONTRACT |
| THIRD YEAR OF CONTRACT |
| FOURTH YEAR OF CONTRACT |
| FIFTH YEAR OF CONTRACT |
HOURLY
RATE
| X |
| HOURS |
| = |
| EXTENDED |
PRICE
HOURLY
RATE
| X |
| HOURS |
| = |
| EXTENDED |
PRICE
HOURLY
RATE
| X |
| HOURS |
| = |
| EXTENDED |
PRICE
HOURLY
RATE
| X |
| HOURS |
| = |
| EXTENDED |
PRICE
HOURLY
RATE
| X |
| HOURS |
| = |
| EXTENDED |
3-PERSON CREW AND BUCKET, DURING REGULAR WORK HOURS
x
(SEE NOTE 1, BELOW)
3-PERSON CREW AND BUCKET, DURING EMERGENCIES AND AFTER REGULAR WORK HOURS
90 FT BUCKET DURING REGULAR WORK HOURS
90 FT BUCKET DURING EMERGENCIES AND AFTER REGULAR WORK HOURS
CRANE SERVICES DURING REGULAR WORK HOURS
CRANE SERVICES DURING EMERGENCIES AND AFTER REGULAR WORK HOURS
ADDITIONAL ROOT GRINDING
| FIRST YEAR SUBTOTAL | |
| $ | - |
| SECOND YEAR SUBTOTAL | |
| $ | - |
| THIRD YEAR SUBTOTAL | |
| $ | - |
| FOURTH YEAR SUBTOTAL | |
| $ | - |
| FIFTH YEAR SUBTOTAL | |
| $ | - |
| FIVE-YEAR TOTAL FOR BASIC SERVICES (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) | |
| $ | - |
5. UNIT PRICES FOR TREE REMOVAL (TO 6 INCHES ABOVE SOIL LINE)
| FIRST YEAR OF CONTRACT |
| SECOND YEAR OF CONTRACT |
| THIRD YEAR OF CONTRACT |
| FOURTH YEAR OF CONTRACT |
| FIFTH YEAR OF CONTRACT |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED PRICE |
D.B.H.
D.B.H.
D.B.H.
| FIRST YEAR SUBTOTAL | |
| $ | - |
| SECOND YEAR SUBTOTAL | |
| $ | - |
| THIRD YEAR SUBTOTAL | |
| $ | - |
| FOURTH YEAR SUBTOTAL | |
| $ | - |
| FIFTH YEAR SUBTOTAL | |
| $ | - |
| FIVE-YEAR TOTAL FOR TREE REMOVAL (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) | |
| $ | - |
6. UNIT PRICES FOR STUMP GRINDING
| FIRST YEAR OF CONTRACT |
| SECOND YEAR OF CONTRACT |
| THIRD YEAR OF CONTRACT |
| FOURTH YEAR OF CONTRACT |
| FIFTH YEAR OF CONTRACT |
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED |
PRICE
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED |
PRICE
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED |
PRICE
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED |
PRICE
| UNIT PRICE |
| X |
| QTY |
| = |
| EXTENDED |
Less than 13” diameter
13 - 30” diameter
Greater than 30” diameter
| FIRST YEAR SUBTOTAL | |
| $ | - |
| SECOND YEAR SUBTOTAL | |
| $ | - |
| THIRD YEAR SUBTOTAL | |
| $ | - |
| FOURTH YEAR SUBTOTAL | |
| $ | - |
| FIFTH YEAR SUBTOTAL | |
| $ | - |
| FIVE-YEAR TOTAL FOR STUMP GRINDING (1st Year + 2nd Year + 3rd Year + 4th Year + 5th Year Subtotal) | |
| $ | - |
PRICING SCHEDULE TOTALS
| FIVE-YEAR TOTAL FOR PROGRAM PRUNING (from Section 1, above ) | |
| $ | - |
| FIVE-YEAR TOTAL FOR PALM PRUNING (from Section 2, above ) | |
| $ | - |
| FIVE-YEAR TOTAL FOR DEMAND PRUNING (from Section 3, above ) | |
| $ | - |
| FIVE-YEAR TOTAL FOR HOURLY SERVICES (from Section 4, above ) | |
| $ | - |
| FIVE-YEAR TOTAL FOR TREE REMOVAL (from Section 5, above ) | |
| $ | - |
| FIVE-YEAR TOTAL FOR STUMP GRINDING (from Section 6, above ) | |
| $ | - |
| BID TOTAL | |
| $ | - |
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